RFP 2024-02 Informal Solicitation Class and Comp 2024.pdf

MATHEWS COUNTY, VIRGINIA

INFORMAL SOLICITATION

TITLE: UPDATE TO CLASS AND COMPENSATION PLAN

ISSUE DATE: February 2, 2024

Electronic Proposals will be received until March 1, 2024 at 4:00 PM. for furnishing the services described herein. Late proposals will not be accepted. Proposals shall be submitted to:

Ramona Wilson, County Administrator Phone: (804) 725-7172 E-Mail: rwilson@mathewscountyva.gov

Name and Address of Firm/Individual Submitting Proposal:

Date:

By:

Signature In Ink

Print/Type Telephone: Fax:

E-mail

Mathews County does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against any Offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by law relating to discrimination in employment.

MATHEWS COUNTY, VIRGINIA

REQUEST FOR PROPOSALS

UPDATE OF CLASS AND COMPENSATION PLAN

Mathews County, Virginia, a political subdivision of the Commonwealth of Virginia and a body politic, herein referred to as MATHEWS COUNTY, desires to engage the services of a qualified professional firm to provide professional services to update the County’s existing Class and Compensation Plan described herein.

This Solicitation plus the resulting contract shall be consistent with and governed by the MATHEWS COUNTY Small Purchasing Policy and has been prepared in accordance with the Virginia Public Procurement Act.

1.1 PURPOSE OF THE REQUEST:

MATHEWS COUNTY is seeking proposals from qualified professional firms to revise the 2019 existing Class and Compensation plan.

1.2 GENERAL INFORMATION:

The governing body of MATHEWS COUNTY is a five-member Board of Supervisors (the Board), which establishes policies for the administration of MATHEWS COUNTY. Members are elected at large for four-year terms. The Board appoints a County Administrator to act as the administrative head of MATHEWS COUNTY to carry out the policies established by the Board.

A classification and compensation study was completed in 2019 by Virginia Tech Center for Public Administration and Policy. The plan was adopted in early 2020 just as Covid exploded and changed the workforce.

The County currently has 65 full time employees and 43 part time employees. The current classification plan has 30 pay grades and 45 different job descriptions. The benchmark communities used for the 2019 plan were; Essex County, Middlesex County, City of Williamsburg, City of Poquoson, New Kent County, King and Queen County, Town of West Point, York County, James City County, Gloucester County, King William County and Lancaster County.

1.3 EXPECTATIONS OF FIRM:

The revised classification and compensation plan shall;

1) Review the current job descriptions and pay grades.

2) Develop survey for salary data from benchmark communities.

3) Revise current job descriptions and develop new job descriptions if necessary.

4) Develop a new pay plan based on salary survey.

5) Place employees on the new pay plan based on years of service in the current position and current classification of the position.

6) Develop costs for implementation of the new pay plan with associated fringe benefits.

1.5 QUALIFICATION REQUIREMENTS:

All firms submitting proposals for consideration must be licensed by the Commonwealth of Virginia and have a proven track record for developing classification and compensation studies.

1.6 PROJECT SCHEDULE:

Offeror shall include a proposed project schedule with his/her proposal. This will be a factor in the award decision.

1.7 QUESTIONS:

Questions concerning general and/or technical details of the project, or this Solicitation, shall be submitted via email to:

Ramona Wilson, County Administrator Email: rwilson@mathewscountyva.gov

1.8 AWARD OF CONTRACT:

MATHEWS COUNTY, in its sole opinion, reserves the right to reject any and/or all proposals, to waive informalities and to negotiate a Contract with the selected Offeror(s). MATHEWS COUNTY reserves the right, in its sole opinion, to reject any proposal it believes would not be in MATHEWS COUNTY’s best interest.

1.9 REFERENCES:

Provide the current name, address, and telephone number of at least five (5) references the Offeror has served either currently or in the past three (3) years; preferably those where one or more of the proposed project team members provided the same or similar services as requested herein. Indicate the Scope of Services provided to each reference.

1.10 PRICE AND SERVICES

The total cost for all services provided for under this AGREEMENT is_____________________ Dollars ($________________). COUNTY will pay CONTRACTOR ($_________________) payable after successful completion of, and acceptance by Mathews County (in their sole opinion), of the work.

ISSUE DATE: February 2, 2024