RFP 2024_019 Addendum _1 Enterprise Resource .pdf
PDF 784 KB Posted
- Solicitation number
- PE-72600-NONST-2024-000000003
- Issued by
- Spalding County, Georgia
About this file
This document is an addendum to a Request for Proposals (RFP) issued by Spalding County, Georgia for Enterprise Resource Planning (ERP) software and services. The addendum addresses several questions raised by potential bidders, including whether the County will accept electronic signatures, its preferences for a centralized or decentralized cashiering approach, the number of users for the new cashiering/point-of-sale module, the County's current point-of-sale equipment and credit card processors, the desire to use the new cashiering solution as an online customer payment portal, the County's interest in check scanning and deposit processes, the need to automate end-of-day receipt summary information, and the inclusion of utility billing information as an optional component.
The addendum also provides detailed information on the specific number of named users required for various financial and human resources functions, such as accounts payable, accounts receivable, assets, budgeting, and more. This information is likely intended to help potential bidders understand the scale and complexity of the County's requirements and ensure their proposed solutions can adequately meet the needs.
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Other files
| File | Type | Posted |
|---|---|---|
| Spalding County ERP RFP 2024_019.pdf | ||
| Spalding County ERP Checklist 2024_019 RFP.xlsx | XLSX spreadsheet |
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Text version
SPALDING COUNTY
Spalding County Enterprise Resource Planning Software & Services RFP 2024-019
FROM: SPALDING COUNTY
PURCHASING
119 EAST SOLOMON STREET
GRIFFIN, GA 30223
TO: ALL INTERESTED PARTIES
RE: Addendum No. 1, dated February 12, 2024
This Addendum modifies the original RFP documents dated December 29, 2023
This Addendum consists of five (5) pages.
Add. 1.1 Q: Would Spalding County accept a secure signature via DocuSign in lieu of a notarized signature?
A: No, please supply a notarized signature.
Add. 1.2 Q: Does the County prefer to have a decentralized where each department/software records their own payments and updates the financial system? If the County would like to move to a centralized cashiering approach, can you list the applications that you would like the new cashiering application to take payments for.
A:Spalding County currently is decentralized, final approval of cashier receipts by Finance Director
Add. 1.3 Q: Would the County provide us with the total number of users, including supervisors, that will be accessing only the new Cashiering/POS module? This would be based on receiving payments for the Financial A/R system, miscellaneous payments and any users associated with the answer above.
A: 15-20
Add. 1.4 Q: Can the County list the current POS equipment and model you would like the Cashiering solution to integrate with or would the County like additional POS equipment to be included in the RFP response (receipt printers, scanners, cash drawers, check imaging/MICR devices, encrypted credit card swipe and EMV/chip/tap-to-pay devices)?
A: Verifone 5X 520, Civic Rec (Parks & Rec and Senior Nutrition)
Add. 1.5 Q: What credit processors is the County currently using?
A: Gateway, Authnet Gateway and ICHECK gateway by Community Development and the Water Authority
Add. 1.6 Q: Would the County like the new cashiering solution to become the County’s Online Customer Payment Portal? If so, what applications would the County like to take online payments for?
A: Currently using ICHECK Gateway for Permits only
Add. 1.7 Q: Would the County like the cashiering solution to create an Image Cash Letter (ICL) containing check images for deposit, and send it to your bank?? If so, what bank?
A: Yes, Truist Bank
Add. 1.8 Q: Does the County have a multi-check scanning process in place for recording checks and invoices in batch? If not, should this be included in the response? What is the annual volume that the County would scan using this process?
A:. Yes
Add. 1.9 Q: Does the County have scenarios where different departments/agencies need to submit end of day receipt summary information? If so, would the County like to automate that?
A: Yes
Add. 1.10 Q: Can you clarify if you would like to see Utility Billing information in this response or if the County has future RFI/RFP plans.
A: Yes, it can be included as optional.
Add. 1.11 Q: Could you please provide the number of named users required for both financial (including assets) and HR?
A:
Cash Receipts 15 CSI+ AP Full Rights 12 CSI+ AP Inquire Only 7 CSI+ AP Inquire Only 2 CSI+ AR Full Rights 7 CSI+ AR Inquire Only 2 CSI+ AS Full Rights 5 CSI+ AS Inquire Only 2 CSI+ AT Full Rights 7 CSI+ AT Inquire Only 5 CSI+ AU Full Rights 4 CSI+ AU Inquire Only 5 CSI+ BL Full Rights 9 CSI+ BL Inquire Only 2 CSI+ BP Full Rights 11 CSI+ BP Inquire Only 4 CSI+ BR Full Rights 9
CSI+ BR Inquire Only 2 CSI+ BU Full Rights 7 CSI+ CC Full Rights 7 CSI+ CC Inquire Only 2 CSI+ CD Full Rights 2 CSI+ CL Full Rights 7 CSI+ CL Inquire Only 2 CSI+ CM Full Rights 7 CSI+ CM Inquire Only
I, C S
Service, Employee Self
CSI+ CM Inquire Rights
CSI+ CO Full Rights 7 CSI+ CP Full Rights 7 CSI+ CP Inquire Only
CSI+ CS Full Rights 2 CSI+ FA Full Rights 9 CSI+ FA Inquire Only 13 CSI+ FA Inquire Only 30 CSI+ FL Full Rights 8 CSI+ FL Full Rights 4 CSI+ FL Inquire Only 34 CSI+ FL Inquire Only 12 CSI+ FS Full Rights 4 CSI+ FS Inquire Only
CSI+ FT Full Rights 7 CSI+ FT Inquire Only
CSI+ GA State Reporting 5 CSI+ IA Full Rights 7 CSI+ IA Inquire Only
CSI+ IB Full Rights 11 CSI+ IB Inquire Only
CSI+ IN Full Rights 7 CSI+ IN Inquire Only
CSI+ PC Full Rights 8 CSI+ PC Inquire Only 5 CSI+ PE Full Rights 8 CSI+ PE Inquire Only 5 CSI+ PJ Full Rights 4 CSI+ PO Entry Rights 1 CSI+ PO Entry Rights 11 CSI+ PO Full Rights 27 CSI+ PO Full Rights 21 CSI+ PO Inquire Only 6 CSI+ PR Full Rights 9 CSI+ PR Inquire Only 5 CSI+ PS Full Rights 2 CSI+ RE Entry Rights
CSI+ RE Full Rights 7 CSI+ RE Inquire Only
CSI+ Security Administrator 7 CSI+ SR Full Rights 5 CSI+ SR Full Rights
Windham, Mike
CSI+ SR Inquire Only
CSI+ SU Full Right
CSI+ SU Full Rights 11
CSI+ SU Inquire Only
CSI+ System File Access 7 CSI+ System Full Rights 4 CSI+ System Full Rights 3 CSI+ System Inquire Only
CSI+ TX Full Rights 7 CSI+ TX Inquire Only
CSI+ UB Full Rights 7 CSI+ UB Inquire Only
CSI+ UW Full Rights 7 CSI+ UW Inquire Only
CSI+ WC Full Rights 10 CSI+ WC Inquire Only
DEPARTMENT HEAD BUDGET PREP 20
DEPARTMENT HEAD BUDGET PREP 22
UB Manager
End of Addendum No. 2
File details come from the government source that posted it. Updated .