RFP _2024_00925 Pedestrian Bridge for Trail a.pdf

1 | P a g e

THE CITY OF CALHOUN GEORGIA

DATE: March 19, 2024

TO: General Contractors

SUBJECT: Request for Proposal (RFP) #2024-00925 Installation of the Second Pedestrian Bridge at

Palmer Memorial Park, Calhoun Recreational Department

You are invited to submit a proposal for the “RFP #2024-00925 Installation of Second Pedestrian Bridge at Palmer

Memorial Park, Calhoun Recreational Department located at 601 River Street. The project consists of unloading and installing a pre-fabricated steel pedestrian bridge, constructing abutments with helical piles, pouring bridge decking, pouring concrete aprons up to existing paved surfaces, placement of bollards, light grading, survey staking, crane rental, erosion control BMPs, and any other ancillary tasks necessary to complete the project. The contractor will not be responsible for furnishing the 88-foot long steel bridge. It was previously procured under a separate contract, has already been fabricated by

Pioneer Bridges (Fort Payne, AL), and would be ready for delivery with 2-weeks notice.

There will be an optional pre-proposal site visit for this project. Tuesday, April 2, 2024, 2:00 P.M. located at the Billy

Bearden Recreation Center, 601 South River Street, Calhoun, Georgia 30701.

Inquiries regarding this request for proposal (RFP) should be made to Margaret Boyd, Director of Purchasing, (706) 602-5680 or e-mail: maboyd@calnet-ga.net Technical questions may be directed to Kim Townsend Director of Recreational Department, (706) 602-5950, email:

ktownsend@calnet-ga.net

The Request for Proposal (RFP) documents may be obtained at Georgia Procurement Registry or The City of Calhoun Website or via written request to e-mail: purchasing@calnet-ga.net. Include your written request with your company name, address, point of contact, fax, and phone number.

Attached hereto are the general layout and erosion control plans, stream buffer variance permit, geotechnical subsurface investigation report, abutment design, and approved bridge fabrication submittal.

The written requirements contained in this Request for Proposal (RFP) shall not be changed or superseded except by a written addendum from the City of Calhoun Purchasing Division of the Finance Department. Failure to comply with the written requirements for this (RFP) may result in the rejection of the submittal by the city.

Submittals are to be sealed, marked with the offeror's name and address, and labeled:

Request for Proposal (RFP) #2024-00925 Installation of the Second Pedestrian Bridge at Palmer Memorial Park, Calhoun Recreational Department

, and delivered to:

The City of Calhoun Utilities Building

Attn: Margaret Boyd, Director of Purchasing

700 West Line Street

Calhoun, Georgia 30701

Not later than 3:00 P.M. EST, Wednesday, April 24, 2024 mailto:maboyd@calnet-ga.net mailto:ktownsend@calnet-ga.net http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp mailto:The

2 | P a g e

TABLE OF CONTENTS

SECTION TITLE

I REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

II REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES

III SCOPE OF SERVICES

IV EVALUATION AND SELECTION PROCESS

V MANDATORY PROPOSAL FORMS

A. ADDENDA ACKNOWLEDGMENT

B. GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC)

AFFIDAVIT CONTRACTOR AFFIDAVIT & AGREEMENT

C. PRICE AND PERFORMANCE PROPOSAL

D. SIGNED PROPOSAL

E. BID BOND

VI DOCUMENTS CHECKLIST

VII SUPPORTING DOCUMENTS

A. GENERAL LAYOUT AND EROSION CONTROL PLAN BY CALHOUN

B. STREAM BUFFER VARIANCE PERMIT BY GA-EPD

C. GEOTECHNICAL SUBSURFACE INVESTIGATION BY GEOSYSTEMS

D. ABUTMENT DESIGN BY CHAD ELLIOTT, PE

E. ABUTMENT CALCULATIONS BY CHAD ELLIOTT, PE

F. PEDESTRIAN BRIDGE DESIGN BY PIONEER BRIDGES

3 | P a g e

SECTION I - REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

ALL DOCUMENTS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT

FILE AND MAY BE SUBJECT TO DISCLOSURE.

A complete signed price proposal must include the documents listed below:

PROPOSAL FORMAT: Offerors are expected to examine the supporting documents, price schedule, and all instructions. Failure to do so will be at the offeror’s risk. Each offeror shall furnish the information required by the solicitation. The proposal, specifications, and price schedule must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the offeror.

COVER LETTER: A brief cover letter of introduction and interest.

TABLE OF CONTENTS

ACKNOWLEDGMENT OF ADDENDA: Include the completed Acknowledgement of Addenda form, from Section V, part A of this RFP.

GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) ACT AFFIDAVIT:

Include a notarized copy of the GSIC Affidavit form for the contractor and all sub-contractors, from Section V, part B of this RFP.

TECHNICAL DOCUMENTS: Please include from Section III

PRICE AND PERFORMANCE PROPOSAL FORM: Please include the completed Price Proposal Form from Section V-C of this RFP in a separately sealed paper copy of Section V-C A N D Price and Proposal Form, in order that price may be evaluated separately. DO NOT include pricing or fees in any other format. Proposals that fail to keep pricing/fees confined to the separately sealed paper copy may be rejected.

WARRANTY: The offeror shall provide at least a one-year warranty for workmanship and materials used on the project.

REFERENCES: Include a minimum of three references for contracts of a similar nature, preferably public sector references. Include the name, address, telephone number, point of contact, and description of the contract for each reference.

4 | P a g e

OPTIONAL DOCUMENTS CHECKLIST: Section V, part A

Bidder’s List Application – If you do not have a vendor number, please contact the purchasing department for a packet by email at purchasing@calnet-ge.net

SUBMITTAL FORMAT: ALL bid copies must be submitted in a sealed envelope or container with the OUTERMOST Container stating the address, telephone number, the

RFP number, and title (RFP #2024-00925 Installation of Second Pedestrian Bridge at Palmer

Memorial Park, Calhoun Recreational Department). Also, please include your City of

Calhoun Vendor Number.

One (1) Paper Copy of the Complete Signed Proposal WITHOUT PRICING

One (1) Separately Sealed paper copy of section V-C Price and Performance Proposal Schedule

(MUST BE SUBMITTED SEPARATELY IN A SEALED ENVELOPE)

ALL FILES SUBMITTED ON USB FLASH DRIVE

MUST BE IN A SINGLE PDF FILE.

mailto:purchasing@calnet-ge.net

5 | P a g e

REQUEST FOR PROPOSAL

RFP #2024-00925

SECTION II - REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES

A. INTRODUCTION AND PURPOSE

The City of Calhoun is requesting proposals for the “RFP #2024-00925 Installation of the

Second Pedestrian Bridge at Palmer Memorial Park, Calhoun Recreational Department” located at 601 River Street, Calhoun, GA 30701 in accordance with the attached specifications from responsible vendors.

B. RFP TIMETABLE

The anticipated schedule for the RFP is as follows:

RFP Available............................................Tuesday, March 19, 2024

Pre-Proposal Site Visit (optional) ....................Tuesday, April 2, 2024, 2:00 PM, EST

Deadline for submission of questions ................Wednesday, April 17, 2024

Submittal deadline .....................................Wednesday, April 24, 2024, 3:00 PM, EST

Proposal Valid Until: ....................................Monday, June 24, 2024

C. CONTACT INFORMATION

The contact person for this RFP is Margaret Boyd, Director of Purchasing, (706)602-5680 or email: maboyd@calnet-ga.net. Technical questions may be directed to Kim Townsend, Director of the Recreation Department, (706)602-5950, or email: ktownsend@calnet-ga.net

Offerors are encouraged to contact only the contact persons stated above to clarify any part of this

RFP. Any such unauthorized contact shall not be used as a basis for responding to this RFP and also may result in the rejection of the Offeror's submittal.

D. MINIMUM PROPOSAL ACCEPTANCE PERIOD

Proposals shall be valid and may not be withdrawn for a period of sixty (60) days from the date specified for receipt of proposals.

E. ADDITIONAL INFORMATION/ADDENDA

The City of Calhoun will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the proposal due date. Offerors should not rely on any representations, statements, or explanations other than those made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail.

6 | P a g e

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the Offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changed the Owner’s requirements.

Offerors who obtain this Request for Proposal from the Georgia Procurement Registry or from sites are advised to re-visit the above websites to obtain any addenda which may be issued prior to the proposal closing date. The City of Calhoun assumes no responsibility for Offerors’ failure to acknowledge any addenda issued.

F. LATE PROPOSALS, WITHDRAWALS, MODIFICATIONS AND REJECTIONS

Proposals shall not be modified, withdrawn, or canceled by the Offeror for a period of sixty (60) days following the time and date designated for the receipt of proposals, and each Offeror so agrees in submitting his proposal. Negligence on the part of the Offeror in the preparation of his proposal shall not be grounds for the modification or withdrawal of a proposal after the time set for proposal closing. Proposals received after the proposal due date and time are late and will not be considered. Modifications received after the proposal due date are also late and will not be considered.

G. PROPOSAL CLOSING

Proposal schedule prices will not be opened or read aloud publicly. A list of names of firms providing proposals may be obtained from Georgia Procurement Registry or The City of Calhoun via email request to e-mail: The City of Calhoun purchasing@calnet-ga.net after the proposal due date and time stated herein a tabulation of prices may be obtained upon award.

H. NON-COLLUSION AFFIDAVIT

By submitting a proposal, the Offeror represents and warrants that such proposal is genuine and not sham or collusive or made in the interest or on behalf of any person not therein named and that the

Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from proposing and that the Offeror has not in any manner sought by collusion to secure to that Offeror any advantage over any other

Offeror.

By submitting a proposal, the Offeror represents and warrants that no official or employee of The

City of Calhoun has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise therefrom.

I. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

By submitting a proposal and executing the attached Affidavits, the Offeror verifies its compliance with O.C.G.A. §13-10-91. The Offeror further agrees to maintain records of such compliance and shall provide a copy of each such verification to The City of Calhoun, at the time the subcontractor(s) is retained to perform such services.

https://fscm.teamworks.georgia.gov/psc/supp/SUPPLIER/ERP/c/SCP_PUBLIC_MENU_FL.SCP_PUB_BID_CMP_FL.GBL

7 | P a g e

J. COST INCURRED BY OFFERORS

All expenses involved with the preparation and submission of proposals to The City of Calhoun, or any work performed in connection therewith shall be borne by the Offeror(s). No payment will be made for any responses received or for any other effort required of or made by the Offeror(s) prior to the commencement of work as defined by a contract approved by the governing body of

The City of Calhoun.

K. EQUAL OPPORTUNITY POLICY STATEMENT

It is the policy of The City of Calhoun government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

L. HOLD HARMLESS AND INDEMNIFICATION

The Offeror agrees, insofar as it legally may, to indemnify and hold harmless The City of Calhoun, its officers, employees, and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits, and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Offeror, its officers, employees, and agents under any of the terms of this contract.

M. SITE VISIT:

Offerors will need to attend the mandatory site visit. To inspect the site where services are to be performed, the attached building assessments, and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event, shall failure to inspect the site constitute grounds for a claim after contract award.

N. AWARD OF CONTRACT

This is a past performance/technical/price trade-off source selection in which competing Offeror’s past and present performance history and technical ability will be evaluated on a basis approximately equal to price. The award will be made to the responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors listed in Section IV herein.

The City of Calhoun may reject any or all proposals if such action is in The City of Calhoun’s interest.

O. QUALIFICATION OF OFFERORS

The City of Calhoun may make such reasonable investigations as deemed proper and necessary to determine the ability of the Offeror to perform the work and the Offeror shall furnish to The

City of Calhoun all such information and data for this purpose as may be requested. The City of

Calhoun reserves the right to reject any proposal if the evidence submitted by, or investigations of, such Offeror fails to satisfy The City of Calhoun that such Offeror is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

8 | P a g e

The City of Calhoun contractors/vendors must have a current The City of Calhoun business license if they are physically located in The City of Calhoun or if they perform a service in The

City of Calhoun.

Proposals from any Offeror that is in default on the payment of any taxes, license fees, or other monies due to The City of Calhoun will not be accepted.

P. ALTERNATE PROPOSALS

Alternate proposals or proposals that deviate from the requirements of this solicitation will not be considered. Offerors shall not insert in their proposal any written statement which will have the effect of making any material change or changes in the Scope of Services or in any contract between the parties covering subject matter thereof.

Q. OPEN RECORDS

In accordance with OCGA Section 50-18-72(a)(34) Any trade secrets obtained from a person or business entity that are required by law, regulation, bid, or request for proposal to be submitted to an agency. An entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10. If such entity attaches such an affidavit, before producing such records in response to a request under this article, the agency shall notify the entity of its intention to produce such records as set forth in this paragraph. If the agency makes a determination that the specifically identified information does not in fact constitute a trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the information within ten days unless prohibited from doing so by an appropriate court order. In the event the entity wishes to prevent disclosure of the requested records, the entity may file an action in superior court to obtain an order that the requested records are trade secrets exempt from disclosure. The entity filing such action shall serve the requestor with a copy of its court filing. If the agency makes a determination that the specifically identified information does constitute a trade secret, the agency shall withhold the records, and the requester may file an action in superior court to obtain an order that the requested records are not trade secrets and are subject to disclosure;

9 | P a g e

SECTION III - SCOPE OF SERVICES

A. DESCRIPTION OF PROJECT:

The City of Calhoun wishes to obtain a qualified contractor for the purpose of installing a pre-fabricated steel, pedestrian bridge over Oothkalooga Creek with the responsibilities of coordinating, managing, and implementing construction in an acceptable and safe manner.

The location of the project is depicted in the attached General Layout and Erosion Control Plans, but can be generally characterized as the southeast corner of the recreational park off

River Street.

Furthermore, the project (at a minimum) would consist of renting a crane, unloading and installing a pre-fabricated steel pedestrian bridge, constructing concrete abutments with helical piles on the south end as designed by the structural engineer (see exhibits), pouring and finishing the 4000 psi concrete decking with steel reinforcement, pouring concrete aprons

(with minimum of 4” GABC) up to existing paved surfaces, placement of bollards, light grading, survey staking, erosion control BMPs, and any other ancillary tasks necessary to complete the project.

The contractor will not be responsible for furnishing the 88-foot long steel bridge with formed fitted galvanized composite floor deck. It was previously procured under a separate contract, has already been fabricated by Pioneer Bridges (Fort Payne, AL), and would be ready for delivery with 2-weeks notice. The attached drawing specifically states which items (setting plates, PTFE pads, etc.) will be delivered with the structure. After the concrete decking has cured, an appropriate sealer should be field applied.

It’s extremely important that all interested Contractors carefully examine the attached supporting documents/exhibits to better understand site conditions, the design, and the expectations for construction. After examining the entire RFP, a proposal shall be provided that covers the total cost of all personnel, equipment, tools, materials, supervision, and other items or tasks necessary to provide a functional, aesthetically-pleasing final product that the community can safely enjoy.

ADA Compliance: The structure shall be suitable for use by all citizens and comply with the Americans with Disabilities Act (ADA).

B. INSURANCE REQUIREMENTS:

Unless otherwise approved, all Contractors/Vendors shall be required to provide proof of insurance in the following amounts and shall confirm all subcontractors introduced to the property have adequate coverage.

1. Commercial General Liability:

a. Per Occurrence: $1,000,000

b. General Aggregate: $2,000,000

10 | P a g e

c. Products/Completed Operations Aggregate $2,000,000

2. Commercial Automobile Liability (Even if no autos are owned, coverage for hired and non-owned automobiles must be provided):

a. Combined Single Limit: $1,000,000

3. Workers’ Compensation: Statutory

Employers’ Liability:

Each Accident $1,000,000

Disease – Each Employee $1,000,000

Disease – Policy Limit $1,000,000

4. Umbrella Liability:

a. Per Occurrence: $1,000,000

b. General Aggregate: $1,000,000

Summary of Endorsements that must be provided with Acord 25 Certification of Insurance for compliance verification.

General Liability:

Additional Insured including ongoing and completed operations – ISO policy forms CG 20 10 04 13 AND CG 20 37 04 13 (or equivalent)

Waiver of Subrogation – ISO policy form CG 24 04 05 09 (or equivalent)

Primary and Non-contributory – ISO policy form CG 20 01 04 13 (or equivalent)

Commercial Automobile:

Additional Insured

Waiver of Subrogation

Workers’ Compensation:

Waiver of Subrogation

The insurance company will only be accepted if it is in good standing within the state of

Georgia through the Insurance Commissioner’s office. It must also be rated “A” or better with AM Best Company.

A current certificate of insurance shall be provided from the agent, listing the City of Calhoun as the certificate holder and an additionally insured party. We require 30 days prior notice of cancellation to be shown on the certificate.

11 | P a g e

C. COST INCURRED BY OFFERS/BONDING REQUIREMENTS:

All expenses involved with the preparation, general compliance, and submission of proposals to the City of

Calhoun, or any work performed in connection therewith shall be borne by the Offeror(s). No payment will be made for any responses received or for any other effort required of or made by the Offeror(s) prior to the commencement of work as defined by a contract approved by the governing body of Calhoun.

Furthermore, all ancillary tasks or related expenses that occur after contract approval such as bonding, obtaining proper insurance coverage, project management, overhead expenses, etc. should be incorporated into the Offeror’s proposal.

1. Bid/Proposal Bond: All proposals for the general contract shall be accompanied by a certified check or bid bond made payable to, in favor of, and for the protection of the City of Calhoun, written preferably in the AIA format in an amount not less than five percent (5%) of the contractor’s total base proposal. As required in O.C.G.A § 36-91-2(3), the bid/proposal bond should be issued by a good and sufficient surety… generally listed on the U.S. Treasury 570

Circular with at least an “A” financial strength rating from A.M. Best and authorized to transact business in the state where the project is located.

2. Performance and Payment Bonds: If awarded the project, the general contractor must provide

100% Payment and Performance Bonds made payable to, in favor of, and for the protection of the

City of Calhoun, written preferably in the AIA format in an amount equal to the full contract amount, which the City may in good faith contract with another party to perform the work covered by said proposal and cover legitimate project debts upon failure of the general contractor to comply with any or all of the foregoing requirements within the time specified. As required in

O.C.G.A § 36-91-2(10,11), the payment and performance bonds should be issued by a good and sufficient surety… generally listed on the U.S. Treasury 570 Circular with at least an

“A” financial strength rating from A.M. Best and authorized to transact business in the state where the project is located.

All bidding and bonding shall adhere with the provisions of Georgia Code Title 36 Local Government, Public

Works Bidding and Contracts, regardless of whether they are or are not specified elsewhere in the RFP.

Surety on Federal Treasury’s list of approved sureties (http://www.fms.treas.gov/c570/c570.html#Certified_Companies); bid bond amount within underwriting limit and surety authorized to do business in Georgia

D. CONTRACTOR'S INVOICE

a. The Contractor shall prepare and submit invoices to the Finance Office address specified on individual orders. If the invoice does not comply with these requirements, the Finance Office will return it with the reasons why it is not a proper invoice. A proper invoice must include the items listed below.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Purchase order number for supplies delivered or services performed.

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

http://www.fms.treas.gov/c570/c570.html#Certified_Companies)%3B

12 | P a g e

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

(vi) Name and address to whom payment is to be sent.

(vii) Name (where practicable), title, phone number, and mailing address of the person to notify in the event of a defective invoice.

(viii) Any other information or documentation required by the contract (e.g., evidence of shipment).

(ix) Invoice must be sent to Attention: Accounts Payable Office located at 700 West Line Street Calhoun, Georgia 30701

b. In the event orders are made via monthly or period purchase orders, the contractor may provide a summary invoice for all deliveries made during a billing period, identifying the delivery tickets covered therein, and stating their total dollar value. A summary invoice shall be supported by receipt copies of the delivery tickets. Delivery tickets or sales slips shall contain:

(i) Name of supplier

(ii) Purchase Order number

(iii) Ship to Department and Address

(iv) Description, Quantity, unit price, and extension of each item.

(v) Date of delivery or shipment

13 | P a g e

SECTION IV - EVALUATION AND SELECTION PROCESS

The proposals will be evaluated against the terms of the RFP by the Owner based on Contractor’s understanding and perceived coherence to deliver the desired end-product as demonstrated by their submitted response, total base cost with any suggested upgrades (if applicable), experience/references, company’s geographical proximity to the job site, and warranty information. The purpose of the evaluation criteria is to determine the most beneficial offering for the Owner. Evaluation criteria and point of allocation are defined below. If not specifically requested elsewhere in this RFP, Contractor shall provide sufficient data and product information for each category below to facilitate RFP scoring.

Item Description

1. Content and Appearance of Submittal (5 Points)

2. Total Installation Cost (50 Points)

Base cost shall cover all labor, equipment, and material costs (with exception to steel bridge) to ensure a complete installation in accordance with manufacturer’s recommendations and City’s requirements. If applicable, the cost for any add-on or upgrade features to the bridge should be included separately from the base cost and presented clearly for evaluation.

3. Experience, References, and Geographical Proximity (35 Points)

4. Warranty Information (10 Points)

14 | P a g e

MANDATORY SUBMITTAL

SECTION V MANDATORY PROPOSAL FORMS:

A: ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Specifications and the following Addenda, receipt of all of which is hereby acknowledged:

Addendum No. dated Acknowledgement

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the Offeror’s receipt of any addenda will result in the rejection of the proposal if the addenda contained information which substantively changes the Owner’s requirements.

15 | P a g e

B: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

The City of Calhoun and the Contractor agree that compliance with the requirements of O.C.G.A. -10-91, as amended, are conditions of this Agreement for the physical performance of services.

If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with O.C.G.A. § 13-10-91(b), as amended; such affidavit being in a form similar to and containing the same information as the form attached hereto; and

(2) To obtain such subcontractor affidavit(s) when the subcontractor(s) is retained. Contractor shall have such forms available for inspection and submit to the Owner, if so requested by the

Owner.

The failure of Contractor to supply the affidavit of compliance at the time of the bid will be cause for the bid being deemed non-responsive. Failure of Contractor to continue to satisfy the obligations of

O.C.G.A. § 13-10-91, as amended throughout the entire contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, The City of Calhoun shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVITS ON FOLLOWING PAGE

16 | P a g e

CONTRACTOR AFFIDAVIT & AGREEMENT UNDER O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-

91, as amended, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of The City of Calhoun, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the provisions and deadlines established in

O.C.G.A. § 13-10-91, as amended.

Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). The contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor:

Name of Project:

Name of Public Employer: The City of Calhoun

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 2024 in , .

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

DAY OF , 2024

Notary Public My Commission Expires:

17 | P a g e

SEE SECTION III - SCOPE OF SERVICES AND TECHNICAL DOCUMENTS

C: PRICE AND PERFORMANCE PROPOSAL FOR RFP #2024-00925 Installation of Second

Pedestrian Bridge at Palmer Memorial Park, Calhoun Recreational Department, Georgia

1. Proposed prepared based on City’s RFP and all Supporting Documents: YES NO

2. Price and Performance Proposal Expires on day of , (2024) (Prices must be held firm for a minimum of 60 days after submittal)

3. Total Cost $

4. Anticipated Start Date: and Duration of Construction: days

5. Offeror’s Name: Company:

Contact:

Address:

Phone: Fax:

Email:

Authorized Representative/Title Signature Date (Print or type)

18 | P a g e

SECTION V PROPOSAL FORM D:

Proposal of

(Hereinafter called "Offeror"), organized and existing under the laws of the State of

, doing business as *. In compliance with your RFP, the Offeror hereby proposes and agrees to perform and furnish all work for the requirement known as RFP #2024-00925 Installation of the Second Pedestrian Bridge at Palmer

Memorial Park, Calhoun Recreational Department, Georgia, in strict accordance with the Proposal

Documents, within the time set forth therein, and at the price proposed.

By submission of this Proposal, the Offeror certifies, and in the case of a joint Offer, each party thereto certifies as to its own organization that:

1. The Offeror has examined and carefully studied the Proposal Documents and the Addenda, receipt of all of which is hereby acknowledged in Section V-A.

2. The Offeror agrees that this proposal may not be revoked or withdrawn after the time set for the opening of proposals but shall remain open for acceptance for a period of sixty (60) days following such time.

Company:

Contact:

Address:

Phone: Fax

Email:

By checking this box, I acknowledge that I have read all insurance requirements and will meet t h e requirements listed in RFP #2024-00925 Installation of the Second Pedestrian Bridge at Palmer Memorial

Park, Calhoun Recreational Department, Georgia

Authorized Representative/Title Signature Date

(Print or type)

19 | P a g e

SECTION V BID BOND E:

BID BOND

STATE OF

GEORGIA

COUNTY OF

CLARKE

KNOW ALL MEN BY THESE PRESENTS, that we, , as

Principal, and , as Surety, are held and firmly bound unto the City of Calhoun, Georgia in the sum of

Dollars ($ ) lawful money of the

United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, personal representatives, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted to the Owner a Bid for the construction of:

Installation of the Second Pedestrian Bridge at Palmer Memorial Park, Calhoun

Recreational Department” located at 601 River Street, Calhoun, GA 30701

NOW THEREFORE, the conditions of this obligation are such that if the Bid be accepted, the

Principal shall, within ten days after receipt of conformed Contract Documents, execute a

Contract in accordance with the Bid upon the terms, conditions and prices set forth therein, and in the form and manner required by the Contract Documents and execute sufficient and satisfactory separate Performance and Payment Bonds payable to the Owner, each in an amount of 100 percent of the total Contract Price, in form satisfactory to the Owner, then this obligation shall be void; otherwise, it shall be and remain in full force and effect in law; and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the aforesaid Owner, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

This bond is given pursuant to and in accordance with O.C.G.A. §36-91-1 et.seq. and all the provisions of the law referring to this character of bond as set forth in said Sections or as may be hereinafter enacted and these are hereby made a part hereof to the same extent as if set out herein in full.

20 | P a g e

SECTION VI - DOCUMENTS CHECK LIST:

MANDATORY PROPOSAL FORMS Offeror must complete, execute and include with the proposal the following mandatory documents:

A. ADDENDA ACKNOWLEDGEMENT

B. GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) ACT AFFIDAVIT

CONTRACTOR AFFIDAVIT & AGREEMENT

C. PRICE AND PERFORMANCE PROPOSAL - Submit in separate sealed envelope

D. SIGNED PROPOSAL

E. BID BOND

VII SUPPORTING DOCUMENTS

Supporting Document A:

General Layout and Erosion Control Plan

By Calhoun Engineering Department

Supporting Document B:

Stream Buffer Variance Permit

Issued by GA-EPD

Jeffrey W. Cown, Director

EPD Director’s Office 2 Martin Luther King, Jr. Drive Suite 1456, East Tower Atlanta, Georgia 30334 404-656-4713

Kim Townsend

City of Calhoun

Palmer Memorial Bridge

P.O. Box 248

Calhoun, GA 30701

RE: Request for Variance under the Provisions of O.C.G.A. § 12-7-6(b)(15)

Palmer Memorial Bridge

Calhoun, Gordon County

File: BV-064-23-03

Dear Kim Townsend:

The Georgia Environmental Protection Division (EPD) has reviewed your stream buffer variance application for the above-referenced project. The review was conducted to consider the potential impacts of the proposed project’s encroachment on buffers to State waters within the context of the Georgia Erosion and Sedimentation Act and the potential impact to State waters within the context of Georgia’s National Pollutant Discharge Elimination System (NPDES) General Permits for Stormwater Discharges Associated with Construction Activities. This review, and the variance granted herein, is limited to only the request(s) in the application that you submitted for permission to conduct land-disturbing activities within 25-foot areas located immediately adjacent to the banks of State waters where vegetation has been wrested by normal stream flow or wave action. To the extent that your buffer variance application includes a request to conduct land-disturbing activities within 25 feet of State waters where there is no vegetation that has been wrested by normal stream flow or wave action, such request has not been considered by EPD, and the related activity is not addressed in the variance granted herein.

Pursuant to Ga. Comp. R. and Regs. 391-3-7-.05(2)(a) and subject to the conditions and contingencies described further below, authorization is hereby granted to encroach within the 25-foot buffer adjacent to State waters as delineated in your application dated September 27, 2023.

Buffer impacts authorized by this variance must be completed within five years of the date of this approval letter. If the approved buffer impacts cannot be completed prior to the expiration date, a time extension must be requested in writing at least 90 calendar days prior to the expiration date with justifiable cause demonstrated.

Authorization for the above referenced project is subject to the following conditions and contingencies:

1) All graded slopes 3:1 or greater must be hydroseeded and covered with Georgia DOT approved wood fiber matting or coconut fiber matting. If not hydroseeded, Georgia

DOT approved matting that has been incorporated with seed and fertilizer must be used. All slopes must be properly protected until a permanent vegetative stand is established;

Dec 20, 2023

Palmer Memorial Bridge

2) The amount of land cleared during construction must be kept to a minimum;

3) All disturbed areas must be seeded, fertilized, and mulched as soon as the final grade is achieved. Also, these disturbed areas must be protected until permanent vegetation is established;

4) A double row of Georgia DOT type “C” silt fence or an approved high performance silt fence must be installed between the land disturbing activities and State waters where appropriate;

5) Buffer variance conditions must be incorporated into any Land Disturbing Activity

Permit issued by the City of Calhoun for this project; and

6) This project must be conducted in strict adherence to the approved erosion and sedimentation control plan and any Land Disturbing Activity Permit issued by the

City of Calhoun.

The granting of this approval does not relieve you of any obligation or responsibility for complying with the provisions of any other law or regulations of any federal, local or additional

State authority, nor does it obligate any of the aforementioned to permit this project if they do not concur with its concept of development/control. As a delegated “Issuing Authority,” the City of Calhoun is expected to ensure that the stream buffer variance requirements are met for this project and is empowered to be more restrictive in this regard.

If you have questions concerning this letter, please contact Madison McCrary, Erosion and Sedimentation Control Unit, Nonpoint Source Program, at (470) 524-0622.

Sincerely, Jeffrey W. Cown

Director

JWC:mm cc: Kurt T. McCord, City of Calhoun

James F. Palmer, Mayor, City of Calhoun

Neal Russell, City of Calhoun

Jim Hakala, Wildlife Resources Division, Region 1 Fisheries Management

Robert Amos, Georgia Soil and Water Conservation Commission, Region I

Kevin Dallmier, EPD Mountain District Office, Cartersville

File: BV-064-23-03

Supporting Document C:

GeoTechnical Subsurface Investigation

By GeoSystems Engineering, Inc.

11285 Elkins Road, Suite F2 Roswell, Georgia 30076 (678) 722-0340

October 16, 2023

Kurt T. McCord, P.E.

Calhoun Utilities 700 West Line Street Calhoun, Georgia 30701

Re: Subsurface Investigation Report

City of Calhoun Proposed Pedestrian Bridge at Palmer Memorial Park Calhoun, Gordon County, Georgia GeoSystems Project No. 23-2907

Dear Mr. McCord:

GeoSystems Engineering, Inc. (GeoSystems) has completed the authorized subsurface investigation for the referenced pedestrian bridge. The purpose of the investigation was to characterize subsurface conditions at the site and provide information required for design of the new bridge abutments. Our services were performed in general accordance with GeoSystems proposal, dated September 13, 2023.

The following report presents our understanding of the project, investigation procedures, indicated subsurface conditions and our conclusions and recommendations for geotechnical issues relative to the bridge foundation design and construction.

PROJECT INFORMATION

Our understanding of this project is based on information included in your previous emails, a preliminary bridge plan, dated September 2023, and our telephone discussions. We observed the site conditions during the field investigation, and also reviewed a site-specific soil survey report from the NRCS website and available on-line historic aerial photographs of the site.

The proposed bridge location is within Palmer Memorial Park along Oothkalooga Creek in the City of Calhoun. Entrance to the park on the eastern side of the creek is via a drive at the Calhoun City Recreation Department, located at 601 South River Street. On the western side, park access is by Recreation Drive, off McDaniel Station Road, SW. In the park area, the creek flows generally to the south but bends to the northeast about 600 feet southwest of the bridge location and bends back to the southeast immediately east of the location. A Google Earth Site Location Map is attached showing the 601 South River Street address.

Topography in the park vicinity is a relatively level, broad floodplain formed along the existing creek.

Indicated grades shown on the preliminary bridge plan vary from high elevations of 619 and 620 feet near the ends of the bridge location on the north and south sides, respectively, to a low elevation of 614 to 615 feet in the creek bottom.

Subsurface Investigation GeoSystems Project No. 23-2907 City of Calhoun October 16, 2023 Proposed Pedestrian Bridge at Palmer Memorial Park

The north bridge abutment will be located adjacent to a driveway encircling through the park along the east side of the creek. The location is near the eastern edge of the park at the creek. The south bridge abutment is located along the northern side of a paved trail through the park along the western side of the creek.

We understand the proposed pedestrian bridge will be a single span prefabricated welded steel bridge capable of carrying light maintenance ATV-type vehicles, bicycles and pedestrians. The bridge span is 88 feet long and the deck will be 11 feet wide. We understand the estimated total (dead + live) vertical service load at each bridge abutment support will be on the order of 95 to 100 kips. The bridge fabricator’s structural engineer is responsible for design of reinforced concrete abutments for the bridge.

INVESTIGATION PROCEDURES

Subsurface conditions at the bridge location were investigated by drilling two soil test borings, B-1 at the north abutment and B-2 at the south abutment. Four auger borings (B-1A, B-1B, B-2A and B-2B), offset short distances from the soil test borings, were also drilled to investigate auger refusal conditions.

The boring locations are shown on the attached Boring Location Plan (Figure 1) that was prepared from the provided preliminary bridge plan. The boring locations were established in the field by a GeoSystems engineer by measuring distances and estimating right angles from existing abutment stakes previously set by the city engineers. Boring elevations were estimated to the nearest 1-foot from the topography shown on the preliminary bridge plan. Since these measurements are not precise, the referenced boring locations and elevations should be considered approximate.

Soil sampling and standard penetration testing in the borings were in general accordance with ASTM Standard D 1586. All borings were advanced to refusal depths by mechanically rotating hollow-stem augers into the ground. Standard penetration testing and soil sampling were performed in borings B- 1 and B-2 at regular intervals using a standard 1.4-inch I.D., 2-inch O.D. split-barrel sampler. The sampler was first seated 6 inches to penetrate any loose cuttings, and then driven an additional foot with blows from a 140-pound automatic hammer falling 30 inches. The number of blows required to drive the sampler the final foot was recorded and is designated the "standard penetration resistance," or "N" value. Penetration resistance, when properly evaluated, is an index of the soil's strength, density, and ability to support foundations.

Split-barrel samples from the borings were initially classified in the field. Following completion of the field drilling, the samples were returned to our laboratory and visually classified by a geotechnical engineer. The enclosed test boring records represent our interpretation of the field conditions based on the boring logs and examination of the split-barrel samples. Included are soil descriptions and unified classifications, graphical plots of the standard penetration resistances, and groundwater conditions encountered at the time of boring. Lines on the boring logs, designating interfaces between various strata, represent approximate boundaries only, as transitions between materials may be gradual.

We note that subsurface conditions shown represent those at the boring locations only and conditions between borings or at other locations may be different than those indicated.

AREA AND SITE GEOLOGY

The proposed bridge site is in the Great Valley District of the Southern Valley and Ridge Section of the Ridge and Valley Physiographic Province of Georgia. The topography of the Great Valley District is typically broad and open with a few scattered ridges and hills. Ground elevations generally range from 700 to 800 feet above sea level with relief of 50 to 100 feet. The eastern edge of this area follows the escarpment of the Great Smokey-Cartersville Fault.

The Ridge and Valley Province lies generally north and west of the Piedmont and Blue Ridge provinces and is bounded in Georgia on the north by the Cumberland Plateau and Lookout Mountain and on the south and east by the Great Smokey-Cartersville Fault. Rocks in this province are generally ancient sedimentary materials 420 to 500 million years old, dating from Cambrian or Ordovician times.

Although the rocks were placed as sediments, they have long ago been consolidated into very hard rocks by cementation and great pressure. The basic rocks include limestones, sandstones, and shales, that are typically interbedded and quite broken. All these rocks have weathered in place and are covered by a mantle of residual soils formed by their chemical alteration. The residuum consists of the insoluble impurities which once were present in the rock. Characteristically, these soils are red-brown or yellow clay containing varying amounts of sand, chert gravel, and boulders.

Geologic mapping indicates the underlying rocks at this location are either shale with beds of limestone in the Conasauga shale formation or dolomites and limestones of the Knox dolomite formation. Shale is a fine-grained rock formed under pressure by the compaction of silt or clay. Limestone contains calcium or calcium carbonate, whereas dolomite contains calcium and magnesium carbonate. Most dolomites are associated and often interbedded with limestone.

SUBSURFACE CONDITIONS

The subsurface conditions encountered by the borings drilled at the bridge abutments consist of an upper stratum of alluvium and then some possible residual soils overlying auger refusal (apparent bedrock) materials. The following narrative briefly describes each of these subsurface conditions.

Alluvium

Alluvium is a term used to define soils that have been deposited by flowing water. Soils described as alluvium were encountered in the borings from below the ground surface to approximate depths of 7 feet in the north abutment and 12 feet in the south abutment. The alluvium was described mostly as silt (ML) with traces of clay and fine sand. Underlying the upper silt, slightly clayey fine to coarse sand (SW) was also identified in the south abutment extending from about 8 to 12 feet in depth.

Consistency of the silt, indicated by the standard penetration resistances, is stiff to very stiff in the north abutment and firm in the south abutment. Standard penetration resistances in these soils ranged approximately from 10 to 25 blows per foot (bpf) in boring B-1 and 6 to 8 bpf in B-2. We note, however, that due to very dry, desiccated soil moisture conditions in boring B-1, the penetration values are likely amplified indicating higher consistency not representative of the actual soil strength.

Relative density of the sand layer in boring B-2 is very loose based on a penetration value of 2 bpf.

Possible Residuum

Residuum refers to residual soils that formed in-situ by the chemical weathering process of the underlying rocks. Possible residuum was encountered beneath the alluvium in boring B-2 and extended to auger refusal at a depth of 23 feet below the surface. The residual soils are comprised of soft to very soft silt (ML) with traces of clay and fine rock fragments. Penetration values in the residual soils were 1 and 2 bpf.

Refusal Material

Refusal is a designation applied to any material that cannot be further penetrated by the soil drilling process and is normally indicative of a very hard or very dense material, such as boulders, rock lenses, or the upper surface of bedrock. Refusal was encountered at a depth of 7 feet in each boring conducted in the north abutment and varied between 18 and 23 feet in borings B-2, B-2A and B-2B in the south abutment. Rock coring procedures are required to determine the character and continuity of the refusal materials. No rock coring was performed during this investigation; however, the hollow-stem auger refusal levels appear to be at or near the upper surface of bedrock underlying the area.

Groundwater

Groundwater was encountered at the time of the field investigation at a depth of 4 feet in the south abutment borings. No groundwater was observed at the locations of borings B-1, B-1A and B-1B in the north abutment. Water level measurements were made with a weighted tape immediately after removing the augers from the boreholes.