RFP 2023-45 WRRF Admin Building Remodel 5.11.pdf

REQUEST FOR PROPOSALS #2023-45

FOR

ARCHITECTURAL AND ENGINEERING SERVICES FOR THE

KELLOGG CREEK WATER RESOURCE RECLAMATION FACILITY (WRRF)

ADMINISTRATION BUILDING REMODEL PROJECT

BOARD OF COUNTY COMMISSIONERS

TOOTIE SMITH, Chair

PAUL SAVAS, Commissioner MARK SHULL, Commissioner

MARTHA SCHRADER, Commissioner BEN WEST, Commissioner

Gary Schmidt

County Administrator

Tralee Whitley Contract Analyst

PROPOSAL CLOSING DATE, TIME AND LOCATION

DATE: June 8, 2023

TIME: 2:00 PM, Pacific Time

PLACE: Email: https://bidlocker.us/a/clackamascounty/BidLocker https://bidlocker.us/a/clackamascounty/BidLocker

RFP#2023-45 Page ii Kellogg Creek Administration Building Remodel

SCHEDULE

Request for Proposals Issued…….................................................. May 11, 2023

Protest of Specifications Deadline..................................................May 18, 2023, 5:00 PM, Pacific Time

Deadline to Submit Clarifying Questions....................................... June 1, 2023, 5:00 PM, Pacific Time

Request for Proposals Closing Date and Time……....................... June 8, 2023, 2:00 PM, Pacific Time

Deadline to Submit Protest of Award............................................. Seven (7) days from the Intent to Award

TABLE OF CONTENTS

Section 1 – Notice of Request for Proposals

Section 2 – Instructions to Proposers

Section 3 – Scope of Work

Section 4 – Evaluation and Selection Criteria

Section 5 – Proposal Content (Including Proposal Certification)

SECTION 1

NOTICE OF REQUEST FOR PROPOSALS

Notice is hereby given that Water Environment Services (“WES”), through its Board of County Commissioners, will receive sealed Proposals per specifications until 2:00 PM, June 8, 2023 (“Closing”), to provide architectural and engineering services for the Kellogg Creek Administration Building Remodel Project. No Proposals will be received or considered after that time.

RFP Documents can be downloaded from the state of Oregon procurement website (“OregonBuys”) at the following address https://oregonbuys.gov/bso/view/login/login.xhtml, Document No. S-C01010-00006912.

Prospective Proposers will need to sign in to download the information and that information will be accumulated for a Plan Holder's List. Prospective Proposers are responsible for obtaining any Addenda, clarifying questions, and Notices of Award from OregonBuys. Sealed Proposals are to be emailed to https://bidlocker.us/a/clackamascounty/BidLocker.

Submitting Proposals: Bid Locker Proposals will only be accepted electronically thru a secure online bid submission service, Bid Locker.

Email submissions to Clackamas County email addresses will no longer be accepted.

A. Completed proposal documents must arrive electronically via Bid Locker located at https://bidlocker.us/a/clackamascounty/BidLocker.

B. Bid Locker will electronically document the date and time of all submissions. Completed documents must arrive by the deadline indicated in Section 1 or as modified by Addendum.

LATE PROPOSALS WILL NOT BE ACCEPTED.

C. Proposers must register and create a profile for their business with Bid Locker in order to submit for this project. It is free to register for Bid Locker.

D. Proposers with further questions concerning Bid Locker may review the Vendor’s Guide located at https://www.clackamas.us/how-to-bid-on-county-projects .

Contact Information Procurement Process and Technical Questions: Tralee Whitley at TWhitley@clackamas.us

The Board of County Commissioners reserves the right to reject any and all Proposals not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any and all Proposals upon the finding that it is in the public interest to do so and to waive any and all informalities in the public interest. In the award of the contract, the Board of County Commissioners will consider the element of time, will accept the Proposal or Proposals which in their estimation will best serve the interests of Clackamas County and will reserve the right to award the contract to the contractor whose Proposal shall be best for the public good.

Clackamas County encourages proposals from Minority, Women, and Emerging Small Businesses.

https://oregonbuys.gov/bso/view/login/login.xhtml https://bidlocker.us/a/clackamascounty/BidLocker https://www.clackamas.us/how-to-bid-on-county-projects mailto:TWhitley@clackamas.us

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SECTION 2

INSTRUCTIONS TO PROPOSERS

Clackamas County (“County”) reserves the right to reject any and all Proposals received as a result of this RFP. County Local Contract Review Board Rules (“LCRB”) govern the procurement process for the County.

2.1 Modification or Withdrawal of Proposal: Any Proposal may be modified or withdrawn at any time prior to the Closing deadline, provided that a written request is received by the County Procurement Division Director, prior to the Closing. The withdrawal of a Proposal will not prejudice the right of a Proposer to submit a new Proposal.

2.2 Requests for Clarification and Requests for Change: Proposers may submit questions regarding the specifications of the RFP. Questions must be received in writing on or before 5:00 p.m. (Pacific Time), on the date indicated in the Schedule, at the Procurement Division address as listed in Section 1 of this RFP.

Requests for changes must include the reason for the change and any proposed changes to the requirements.

The purpose of this requirement is to permit County to correct, prior to the opening of Proposals, RFP terms or technical requirements that may be unlawful, improvident or which unjustifiably restrict competition.

County will consider all requested changes and, if appropriate, amend the RFP. No oral or written instructions or information concerning this RFP from County managers, employees or agents to prospective Proposers shall bind County unless included in an Addendum to the RFP.

2.3 Protests of the RFP/Specifications: Protests must be in accordance with LCRB C-047-0730.

Protests of Specifications must be received in writing on or before 5:00 p.m. (Pacific Time), on the date indicated in the Schedule, or within three (3) business days of issuance of any addendum, at the Procurement Division address listed in Section 1 of this RFP. Protests may not be faxed. Protests of the RFP specifications must include the reason for the protest and any proposed changes to the requirements.

2.4 Addenda: If any part of this RFP is changed, an addendum will be provided to Proposers that have provided an address to the Procurement Division for this procurement. It shall be Proposers responsibility to regularly check OregonBuys for any notices, published addenda, or response to clarifying questions.

2.5 Submission of Proposals: Proposals must be submitted in accordance with Section 5. All Proposals shall be legibly written in ink or typed and comply in all regards with the requirements of this RFP. Proposals that include orders or qualifications may be rejected as irregular. All Proposals must include a signature that affirms the Proposer’s intent to be bound by the Proposal (may be on cover letter, on the Proposal, or the Proposal Certification Form) shall be signed. If a Proposal is submitted by a firm or partnership, the name and address of the firm or partnership shall be shown, together with the names and addresses of the members. If the Proposal is submitted by a corporation, it shall be signed in the name of such corporation by an official who is authorized to bind the contractor. The Proposals will be considered by the County to be submitted in confidence and are not subject to public disclosure until the notice of intent to award has been issued.

No late Proposals will be accepted. Proposals submitted after the Closing will be considered late and will be returned unopened. Proposals may not be submitted by telephone or fax.

2.6 Post-Selection Review and Protest of Award: County will name the apparent successful Proposer in a Notice of Intent to Award published on OregonBuys. Identification of the apparent successful Proposer is procedural only and creates no right of the named Proposer to award of the contract. Competing Proposers shall be given seven (7) calendar days from the date on the Notice of Intent to Award to review the file at the Procurement Division office and file a written protest of award, pursuant to LCRB C-047-0740. Any award protest must be in writing and must be delivered by hand-delivery or mail to the address for the Procurement Division as listed in Section 1 of this RFP.

Only actual Proposers may protest if they believe they have been adversely affected because the Proposer would be eligible to be awarded the contract in the event the protest is successful. The basis of the written protest must

RFP#2023-45 Page 3 be in accordance with ORS 279B.410 and shall specify the grounds upon which the protest is based. In order to be an adversely affected Proposer with a right to submit a written protest, a Proposer must be next in line for award, i.e. the protester must claim that all higher rated Proposers are ineligible for award because they are non-responsive or non-responsible.

County will consider any protests received and:

a. reject all protests and proceed with final evaluation of, and any allowed contract language negotiation with, the apparent successful Proposer and, pending the satisfactory outcome of this final evaluation and negotiation, enter into a contract with the named Proposer; OR

b. sustain a meritorious protest(s) and reject the apparent successful Proposer as nonresponsive, if such Proposer is unable to demonstrate that its Proposal complied with all material requirements of the solicitation and Oregon public procurement law; thereafter, County may name a new apparent successful Proposer; OR

c. reject all Proposals and cancel the procurement.

2.7 Acceptance of Contractual Requirements: Failure of the selected Proposer to execute a contract and deliver required insurance certificates within ten (10) calendar days after notification of an award may result in cancellation of the award. This time period may be extended at the option of County.

2.8 Public Records: Proposals are deemed confidential until the “Notice of Intent to Award” letter is issued.

This RFP and one copy of each original Proposal received in response to it, together with copies of all documents pertaining to the award of a contract, will be kept and made a part of a file or record which will be open to public inspection. If a Proposal contains any information that is considered a TRADE SECRET under ORS 192.345(2), SUCH INFORMATION MUST BE LISTED ON A SEPARATE SHEET CAPABLE OF SEPARATION

FROM THE REMAINING PROPOSAL AND MUST BE CLEARLY MARKED WITH THE

FOLLOWING LEGEND:

“This information constitutes a trade secret under ORS 192.345(2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192.”

The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only “unless the public interest requires disclosure in the particular instance” (ORS 192.345).

Therefore, non-disclosure of documents, or any portion of a document submitted as part of a Proposal, may depend upon official or judicial determinations made pursuant to the Public Records Law.

2.9 Investigation of References: County reserves the right to investigate all references in addition to those supplied references and investigate past performance of any Proposer with respect to its successful performance of similar services, its compliance with specifications and contractual obligations, its completion or delivery of a project on schedule, its lawful payment of subcontractors and workers, and any other factor relevant to this RFP. County may postpone the award or the execution of the contract after the announcement of the apparent successful Proposer in order to complete its investigation.

2.10 RFP Proposal Preparation Costs and Other Costs: Proposer costs of developing the Proposal, cost of attendance at an interview (if requested by County), or any other costs are entirely the responsibility of the Proposer, and will not be reimbursed in any manner by County.

2.11 Clarification and Clarity: County reserves the right to seek clarification of each Proposal, or to make an award without further discussion of Proposals received. Therefore, it is important that each Proposal be submitted initially in the most complete, clear, and favorable manner possible.

2.12 Right to Reject Proposals: County reserves the right to reject any or all Proposals or to withdraw any item from the award, if such rejection or withdrawal would be in the public interest, as determined by County.

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2.13 Cancellation: County reserves the right to cancel or postpone this RFP at any time or to award no contract.

2.14 Proposal Terms: All Proposals, including any price quotations, will be valid and firm through a period of one hundred and eighty (180) calendar days following the Closing date. County may require an extension of this firm offer period. Proposers will be required to agree to the longer time frame in order to be further considered in the procurement process.

2.15 Oral Presentations: At County’s sole option, Proposers may be required to give an oral presentation of their Proposals to County, a process which would provide an opportunity for the Proposer to clarify or elaborate on the Proposal but will in no material way change Proposer’s original Proposal. If the evaluating committee requests presentations, the Procurement Division will schedule the time and location for said presentation. Any costs of participating in such presentations will be borne solely by Proposer and will not be reimbursed by County. Note: Oral presentations are at the discretion of the evaluating committee and may not be conducted;

therefore, written Proposals should be complete.

2.16 Usage: It is the intention of County to utilize the services of the successful Proposer(s) to provide services as outlined in the below Scope of Work.

2.17 Review for Responsiveness: Upon receipt of all Proposals, the Procurement Division or designee will determine the responsiveness of all Proposals before submitting them to the evaluation committee. If a Proposal is incomplete or non-responsive in significant part or in whole, it will be rejected and will not be submitted to the evaluation committee. County reserves the right to determine if an inadvertent error is solely clerical or is a minor informality which may be waived, and then to determine if an error is grounds for disqualifying a Proposal. The Proposer’s contact person identified on the Proposal will be notified, identifying the reason(s) the Proposal is non-responsive. One copy of the Proposal will be archived and all others discarded.

2.18 RFP Incorporated into Contract: This RFP will become part of the Contract between County and the selected contractor(s). The contractor(s) will be bound to perform according to the terms of this RFP, their Proposal(s), and the terms of the Sample Contract.

2.19 Communication Blackout Period: Except as called for in this RFP, Proposers may not communicate with members of the Evaluation Committee or other County employees or representatives about the RFP during the procurement process until the apparent successful Proposer is selected, and all protests, if any, have been resolved. Communication in violation of this restriction may result in rejection of a Proposer.

2.20 Prohibition on Commissions and Subcontractors: County will contract directly with persons/entities capable of performing the requirements of this RFP. Contractors must be represented directly.

Participation by brokers or commissioned agents will not be allowed during the Proposal process. Contractor shall not use subcontractors to perform the Work unless specifically pre-authorized in writing to do so by the County. Contractor represents that any employees assigned to perform the Work, and any authorized subcontractors performing the Work, are fully qualified to perform the tasks assigned to them, and shall perform the Work in a competent and professional manner. Contractor shall not be permitted to add on any fee or charge for subcontractor Work. Contractor shall provide, if requested, any documents relating to subcontractor’s qualifications to perform required Work.

2.21 Ownership of Proposals: All Proposals in response to this RFP are the sole property of County, and subject to the provisions of ORS 192.410-192.505 (Public Records Act).

2.22 Clerical Errors in Awards: County reserves the right to correct inaccurate awards resulting from its clerical errors.

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2.23 Rejection of Qualified Proposals: Proposals may be rejected in whole or in part if they attempt to limit or modify any of the terms, conditions, or specifications of the RFP or the Sample Contract.

2.24 Collusion: By responding, the Proposer states that the Proposal is not made in connection with any competing Proposer submitting a separate response to the RFP, and is in all aspects fair and without collusion or fraud. Proposer also certifies that no officer, agent, elected official, or employee of County has a pecuniary interest in this Proposal.

2.25 Evaluation Committee: Proposals will be evaluated by a committee consisting of representatives from County and potentially external representatives. County reserves the right to modify the Evaluation Committee make-up in its sole discretion.

2.26 Commencement of Work: The contractor shall commence no work until all insurance requirements have been met, the Protest of Awards deadline has been passed, any protest have been decided, a contract has been fully executed, and a Notice to Proceed has been issued by County.

2.27 Nondiscrimination: The successful Proposer agrees that, in performing the work called for by this RFP and in securing and supplying materials, contractor will not discriminate against any person on the basis of race, color, religious creed, political ideas, sex, age, marital status, sexual orientation, gender identity, veteran status, physical or mental handicap, national origin or ancestry, or any other class protected by applicable law.

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SECTION 3

SCOPE OF WORK

3.1. INTRODUCTION

Clackamas Water Environment Services (WES), referred to as “District” is requesting Proposals for engineering services for the Kellogg Creek WRRF Administration Building Remodel Project (Project).

The existing Administration Building is outdated and needs to be expanded to include employee facilities currently housed in another building.

The Project will consist of extending an already-completed conceptual design through final design and construction. Required services will include permitting, architectural/engineering design and architectural/engineering services during bidding and construction.

The Project includes adding approximately 2100 SF to the existing 2700 SF building, including employee showers and a lunchroom to the existing Administration Building. This Project is expected to take two years for design, permitting, and construction. The total budget for the Project, including design permitting and construction is $3.5 million.

Proposers should demonstrate their firm’s or team’s capabilities to successfully complete this project within budget and on schedule. Selection will be made based on firm or team qualifications. An agreement will be developed with the selected firm.

Please direct all Technical/Specifications or Procurement Process Questions to the indicated representative referenced in the Notice of Request for Proposals and note the communication restriction outlined in Section 2.19.

3.2 BACKGROUND

Water Environment Services, an intergovernmental partnership formed pursuant to ORS 190, produces clean water and protects human health and water quality for more than 190,000 people living and working in Clackamas County, Oregon. WES owns and operates five resource recovery facilities, 23 pumping stations and more than 350 miles of pipes. WES serves the Cities of Milwaukie, Happy Valley, Oregon City, West Linn, Gladstone, Johnson City, and unincorporated areas within Clackamas County.

The Kellogg Creek (KC) WRRF is located at 11525 McLaughlin Blvd within the Willamette Greenway in Milwaukie. The Administration Building and the WRRF were constructed in 1974. The WRRF provides conventional secondary treatment for up to 25 MGD and is located on the west side of McLoughlin Boulevard near downtown Milwaukie. It abuts the Island Station Neighborhood on the south, Milwaukie Bay Park on the north and the Historic Milwaukie Neighborhood on the east. WES values our relationship with the City of Milwaukie and works hard to be a good neighbor. We expect to maintain and enhance that relationship throughout this project. A location plan is provided as Figure 1.

WES recently completed an $18M project to upgrade and modernize several areas of the treatment process at KC WRRF. WES is continuing to upgrade the process and currently have several smaller projects in design and construction. This will likely continue through the design and construction of the Administration Building Remodel Project. The Administration Building is located on the northwest corner of the property. A current site plan of the KC WRRF is provided as Figure 2.

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Figure 1. Location Plan for Kellogg Creek WRRF (Credit: Mapcarta.com)

Figure 2. Current Site Plan of Kellogg Creek WRRF (Credit: Kellogg Creek WRRF Facilities Plan, Carollo 2022)

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The Willamette Facilities and Kellogg Creek WRRF Facilities Plans (Carollo, 2022) recommended the addition of sludge dewatering process at KC WRRF, The existing Chemical Building would be repurposed to house a relocated sludge thickening process and the new dewatering process. The Chemical Building currently houses worker showers and a lunchroom. Those will be relocated to the remodeled and expanded KC WRRF Administration Building.

Currently, the KC WRRF Administration Building houses the following functions:

- Supervisor office

- Operator Control Room

- Process Laboratory

- Conference Room

- WES staff and visitor women’s and men’s restrooms

- Mechanical/Electrical/Servers

- Storage

A conceptual design of a remodeled administration building was completed in 2021 by DECA Architects.

The design documents are included herein as attachments. It is expected that following functions will be added to the remodeled and expanded building:

- WES staff women’s and men’s locker and restrooms

- WES staff all gender locker and restroom

- Visitor all gender restrooms

- WES staff lunchroom

- Laundry

- Larger conference room potentially available for public use

In addition, the project will include bringing the building up to current codes, as required, and improving landscaping consistent with current WES development code. Consistency with city of Milwaukie sustainability goals is encouraged.

SITE VISIT

A Non-Mandatory Pre-Bid Conference will be conducted on May 22, 2023, at 10:00AM. Bidders shall meet with County and WES representatives at the Kellogg WRRF Facility located at 11525 McLaughlin Blvd for that purpose. Attendance will be documented through a sign-in sheet prepared by the County representative.

3.3. SCOPE OF WORK

3.3.1. Scope:

WES will contract for services to deliver this project in two phases. Proposers should demonstrate their firm’s or team’s capabilities to perform both phases of this project. Selection will be made based on firm or team qualifications to execute both project phases. It is anticipated that project delivery will be design/bid/build. The phases are as follows:

- Phase 1- Design and Bid Services: Prepare final design (bid documents) based on the conceptual design and provide architectural/engineering services during the bid period.

- Phase 2 – Architectural/Engineering Construction Services: Provide on-site inspection and construction management services during construction.

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An agreement will be developed with the selected firm or team for design and bidding services.

Construction phase services will be contracted by amendment. Award of design and bidding services does not guarantee award of subsequent phases to the selected firm.

Phase 1 – Design and Bid Services.

Phase 1 design and permitting associated with preparing bid-ready plans and specifications for the project. It is anticipated that services will include the following:

- Kick off to confirm conceptual design and make adjustments, as necessary, to address WRRF staff comments.

- 30%, 60% and 90% design milestones where draft documents will be reviewed with WES staff to receive and address staff comments/questions.

- Permitting – Consultant will be responsible for preparing permit applications and working with permitting agency to achieve timely approval for construction of the project.

- Cost estimating at 30%, 60 and 90% design milestones

- Schedule updates at design milestones. Functions provided by the existing facility will need to be temporarily relocated during construction at a cost to the District. It is imperative that the scheduling for the temporary facilities be identified and well-defined throughout design and that construction be efficient to minimize the required duration for the temporary facilities.

Temporary facilities are outside the project scope.

- Provide WES with materials, renderings and digital assets to support project-related communication and outreach needs. WES will lead project communication efforts, but rely on consultant to ensure technical accuracy.

- Bid period services will include answering bidder technical questions and preparing technical addenda items.

Proposals should provide a preliminary list of anticipated permits with approval timelines. WES is expecting the Consultant to take the lead role in coordinating with local permitting agencies with support from WES. WES will pay permit fees directly to the permitting agency.

Phase 2 – Architectural/Engineering Construction Services.

If WES determines it is the best interest of the District to go forward with construction of the project, WES will subsequently develop and negotiate a detailed scope of services and level of effort with the Consultant for architectural /engineering construction services. Construction phase services may include, but are not limited to, onsite inspection services, and architectural/engineering services during construction including attending pre-construction meeting, submittal review, requests for information responses, site visits, and assist in project close out activities such as final walkthrough, punch list creation, and preparing record drawings.

Proposers should demonstrate experience with these services and provide evidence of a history of timely response to maintain contract requirements and construction schedules and costs. Proposers should highlighting any challenges anticipated to be encountered during construction and potential resolution.

3.3.2. Reference Material:

The following reference material is included as an attachment to this RFP:

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• Attachment A-Kellogg Creek WRRF Administration Building Remodel – Conceptual Design Drawings and Structural and Mechanical Narratives. (DECA Architects and team, 2021)

• Attachment B- Kellogg Creek WRRF Administration Building Remodel – Conceptual Design Construction Cost Estimate (DECA Architects and team, 2021)

3.3.3. Term of Contract:

The term of the contract shall be from the effective date through June 30, 2024.

3.3.4 Sample Contract: Submission of a Proposal in response to this RFP indicates Proposer’s willingness to enter into a contract containing substantially the same terms (including insurance requirements) of the sample contract identified below. No action or response to the sample contract is required under this RFP. Any objections to the sample contract terms should be raised in accordance with Paragraphs 2.2 or 2.3 of this RFP, pertaining to requests for clarification or change or protest of the RFP/specifications, and as otherwise provided for in this RFP. This RFP and all supplemental information in response to this RFP will be a binding part of the final contract.

The applicable Sample Personal Services Contract, for this RFP can be found at https://www.clackamas.us/finance/terms.html.

Personal Services Contract (unless checked, item does not apply)

The following paragraphs of the Professional Services Contract will be applicable:

Article I, Paragraph 5 – Travel and Other Expense is Authorized Article II, Paragraph 27 – Confidentiality Article II, Paragraph 28 – Criminal Background Check Requirements Article II, Paragraph 29 – Key Persons Exhibit A – On-Call Provision

Additional Professional Services Contract Terms:

- Max Multiplier: 3.15

- Rate Cap: $250.00

- Technical Expert: Negotiated.

- Subcontractor Markup: 5%

- Expenses: 0%

- Accounting and Safety program charges are considered to be business expenses and included in the multiplier.

The following insurance requirements will be applicable:

Commercial General Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for Bodily Injury and Property Damage.

Professional Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for damages caused by error, omission or negligent acts.

Automobile Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence for Bodily Injury and Property Damage.

https://www.clackamas.us/finance/terms.html

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SECTION 4

EVALUATION PROCEDURE

4.1 An evaluation committee will review all Proposals that are initially deemed responsive and they shall rank the Proposals in accordance with the below criteria. The evaluation committee may recommend an award based solely on the written responses or may request Proposal interviews/presentations.

Interviews/presentations, if deemed beneficial by the evaluation committee, will consist of the highest scoring Proposers. The invited Proposers will be notified of the time, place, and format of the interview/presentation. Based on the interview/presentation, the evaluation committee may revise their scoring.

Written Proposals must be complete and no additions, deletions, or substitutions will be permitted during the interview/presentation (if any). The evaluation committee will recommend award of a contract to the final County decision maker based on the highest scoring Proposal. The County decision maker reserves the right to accept the recommendation, award to a different Proposer, or reject all Proposals and cancel the RFP.

Proposers are not permitted to directly communicate with any member of the evaluation committee during the evaluation process. All communication will be facilitated through the Procurement representative.

4.2 Evaluation Criteria

Category Points available:

Project Manager 0-20 Project Team 0-25 Firm Qualification and Experience 0-25 Project Understanding and Approach 0-30

Available points 0-100

4.3 Once a selection has been made, the Proposer will be required to submit its proposed fees for completion of the project. The proposed fees must be on a time and material basis with a not to exceed for each phase of the Work. The proposed fees must be reasonable and fair to the County, as determined solely by the County.

During negotiation, the County may require any additional information it deems necessary to clarify the approach and understanding of the requested services. Any changes agreed upon during contract negotiations will become part of the final contract. The negotiations will identify a level of work and associated fee that best represents the efforts required. If the County is unable to come to terms with the highest scoring Proposer, negotiations shall be terminated and negotiations will begin with the next highest scoring Proposer. If the resulting contract contemplates multiple phases and the County deems it is in its interest to not authorize any particular phase, it reserves the right to return to this solicitation and commence negotiations with the next highest ranked Proposer to complete the remaining phases.

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SECTION 5

PROPOSAL CONTENTS

5.1. Vendors must observe submission instructions and be advised as follows:

5.1.1. Complete Proposals must be emailed to https://bidlocker.us/a/clackamascounty/BidLocker. The subject line of the email must identify the RFP title. Proposers are encouraged to contact Procurement to confirm receipt of the Proposal.

5.1.2. County reserves the right to solicit additional information or Proposal clarification from the vendors, or any one vendor, should the County deem such information necessary.

5.1.3. Proposal may not exceed a total of 15 pages (single-sided), inclusive of all exhibits, attachments, title pages, pages separations, table of contents, or other information. The Proposal Certification Page will NOT count towards the final page count.

Provide the following information in the order in which it appears below:

5.2 Cover Letter:

The cover letter should identify the proposing entity, the contact for the procurement and contract negotiation process, and be signed by an authorized representative or official.

5.3 Project Manager (20 pts)

Describe the proposed project manager’s demonstrated ability to manage projects, including processes and tools that s/he will use to:

• Ensure project completion on schedule and within budget

• Provide resources as required to execute the project

• Facilitate workshops with District staff to drive decision making

• Minimize errors and omissions in deliverables and the construction documents

• Foster successful relationships and approach for communicating with the District

• Provide deliverables that are well-written, concise, technically accurate and convey information in a manner that can be understood by stakeholders

• Develop an accurate estimated cost of construction

5.4 Project Team (25 pts)

This criterion relates to the Proposer's key individuals’ qualifications, capabilities, and experience.

• Provide a staffing plan to demonstrate the structure and responsibilities of the proposed project team. Include a project organizational chart showing proposed staff, including sub-consultants.

• List the qualifications of the project team members, highlighting specific knowledge and experience that will be beneficial to this project. Identify the length of employment for key personnel with their respective firms, intended responsibilities on this project and primary office location.

• Include, as part of a staffing plan, examples of projects that members of the proposed team have worked on and successfully delivered together.

• Identify the firm's (including partners and sub-consultants) accomplishments in similar projects. List similar projects by the lead firm, completed or in progress, in the last ten years in Oregon and Washington.

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5.5 Firm Qualifications and Experience (25 pts)

Provide a brief history of the firm’s, experience and capabilities. Highlight recent (within the last 10 years) and local project experience. Particular emphasis on projects that demonstrate the qualifications and specialized experience of the staff who will work directly with the District is preferred. Provide the following information:

• Project descriptions including:

o scope o year completed o project size o location o proposed team members who were involved and their roles

• Project reference contact information must be current and accurate to be considered and include the following information:

o provide name of the owner o owner’s contact person o contact person’s phone number o contact person’s email address

• Provide any other information applicable to the evaluation of the firm’s qualifications for accomplishing the project.

5.6 Project Understanding and Approach (30 pts)

Given your understanding of the requirements for the Project, explain the approach your team would use to deliver a successful project. In the discussion for this section specifically address the following:

• Demonstrate understanding of the project drivers and key objectives

• Discuss challenging areas of design and construction,

• Provide a preliminary list of anticipated permits, an overall assessment of permit approval requirements and timeline/schedule.

• Describe your team’s experience and approach to timely permit acquisition.

• Discuss how your team will maintain project momentum and focus

5.7 Resumes

Provide two-page resumes of key project team members highlighting relevant experience. Resumes will not be included in page count.

5.8 Completed Proposal Certification (see the below form)

RFP#2023-45 Page 14

PROPOSAL CERTIFICATION

RFP #2023-45

Submitted by:

(Must be entity’s full legal name, and State of Formation)

Each Proposer must read, complete and submit a copy of this Proposal Certification with their Proposal. Failure to do so may result in rejection of the Proposal. By signature on this Proposal Certification, the undersigned certifies that they are authorized to act on behalf of the Proposer and that under penalty of perjury, the undersigned will comply with the following:

SECTION I. OREGON TAX LAWS: As required in ORS 279B.110(2)(e), the undersigned hereby certifies that, to the best of the undersigned’s knowledge, the Proposer is not in violation of any Oregon Tax Laws. For purposes of this certification, “Oregon Tax Laws” means the tax laws of the state or a political subdivision of the state, including ORS 305.620 and ORS chapters 316, 317 and 318. If a contract is executed, this information will be reported to the Internal Revenue Service. Information not matching IRS records could subject Proposer to 24% backup withholding.

SECTION II. NON-DISCRIMINATION: That the Proposer has not and will not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation, gender identity, national origin, or any other protected class. Nor has Proposer or will Proposer discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055.

SECTION III. CONFLICT OF INTEREST: The undersigned hereby certifies that no elected official, officer, agent or employee of Clackamas County is personally interested, directly or indirectly, in any resulting contract from this RFP, or the compensation to be paid under such contract, and that no representation, statements (oral or in writing), of the County, its elected officials, officers, agents, or employees had induced Proposer to submit this Proposal. In addition, the undersigned hereby certifies that this proposal is made without connection with any person, firm, or corporation submitting a proposal for the same material, and is in all respects fair and without collusion or fraud.

SECTION IV. COMPLIANCE WITH SOLICITATION: The undersigned further agrees and certifies that they:

1. Have read, understand and agree to be bound by and comply with all requirements, instructions, specifications, terms and conditions of the RFP (including any attachments); and

2. Are an authorized representative of the Proposer, that the information provided is true and accurate, and that providing incorrect or incomplete information may be cause for rejection of the Proposal or contract termination; and

3. Will furnish the designated item(s) and/or service(s) in accordance with the RFP and Proposal; and

4. Will use recyclable products to the maximum extend economically feasible in the performance of the contract work set forth in this RFP.

Name:_______________________________________ Date:______________________________________

Signature:____________________________________ Title:______________________________________

Email:_______________________________________ Telephone:_________________________________

Oregon Business Registry Number:________________ OR CCB # (if applicable):________________________

Business Designation (check one):

Corporation Partnership Sole Proprietorship Non-Profit Limited Liability Company

Resident Quoter, as defined in ORS 279A.120 Non-Resident Quote. Resident State:__________________________

CONCEPT DESIGN DRAWINGS

WATER ENVIRONMENT SERVICES

11525 SE MCLOUGHLIN

BLVD. PORTLAND, OREGON

97222

10/15/21

KA00 COVER SHEET

KA01 SITE PLAN

KA02 DEMO PLAN

KA03 FLOOR PLAN

KA04 ROOF PLAN

KA05 EXTERIOR ELEVATIONS

DRAWING INDEX

ARCHITECTURAL

STRUCTURAL

KS01 FIRST FLOOR PLAN

KS02 ROOF PLAN

MECHANICAL

KM01 FIRST FLOOR PLAN

KM02 ROOF PLAN

KELLOGG ADMINISTRATION BUILDING

R

EF

REF.REF.

WH

(6) EXISTING PARKING SPACES

(5) EXISTING PARKING SPACES + (1) ADA PARKING SPACE

EXISTING SIDEWALK

EXISTING CROSSWALK

EXISTING FLAGPOLE

EXISTING SIGNAGE

ACCESS TO MCLOUGHLIN BLVD

EXISTING CONCRETE PAVING

EXISTING ASPHALT DRIVEWAY

ADMINISTRATION BUILDING

EXISTING SIDEWALK

EXISTING LANDSCAPING

EXISTING LANDSCAPING

(N) PATIO W/ PERVIOUS PAVERS

(N) PARKING STALL

(N) CONCRETE

WALKWAY & CURB

(N) CURB CUT

LINE OF (E) FENCE

LINE & GATE TO

REMAIN

PROVIDE FOR NEW

AND REPAIRED TURF

AND PLANTINGS FOR

A ZONE 8 ft FROM

BUILDING EXTERIOR

WALL; INCLUDE (4)

NEW TREES,

LOCATION TBD

LINE OF ROOF ABOVE

EXISTING

BUILDING

FOOTPRINT

NEW

ADDITION

FOOTPRINT

PROTECT (E) TREES TO

REMAIN

REMOVE (E) TREES AS

NEEDED

ASSUME GRADING ZONE

AT PERIMETER OF

ADDITION FOR A ZONE 8ft

BEYOND EXTERIOR WALL

LINE OF (E) FENCE

TO REMAIN

DEMO PORTION OF (E)

FENCE FOR NEW

ADDITION AS REQ'D

NEW PLANTER & GREEN WALL TRELLIS

EXISTING CONSTRUCTION TO REMAIN

EXISTING CONSTRUCTION TO BE DEMOLISHED

NEW CONSTRUCTION

NEW WALLS

LEGENDSUMMARY - KELLOGG ADMINPRICING NOTES - KELLOGG ADMINSYSTEMS & MATERIALS - KELLOGG ADMIN

1. PROJECT WILL BE COMPLETED IN A SINGLE PHASE

OF CONSTRUCTION, AND THE BUILDING WILL BE

VACATED DURING CONSTRUCTION

2. CONSTRUCTION START DATE TO BE JANUARY 2024

3. ASSUME A DESIGN-BID-BUILD DELIVERY METHOD

WITH A PUBLIC BID.

4. CONTRACTOR MAY OCCUPY A SIGNIFICANT PORTION

OF THE EXISTING LANDSCAPED AREA AND NORTH

PARKING LOT FOR STAGING. HOWEVER, ANY

DAMAGE MUST BE REPAIRED AT PROJECT

COMPLETION.

5. CONTRACTOR MAY NOT OBSTRUCT PLANT

OPERATIONS WITH VEHICLES, EQUIPMENT OR

STORED MATERIALS ON WEST AND SOUTH SIDES OF

ADMIN

6. REFERENCE SEPARATE STRUCTURAL AND MEP

CONSULTANT NARRATIVES FOR ADDITIONAL INFO

RENOVATING THE KELLOGG ADMIN BUILDING INCLUDES

A COMPREHENSIVE RENOVATION OF INTERIOR SPACES

AND LAYOUT. SIGNIFICANT CHANGES TO

CONFIGURATION AND BUILDING MEP SYSTEMS ARE

ANTICIPATED. ALL NEW INTERIOR MATERIALS AND

FINISHES ARE ANTICIPATED.

A NEW EAST ADDITION OF APPROXIMATELY 1,000 SF

WILL HOUSE NEW CONFERENCE AND LUNCH ROOMS.

SYSTEMS & MATERIALS - KELLOGG ADMIN

03 CONCRETE & FOUNDATIONS

1. NEW ADDITION TO BE CONCRETE SLAB ON GRADE, SEE STRUC. PROVIDE PERIMETER

FOUNDATION INSULATION AND UNDERSLAB RADON SYSTEM AS REQ'D BY CODE FOR NEW

PUBLIC BUILDINGS.

09 FLOOR FINISHES:

1. PROVIDE NEW CARPET TILE FLOORING AT: ALL OFFICES (106, 107, 108, 115), CONFERENCE

ROOM, AND LUNCHROOM, U.N.O.

2. PROVIDE NEW RESILIENT FLOORING AT: ALL HALLWAYS, LAB 114, STORAGE ROOMS AND

CLOSETS, TOILET ROOMS 110 & 111 AND LAUNDRY ROOM

4. PROVIDE NEW CERAMIC TILE FLOORING AT: AT LOCKER ROOMS 120 & 121, AND

TOILET/SHOWER ROOM 118

3. PROVIDE NEW ENTRY WALK-OFF MATS AT ALL EXTERIOR ENTRIES

06 CASEWORK

1. AT LAB SPACES, COUNTERS TO BE CHEM RESISTANT SOLID SURFACES WITH CHEM

RESISTANT PLASTIC LAMINATE CABINETS

2. AT RESTROOMS/LOCKER ROOMS, PROVIDE SOLID SURFACE COUNTERS WITH PLASTIC

LAMINATE CABINETS.

3. AT LUNCH ROOM, PROVIDE SOLID SURFACE COUNTERS WITH WOOD VENEER CABINETS.

08 DOORS AND FRAMES

1. PROVIDE FLUSH PANEL SOLID, WOOD VENEER DOORS, UNO. PROVIDE FULL LITE GLAZING

AT OFFICES AND CONF/LUNCH ROOM. PROVIDE PAINTED SOLID WOOD FRAMES AND TRIM AT

DOORS AND RELITES.

2. PROVIDE FULL HEIGHT ACOUSTIC FOLDING PARTITION AT LUNCH/CONF ROOM

3. AT EXTERIOR, PROVIDE ALUMINUM STOREFRONT WINDOWS AND DOORS, TYP. DOORS TO

HAVE FULL LITE GLAZING.

09 CEILINGS AND LIGHTING:

1. PROVIDE NEW CEILINGS IN ALL SPACES EXCEPT FOR MECHANICAL ROOM

2. PROVIDE NEW SUSPENDED ACOUSTIC TILE CEILING AT: HALL 138, ALL OFFICES (106,

107, 108, 115) AND LAB 114.

3. PROVIDE NEW GYP BOARD CEILINGS AT: ALL LOCKER ROOMS, ALL TOILET ROOMS

AND ENTRY HALL 109

4. AT CONFERENCE/LUNCH ROOM 112/113, PROVIDE CLEAR FINISH AT GLU-LAM BEAMS

AND CLT ROOF PANELS, OPEN TO STRUCTURE. INCLUDE AN ALLOWANCE FOR 500 SF

OF SUSPENDED ACOUSTICAL PANELS.

5. PROVIDE NEW LIGHTING THROUGHOUT: LINEAR LED PENDANT LIGHTING AT ALL

OFFICES, LAB AND CONFERENCE/LUNCH ROOM. RECESSED LED TROFFER AND

DOWNLIGHTING AT ALL OTHER SPACES.

09 WALL FINISHES:

1. PAINT ALL EXISTING AND NEW GYPSUM BOARD WALLS

2. PROVIDE NEW CERAMIC WALL TILE IN SHOWER/LOCKER ROOMS AND TOILET

ROOMS TO 7’-0” A.F.F.

3. INCLUDE AN ALLOWACE FOR 500 SF OF INTERIOR FINISHED WOOD PLANK WALL

TREATMENT, ASSUME 1X6 CLEAR FIR CLADDING.

22 PLUMBING FIXTURES

1. PROVIDE PORCELAIN WATER CLOSETS AND LAVS AT RESTROOMS/LOCKER ROOMS.

PROVIDE STAINLESS STEEL SINKS AT LAB AND LUNCH ROOM. PROVIDE CERAMIC TILE

SHOWERS. NEW TERRAZZO FLOOR SHOWER PAN AT WASH DOWN.

22 ELECTRICAL

1. EXISTING BUILDING WIRING HAS UNSPECIFICED PROBLEMS. ASSUME NEW BRANCH

CIRCUITING AND BREAKERS FOR ALL ELECTRICAL IN BUILDING. EXISTING PANELS CAN

REMAIN

Scale

Date

Sheet No.

PRELIM

INARY NOT

FOR CONSTRUCTION

As indicated

KA01

SITE PLAN

KELLOGG ADMINISTRATION BUILDING

10/15/21

WATER ENVIRONMENT

SERVICES

11525 SE MCLOUGHLIN BLVD.

PORTLAND, OREGON 97222

CONCEPT 10/15/21

Issue Revision Date

1" = 10'-0"1 SITE PLAN

N

0' 5' 10' 20'

REF.

A B C D E F G

88'-0"

16'-0"16'-0"16'-0"16'-0"8'-0"16'-0"

DEMO EXISTING WINDOW &

PATCH WALL. MATCH EXISTING

SIDING

DEMO EXISTING INTERIOR

PARTITION WALL AND

DOORS, TYP.

DEMO EXISTING TOILET AND

SHOWER FIXTURES, CAP

PLUMBING, TYP.

DEMO EXISTING LAB COUNTERS

AND EQUIPMENT

RELOCATE EXISTING SERVER RACK AND

CABLES TO MECHANICAL ROOM

RE-ROUTE (E) DATA AND SCADA FEEDS

COMING TO BUILDING AS REQUIRED.

DEMO EXISTING

STEEL COLUMN

AND SUPPORT

WITH NEW BEAM

EXISTING

MECHANICAL AND

ELECTRICAL ROOM

TO REMAIN

EXISTING STEEL COLUMNS SUPPORTING

ROOF BEAMS TO REMAIN, TYP.

DEMO PORTION OF EXISTING CONCRETE WALL TO

INSTALL NEW DOOR AND RELITE

DEMO PORTION OF EXISTING CONCRETE

WALL TO INSTALL NEW DOOR AND

RELITE

DEMO EXISTING

WINDOW

DEMO PORTION OF EXISTING

WALL TO INSTALL NEW WINDOW

EXISTING CONCRETE

COLUMNS TO

REMAIN, TYP.

DEMO EXISTING FURRING EXISTING

CONCRETE COLUMNS TO REMAIN,

TYP.

DEMO EXISTING WINDOWS

DEMO EXISTING

CONCRETE WHEEL

STOPS, TYP.

DEMO EXISTING DOORS &

WINDOWS

DEMO CASEWORK & PORTION

OF EXISTING WALL TO INSTALL

NEW WINDOW

DEMO EXISTING CASEWORK

THIS WALL

DEMO &

SALVAGE

EXISTING FIRE

EXTINGUISHER

SERVER CLOSET

UNIFORM STORAGE5

FOYER

OFFICE

CONTROL ROOM

CONFERENCE ROOM

STORAGE

CARPORT

STORAGE 8

MECHANICAL

WET CLOSET

MEN 1

OFFICE

STORAGE

WOMEN

VESTIBULE

SHOWER

JANITOR

OPERATIONS LAB

DEMO EXISTING

STEEL COLUMN

AND SUPPORT

WITH NEW BEAM

EXISTING

CONCRETE WALL

EXISTING

CONCRETE WALL

DEMO EXISTING

MARKER BOARD

DEMO & SALVAGE

EXISTING TELEVISION

DEMO EXISTING

MARKER BOARD

DEMO EXISTING HOOD

DEMO EXISTING

STORAGE RACKS

DEMO & SALVAGE

EXISTING FIRE

EXTINGUISHER DEMO & SALVAGE EXISTING FIRE EXTINGUISHER

DEMO &

SALVAGE

EXISTING FIRE

EXTINGUISHER

DEMO EXISTING

LIGHTING

'-6

DEMO PORTION OF EXISTING

CONCRETE WALL TO INSTALL

NEW DOOR AND RELITE

(E) SLAB TO

BE DEMO'D

(E) SLAB TO

REMAINDEMO (E) PARKING

SLAB

'-1

1/

2"

SALVAGE EXISTING FUME HOOD FOR RE-USE

EXISTING CONSTRUCTION TO REMAIN

EXISTING CONSTRUCTION TO BE DEMOLISHED

NEW CONSTRUCTION

NEW WALLS

LEGENDSUMMARY - KELLOGG ADMINPRICING NOTES - KELLOGG ADMINSYSTEMS & MATERIALS - KELLOGG ADMIN

1. PROJECT WILL BE COMPLETED IN A SINGLE PHASE

OF CONSTRUCTION, AND THE BUILDING WILL BE

VACATED DURING CONSTRUCTION

2. CONSTRUCTION START DATE TO BE JANUARY 2024

3. ASSUME A DESIGN-BID-BUILD DELIVERY METHOD

WITH A PUBLIC BID.

4. CONTRACTOR MAY OCCUPY A SIGNIFICANT PORTION

OF THE EXISTING LANDSCAPED AREA AND NORTH

PARKING LOT FOR STAGING. HOWEVER, ANY

DAMAGE MUST BE REPAIRED AT PROJECT

COMPLETION.

5. CONTRACTOR MAY NOT OBSTRUCT PLANT

OPERATIONS WITH VEHICLES, EQUIPMENT OR

STORED MATERIALS ON WEST AND SOUTH SIDES OF

ADMIN

6. REFERENCE SEPARATE STRUCTURAL AND MEP

CONSULTANT NARRATIVES FOR ADDITIONAL INFO

RENOVATING THE KELLOGG ADMIN BUILDING INCLUDES

A COMPREHENSIVE RENOVATION OF INTERIOR SPACES

AND LAYOUT. SIGNIFICANT CHANGES TO

CONFIGURATION AND BUILDING MEP SYSTEMS ARE

ANTICIPATED. ALL NEW INTERIOR MATERIALS AND

FINISHES ARE ANTICIPATED.

A NEW EAST ADDITION OF APPROXIMATELY 1,000 SF

WILL HOUSE NEW CONFERENCE AND LUNCH ROOMS.

SYSTEMS & MATERIALS - KELLOGG ADMIN

03 CONCRETE & FOUNDATIONS

1. NEW ADDITION TO BE CONCRETE SLAB ON GRADE, SEE STRUC. PROVIDE PERIMETER

FOUNDATION INSULATION AND UNDERSLAB RADON SYSTEM AS REQ'D BY CODE FOR NEW

PUBLIC BUILDINGS.

09 FLOOR FINISHES:

1. PROVIDE NEW CARPET TILE FLOORING AT: ALL OFFICES (106, 107, 108, 115), CONFERENCE

ROOM, AND LUNCHROOM, U.N.O.

2. PROVIDE NEW RESILIENT FLOORING AT: ALL HALLWAYS, LAB 114, STORAGE ROOMS AND

CLOSETS, TOILET ROOMS 110 & 111 AND LAUNDRY ROOM

4. PROVIDE NEW CERAMIC TILE FLOORING AT: AT LOCKER ROOMS 120 & 121, AND

TOILET/SHOWER ROOM 118

3. PROVIDE NEW ENTRY WALK-OFF MATS AT ALL EXTERIOR ENTRIES

06 CASEWORK

1. AT LAB SPACES, COUNTERS TO BE CHEM RESISTANT SOLID SURFACES WITH CHEM

RESISTANT PLASTIC LAMINATE CABINETS

2. AT RESTROOMS/LOCKER ROOMS, PROVIDE SOLID SURFACE COUNTERS WITH PLASTIC

LAMINATE CABINETS.

3. AT LUNCH ROOM, PROVIDE SOLID SURFACE COUNTERS WITH WOOD VENEER CABINETS.

08 DOORS AND FRAMES

1. PROVIDE FLUSH PANEL SOLID, WOOD VENEER DOORS, UNO. PROVIDE FULL LITE GLAZING

AT OFFICES AND CONF/LUNCH ROOM. PROVIDE PAINTED SOLID WOOD FRAMES AND TRIM AT

DOORS AND RELITES.

2. PROVIDE FULL HEIGHT ACOUSTIC FOLDING PARTITION AT LUNCH/CONF ROOM

3. AT EXTERIOR, PROVIDE ALUMINUM STOREFRONT WINDOWS AND DOORS, TYP. DOORS TO

HAVE FULL LITE GLAZING.

09 CEILINGS AND LIGHTING:

1. PROVIDE NEW CEILINGS IN ALL SPACES EXCEPT FOR MECHANICAL ROOM

2. PROVIDE NEW SUSPENDED ACOUSTIC TILE CEILING AT: HALL 138, ALL OFFICES (106,

107, 108, 115) AND LAB 114.

3. PROVIDE NEW GYP BOARD CEILINGS AT: ALL LOCKER ROOMS, ALL TOILET ROOMS

AND ENTRY HALL 109

4. AT CONFERENCE/LUNCH ROOM 112/113, PROVIDE CLEAR FINISH AT GLU-LAM BEAMS

AND…