RFP 2023-107- Clarifying Questions.pdf
PDF 339 KB Posted
- Attached to
- RFP 2023-107 Mail Ballot Sorter Solution
- Solicitation number
- S-C01010-00009293
- Issued by
- Clackamas County, Oregon
About this file
This document is a response to clarifying questions regarding RFP 2023-107 Mail Ballot Sorter Solution issued by Clackamas County, Oregon. The RFP seeks proposals for a mail ballot sorting solution. Currently, Clackamas County uses 8 bins on its ballot sorter, with up to 250 ballot envelopes sorted into each bin. The minimum requirement for the proposal is 8 bins, but the proposal should consider an increase in demand over the lifecycle of the ballot sorter. There is an expected response time for a technician to be on-site, which varies depending on the election cycle. The technician is not required to reside in Oregon. Work shall be performed in accordance with a schedule approved by the County.
The RFP closing date is February 22, 2024, at 2:00 PM. The jurisdictions involved are Clackamas County and Oregon City. The contract term and any renewal options are not specified in the provided information.
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Other files
| File | Type | Posted |
|---|---|---|
| Notice of Intent to Award-RFP2023-107.pdf | ||
| RFP 2023-107- Mail Ballot Sorter Solution.pdf | ||
| RFB 207 PLAN SET.pdf |
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Text version
PH: 503-742-5400 WWW.CLACKAMAS.US
REQUEST FOR PROPOSALS #2023-107
Mail Ballot Sorter Solution
RESPONSE TO CLARIFYING QUESTIONS
February 15, 2024
Note that these are questions submitted by interested firms to the above referenced solicitation. The below answers are for clarification purposes only and in no way alter or amend the RFP as published.
1. Is there a minimum requirement for number of bins? For example, does Clackamas County envision needing more bins in the future, when compared to the number of bins used today? Also- How many bins are used for exceptions today?
Answer: Currently the Clackamas County Elections Division has a total of 8 bins with up to 250 ballot envelopes being sorted into each bin on the ballot sorter. The minimum requirement for the proposal is 8 bins however the proposal should consider an increase in demand over the life cycle of the ballot sorter.
2. Is there an expected minimum response time for a technician to be on site? For example, would 4 hours or less
(to be on site) be acceptable?
Answer: There is an expected response time for a technician to be on site, with the expected response time varying depending on the election cycle.
3. Is there a requirement for the technician (CSR) to reside in the state of OR?
Answer: No.
4. Pertaining to 3.2.2, can you please further define the requirements for “work schedule?”
Answer: Election timelines will vary based on the type of election being conducted. Work shall be performed in accordance with a schedule approved by the County.
End of Clarifying Questions #1
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