RFP 2022-05 Pine Needle Park

Pine Needle Park Playground

RFP 2022-05

June 14, 2022

The City of Perry, Georgia (“City”) is now accepting sealed proposals from qualified contractors to site and construct a playground at Pine Needle Park that is accessible and suitable for children ages two (2) – ten (10). The proposed site, address 1020 Country Club Road, hereto after referred to as the “Site”, is currently a grassed public park space adjacent to public parking and additional park improvements.

Instructions for preparation and submission of a response are contained in this package. All submittals are due no later than 4:00 PM on July 15, 2022 and are to be submitted to:

The City of Perry Attn: Finance Department

1211 Washington Street P.O. Box 2030

Perry, GA 31069

Mitchell Worthington, Finance Director

Project Criteria

The City of Perry, Georgia (“City”) is now accepting sealed proposals from qualified contractors to provide and construct a playground at Pine Needle Park that is accessible and suitable for children ages two (2) – ten (10). The proposed site, address 1020 Country Club Road, hereto after referred to as the “Site”, is currently a grassed public park space adjacent to public parking and additional park improvements. Please see Exhibit A for site location overview (approximate location of the playground is denoted as “Future Playground” on Exhibit A). Proposals should demonstrate ability to deliver the desired type of playground in a professional, comprehensive, and quality manner.

Proposed playground design and uses should provide for equitable usage opportunities for all ages from two (2) to ten (10) years including physical and sensory adaptive uses for disabled children. The playground/equipment should be designed for the accommodation of approximately fifty (50) age-appropriate children. Ideally, the proposed playground would feature relatively segregated areas for the different age groups with a variety of play options for each.

The proposals will be evaluated based on objective criteria by a selection committee comprised of appropriate City staff. Responses to this RFP should clearly address/include the following:

a. Site Plan/conceptual renderings

b. Spec sheet/manufacturers promotional material of the proposed equipment

c. Detailed cost estimate for the overall project

d. Project schedule

e. Examples of projects similar in scope and budget completed by the proposer

Submittals will be evaluated based on the following weighted criteria:

Pre-bid Meeting

A non-mandatory pre-bid meeting will be held at the site location, Pine Needle Park, 1020 Country Club Road, Perry, GA 31069 at 9:30 AM June 24, 2022.

Provides for equitable usage for ages two (2) to ten (10) years 30% Provides for physical & sensory adaptive uses 30% Demonstrated experience with similar projects 10% Total price 30%

Submission Requirements

Offerors must submit one (1) original proposal, two (2) bound original copies, and one (1) USB flash drive (with .pdf copy) of the complete submittal.

All proposals must be received by July 15, 2022 by 4:00 PM Local Time. Submissions must be submitted in a sealed box/package either by USPS Mail, FedEx, UPS or Hand Delivered and identified/labeled on the outside with The Offeror’s name and address and project title as follows: “Pine Needle Park Playground RFP 2022-05” and addressed to:

The City of Perry Attn: Finance Department

1211 Washington Street P.O. Box 2030

Perry, GA 31069

Submissions may be hand delivered to the above address only between the hours of 8:00AM and 5:00PM local time Monday through Friday, excluding Holidays observed by the Owner.

Offerors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring the required address information appears on the outer wrapper or container used by such service. Submissions received after said date and time will not be considered. Having the container postmarked by July 15, 2022, does not meet the requirements of this Request for Proposal. Delivering the document to a commercial delivery service is also not sufficient until the Proposal is actually received at the designated location.

The submissions must be signed by an officer or employee of the company, legally authorized to enter into a contractual relationship in the name of the Offerer.

RFP Questions

Any inquiries regarding this RFP must be submitted in writing no later than 4:00 PM local time July 6, 2022 to:

The City of Perry Attn: Finance Department

1211 Washington Street P.O. Box 2030

Perry, GA 31069 or via e-mail: mitchell.worthington@perry-ga.gov. Questions will be answered in writing by addendum. Questions received after this time will not receive a response.

Additional Information/Addenda

Answers to questions submitted that materially change the conditions and specifications of this RFP will be distributed to all addressees as an addendum. Any discussions or documents will be considered non-binding unless incorporated and distributed in an addendum.

Proposers should check with the City of Perry Finance Department frequently during the time that this solicitation is open to Offerors to verify that they have received all issued addendums.

Addendums will be posted on the City of Perry website (https://perry-ga.gov/business-services/finance/bids-proposals). While every attempt is made to make sure that registered proposers receive notice of addendums, proposers have the responsibility of making sure that they have received all issued addendums.

Exhibit A

Phase 1A—10’ wide concrete trail

0.25 mile loop

Entry walkway, to be coordinated with playground installation

Phase 1B—10’ wide concrete trail, to be installed in future

Future Playground

Existing Swings/Spinner