RFP 2021 07 22.pdf

Snow Removal and Landscaping Services

SOLICITATION NUMBER: 47PB0021R0059

SERVICE: SNOW REMOVABLE & LANDSCAPING SERVICES

LOCATION(S): SSA Trust Fund Building 177 Main Street Littleton, NH 03561

PERIOD OF PERFORMANCE:

SOLICITATION ISSUE DATE: July 22, 2021

OFFER RECEIPT DATE/TIME: August 11, 2021

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● TABLE OF CONTENTS

(Sections A through M)

TABLE OF CONTENTS

A. SOLICITATION/CONTRACT FORM

B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES:

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 DEFINITIONS

Above Standard Services Acceptance Approval Building Contracting Officer (CO) Contracting Officer's Representative (COR) Contractor Environmentally Preferable Federal Holidays Modification Ordering Official Performance Based Service Contracting Product Preference Service Calls Standard Services Stewardship C.2 Objectives and Scope

C.2.0 The Contractor Shall C.2.1 Business Hours C.2.2 Building Information Data Sheet Estimates C.3 Sustainable Products C.4 Sustainable Purchasing C.4.0 Sustainable Product Standards C.4.1 Key Sustainable Products (KSPs) C.4.1.2 Proof of Compliance C.4.1.3 Exemptions C.5 Standard Services C.5.1 Exterior Services C.5.2 Performance Standards C.5.3 Snow and Ice Removal C.5.4 Grounds Maintenance C.5.4.0 Landscape Erosion Management C.5.4.1 Grounds Maintenance Services C.5.4.2 Composting C.5.4.3 Trees and Shrubs C.5.4.4 Mulching C.5.4.5 Mowing and Edging C.5.4.6 Leaf Removal C.5.4.7 Over Seeding, Dethatching and Plugging C.5.4.8 Fertilization C.5.4.9 Flowerbeds and Plants C.5.4.10 Plant Replacements C.5.4.11 Soil and Ground Covers C.5.4.12 Unimproved Grounds

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C.5.4.13 Fence Lines C.5.4.14 Weeds C.5.4.15 Irrigation C.5.4.16 Watering C.5.4.17 Adjust, Clean and Set Automatic Controllers C.6. Above Standard Services C.6.1 Government Furnished Trees and Plants (Planted In Ground or Planters) C.7 Service Calls C.8 Communication Plan C.9 Protection and Damage C.10 Federal Requirements C.11 Contractor Submittals/Deliverables Chart

● D. PACKAGING AND MARKING

● E. INSPECTION AND ACCEPTANCE

● F. DELIVERIES OR PERFORMANCE

● G. CONTRACT ADMINISTRATION DATA

H. SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACTOR RESPONSIBILITIES

H.1.1 Standards of Conduct H.2 Supervisors H.3 Qualifications of Personnel H.4 Miscellaneous Requirements H.5 Asbestos Awareness Training H.6 Security Requirements and Personal Identity Verification Procedures (Non-Classified Contract) H.7 Compliance with Security Requirements H.8 Identification Credential H.9 Removal from Contract Work H.10 Sensitive but Unclassified (SBU) Building Information H.11 Recording Presence H.12 Government Forms H.13 Other Contractors H.14 Ordinances, Taxes, Permits and Licenses

● I. CONTRACT CLAUSES

● J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS)

● K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS/OFFERORS

● L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS

● M. EVALUATION FACTORS FOR AWARD

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A. SOLICITATION/CONTRACT FORM

A.1 STANDARD FORMS

See Standard Form 1449.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

PAGE

GENERAL SERVICES ADMINISTRATION

OF

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f) provided for the entire season, regardless of whether they

Deliverable

Deliverable

PoP: 05/01/2022 - 10/31/2022

03561-0000 seven (7) months from 11/01/2022 to 5/31/2023. Note:

03561-9998

Provide all Snow Removal Services at the SSA Office in from 5/1/2022 to 10/31/2022. Note: Services will be designated for payment.

Additional Service Rate

Contract Type: Firm Fixed Price

Littleton, NH. For payment purposes only, the period is

NH. For payment purposes only, the period is six (6) months

Place of Performance: NH0033ZZ SSA MAIN STREET LITTLETON, NH

Littleton, NH

Provide Landscaping Services at the SSA Office in Littleton, Place of Performance: SSA 177 MAIN STREET LITTLETON, NH regardless of whether they are needed during the period

Additional Service Rate HR

PSC: S218 -- HOUSEKEEPING- SNOW REMOVAL/SALT

Provide all Snow Removal Services at the SSA Office in

PoP: 11/01/2021 - 10/31/2022

PoP: 11/01/2021 - 10/31/2022

Snow Removal Services at the SSA Office (NH0033ZZ) in

10003

MO

Services will be provided for the entire snow season, Deliverable

Littleton, NH.

Littleton, NH

Contract Type: Firm Fixed Price

03561-9998

Landscaping Services at the SSA Office (NH0033ZZ) in

Snow Removal Services at the SSA Office (NH0033ZZ) in seven (7) months from 11/1/2021 to 5/31/2022. Note:

MO

Contract Type: Firm Fixed Price are needed during the period designated.

PSC: S218 -- HOUSEKEEPING- SNOW REMOVAL/SALT

PSC: S218 -- HOUSEKEEPING- SNOW REMOVAL/SALT

Place of Performance: NH0033ZZ SSA MAIN STREET LITTLETON, NH

Services will be provided for the entire snow season, MO

Littleton, NH. For payment purposes only, the period is

OF

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Place of Performance: NH0033ZZ SSA MAIN STREET LITTLETON, NH provided for the entire season, regardless of whether they

Deliverable

72001 from 5/1/2023 to 10/31/2023. Note: Services will be

Contract Type: Firm Fixed Price seven (7) months from 11/01/2023 to 5/31/2024. Note:

Deliverable

PoP: 05/01/2023 - 10/31/2023

6 __________

03561-9998

03561-9998

Additional Service Rate

PSC: S218 -- HOUSEKEEPING- SNOW REMOVAL/SALT

Contract Type: Firm Fixed Price

Littleton, NH. For payment purposes only, the period is designated for payment.

PSC: S218 -- HOUSEKEEPING- SNOW REMOVAL/SALT

HR

NH. For payment purposes only, the period is six (6) months

Place of Performance: NH0033ZZ SSA MAIN STREET LITTLETON, NH

Place of Performance: NH0033ZZ SSA MAIN STREET LITTLETON, NH

Additional Service Rate

Deliverable

Provide all Snow Removal Services at the SSA Office in

Provide Landscaping Services at the SSA Office in Littleton, regardless of whether they are needed during the period

MO

PoP: 11/01/2022 - 10/31/2023

MO

PoP: 11/01/2022 - 10/31/2023

Deliverable designated for payment.

Littleton, NH

Contract Type: Firm Fixed Price are needed during the period designated.

regardless of whether they are needed during the period

Contract Type: Firm Fixed Price

Littleton, NH.

03561-9998

Landscaping Services at the SSA Office (NH0033ZZ) in

Snow Removal Services at the SSA Office (NH0033ZZ) in

PSC: S218 -- HOUSEKEEPING- SNOW REMOVAL/SALT

PoP: 11/01/2023 - 10/31/2024

Services will be provided for the entire snow season, PSC: S218 -- HOUSEKEEPING- SNOW REMOVAL/SALT

OF

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

MO

PSC: S218 -- HOUSEKEEPING- SNOW REMOVAL/SALT

Place of Performance: NH0033ZZ SSA MAIN STREET LITTLETON, NH

HR

provided for the entire season, regardless of whether they

Services will be provided for the entire snow season, PoP: 05/01/2024 - 10/31/2024

Littleton, NH.

Contract Type: Firm Fixed Price

Deliverable from 5/1/2024 to 10/31/2024. Note: Services will be seven (7) months from 11/01/2024 to 5/31/2025. Note:

03561-9998

Landscaping Services at the SSA Office (NH0033ZZ) in

Additional Service Rate

PSC: S218 -- HOUSEKEEPING- SNOW REMOVAL/SALT

03561-9998

MO

Additional Service Rate

Contract Type: Firm Fixed Price

NH. For payment purposes only, the period is six (6) months

Littleton, NH. For payment purposes only, the period is

Place of Performance: NH0033ZZ SSA MAIN STREET LITTLETON, NH

Deliverable

PSC: S218 -- HOUSEKEEPING- SNOW REMOVAL/SALT

Place of Performance: NH0033ZZ SSA MAIN STREET LITTLETON, NH

Provide all Snow Removal Services at the SSA Office in

Provide Landscaping Services at the SSA Office in Littleton, PoP: 11/01/2023 - 10/31/2024

03561-9998 designated for payment.

Littleton, NH

03561-9998

Place of Performance: NH0033ZZ SSA MAIN STREET LITTLETON, NH

Littleton, NH.

Deliverable

Contract Type: Firm Fixed Price are needed during the period designated.

regardless of whether they are needed during the period

Snow Removal Services at the SSA Office (NH0033ZZ) in

Provide Landscaping Services at the SSA Office in Littleton, PoP: 11/01/2024 - 10/31/2025

Landscaping Services at the SSA Office (NH0033ZZ) in

MO

OF

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Snow Removal Services at the SSA Office (NH0033ZZ) in

PSC: S218 -- HOUSEKEEPING- SNOW REMOVAL/SALT

Place of Performance: NH0033ZZ SSA MAIN STREET LITTLETON, NH

PoP: 11/01/2025 - 10/31/2026

MO

Services will be provided for the entire snow season, Deliverable

Deliverable

Littleton, NH.

provided for the entire season, regardless of whether they

HR

PoP: 05/01/2025 - 10/31/2025

Contract Type: Firm Fixed Price seven (7) months from 11/01/2025 to 5/31/2026. Note:

are needed during the period designated.

03561-9998

Landscaping Services at the SSA Office (NH0033ZZ) in from 5/1/2025 to 10/31/2025. Note: Services will be

Place of Performance: NH0033ZZ SSA MAIN STREET LITTLETON, NH

Additional Service Rate

Contract Type: Firm Fixed Price

PSC: S218 -- HOUSEKEEPING- SNOW REMOVAL/SALT

Littleton, NH. For payment purposes only, the period is provided for the entire season, regardless of whether they

Additional Service Rate

NH. For payment purposes only, the period is six (6) months

Deliverable

PSC: S218 -- HOUSEKEEPING- SNOW REMOVAL/SALT

3003 1

Provide all Snow Removal Services at the SSA Office in

PoP: 11/01/2024 - 10/31/2025 from 5/1/2026 to 10/31/2026. Note: Services will be

03561-9998 designated for payment.

Contract Type: Firm Fixed Price

NH. For payment purposes only, the period is six (6) months

Deliverable

Littleton, NH

MO

03561-9998

Place of Performance: NH0033ZZ SSA MAIN STREET LITTLETON, NH regardless of whether they are needed during the period

PSC: S218 -- HOUSEKEEPING- SNOW REMOVAL/SALT

Provide Landscaping Services at the SSA Office in Littleton, are needed during the period designated.

OF

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

__________4003

PSC: S218 -- HOUSEKEEPING- SNOW REMOVAL/SALT

Place of Performance: NH0033ZZ SSA MAIN STREET LITTLETON, NH

Deliverable

PoP: 05/01/2026 - 10/31/2026

03561-9998

Additional Service Rate

Place of Performance: NH0033ZZ SSA MAIN STREET LITTLETON, NH

Contract Type: Firm Fixed Price

Additional Service Rate

PoP: 11/01/2025 - 10/31/2026

Contract Type: Firm Fixed Price

03561-9998

HR

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B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES:

RECURRING SERVICES

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT

0001 Snow Removal Services 7 MO

0002 Landscaping Services 6 MO

0003 Additional Services Rate 1 EA

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C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 DEFINITIONS

C.1.0 General Program

C.1.0.0 Above Standard Services Above Standard Services are services not covered in the monthly price of the contract. Contractor prices include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management.

C.1.0.1 Acceptance The term constitutes acknowledgment that the supplies or services conform to applicable contract quality and quantity requirements.

C.1.0.2 Approval "Approval" means the Government has reviewed submittals, deliverables, or administrative documents (e.g., insurance certificates, MSDS Sheets, etc.), and has determined the documents conform to contract requirements. Government approval shall not relieve the Contractor of responsibility for complying with Federal, State, and local laws and regulations.

C.1.0.3 Building A reference to “facility” and “site” is interchangeable with “building”. A man made structure or edifice which services are performed within or on the exterior of the formation and is intended to support or shelter any use or continuous occupancy.

C.1.0.4 Contracting Officer (CO) Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules.

However, the CO may delegate certain other responsibilities to authorized Government representatives.

C.1.0.5 Contracting Officer's Representative (COR) Contracting Officer's Representatives (COR) shall be appointed by letter from the CO. CORs will be the primary Government representatives for the administration of Contract, shall have proper training and experience in inspecting contracts, but will not have the authority to modify the contract.

C.1.0.6 Contractor Reference to “Contractor” throughout the SOW even for those references to subcontracted type tasks shall mean the responsibility of the contract service provider.

C.1.0.7 Environmentally Preferable Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, products and chemicals, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service.

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C.1.0.8 Federal Holidays Federal holidays are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, Christmas Day. When Federal Holidays fall on weekends, a weekday is typically designated as the holiday.

C.1.0.9 Modification Modification is a bilateral or unilateral change in the terms of a contract.

C.1.0.10 Ordering Official Ordering Officials shall be appointed by letter from the CO. Ordering Officials will be the Government’s representative for the ordering of supplies and services.

C.1.0.11 Performance Based Service Contracting The procurement strategy that seeks to issue technical requirements that set forth outcomes for performance instead of specific requirements on how to perform the service. This strategy shifts the risk of performance to the Contractor by allowing the Contractor to design the methods of achieving desired results as defined by the performance quality standards established by the Government.

C.1.0.12 Product Preference Products that are identified as “environmentally preferable”, and bio-based will be selected over those which do not carry such designations. The following factors to consider when selecting products include:

environmental performance, cost performance, bio-based, recycled content, biodegradability, technical performance, and availability.

C.1.0.13 Service Calls Service calls are considered standard service requirements, such as nonrecurring requests for rearranging of furniture in a conference room, special event support, spills, replenishing restroom supplies, etc.

C.1.0.14 Standard Services A standard service is defined as all services that are included in the monthly price or as defined in the Contract document. Prices are to include all applicable labor, materials, supplies, equipment (except as otherwise provided), supervision, and management.

C.1.0.15 Stewardship Responsibility for managing, conducting or supervising the quality, state or condition of a commercial or institutional building.

C.2 Objectives and Scope This contract is for Snow and Landscaping Services at the Littleton, NH Social Security Administration Building with a Performance-Based Statement of Work (PBSOW). As a performance-based contract, the requirements are stated in terms of desired results with associated quality standards.

The contract shall consist of two major functional areas: standard services, and above standard services.

Snow and Landscaping services provided by the Contractor are arranged and oversight is provided through one or more of the following entities: GSA’s Regional Office, Service Centers, Field Offices, or Local Offices. These entities represent the Facility Management organizations that have been adopted by GSA’s regional leadership.

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The Contractor and Government shall work together to achieve contract objectives. The success of this effort requires cooperation between the contractor and Government management team to identify common goals and objectives.

The Contractor, in working with the Government, shall be motivated to refine and improve its methods of performance to reduce the Government’s operating expense.

All references incorporated herein as Web sites (URL’s) are accurate as of January 2016, and may be subject to change by their web publisher. Web pages are provided to the Contractor for additional clarity.

A change to any Web site specified in this contract does not change or alter the contract requirements and objectives identified herein.

C.2.0 The Contractor Shall

1. Furnish all personnel, labor, equipment, materials, tools, supplies, supervision, management, training/certifications, and services, except as may be expressly set forth as Government furnished, and otherwise accomplish all actions necessary to or incident to, perform and provide the work efforts described in the contract.

2. To the extent possible and consistent with EO 13788, the Contractor shall maximize the use of goods, products and materials that are produced in the United States.

3. Ensure that their employees are properly trained, licensed and/or certified to operate necessary equipment for which licensed and/or certified personnel are required by Federal, State, or local laws; codes, or ordinances.

4. Be responsible to make the management and operational decisions to meet the quality performance standards required under this contract.

5. Use innovation, technology and other means and methods to develop and perform the most efficient landscaping and snow removal for the building.

6. Implement an effective Quality Control Plan (QCP).

7. Implement an effective service call system that results in prompt, professional, and courteous resolution of Building Management concerns.

8. Keep the CO or their designee informed of current status of the work being performed, provide work schedules and provide other pertinent information needed by the CO or their designee.

9. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

C.2.1 Business Hours The performance of the Landscaping at building(s) shall take place between the hours of 7:30a.m. to 4:30p.m. The hours shall not be changed unless authorized by the CO or their designee.

NOTE: Any holidays falling on a Saturday will be observed on a proceeding Friday. Holidays falling on a Sunday will be observed on the following Monday.

C.2.2 Building Information Data Sheet Estimates The figures contained in the Building Information Data Sheet are estimates. It is the Contractor's responsibility to notify the CO or their designee if it is believed that the information provided is incorrect.

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C.3 Sustainable Products

The Contractor is required to conduct Snow Removal and Landscaping services in a manner to utilize industry best practices and guiding principles to minimize the Government’s Environmental Footprint. This requires annual reporting of non-bio-based, bio-based, sustainable, and sustainable products and materials.

The policy of GSA is to bring most, but not all, of its owned buildings into conformity with the most current and Government-accepted version of LEED for Existing Buildings (LEED-EB) current rating system by the U.S. Green Building Council (www.usgbc.org). Only in those instances where GSA is pursuing LEED-EB certification will additional LEED-EB scope requirements be added to this specification as specified in Section H.8 ‘LEED-EB.’

C.4 Sustainable Purchasing

The Contractor shall use safe and environmentally friendly products as referenced throughout this specification. Sustainable products and processes include those meeting government and third party certified sustainability standards, other environmentally protective products and services as well as those that conserve energy, water, and other resources. Contractor shall select and track Snow Removal and Landscaping product and materials purchases as described herein.

C.4. 0 Sustainable Product Standards In the performance of this contract Contractor shall purchase and use, to the extent possible, the safest and most environmentally friendly products. Products used in GSA facilities shall meet the following standards:

● Key Sustainable Products (KSPs): Categories of products and standards designated by GSA as those most commonly purchased in the execution of contracts and task or delivery orders for supplies and services performed at GSA property. Use of KSPs is mandatory.

See the Green Procurement Compilation at https://sftool.gov/greenprocurement/gsapbs for a partial list of products that comply with the KSP standards.

● Federal Programs Designated Sustainable Products: A compilation of products designated as sustainable by U.S. Department of Agriculture (USDA) BioPreferred, Environmental Protection Agency (EPA) CPG, EPA Safer Choice and Department of Energy's EnergyStar or Federal Energy Management Program (FEMP). Visit https://sftool.gov/green-products/5/cleaning-products.

o When selecting Non-KSP products from the EPA-designated (e.g. Comprehensive

Procurement Guidelines (CPG) and USDA designated in the BioPreferred Program and all other factors (such as price, performance, and availability) being equal, the Contractor shall select the CPG item.

o For other purchases, unless the Contractor receives an exemption from the Contracting

Officer or their designee, the Contractor shall select USDA designated in the BioPreferred Program products over products with other sustainable attributes. Visit (http://www.biopreferred.gov/), o For those categories of product not recognized by one of the aforementioned standard’s, preference shall be given to products meeting the California Code of Regulations https://sftool.gov/greenprocurement/gsapbs https://sftool.gov/green-products/5/cleaning-products http://www.biopreferred.gov/

[10] maximum allowable Volatile Organic Compounds (VOC) levels for the appropriate cleaning product category (California Air Resource Board/California Code of Regulations (CCR), Title 17 CCR Section 94509 – (Topic cited; Standards for consumer products at http://www.arb.ca.gov/consprod/regs/2008/3cp.htm).

● Contractor shall also ensure that (a) sustainable cleaning products and processes are compliant with the Guiding Principles for Sustainable Existing Buildings. (a) Products meet the American Society of Testing Materials (ASTM) standards. (b) Chemical concentrates that require dilutions are used whenever possible as compared to ready-to-use products. Dilution control equipment should be employed to ensure correct dilutions of concentrates and to protect workers from exposure to concentrated chemicals.

C.4.1 Key Sustainable Products (KSPs) Use of the listed KSPs is mandatory for all contracts and task orders and contractors are required to provide submittals demonstrating compliance (see subsection C.4.1.2 below). These KSPs were selected to simplify compliance with the various statutes and executive orders that require products purchased for use in the performance of this contract include products that are recycled content, biobased, non-ozone-depleting, less-toxic alternatives, energy-efficient, water-efficient, and meet environmental standards recommended by EPA or adopted by voluntary consensus standards bodies.

C.4.1.2 Proof of Compliance For each Key Sustainable Product used in the performance of this contract, the Contractor shall submit proof of compliance to the CO or his designee prior to the start of each contract year. For Contractors meeting the KSP standards using AbilityOne products, proof of compliance can be downloaded from the AbilityOne catalog website https://www.abilityone.com/OA_HTML/ibeCZzpHome.jsp?sitex=10020:22372:US.

C.4.1.3 Exemptions Exemptions may apply when Key Sustainable Products meeting the required standards, or recycle content product material that meet or exceed the EPA recovered material content guidelines, are not available because the item cannot be acquired—

(i) Competitively within a reasonable time frame;

(ii) Meeting reasonable performance standards; or

(iii) At a reasonable price.

The Contractor shall provide the Contracting Officer a short written justification for any proposed exemption; the justification shall be made a part of the permanent contract file.

C.5 Standard Services

C.5.1 Exterior Services The Contractor shall provide exterior standard services for the work items listed below.

C.5.2 Performance Standards The Contractor shall provide all resources, labor, tools, equipment, transportation, hauling away, disposal, training, supplies, materials, and oversight to ensure that quality and performance standards are successfully achieved. Evaluations of the Contractors work shall be based on the standards in this Section and conducted in accordance with the Government’s ‘Quality Assurance Surveillance Plan (QASP).’

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C.5.3 Snow and Ice Removal The Contractor shall perform snow and ice removal standard services for the snow and ice removal program. Snow and ice removal from entrances, steps, landings, sidewalks, vehicular courts, driveways, plaza areas, roadways, parking areas, handicapped accessibility areas, and approaches are included in the standard service price. This does include snow and ice removal requiring heavy equipment (ride-on equipment such as front end loaders, backhoes, bobcats, snow plows, etc.) Equipment provided by the Government that is damaged by the Contractor due to neglect shall be repaired or replaced by the Contractor. The Contractor shall be responsible for all costs incurred.

The Contractor shall ensure that services are provided prior to the opening of the building.

Performance shall be a standard conforming to best practices of the industry. All services shall be rendered promptly and efficiently.

● The Contractor shall clear snow and ice before the normal building operating hours to prevent slip hazards.

● The GSA CO or designee may request snow and ice removal services outside of normal building operating hours (i.e., weekends, holidays).

Snow Plan: The Contractor shall submit a snow removal plan that meets the needs of the GSA. This document is to be provided to the Contracting Officer’s Representative 15 days after award of the contract. At a minimum, the snow removal plan shall include the following items:

● Coordination measures to ensure appropriate levels of effort for the conditions of the building.

● Equipment

● Personnel

● Snow removal event triggers

● Treatment areas requiring de-icing

● Approved materials and chemicals Safety plan

● Notification procedures

● Sub-Contractor for plowing/sanding if applicable

● Coordination measures (to ensure appropriate levels of effort for the conditions of the building)

● Approved materials and chemicals

● Safety plan

● Notification procedures

The Contractor shall furnish to the COR a list of telephone numbers where either he/she or his/her authorized representative may be contacted seven (7) days per week at any hour of the day or night to provide required services. The Contractor must keep this listing current and provide the COR with an updated listing on or before October 1, prior to the start of each snow season. The Contractor shall, within 15 days prior to Contract start, notify the COR of the snow removal contractor that will perform any part of this work if work is to be subcontracted out. Snow removal activities will be reported on the monthly quality control report.

2.) Clearing/Preventing Snow/Ice from roadways, parking lots. Clearing snow/ice, shoveling, snow removal and treatment (sanding & deicing services) for snow/ice on all surfaces (i.e., roadways, parking

[12] lots, shall be accomplished by the Contractor. In the event of icy rain or snow, sanding and salting shall commence to maintain a safe passage on all paved parking lots, driveways, ramps, and walkways.

Environmentally friendly de-icing products that will not damage concrete or metal and will help protect the environment, must be used on all roadways, parking lots, concrete entrances, walkways and steps, to prevent ice build-ups. This also applies to any sand/de-icing mixtures. Chemicals and/or sand shall be used to reduce safety hazards due to ice and snow. All chemicals used shall at a minimum comply with Federal and State environmental regulations and local codes.

Chemicals and/or sand shall be used to reduce safety hazards due to ice and snow. All chemicals used shall be certified by EPA’s ‘Design for the Environment.’ Products with no comparable substitute shall comply with Federal specifications and local codes and be approved by the CO or their designee prior to the first inclement weather event. No sodium chloride or calcium chloride salt shall be used due to environmental risk. Less disruptive chemicals such as magnesium chloride, potassium acetate, and potassium chloride are viable alternatives. The Contractor shall ensure there is an adequate supply of chemicals and sand on site or readily available to cover unexpected snow and ice occurrences. The proposed de-icing product shall be submitted to the COR for written approval prior to purchase and use.

The contractor shall ensure there is an adequate supply of chemicals and sand on site or readily available to cover unexpected snow and ice events.

3.) Snow Plowing. Snow plowing shall commence when local accumulation reaches [two (2) inches].

Snow plowing shall be accomplished by the Contractor to maintain safe passage for access into buildings, parking areas, roadways, approaches, vehicular courts, ramps, etc. In the event of icy rain or snow, sanding shall commence to maintain a safe passage on all paved roadways, parking lots, driveways, ramps and walkways.

The Contractor shall use caution when snow removal is in progress to prevent any damage to the buildings, grounds, vegetation, landscape areas, sidewalks, roads, fire hydrants, shrubs, signs, and other protrusions.

The Contractor shall be held liable for any damage incurred to Government property during the performance of work. All locally prescribed safety regulations, laws, and practices shall be carefully observed in performance of the work.

The Contractor shall be responsible for annual sweeping of all concrete and paved inspection lanes, parking areas and walkways; removal of sand from adjacent grounds; and repair of damage to affected areas at the end of each winter season. This work must be completed prior to the Memorial Day weekend each year.

4.) Snow Removal: Snow must be removed from the site when the accumulation exceeds that which can be pushed off of the roads, parking areas, ramps and walkways without blocking traffic, parking spaces and pedestrian thoroughfares; or impedes the visibility of vehicular operators, pedestrians or tenant agency operations. Snow removal from site is to be included as part of the base bid price, not billable as an extra service.

Snow must be pushed off of the roads, parking areas, ramps and walkways without blocking traffic, parking spaces and pedestrian thoroughfares or impeding the visibility of vehicular operators, pedestrians or tenant agency operations.

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Chemicals and/or sand shall be used to reduce safety hazards due to ice and snow. All chemicals used shall be certified by EPA’s ‘Design for the Environment.’ Products with no comparable substitute shall comply with Federal specifications and local codes and be approved by the CO or their designee prior to the first inclement weather event. No sodium chloride or calcium chloride salt shall be used due to environmental risk. Less disruptive chemicals such as magnesium chloride, potassium acetate, and potassium chloride are viable alternatives. The Contractor shall ensure there is an adequate supply of chemicals and sand on site or readily available to cover unexpected snow and ice occurrences.

C.5.4 Grounds Maintenance The Contractor shall perform grounds maintenance standard services for the work items listed below.

Contractor shall use recovered organic materials for fertilizer whenever possible.

C.5.4.0 Landscape Erosion Management The Contractor shall employ environmentally sustainable, low-impact strategies such as temporary and permanent seeding, mulching, earth dikes, silt fencing, sediment traps and sediment basins to correct existing erosion such as typically found as the result of foot traffic killing the vegetation, steep slopes where sheet flow from storm water exceeds existing vegetation holding power, or point storm water outflow that exceeds the holding power of the vegetation covering the soil.

C.5.4.1 Grounds Maintenance Services General: Grounds maintenance in the standard services shall benefit the environment and generate cost savings to the Federal Government. The Contractor shall maintain all plants, trees, shrubs, ground covers, and lawns in a manner that prolongs life and sustains a healthy appearance. The Contractor shall seek to prevent pollution by, among other things, reducing fertilizer and pesticide use to protect the environment, using integrated pest management techniques, recycling sustainable/landscape waste, and minimizing runoff. The Contractor shall use approaches that preserve and protect native plants and wildlife that is entrusted to the Government, and that support habitats for pollinators, including honey bees, native bees, birds, bats, and butterflies.

C.5.4.2 Composting To reduce the amount of material being disposed of in landfills, the Contractor is required to compost, to the greatest extent possible, yard waste generated by the Contractor's operations. The Contractor shall not compost material on-site unless authorized by the CO or their designee. The Contractor shall utilize an approved recycling or composting facility or compost the material at the Contractor's own facility. Where applicable, the Contractor shall work with on site cafeterias and wet stands to recover and compost all possible materials. The Contractor is responsible to pay for composting services for landscaping debris.

C.5.4.3 Trees and Shrubs -Maintenance: Tree supports shall be kept in good condition, functioning at all times and be removed when no longer needed. All trees and shrubs shall be fully protected. Tree stakes, tree ties, and guy wire shall be of materials that are comparable to those existing on site, and shall be replaced or repaired by the Contractor as needed. Supports or braces are to be repositioned as often as necessary to prevent damage to the tree or shrub trunk. Sand pans can be used for trees and shrubs to protect the plant trunk from the mower, and help to avoid over watering. Keep shrubs and trees trimmed to present an attractive appearance.

-Trimming: To promote optimum efficiency and safety for all foot and vehicular traffic, trees and shrubs shall be kept trimmed to clear all roads, drives, and walking areas. Any limbs and branches touching or

[14] brushing buildings, fences, or other structures are also to be trimmed to provide clearance and free air circulation around the plant.

-Pruning: Trees and shrubs shall be pruned by the Contractor to remove dead or diseased foliage or branches to help control or direct growth, increase quality, and to add structural strength to the trees and shrubs.

-Survey: A certified grounds maintenance professional shall provide a survey of the trees and an evaluation of their condition.

This shall be completed within 30 days from the start date of each year the contract is in effect. The evaluation shall include a plan and price list for any special treatment not covered by this contract. Soil samples shall be taken and analyzed at the Contractor’s expense by an approved testing laboratory from areas where plant health problems occur. Recommendations of the testing laboratory should also be submitted with a plan and price list for any special treatment not covered by this contract. Plans and price lists shall be submitted to the CO or their designee.

C.5.4.4 Mulching Contractor shall maintain and replace existing mulch once a year no later than June 1st. Replacement mulch shall be commercial grade shredded hardwood bark, or equivalent, including rubber. It shall be free of sticks, stones, clods, or other foreign materials. A sample of proposed mulch and chips shall be submitted to and approved by the CO or their designee prior to use. All areas to be mulched shall be raked, debris removed, edges reestablished, and any excessive mulch buildup worked into existing soil or removed, at the discretion of the CO or their designee, prior to mulch application. The contractor is responsible to add mulch as directed by the COR at no additional cost to the government.

C.5.4.5 Mowing and Edging Contractor shall mow and edge all turf areas at a frequency and method that ensures that all areas present an attractive appearance at all times. A neat appearance is defined as free of weeds, removal of leaves and foreign matter, well groomed, neatly trimmed, edged, and free of bare spots and turf damaging insects. All turf areas shall be fertilized to maintain healthy growth. All areas of the property shall be kept free of weeds. Mulching mowers shall be used; however, non-mulching mowers are permitted at some sites and shall be approved by the CO or their designee. Grass clippings shall be cleared from walkways and roadways and blown onto the grass. As appropriate, grass clippings shall be left in place, composted, or mulched as coordinated by the CO or their designee.

C.5.4.6 Leaf Removal The Contractor shall remove leaves, as necessary, to maintain a neat and clean appearance. Leaves should be composted as appropriate. Throughout the year, the Contractor shall remove minor accumulations due to isolated leaf drop and shall check all storm drain openings on the premises and remove any leaves or debris that have accumulated. Care shall be taken to remove leaves in existing mulched areas to maintain a neat and clean appearance without substantial reduction in mulch depth or damage to herbaceous or woody plant material.

C.5.4.7 Over Seeding, Dethatching and Plugging Over-seed, dethatch, and plug as necessary to prevent bare areas and promote even growth of turf areas following common and local landscaping practices.

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C.5.4.8 Fertilization All lawns, trees, and ground cover shall be fertilized consistent with common local landscaping practices.

Application by the Contractor shall employ the best practices to minimize chemical runoff. Fertilizer used shall be of a balanced type that supplies all nutrients required for providing sustainable growth and development. The fertilizer application rate for the trees will be determined by tree type, girth, and height.

Prior to application, the Contractor shall schedule time of application with the CO or their designee.

C.5.4.9 Flowerbeds and Plants All flower beds shall present a neat appearance. Neat appearance is defined as free of weeds, debris, dead growth, removal of leaves and foreign matter, trimmed of unsightly growth, fertilized to maintain healthy growth and free of flower damaging insects. Replacement plants shall be supplied by the Contractor.

Plants supplied by Contractor shall be approved by the CO or their designee and shall be arranged in an attractive and professional manner. Preference shall be given to the use of native perennials, with long bloom cycles and diverse flower colors, shapes, and sizes instead of annuals to provide and support habitats for pollinators, including honey bees, native bees, birds, bats, and butterflies.

C.5.4.10 Plant Replacements The Contractor shall be responsible for all costs associated with the replacement of all planted materials that have been damaged as a direct result of the Contractor’s lack of oversight, neglect, or lack of proper care and maintenance. The Contractor shall use replacement plants that are native to the area to reduce the use of irrigation water and meet the requirements in Section C.5.4.9 ‘Flowerbeds and Plants’

C.5.4.11 Soil and Ground Covers

● Aeration: Soil shall be aerated (frequency is dependent on the type of soil and grass but no less than one aeration per year) by manual or mechanical methods of piercing the ground to provide an adequate air supply to the soil and promote sustained plant life.

● Cultivation: Soil shall be cultivated to ensure the topsoil is loose for the purposes of gas exchange, water penetration, and soil aeration.

● Groundcover: All areas shall be maintained to promote healthy and sustained growth. Ground cover must present a neat appearance.

C.5.4.12 Unimproved Grounds Contractor shall mow unimproved grounds to present a neat, well-maintained appearance. Height of weeds, native grasses, etc. on unimproved grounds including Land Ports of Entry shall not exceed 6 inches in height.

C.5.4.13 Fence Lines Maintenance: Grass, native grasses, weeds, and other growths at fence lines including Land Ports of

Entry, shall be controlled and not exceed 4 inches in height. Any chemical treatment used must be approved by the CO or their designee prior to use. Application of any chemicals must be accomplished by a Licensed Pest Control Operator. Application of chemicals shall be documented in a record log book on the types of pesticides applied and date(s) of application.

C.5.4.14 Weeds Maintenance: All area sidewalks, parking lots, and roadways (excluding unimproved grounds) are to be free of weeds and unwanted growths.

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C.5.4.15 Irrigation Initial Deficiency Walk-Through: The Contractor shall conduct a walk-through to inspect all irrigation systems (sprinklers, rain and freeze sensors, and drip systems) and submit a list of all damages to those systems to the CO or their designee.

Sprinkler Maintenance: Within 30 days of the Notice to Proceed the contractor shall coordinate with the COR and inspect the existing sprinkler system. If any repairs are required, the contractor shall specify the required repairs and provide a detailed firm fixed price including a breakdown of all time, labor, materials, profit and overhead to the Government.

All sprinkler systems shall be repaired and maintained to provide the optimal coverage of the turf area and flower beds. Normal everyday maintenance shall be performed along with seasonal maintenance as specified in the contractor’s quality control plan to include an inspection at start up each Spring and a drain down each Fall. All repairs up to $500 shall be borne by the contractor. Any damage caused from contractor's negligence shall be at contractor's cost. Repairs due to vandalism shall be borne by the government.

C.5.4.16 Watering

● Watering: All watering cycles shall be conducted at times that minimize inconvenience to the building occupants and visitors and maximize percolation. Watering shall be performed to minimize run-off into drains and sewers. Entrances and exits shall not be wet during the arrival and departure of occupants and visitors. Watering shall be accomplished using a drip, soaker hose, or another water-saving irrigation system device. The Contractor shall operate watering systems that use automatic timers coupled with rain/freeze sensors in an efficient manner that considers local weather and local mandates. During periods of water restrictions, watering guidelines by the local water district shall apply. The Contractor shall not be responsible for the replacement of landscaping materials that die as a result of a lack of proper access to water during these periods of water restrictions by municipalities.

● Hand Watering: When mechanical irrigation is not available or is malfunctioning, the Contractor shall use alternative hand watering methods, such as gator bags, or equivalents to ensure, promote, and maintain healthy growth. Watering shall be performed to minimize run-off into drains and sewers.

C.5.4.17 Adjust, Clean and Set Automatic Controllers Irrigation systems with automatic controllers shall be adjusted, cleaned, and set for the most energy efficient watering periods. When watering lawns, the Contractor must make sure that the sprinklers and drip heads are clean and adjusted so that the water ejects evenly and covers all lawn areas and shrubs.

The Contractor must ensure irrigated water does not spray on to paved areas or walkways and run-off into drains and sewers.

Irrigation systems that are damaged by the Contractor due to neglect shall be repaired by the Contractor.

The Contractor shall be responsible for all costs incurred to repair and test the system. Repairs shall be performed by qualified personnel such as the Contractor or the Contractor’s sub-contractor. If these parties are unable or unqualified to perform the repair, the government may have a third party perform the repair and back charge to the contractor. All repairs shall be performed using standard industry practices.

The Contractor shall be responsible to notify the Government in the event of operational malfunctions, breakages, or failures to the irrigation system, which affects the Contractor's ability to provide proper

[17] irrigation to the building's landscaping. Failure to make timely notification to the CO or their designee shall result in the Contractor replacing damaged landscaping materials.

C.6 Above Standard Services The Contractor shall provide interior and exterior above standard services to fulfill the Government’s intermittent need for work. These services are in addition to the services specified as a standard service.

Upon request and as specified by the COTR, the Contractor will provide a detailed firm fixed price proposal to perform additional Snow Removal and Landscaping work. The price proposal shall be delivered no later than 5 working days after date of request for proposal. The contractor shall be responsible to respond to all additional service requests outside normal working months.

The Government reserves the right to obtain supplies and services from other sources if prices are found not to be fair and reasonable, based on competitive fair market prices.

C.6.1 Government Furnished Trees and Plants (Planted In Ground or Planters) Government furnished trees and plants shall be planted in the ground or in planters as approved by the CO or their designee. Native trees, shrubs, and herbaceous materials shall be used to support habitats for pollinators. Preference shall be given to the use of native perennials, with long bloom cycles.

C.7 Service Calls Contractor shall provide adequate staff to respond to service calls during building(s) operating hours (see Section J, ‘Building Information Sheet’) and during the Contractor’s regular Snow Removal and Landscaping schedule. Contractors shall detail in their Quality Control Plan (QCP) how they will monitor and respond to service calls.

Service calls shall be monitored and satisfactorily responded to in a timely manner. Contractor shall include a method of recording customer calls, the time to complete the service call,…