RFP 2016000209 Written Inquiries & Responses Final.pdf

RFP CAAA 2016000209 ELECTRONIC ALCOHOL MONITORING SERVICES

WRITTEN INQUIRY RESPONSES

1). Will this contract support the DOC general substance abuse population, or the Felony DUI population?

Answer: The published RFP describes the award (or multiple awards) for a one year contract with 4 renewals. This time period will address the general DOC substance abuse population and the Felony DUI population.

2). Who is the current provider?

Answer: BI Incorporated

3). Please identify all services the current vendor provides.

Answer: A copy of the current contract is attached.

4). What is the current daily rate for each service being provided?

Answer: A copy of the current contract is attached.

5). What is the current population (how many average daily participants)?

Answer: It varies from month to month. In December 2015 there were 190 equipment rentals and in January 2016 there were 309 equipment rentals. In February 2016 there were 365 equipment rentals.

6). Which technology is currently being used?

Answer: A copy of the current contract is attached.

7). Are Ignition Interlock systems currently being utilized?

Answer: The Division of Adult Parole does not currently contract for Ignition Interlock Systems.

8). Which Ignition Interlock company is currently being used?

Answer: Please see the Answer to Question 7.

9). How many clients are served on IID?

Answer: Please see the Answer to Question 7.

10). What is the daily rate for Ignition Interlock service?

Answer: Please see the Answer to Question 7.

11). Will Vivitrol clients be referred to a specific type of curriculum? If so, which one?

Answer: No.

12). Clarify on page 6 #B-3, is the IID required or optional?

Answer: An IID system is required for certain offenders convicted under Felony DUI, please reference 42-2-132.5 CRS

13). Based on the budget information provided on page 6, the estimated budgeted daily rate might not support 90 -100 offenders. Is either the budget or the anticipated population flexible?

Answer: This is a caseload driven need. If the caseload increases then the budget will be adjusted accordingly.

14). In Section Three: Statement of Work, B. Monitoring Services, 1. “Electronic Alcohol Monitoring Devices and services to provide continuous alcohol monitoring for designated offenders. This objective is required.”

a. What is the definition of continuous alcohol monitoring? This terminology is commonly used to describe a specific type of technology known as transdermal alcohol monitoring, which is only available from two manufacturers.

Answer: The Division of Adult Parole is seeking services that supports public safety and meets the supervision requirements as set forth by statute and the Colorado Parole Board. The division seeks a monitoring system that provides full accountability and compliance.

b. Is the intent of this section to require that a transdermal device be available in order to submit a conforming bid?

c. In the event a proposal does not include a transdermal device, does this disqualify a proposal that meets the other requirements?

Answer: The Division will review and consider all proposals submitted.

d. Would you consider a device that is not transdermal, but that is capable of testing hourly to ensure sobriety?

Answer: Please see the response to Question 14. c.

e. If so, is the expectation that every offender will only have random test scheduling or a mixture of scheduled and random if on a device other than transdermal? Will the request change at every service or does it apply overall to the length of the client program?

Answer: Please see the Answer to Question 14. a.

15). In Section Three: Statement of Work, B. Monitoring Services, 2. “Electronic Alcohol Monitoring Devices that also provide electronic home monitoring and/or GPS monitoring.

This dual function capability is optional but not provided.

a. Is the definition of Electronic Alcohol Monitoring Devices for purposes of this section the same as above in #14 a. which requires continuous alcohol monitoring?

Answer: The Division of Adult Parole is seeking services that supports public safety and meets the supervision requirements as set forth by statute and the Colorado Parole Board. The division seeks a monitoring system that provides full accountability and compliance.

b. Would the CDOC accept other forms of Electronic Alcohol Monitoring Devices that are designed to be portable?

Answer: The Division will review and consider all proposals submitted.

16). In Section Three: Statement of Work, B. Monitoring Services, 3. “Ignition interlock device or breath alcohol ignition interlock device (IID & BAIID) to provide a Breathalyzer for a designated offender’s vehicle.

a. Is the CDOC requiring that the ignition interlock provider be an approved provider that is currently under contract with the Department of Revenue, Division of Motor Vehicles?

Answer: This is not a requirement; the Division will consider all proposals submitted.

17). The RFP states on page 6, that the division expects to allocate approximately $100,000 for electronic alcohol monitoring services.

a. Is the electronic alcohol monitoring program funded solely from this amount, or will the contractor be able to offer additional or supplemental services on an offender pay model?

Answer: At this time, the division is not considering an Offender pay model.

b. Is the $100,000 solely for agency pay and the contractor can charge for self-pay fees over and above this $100,000 as stated in the RFP?

18). The RFP states on page 6, that the division estimates that this RFP will serve an average daily population of approximately 90-100 offenders.

a. If the CDOC allows an offender pay model, is there any limitation on the size of the average daily population?

Answer: At this time, the Division is not considering an offender pay model.

19). In section C of Evaluation Criteria, page 10/#2: The Bidder’s Electronic Alcohol Monitoring Program Services Description, it states that the response is not to exceed 8 pages. Given that you are requesting for the bidder to discuss objectives, delivery, description and philosophy as well services provided along with reporting for three specific services (alcohol monitoring; home monitoring/GPS; and ignition interlock), will you extend the page limit for this section so we can adequately provide an effective response for each area?

Answer: Proposals that exceed the page limit requirements will not be evaluated unfavorably. As per the RFP, Section Four, C., page 10, “Conciseness in the ‘direct response’ section of the proposal is generally evaluated favorably.” Most importantly your proposal should specifically address items B and C of this section.

a. What is the overall scoring process per each of the three requirements for the evaluation and selection of a vendor?

Answer: Evaluation committee members will use a consistent set of standards to measure and score each bidder’s ability to meet the Department’s objectives, as reflected in the evaluation criteria stated in the RFP.

b. What is the name of the incumbent?

Answer: Please see the Answer to Question 2.

c. What was the incumbent’s average number of daily monitoring of offenders for alcohol monitoring?

Answer: It varies from month to month. In December 2015 there were 190 equipment rentals and in January 2016 there were 309 equipment rentals. In February 2016 there were 365 equipment rentals.

d. What was the incumbent’s average number of daily monitoring for offenders on

GPS?

Answer: It varies from month to month but approximately 1,100 offenders are on electronic monitoring.

e. What is the average participant length of stay on alcohol monitoring supervision? (Example: 120 days)

Answer: It varies from month to month. In December 2015 there were 190 equipment rentals and in January 2016 there were 309 equipment rentals. In February 2016 there were 365 equipment rentals.

f. What are the incumbent contract prices for both alcohol monitoring and for GPS on a daily basis?

Answer: A copy of the current contract is attached.

g. Does the incumbent charge any additional fees other than the monthly fee such as an enrollment and/or removal fee? If so, can you please breakdown these prices?

h. Will the CO DOC please accept this as a formal request to have one complete copy of the incumbent’s current contract Price page(s) and Fee pages(s) inclusive of all pricing fees for both alcohol monitoring and GPS and distribute these with the answers to vendor questions?

i. How many alcohol monitoring devices were lost or damaged during the incumbent’s contract period?

Answer: This information is not tracked by the Division.

j. Losses impact every vendor’s pricing as every vendor must attempt to factor lost/damaged/stolen equipment into their price proposal. May vendors identify in their Cost Proposal, submission, the replacement price for each component of equipment that would be charged to Participants?

Answer: Yes, the Division will consider all proposals and options submitted.

k. What was the incumbent’s average cost for lost equipment?

l. When will all questions and their responses be available and will they be posted on the website and available for download by interested parties after the deadline for questions?

Answer: In accordance with RFP, Section One, E., Any significant changes to the original RFP, including CDOC responses to written inquiries, will be published on the web site as a ‘modification’ to the original solicitation. As a courtesy a copy of the written inquiries and the responses will be emailed to all persons who submitted an inquiry.

20). Reference RFP Section Three, Part B.1, page 6. “This RFP solicits….Contractor installation of the monitoring device on offenders and/or offender vehicles within a reasonable timeframe after being notified by the CPO that the service is needed.”

a. Is it the Department’s preference that vendors are able to offer an installation model where offenders come to a designated site, such as the vendor’s field office, for installation?

Answer: The Division will review and consider all proposals and options submitted.

21). Reference RFP Section Three, Part B., Monitoring Services, page 6. “The Division also prefers a cost structure based on a per offender, per-day rate” and RFP Section Four, Part C.3., Proposed Cost and Budget, page 10. [The Bidder’s Proposed Cost and Budget should include] “proposed Electronic Alcohol Monitoring Program 12-month budget”.

a. We understand that the Department wants vendors to submit pricing on a per day rate. Please clarify what type of itemization or documentation the Department is requesting that vendors provide within the 12-month budget structure.

Answer: As per the RFP Section Three, B., the Division estimates that this RFP will serve an average daily population of approximately 90-100 offenders which in addition to the per day rate should be used in determining and reflected in the 12 month budget. It is understood that since the number of offenders who may receive these services may fluctuate, this number may not be the actual budget, and is only an estimate.

22). Reference RFP Section Three, Part B.1, B.2, and B.3, page 6.

“This RFP solicits proposals to provide:

a. Electronic Alcohol Monitoring Devices and services to provide continuous alcohol monitoring for designated officers. This objective is required.

b. Electronic Alcohol Monitoring Devices that also provide electronic home monitoring and/or GPS monitoring. This dual function capability is optional but desired.

c. Ignition interlock device or breath alcohol ignition interlock device (IID and BAIID) to provide a breathalyzer for a designated offender’s vehicle.”

Please confirm that the Department will accept proposals that offer above options one and two but not three.

Answer: The Division will review and consider all proposals and options submitted.

23). Reference RFP Section Three, Part B.3, page 6. “This RFP solicits…Ignition interlock device or breath alcohol ignition interlock device (IID and BAIID) to provide a Breathalyzer for a designated offender’s vehicle.”

a. Please provide the percentage of offenders the Department projects will be utilizing ignition interlock devices and/or breath alcohol ignition interlock devices.

Answer: Colorado Legislative Council projects 117 offenders sentenced to

CDOC in FY17 and 294.4 in FY18. Offenders will serve a prison sentence prior to parole. At this time it is difficult to project the percentage of offenders who will be required to participate in this part of the monitoring program.

24). Reference RFP Section Three, Part C.1, page 7. “Background checks are required to be done on all employees of the Contractor by the Contractor who will be providing services to CDOC.”

a. Please confirm that background check components and requirements will be of the vendor’s discretion.

Answer: It is the contractor’s responsibility to conduct verifiable background checks.

b. If background check components and requirements are not of the vendor’s discretion, please provide the Department’s desired background check process and requirements.

Answer: Please see the Answer to Question 24. a.

25). Reference RFP Section Three, Part C. 9, page 8. “Contractor will need to be fully operational by July 5, 2017”. Please confirm that the intended date is July 5, 2016.

Answer: The correct date is July 1, 2016.

26). Reference RFP in entirety. What is the expected average length of stay for participants?

Answer: This information is not available. Please see the Answer to Question 19. e.

27). Reference RFP Attachments D, E, and F in entirety. Please confirm that attachments D, E, and F are sample documents that require no response or signature from the bidder.

Answer: Confirmed.

28). Does the provider need to offer both CAM and interlock services or would CO DOC consider a vendor that has an established relationship with an interlock provider and can refer out clients for interlock services?

Answer: The Division will review and consider all proposals and options submitted.

29). Are parolees on both CAM and interlock at the same time?

Answer: Parolees may be on CAM but not an interlock device. If a parolee is on an interlock device, the parolee is probably on CAM.

30). Are there criteria for determining which clients are supervised on CAM and/or interlock?

Answer: Interlock criteria is based upon statutory requirements of Felony DUI.

31). The RFP mentions $100,000 at the Division of Parole for services and a daily average of 90-100 offenders. The amount of $100,000 will only cover an average of thirty (30) offenders per day on CAM, at an average daily fee of $10 per day.

a. Does this mean there is a sliding scale and the provider will be responsible for collections?

Answer: The program is caseload driven.

b. Is this a 100% agency-pay program or will it be a partial offender-pay program?

Answer: Yes, this is an agency pay program.

c. Who is responsible for collections if this is a partial-offender pay model?

Answer: Please see the Answer to Question 31. b.

32). Is the Division interested in a NASPO/WSCA contract with the vendor and a subcontractor(s) to provide services?

Answer: The Division will review and consider all proposals and options submitted.

33). The RFP mentions that the contractor needs to be fully operational by July 5th, 2017.

a. Does this mean Colorado office space established by that date, or should that date be July 5th, 2016?

Answer: The date should be July 1, 2016.

b. Will the Division provide office space until contractor is established in 2017?

Answer: The Division does not have fixed office space available. The Division can temporarily make available drop in space to meet with offenders for a vendor to “hook up” clients.