RFP - 19PK4025Q5007 PMSC for Potable and HVAC Water Treatment System.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Syed Abdus Samad

b. TELEPHONE NUMBER (No collect calls)

+92-213-527-5211

8. OFFER DUE DATE/ LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS UNRESTRICTED

OR

SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB

DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

U.S. Consulate General, Karachi Karachi, Pakistan

17a. CONTRACTOR/

OFFERER

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS

IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

As mentioned on page 6

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

ADDENDA

ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449

(REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SBU ‐ CONTRACTING AND ACQUISITIONS

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER

NUMBER

35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK

NUMBER

PARTIA

L

FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER

NO.

40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

SF 18 or SF 1449 cover sheet

Continuation To SF-1449, RFQ Number 19PK4025Q5007 Prices, Block 23

Continuation To SF-1449, RFQ Number 19PK4025Q5007, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

Contract Clauses Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

Solicitation Provisions Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

Evaluation Factors Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

Offeror Representations and Certifications Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12 Attachment 1: Ending Illegal Discrimination and Restoring Merit-Based Opportunity

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19PK4025Q5007

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

A. The purpose of this firm fixed price Contract is for required preventive maintenance services in accordance with the attached scope of work.

B. The multi-year contract will be for a base year period from the date of the contract award, with Three (03) one-year options.

The Contractor shall perform preventive maintenance on HVAC Water Treatment System & Potable Water Treatment System, which includes services, for the U.S. Consulate General, Karachi. The price shall include all labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per visit for services that have been satisfactorily performed.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Statement of Work

Paragraphs Performance Threshold

Services.

Preventive Maintenance Service Contract for Potable and HVAC Water Treatment System set forth in the Statement of Work(SOW).

Page 10 thru Page

All required services are performed and no more than one

(1) customer complaint is received per month.

1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF

2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS

SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE

TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

2. STANDARD. The performance standard is that the Government receives no more than one

(1) customer complaint per service. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 2001), if any of the services exceed the standard.

3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, at a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause

II. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

Base Year.

The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

Period of Performance: June 15th, 2025 – June 14th, 2026

CLIN Description Quantity of Systems

Type of services

No. of service

Unit price / service

Total per year ($)

001 Potable Water Treatment System 1 Semi

Annual 2

002 HVAC Water Treatment System 1

Semi Annual

Total Base Year

Option Year 1.

The Contractor shall provide the services shown below for Option Year 1 of the contract and

Period of Performance: June 15th, 2026 – June 14th, 2027

Option Year 2.

The Contractor shall provide the services shown below for Option Year 2 of the contract and

Period of Performance: June 15th, 2027 – June 14th, 2028

Option Year 3.

The Contractor shall provide the services shown below for Option Year 3 of the contract and

Period of Performance: June 15th, 2028 – June 14th, 2029

CLIN Description Quantity of Systems

Type of services

No. of service

Unit price / service

Total per year ($)

001 Potable Water Treatment System 1 Semi

Annual 2

002 HVAC Water Treatment System 1

Semi

Total Option Year 1

CLIN Description Quantity of Systems

Type of services

No. of service

Unit price / service

Total per year ($)

001 Potable Water Treatment System 1 Semi

Annual 2

002 HVAC Water Treatment System 1

Semi

Total Option Year 2

CLIN Description Quantity of Systems

Type of services

No. of service

Unit price / service

Total per year ($)

001 Potable Water Treatment System 1 Semi

Annual 2

002 HVAC Water Treatment System 1

Semi

Total Option Year 3

Total for all years:

Base Year $__________ Option Year 1 $__________

Option Year 2 $__________

Option Year 3 $__________

GRAND TOTAL OF BASE YEAR PLUS ALL OPTION YEARS $__________

Repair option. Repairs are NOT included under this agreement and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. Any necessary repairs or parts will be submitted for approval and then billed against a separate purchase order (PO). The Contractor is not approved to do any additional work without approval. (see 7.3)

Repair Labor Rates Base Year $__________/hr.

Option Year 1 $__________/hr.

Option Year 2 $__________/hr

Option Year 3 $__________/hr

Emergency Service Option. Emergency Service is NOT included under this agreement and will be billed outside the contract. However, we would like to have the rates in the event of an emergency. Emergency Service, with a four-hour response time, must be available 24-hours per day, 365 days a year. Submit cost for Emergency Services below (Inclusive of all travel/lodging/diagnostics, etc).

Emergency Service Rates Base Year $__________/hr.

Option Year 1 $__________/hr.

Option Year 2 $__________/hr

Option Year 3 $__________/hr

III. VALUE ADDED TAX

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or invoices because it is not levied in Pakistan.

IV. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits have been provided, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) calendar days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

CONTINUATION TO SF-1449,

RFQ NUMBER 19PK4025Q5007

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

STATEMENT OF WORK FOR

PREVENTIVE MAINTANENCE SERVICE CONTRACT

Water Treatment of HVAC and Potable Water Systems

U.S. Consulate at Karachi, Pakistan

1. INTRODUCTION

1.1 The United States Department of State (DOS) requires services at the unclassified clearance level, to provide water treatment maintenance services at the U.S. Consulate, Karachi, Pakistan in accordance with this contract.

1.2 The water treatment systems to be maintained are:

• HVAC Water Treatment System

• Domestic (Potable) Water Treatment System

1.3 Overseas Buildings Operations (OBO) has a requirement to obtain water treatment maintenance services to execute this work, including logistics, customs, shipping, transportation, labor, water treatment chemicals, tools, water treatment testing kits/equipment, administrative and all associated management support functions. The water treatment service contract will include but will not be limited to combinations of physical methods, chemical methods, equipment servicing and testing to control water-related problems such as corrosion, scaling, general deposits, and microbiological fouling of the HVAC and Potable water systems. All work shall comply with the requirements described in the following, as a minimum:

• NSF Standards (National Sanitation Foundation)

• AWWA Standards (American Water Works Association)

• ANSI Standards

• SDS Regulations

• ASTM D

• NFPA Codes

• UL Standards

• IEEE Standards

• NEMA Standards

• OSHA Standards

• And all applicable manufacturer O&M and installation instructions/requirements.

2. OBJECTIVES

2.1 The purpose of this Statement of Work is to define the requirements for the planning, procurement, and maintenance of the HVAC and Potable water systems located at the Consulate Compound. The intent of this service contract is to preserve the current piping, HVAC equipment, Potable water systems, and establish a cost-effective water treatment program to control water-related problems such as corrosion, scaling, general deposits, and microbiological fouling and meet water treatment goals. All work shall be executed in accordance with the project SOW, approved water treatment chemicals, associated contract documents and be compliant with all applicable safety, equipment and building codes and standards.

3. TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in U.S. dollars. Prices are for all Contract Line Items. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

4. PERIOD OF PERFORMANCE

The contract will be for a period of one year, with a maximum of three one-year optional periods of performance and will be expected to commence no later than June 15, 2025.

5. PRICING

As per “Section II. PRICING” index of the RFQ Document

6. NOTICE TO PROCEED

After Contract award and when acceptable insurance certificates and copies of all applicable licenses and permits have been provided, the Contracting Officer will issue a Notice to Proceed.

The Notice to Proceed will establish a date (a minimum of ten (10) calendar days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

7. GENERAL REQUIREMENTS

7.1 This statement of work (SOW) describes the preventive maintenance and testing services and deliverables to be performed by the Contractor at the U.S. Consulate Karachi, Pakistan.

7.2 The assigned U.S. Consulate control officer, Contracting Officer and Contracting Officer's Representative are the sole points of contact for all technical and contractual discussions or issues regarding the Statement of Work and its intent and execution. The Contractor shall take no direction, verbal or otherwise, from United States Government (USG) personnel on technical or contractual discussions other than from the U.S. Consulate control officer, Contracting Officer or

Contract Officer's Representative. This clause only applies to technical discussions; the Contractor must follow all directions from Regional Security Officers or their teams on site.

7.3 This statement of work requires the Contractor to provide site assessment and survey services, project management, professional water treatment services, water treatment logistics and material procurement services, preventive maintenance and testing services, cost estimating and scheduling services, and general support services for this water treatment maintenance contract.

7.4 The Contractor’s proposed and USG accepted maintenance contract cost proposal and maintenance schedule, including completion dates shall be incorporated into the task order.

Additionally, the task order shall be a firm fixed price task order.

7.5 This statement of work and applicable deliverables and documents as developed by the Contractor and accepted by the USG shall serve as the basis for describing and delineating the scope of the required services and work limits for service contract to be furnished and executed by the Contractor.

7.6 All deliverables, documents, proposals, etc. submitted by the Contractor under this statement of work shall remain the property of the U.S. Government. All U.S. Government documents and data provided to the Contractor shall remain the property of the U.S. Government. The Contractor shall limit duplication and dissemination of all U.S. Government documents and Contractor developed documents under this statement of work to/within the Contractor’s execution team.

Duplication or distribution of project documents outside the Contractor’s team is strictly prohibited without the express written approval and authorization of the contracting officer.

Upon completion of each service visit all documents, electronic media, photos, etc. shall be submitted to the Government, including all documents and data the Government provided to the Contractor. All service contract documents and media shall be submitted to the Government along with the Contractor’s service report.

7.7 The Contractor shall schedule, coordinate and arrange all work to cause the least interference with the normal occurrence of U.S. Consulate operations. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects on the occupants or users. All detailed work schedules required by this statement of work shall be electronically documented and updated and made available to the Contracting Officer's Representative (COR) upon request, oral or written. If the COR determines that the Contractor’s schedule conflicts with critical U.S. Consulate operations, the Contractor shall modify the schedule as required.

7.8 The Contractor shall ensure that all U.S. Consulate facilities, equipment and systems recommended for and maintained or installed by the Contractor are done so with the highest quality and cost-effective materials, finishes, fixtures, equipment and system that provide for sustained operational reliability, dependability and durability. The Contractor shall assure that the equipment/water treatment chemicals furnished and installed are maintainable and equipment/parts can be readily replaced with locally available supplies and services as practical, taking into consideration local economy and resources. The Contractor shall utilize reliability-centered maintenance (RCM) principles and methodologies during and for all project activities and tasks. Uniformity of parts and components shall be taken into consideration to maximize part interchangeability with other existing U.S. Consulate systems. Except as otherwise directed by the contracting officer all parts, materials, components, equipment, systems, etc. furnished by the Contractor shall be new – not used or manufactured by third party entities. Except as otherwise directed by the contracting officer, all replacement or warranty parts shall be new and equal to or better than manufacturer recommended replacements.

7.9 After review of the U.S. Government Statement of Work and provided technical data by the Contractor, any discrepancies, errors, conflicts, etc. that are discovered by the Contractor, the Contractor shall forward those items to the CO via written correspondence. Submittal of this written correspondence shall be completed, within 3 days upon receipt of the U.S. Government Statement of Work.

7.9.1 The Contractor will not use any method or substances which may cause damage to the equipment or systems. Any damage or loss through negligence and/or maintenance practices by the Contractor, Sub-contractor, or Contractor's staff shall be entirely the responsibility of the Contractor. The U.S. Consulate, Karachi, Pakistan will require the Contractor to repair/replace any damaged systems or pay for the cost of rectification.

7.9.2 The Contractor must, for the duration of the contracted Services, continue to maintain a quality control process which has been agreed to by the U.S. Consulate Karachi, Pakistan’s COR and the Contractor.

7.9.3 The Contractor shall provide the technician’s resume and training documentations within 20 days of the notice to proceed.

8. CONTRACTING OFFICER’S REPRESENTIVE and U.S. CONSULATE CONTROL

OFFICER

8.1 All technical questions concerning the scope and requirements of the U.S. Consulate Karachi, Pakistan water treatment service contract shall be directed to the Contracting Officer’s Representative (COR):

COR

Muhammad Zain ul Arfeen - Mechanical Engineer Zainuam@state.gov

8.2 The U.S. Consulate Control Officer (PCO) will be the Contractor’s point of contact at the U.S.

Consulate Karachi, Pakistan. All questions concerning coordination of water treatment Service activities while at U.S. Consulate shall be directed to the PCO, with weekly reporting to the COR:

PCO

Irina V Shupilova- Facility Manager -U.S. Consulate Control Officer (PCO) shupilovaiv@state.gov

9. PERFORMANCE CRITERIA

9.1 Performance Objective

The objective of this Agreement is to provide, within the Term of this Contract, a professional level of service, which provides:

• U.S. Consulate satisfaction in respect to the maintenance of water treatment systems and prompt reaction to any change in arrangements or operational requirements of the U.S. Consulate.

• compliance with the statutory and regulatory provisions of the laws of the jurisdiction.

• best practices within the industry.

• risk reduction for the U.S. Consulate.

• preservation of asset value; and

• reduction in operating costs.

The Contractor agrees that its performance under the Contract shall be measured against performance criteria specified in this document or otherwise agreed at the time of commencement.

9.2 Performance Benchmarks

The Contractor must for the duration of the contracted Services continue to maintain a quality control process, which has been agreed by the U.S. Consulate and the Service Contractor.

The Contractor must allow the U.S. Consulate access to the quality control system as well as the relevant quality control systems of its subcontractors to enable monitoring and quality auditing of the maintenance service.

The U.S. Consulate may reject any aspect of the services that fails to comply with the requirements of the Contract, or its quality system, at any time.

9.3 Performance Monitoring and Reporting

The Contractor shall monitor its own performance against the criteria and benchmarks identified in this document and shall provide reports when required by the U.S. Consulate.

10. SPECIFICATIONS

10.1 All equipment, chemicals, and testing procedures and kits shall be approved by the COR prior to use in the service contract.

10.2 The Contractor will be responsible for submitting the manufacture specifications, SDS sheets and equipment cut sheets for all equipment, chemicals (including chemical composition), and testing procedures in the English language.

10.3 HVAC Water Treatment System:

10.3.1 The Contractor shall use molybdate based corrosion and scale inhibitor designed for closed hot and chilled recirculating water systems. The molybdate shall be in a liquid form with a pH level ranging from 10.8 to 12.5. The density of the molybdate shall be between 1.03 to 1.07 kg/L.

The molybdate shall not contain any sodium nitrites. The chemicals shall be compatible with propylene glycol. The chemical composition of the molybdate shall contain at a minimum the following chemicals: Sodium Molybdate, Sodium Hydroxide, Sodium Tetraborate, and Pentahydrate.

10.3.2 The Contractor shall provide propylene glycol and maintain a 30% concentration in the chilled water systems. The glycol shall contain propylene with inhibitors and meet all specification requirements of “Dow frost” by Dow Chemical Company or an approved equivalent.

10.3.3 The hot water / chilled water filter media shall be rated at 98 percent efficiency for 20 micrometer particulates. The filters shall fit in the Consulate’s current filtration unit.

10.3.4 The hot and chilled water shall be maintained with the parameters specified in Exhibit A, “HVAC Water Treatment Systems Statement of Work”.

10.4 Potable Water Treatment System:

10.4.1 The Potable water shall be maintained with the parameters specified in Exhibit B, “Domestic (Potable ) Water Treatment Systems Statement of Work”.

11. SAFETY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

11.1 The Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the U.S. Consulate Karachi Compound and in particular, all equipment used by the Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

• The Service Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety legislation and MSDS sheets.

• All electrical equipment and associated materials for the Services Contract comply with UL requirements.

• The Contractor shall follow all NFPA guidelines against fire, production of smoke or the venting of any noxious substances.

• The Contractor shall ensure that the Service Contractor’s personnel comply with all safety procedures and requirements.

• The Contractor shall ensure that the Service Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Services and provide reasonable proof of such to the U.S. Consulate Karachi on request.

• The Contractor shall ensure the Service Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment (PPE) required for safe implementation of this contract.

• Training program(s) shall be presented and must satisfy the U.S. Consulate Karachi representatives during the submittal process.

12. MAINTENANCE SPECIFICATION DETAILS

12.1 Precedence of Specifications. If and to the extent that there is an inconsistency between this maintenance specification and any Manufacturer’s maintenance specification, the Manufacturer’s maintenance specification shall prevail.

12.2 Hours of Work. The Contractors shall schedule all preventive maintenance during normal working hours which are defined as Monday to Friday, 0800 am till 0430 pm, inclusive of periodic maintenance that may be required on Saturday’s, with the exception of any regular or special public holidays on which the U.S. Consulate Compound is not open, or as agreed with the U.S. Consulate prior to commencement of the contract.

13. STATEMENT OF WORK

13.1 The Contractors shall provide both the required chemical products and necessary services to apply the chemicals, monitor their performance, and report the results. The water treatment service contract shall 1) preserve the interior waterside of current piping, HVAC equipment, and Potable water systems, 2) reduce operating costs and establish a cost-effective water treatment program to control water related problems such as corrosion, scaling, general deposits, and microbiological fouling, and 3) ensure the proper operation of water treatment equipment.

13.2 The Contractor shall provide a “support service water treatment” contract. The support service water treatment contract shall involve joint responsibilities between the Consulate facility management staff and the water treatment vendor.

13.3 The support service water treatment program shall consist of the Consulate facility management staff conducting routine (daily, weekly) water treatment tests of the HVAC and Potable water treatment systems and emailing the results to the Contractor on monthly basis. The Contractor will then be responsible for conducting a technical analysis of the monthly water treatment testing results from the Consulate. The Contractor will then respond to the Consulate within 24 hours to direct the Consulate facility management staff to make any changes to the chemical dosages and/or equipment operations as necessary.

The Contractor shall maintain the record of water testing results for 2 x former performed tests for comparison and analysis. The records will be maintained electronically and shall be shared via email mode to PCO and COR

13.4 The Contractor shall visit the Consulate on a semi-annual basis. The Contractor shall be responsible for all logistics including but not limited to transportation and hotel reservations for their staff.

13.5 The Contractor shall provide chemicals that meet quality standards and have a storage life expectancy of at least one year.

13.6 The Contractor shall establish minimum and maximum control ranges for each treatment chemical and avoid unnecessarily high levels of chemicals to mitigate cost and adverse chemical reactions that could result from improper levels of chemical dosage.

13.7 The Contractor shall perform the required services as described in the following SOW attachments, as applicable:

Exhibit A – HVAC Water Treatment System Exhibit B – Potable Water Treatment System

13.8 The Contractor shall provide 8 hours of familiarization annually in English and with an Urdu translator to acquaint operators with the necessary water treatment tests, the control ranges for each treatment chemical, safe handling of equipment and chemicals, and new water treatment procedures/technologies.

13.9 The Contractor shall review the facility water treatment logs and the operating logs to verify the chemicals are within design parameters (for Potable water treatment system on a monthly basis as specified in Exhibit B).

13.10 The Contractor shall discuss the water treatment conditions with the PCO and COR on a monthly basis and follow up with a written service report within 15 business days after each visit.

The report shall be in English and contain the results of water treatment Contractor’s on-site and laboratory tests, comment on the status of each system, and specific recommendations for action if necessary.

14. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

14.1 The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor's liaison with the U.S. Consulate Karachi. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes.

Contractor employees shall have access to facilities in accordance with RSO access control policies.

14.2 Personnel security: The U.S. Consulate reserves the right to deny access to U.S. owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be employed under this contract prior to their utilization on this contract.

14.3 Standards of Conduct.

14.3.1 General: The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government.

The U.S. Consulate reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

14.3.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

14.3.3 Neglect of Duties. Neglect of duties shall not be tolerated. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity and security of the worksite.

14.3.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

EXHIBIT A

Statement of Work HVAC Water Treatment Systems

I. GENERAL INFORMATION:

The United States Consulate in Karachi requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s HVAC Water Treatment Systems.

II. PROJECT REQUIREMENTS:

HVAC System Description:

1. 02 x 176 tons Air cooled Chillers

2. 02 x 185 tons Air Cooled Chillers,

3. 01 x 160 tons modular Chiller,

4. 01 x 40 tons modular Chiller,

5. 01 x 60 tons modular Chiller,

6. 14 x Total Chilled water circulation pumps with primary and secondary chilled water loop (measuring 22.0 l/sec for primary and 40.4 l/sec for secondary), and

7. 01 x 11-liter expansion tank.

DESCRIPTION OF EQUIPMENT *:

*Please see attached tables at the end of this sheet for more details.

III. GENERAL REQUIREMENTS:

The Contractor SOW shall provide all labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. U.S. Consulate staff may have service manuals for all equipment included in this SOW. If they do not, the Contractor shall assist Consulate Staff in obtaining the manuals.

IV. STATEMENT OF WORK- PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and/or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the U.S. Consulate Occupation Safety and Health Officer (POSHO). Safety Data Sheets (SDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

At a minimum, the following work shall be accomplished:

HVAC Water Treatment Preventive Maintenance (PM)

Semi- Annually:

Water Treatment System, Closed Loop

i. Safety & Special Instructions:

1. Chemicals must comply with Environmental Protection Agency (EPA) regulations and handled in accordance with occupational safety requirements. Workers must employ personal protection against corrosive or hazardous treatment chemicals as appropriate.

2. Be familiar with the Safety Data Sheets of any chemicals used in the water treatment program.

3. Water treatment specialists must be properly trained and certified from relevant third-party water testing and treatment authority (American water college, Water Quality Association, etc.)

4. Water treatment must be based on proven standard engineering practices.

5. Follow treatment as directed by manufacturer and in accordance with requirements specified under Section 10.

6. Maintenance includes chemicals, chemical feeding, maintaining proper water conditions, controlling bleed off, protecting idle equipment, and record keeping.

7. Ensure chemicals are properly stored; test equipment clean, and that chemicals have not passed expiration date.

8. Maintain records and test results.

9. All tests shall conform to the manufacturer test procedures and standard values.

ii. Maintenance Description:

1. Inspect system and complete water analysis.

2. Monitor and test corrosion coupons (every 180 days for mild steel and copper coupons).

iii. Maintenance Procedures:

1. Sample water from the closed loop system per manufacturer’s recommendations.

2. Test for the proper levels of chemicals in the closed loop system and adjust chemical feeds as necessary to maintain optimal conditions in the system.

3. Record test results in a logbook.

4. Use the conductivity meter to test for total solids and plot in a logbook. Record and analyze abnormal changes.

5. Check the total conductivity of the system with a conductivity meter. Record results in a logbook.

6. Check pH with the pH test strips and/or pH meter.

7. Clean sample bottles and wipe down all chemical treatment equipment.

8. Change corrosion coupons. Send used coupons to the laboratory for analysis. Contractor to supply written coupon corrosion test report to the Facilities Manager within fourteen (14) calendar days after analysis.

iv. Process Instrumentation Engineer Checks and Adjustments

1. Visual inspection of the controller, sensor, pumps, tubing and other accessories

2. Testing of the chemical parameters

a. pH

b. Total dissolved solids

c. Conductivity

d. Aerobic Plate Count

e. Corrosion Inhibitor Level

f. Biocide dosage of both the Biocides

g. Test supply water for base conditions (iron, manganese, alkalinity, total hardness, silica chloride)

3. Calibration of the sensor with known standard

4. Process calibration of conductivity by a calibrated instrument with a known standard

5. Make sure that the controller is functioning properly.

6. Make sure that the solenoid valves, contact water meter, inhibitor pump and biocide pumps are physically functioning properly as per the settings in the controller.

7. Make sure that the chemical is dosed only according to the specifications (as per table “Parameters” page 20).

8. Submit service report with detailed description of errors and causes (if any) and corrective action taken.

The Contractor shall determine the dosage levels of chemicals and stay within the specified operating parameters:

Parameters

Parameters Maintenance Levels Open System Closed System Corrosion on mild steel Less than 2.0 mpy Less than 1.0 mpy Pitting attack on mild steel None None Corrosion on copper alloys Less than 0.2 mpy Less than 0.1 mpy Scaling and deposition None None Microbiological fouling 1. No visible deposits

2. No health hazards

3. Total aerobic count less than 10,000/ml

1. No visible deposits

2. No health hazards

3. Total aerobic count less than 10,000/ml

List of Equipment:

Filtration/Water Treatment Equipment

Chemical Feeding

Manufacturer Make Model Number Specifications (Media)

Location

Chemical Pot Feeder

J L Wingart HP-5 5 ¾” in, ¾” out, 300psi max

3rd floor

NOB

Corrosion Coupon rack

Pumps Manufacturer Model Number

Serial Number

Capacity Electrical

PCHWP PACO 11-3095-7 326 gpm @ 35’

5hp, 415/50/3

SCHWP PACO 11-4012-A 523 gpm @ 85’

20hp, 415/50/3

EXHIBIT B

Statement of Work Domestic (Potable) Water Treatment System

I. GENERAL INFORMATION:

The United States Consulate in Karachi requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Potable Water Treatment System.

II. PROJECT REQUIREMENTS:

Potable Water System Description:

1. Culligan Softener and Carbon filters, Water professional raw water circulation system, Prominent Chlorination and pH skids, Bag and cartridge filters. Volume: Domestic Water 25000 gallons per day

2. Reverse Osmosis system 10000 GPD (Seven Trent Inc., U.S.A.)

3. Reverse Osmosis system 30000 GPD (Aqua Shine, Turkey)

DESCRIPTION OF EQUIPMENT *:

*Please see attached tables at the end of this sheet for more details.

III. GENERAL REQUIREMENTS:

The Contractor under this SOW will be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. Consulate staff should have service manuals for all equipment included in this SOW. If they do not, the Contractor will assist Consulate Staff in obtaining the manuals and ensure they have been received.

IV. STATEMENT OF WORK- PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the U.S. Consulate Occupation Safety and Health Officer (POSHO). Safety Data Sheets (SDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

At a minimum, the following work must be done:

Monthly:

The Service program shall consist of the Consulate facility management staff conducting routine (daily/weekly) operator testing of the Potable water treatment systems and e-mailing the results to the Contractor on a monthly basis, with copy to OBO/FAC (water_testing_group@state.gov). The Contractor will then be responsible for conducting a technical analysis of the routine Potable water treatment testing results from the Consulate. The Contractor will then respond to the Consulate within 24 hours to direct the Consulate facility management staff to make any changes to the treatment plant operations to reestablish effective and efficient Potable water treatment to meet water quality standards.

Potable Water Treatment System Semi- Annually:

i. Maintenance Description:

1. Check and record pressures and chemical levels.

2. Replace chemical dosing detection probes.

ii. Safety and Special Handling Description:

1. Chemicals must comply with Environmental Protection Agency (EPA) regulations, ANSI/NSF Standard 60 Certification and be handled in accordance with occupational safety requirements. Workers shall employ personal protection against corrosive or hazardous treatment chemicals as appropriate.

2. Be familiar with the Safety Data Sheets of any chemicals used in the water treatment program.

3. Ensure that U.S. Consulate water treatment specialists understand the proper operation and maintenance of the equipment and correct any deficiencies found with on-site personnel’s familiarizations with equipment.

4. Water treatment must be based on proven standard engineering practices and U.S.

Consulate specific water treatment goals.

5. Follow treatment as directed by manufacturer.

6. Maintenance includes chemicals, chemical feeding, maintaining proper water conditions, controlling bleed off, protecting idle equipment, and record-keeping.

7. Ensure chemicals are properly stored, test equipment is clean, and that chemicals have not passed their expiration date.

8. All tests shall conform to the manufacturer test procedures and standard values.

9. Maintain records and test results. (as referenced in Para 13.3 page 16)

iii. Maintenance Procedures:

1. Review daily logs for trends.

2. Check chemical levels in the chemical addition tanks. Adjust chemical levels and clean tanks if necessary.

3. Check system for any signs of leakage.

4. Check all tubing for tightness.

5. Inspect and clean metering pumps:

a. Check the pump diaphragm for damage, clean if needed.

b. Check chemical seepage at vent hole.

c. Check that the discharge tubing is connected firmly to the liquid end.

d. Check that the liquid end is generally watertight (especially vent hole).

e. Check for correct feed.

f. Check electrical connections for wear.

6. Replace the sensors (pH, chlorine, as applicable).

a. Clean filters, flow cell, and fittings.

7. Calibrate the new sensors.

8. Check chemical addition tanks to ensure no damage or leakage.

9. Test unit safety functions:

a. Ensure the alarm relay works.

b. Check the function of the flow sensor and ensure the controller stops.

10. Wipe down the unit.

11. Verify maintenance records for all components of the water treatment system.

12. Check total and free chlorine and pH in all domestic water tanks.

Booster Pumps

i. Safety & Special Instructions:

1. Perform applicable lockout/tag-out steps of site safety procedures.

2. Schedule outage with operating personnel.

3. Follow site and manufacturer’s safety procedures.

4. Record and report equipment damage or deficiencies.

5. Obtain and review manufacturer operation and maintenance instructions.

6. All tests shall conform to the manufacturer test procedures and standard values.

ii. Maintenance Description:

1. Clean and inspect the booster pump.

2. Clean and inspect motor.

3. Lubricate motor.

1. Tag out unit.

2. Clean and inspect pump.

a. Clean accumulated dirt and grime from pump casing, shaft coupling, and motor.

b. Inspect electrical wiring, motor, and controls for signs of over-heating, broken insulation, loose or corroded connections, or damaged conduit.

c. Check for evidence of leaks.

d. Check alignment of coupling and security of base-plate mounting bolts.

3. Lubricate pump (if applicable).

4. Conduct operational test of the circulating pump.

a. Start pump. Check flanges and fittings for leaks.

b. Check for unusual noise or vibration.

c. Return the unit to service.

5. Check the motor.

a. Inspect electrical wiring, motor, and controls for signs of over-heating, broken insulation, loose or corroded connections, or damaged conduit.

b. Perform “Megger” test to check motor and record results.

c. Check running current and voltage for each phase, record results.

d. Lubricate the motor (if applicable).

NOTES: DO NOT OVERGREASE THE MOTOR. USE MOTOR RATED GREASE. DO

NOT USE PUMP GREASE IN THE MOTOR.

iv. Safety & Special Instructions:

1. Schedule outage with operating personnel.

2. Follow site and manufacturer’s safety procedures.

3. Record and report any equipment damage or deficiencies found during this maintenance task.

4. Record all test results in the component maintenance log.

5. Obtain and review manufacturer’s operation and maintenance instructions.

v. Maintenance Description:

1. Check the system for proper performance.

2. Service the system.

3. Check the backwash flow controller for proper operation.

4. Evaluate filter media for replacement (as applicable).

vi. Maintenance Procedures (General)

1. Cycle the backwash flow controller and verify proper operation (as applicable).

2. Evaluate any media for replacement.

3. Conduct water quality testing to verify maintenance of water quality treatment goals as specified by section 10 of this contract. Have treated water tested by a certified laboratory for an analysis of the following parameters: pH, alkalinity, aluminum, calcium, copper, bromide, fluoride, nitrite, nitrate, orthophosphate, silica, strontium, iron, manganese, lead, magnesium, sodium, chloride, total hardness, total dissolved solids (TDS), turbidity, free chlorine, coliform bacteria, HPC, and temperature.

vii. Maintenance Procedures

1. Check backwash filter.

2. Check and flush water softening equipment (as specified in table “Water Treatment

Skids/Equipment” page 28)

3. Check dosage/metering.

4. Adjust dosage/metering.

5. Measure water hardness and adjust system to achieve desired hardness level.

6. Measure water conductivity.

7. Measure water pH number.

8. Check pressure gauges for proper operation.

9. Check density of brine solution in salt tank.

10. Check operation of float control in brine.

11. Inspect water softening piping, fittings and valves for leaks.

12. Lubricate valves and motors.

13. Inspect softener base and brine tank for corrosion and repair as needed.

14. Check operation of automatic fill valve in brine tank.

15. Check electrical wiring and phasing.

16. Check cleanliness of water softening equipment (as specified in table “Water Treatment

Skids/Equipment” page 28)

17. Check control system.

18. Check system functioning for complete equipment list as per table “Potable Water

Treatment System Components and Equipment List” page 27

19. Measure turbidity, free chlorine residual, iron, manganese, total dissolved solids (TDS), alkalinity, and temperature of finished water.

Controllers:

Chemical and other Treatment Processes (for example: chlorine addition, reverse osmosis (R/O) treatment, pH adjustment, corrosion inhibitor addition), and pumps (circulation and well)

i. Safety & Special Instructions

1. Schedule outage with operating personnel.

2. Perform applicable lockout/tag-out steps of site safety procedures.

3. Record and report equipment damage or deficiencies.

4. Review and follow the manufacturer’s OM instructions.

5. Record results in the equipment history log.

1. Clean and inspect controller.

2. To perform the Operational test of the controllers listed under “Potable Water Treatment

System Components and Equipment List” page 27

1. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

2. Check line and load connections for tightness (check manufacturer instructions for torque specifications).

3. Check mounting screws for tightness.

4. Check all control wiring connections for tightness.

5. Check all timers/clocks for proper operation.

6. Clean interior and exterior of cabinet.

7. Energize circuit and check operation of the controller. Verify each controlled circuit operates properly.

8. Replace burned out pilot lights. Check alarm and remote indicators where applicable.

9. Evaluate UPS Power supplies for replacement.

Water Tanks with Controls (Above and Underground)

i. Safety & Special Instructions:

1. Perform applicable lockout/tag-out steps of site safety procedures to ensure machinery will not start.

2. Schedule…