RFP 17.2425 Generator Services.pdf

CHIPPEWA VALLEY SCHOOLS

“Inspiring and empowering learners to achieve a lifetime of success.”

19120 Cass Avenue

Clinton Township, MI 48038

REQUEST FOR PROPOSAL

Generator Inspections, Maintenance and Repair Services RFP No. 17.2425

Publish Date: February 19, 2025

Bid Opening: March 5, 2025, at 2:00 p.m.

Bid Award: April 7, 2025

CHIPPEWA VALLEY SCHOOLS

GENERATOR INSPECTIONS, MAINTENANCE AND REPAIR SERVICES RFP 17.2425

GENERAL BID REQUIREMENT___________________________________________

Introduction/Purpose Chippewa Valley Schools (herein known as “District”) will accept sealed proposals for Generator Services for the Maintenance Department in accordance with the enclosed specifications. All responses will bind vendors to the conditions and requirements set forth in the following instructions and conditions, and such instructions and conditions shall form an integral part of each contract awarded by the District.

The intent of this Request for Proposal (RFP) is to obtain the services of qualified licensed contractors to be readily available to provide generator services to District. During the contract period, the successful Contractor shall be available for any and all generator services required by the District. The Contractor should have a flexible organization capable of performing multiple assignments simultaneously for emergency and non-emergency calls.

The District intends to award this contract to one or more qualified licensed contractors who will provide the full scope of services identified in this RFP with separate term contract for each award on a time and material basis. The Contractor(s) shall furnish all labor, materials, and equipment necessary to perform work as needed and approved by the District. The Contractor(s) shall provide and pay for all materials, labor, tools, equipment, transportation, temporary construction of every nature whatsoever necessary to execute, complete and deliver the work to the District.

Typical work under these contracts is anticipated to include, but not be limited to, physical on-site inspection, full generator and controls inspection, annual service maintenance, annual load bank testing, and written inspection reports. The District makes no additional guarantee as to amount of work each contractor will be awarded under the contracts resulting from this RFP. Routine annual inspections shall be performed on normal workdays defined as non-holiday Mondays through Fridays. Specific times during the year shall be discussed to the awarded Contractor(s).

Award of contract(s) is for two (2) years effective after the review and approval by Chippea Valley Schools Board of Education (April) with the option to extend the contract for three (3) years, on annual renewal basis, with the option to be determined at the end of each contract year.

The maintenance and repair service will normally be performed during normal business hours except emergency situations that may require twenty-four hour, seven days a week availability. Emergency requests must adhere to a two (2) day onsite response time. District has the option of declaring any needed work to be an emergency.

The District intends to make this proposal to result in a partnership with Contractors to enhance services provided to our buildings. District reserves the right to purchase these services from other sources;

however, including internal District employees, at any time.

Tentative Timeline

The following projected bid timeline shall be used as a working guide for planning purposes. District reserves the right to adjust this timeline as required during the course of the RFP process.

February 19, 2025 RFP Issued February 26, 2025, 4:00 pm EST Bidder Clarification Requests Deadline February 28, 2025 Addendum Issued, if necessary March 5, 2025 2:00 pm EST Bid Opening April 2025 Contract Begins

Bid Submission Bidder must submit any and all clarification questions pertaining to this RFP no later than 4:00 pm EST on February 26, 2025 to purchasing@cvs.k12.mi.us. Bidders are responsible for checking all addendum issued prior to proposal submission, and acknowledging addendum received on Bid Proposal form.

Bids shall be submitted in accordance with this RFP. Sealed proposals clearly labeled “Generator Inspections, Maintenance and Repair Services RFP 17.2425” and the Bidder’s business name on the bid mailing package (sample below) will be received by Chippewa Valley Schools until March 5, 2025 at 2:00

pm. EST, at which time bids will be publicly opened.

Proposals received after this date and time will NOT be accepted. Emailed or faxed proposals shall not be accepted for any reason. Proposals will be considered firm for a period of sixty (60) days from the bid opening date until the time of bid award.

Bids must be signed by authorized representative of the company submitting the bid. Bidders are to submit one (1) original and one (1) copy of the Bid Proposal Form, Bid Pricing Sheet, Affidavits, and all other required documentation. Please do not include a copy of the RFP with proposal.

Proposals are to be delivered to:

Chippewa Valley Schools Attn: Lillian Grayson, Purchasing Coordinator 19120 Cass Avenue Clinton Township, MI 48038

Required Affidavits include Iran Linked Business Disclosure, School Safety Initiative Legislation, and Familiar Disclosure. Attach this information to the bid proposal. The District will NOT consider a bid proposal that does not include these sworn and notarized Affidavits.

Qualification of Bidder The Bidder shall possess the necessary equipment and provide an adequate number of experienced generator repair technicians to fulfill the requirements of this RFP. Bidder shall have been in this business full-time for a minimum of five (5) years and have experience working for customers in an educational environment.

The submission of a proposal will be construed to mean that the Bidder is fully informed as to the extent and character of the supplies, materials or equipment required and a representation that the Bidder can furnish the item(s) in complete compliance with the specifications. Bidder’s proposal shall be made without any previous understanding or agreement with any other person, firm or corporation submitting a proposal for the same purpose, and in all respects is fair and without collusion or fraud.

Attn: Lillian Grayson, Purchasing Coordinator

Bidder’s Business Name Generator Inspections, Maintenance and Repair Services RFP 17.2425 mailto:purchasing@cvs.k12.mi.us

Therefore, all responses submitted must be conclusive in whole and in part as outlined in this proposal document.

The District reserves the right to request qualification information from any Bidder before issuing documents, receiving bids, or awarding a contract. The District may, at its sole discretion, accept or reject Bidders as qualified. The right to waive any informalities in qualification materials is reserved by the District. The Bidder, in submitting his/her bid, agrees to accept the decision of the District as final.

The Bidder shall provide full disclosure of all existing client relationships that currently or prospectively may give rise to conflicts of interest and disqualification as governed by the codes of rules of professional responsibility and conduct. No member of Chippewa Valley Schools’ Board of Education, or any officer, employee, or person whose salary is payable in whole or in part from the treasury of said Board of Education is directly or indirectly interested in this proposal or in the supplies, materials, equipment, work, services, or any portion of the profits thereof to which it relates.

Any agreement entered into with the Bidder shall not be construed as granting “any exclusive rights thereunder”. The District retains the right to contract with other parties (or utilize internal employees) for such services as it deems necessary.

Discrepancies, Omissions or Interpretations Bidders are encouraged to arrange site visits by contacting Mr. Jeff Atkins, Executive Director for Auxiliary Services, or Mr. Frank Houston, Director of Custodial and Skilled Maintenance, phone: (586) 723-2150.

Bidder shall promptly notify the District of any ambiguity, inconsistency, or errors which they may discover upon examination of the RFP documents or of the site and local conditions. Bidders requesting clarification or interpretation of the bid documents shall make a written request to the District to reach her at least seven (7) calendar days prior to the date for receipt of bids for transmittal to the District.

Direct all questions related to this RFP to Lillian Grayson, Purchasing Coordinator, Chippewa Valley Schools at purchasing@cvs.k12.mi.us. Do not contact building personnel during the bid process.

Bidders must clearly understand that the only official answer or position of the District will be the one stated in writing in addendum. Any interpretation, correction, or change of the contract documents will be made by written addendum by the District and issued by the District. Interpretations, corrections, or changes of the document made in any other manner will not be binding. Addenda will be sent to all who are known by the District to have received bid documents. Addendums shall become part of the contract documents and receipt thereof shall be acknowledged in the bid proposal. Each Bidder shall ascertain prior to submitting their bid that they have received all addenda issued.

It should be understood that specifying a brand name, component and/or equipment in these specifications shall not relieve the Bidder from full responsibility in accordance with the performance warranty and contractual requirements. The Bidder is responsible for notifying the District of any inappropriate brand name, component, and/or equipment that may be called for in the specifications, and propose a suitable substitute for consideration.

If any provisions of this RFP shall be held to be invalid, illegal, or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.

Proposals must meet or exceed all specifications herein. No alterations, erasure or addition is to be made on the original typewritten matter. Any and all deviations from specifications must be clearly detailed on a separate addendum sheet provided by the vendor; otherwise, it will be considered that items offered are in strict compliance with the specifications, and the successful vendor will be held responsible thereof.

mailto:purchasing@cvs.k12.mi.us

BID AND CONTRACT REQUIREMENTS____________________________________

Safety Requirements

PROTECTION OF WORK & PROPERTY: The Contractor shall take necessary precautions for the safety of employees performing the work, and shall comply with all applicable provisions of OSHA, MIOSHA, Federal, State and Municipal Safety Laws and building codes to prevent accidents or injury to persons on, about or adjacent to the premises where the work is being performed. Contractor shall erect and properly maintain at all times all necessary safeguards for the protection of workers and the public and shall post danger signs warning against the hazards created.

The District does not assume any responsibility, at any time, for the protection of or for loss of materials, from the time that the contract operations have commenced until the final acceptance of the work by the Maintenance Department.

INSURANCE: Contractor agrees, at its sole cost and expense, to purchase, prior to the commencement of services, and maintain the following insurance coverage in the minimum amounts indicated for the entire duration of the contract. All coverage shall be with insurance carriers licensed and admitted to do business in Michigan and acceptable to the District. Certificates of such insurance shall be filed with the District within ten (10) days after a contract is signed by both parties and prior to any work commencing.

A. Commercial General Liability Insurance: on an "Occurrence Basis" with limits of liability not less than $2,000,000 each occurrence, $3,000,000 aggregate, combined single limit, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions: A) Contractual Liability; B) Products and Completed Operations; C) Independent Contractor's Coverage; D) Broad Form General Liability Extensions or equivalent; E) Deletion of all Explosion, Collapse and Under group (XCU) Exclusions, if applicable.

B. Workers' Compensation covering Contractor's statutory obligations in the State of Michigan and Employers' Liability insurance with limits of liability of $1,000,000 per accident

C. Automotive Liability insurance with the limits of $1,000,000 per accident covering Contractor's owned, non-owned, and hired automobiles. This limit may be attained by a combination of an underlying policy with an umbrella or excess liability policy.

Chippewa Valley Schools shall be named as "Additional Insured". The required coverage as described above shall include an endorsement stating the following: "It is understood and agreed that thirty (30) days advance written notice of cancellation, Non-Renewal, Reduction and/or Material change shall be sent to: Chippewa Valley Schools, Purchasing Department, 19120 Cass Avenue, Clinton Township, MI 48038. If such insurance is not in force, the District may, at its option, terminate and cancel the contract.”

PERMITS: Contractor shall provide and coordinate all necessary permits, at the District’s expense, which includes fees, inspections and city, county, state, federal and governing authority approvals required for the successful completion of the work associated with this contract. Required certificates of inspection and approval will be delivered to the District's Maintenance Department.

MATERIAL SAFETY DATA SHEETS (MSDS): Bidders are advised that MSDS must be provided for every applicable product intended for use within the District. Submit the MSDS to the Maintenance Department, 42278 Romeo Plank Road, Clinton Township, MI 48038.

MICHIGAN RIGHT TO KNOW/HAZARDOUS MATERIALS: It is the Contractor's responsibility to comply with the Michigan Right to Know/Hazardous Material Law. All cleaning material containers must be properly labeled.

ASBESTOS-FREE PRODUCT INSTALLATION: It is hereby understood and agreed that no products/materials, containing asbestos including chrysotile, amosite, crocidolite, tremolite asbestos, anthophyllite asbestos, actinolite asbestos or any combination of these materials that have been chemically treated and/or altered shall be installed or introduced into the school building by the Contractor or his employees, agents, subcontractors, or other individuals or entities over who the Contractor has control. The Contractor may be required to sign a certification statement ensuring that all products or materials installed or introduced into a school building will be asbestos-free.

SMOKING/ALCOHOL ON SCHOOL PREMISES: Smoking or the use of tobacco products or alcohol shall not be permitted on the school property at any time.

GENERAL INDEMNIFICATION: Contractor shall defend, indemnify and hold the District harmless from and against any and all claims, counter-claims, suits, debts, demands, actions, judgments, liens, liabilities, costs, expenses, including actual attorney fees and actual expert witness fees, arising out of or in connection with Contractor's Performance under this Agreement, from the negligence of Contractor, its employees, contractors, representatives and/or agents and from Contractor's violation of any terms of this Agreement.

Contractor shall require all subcontractors, insurance agents, and materials suppliers (payees) to comply with the provisions of this article by insertion of the requirements hereof in a written contract agreement between Contractor and payee. Failure to obtain such written contracts which include such provisions shall be reason to exclude some or all the related payees' costs from amount payable to Contractor pursuant to this contract.

Bid Award and Payment The District reserves the right to award the entire bid to one company, split the award to two companies, more than two companies, or not award at all. The District is not required to award the low Bidder. The Board of Education reserves the right to accept or reject any or all proposals; to waive any informalities herein; or for reasons of establishing uniformity, to award the contract to other than the lowest Bidder.

It is probable that the awarded Contractor will be issued an annual “Blanket” Purchase Order to cover services and related parts. Fuel surcharges shall not be accepted for any reason at any time during the contract. The Blanket Purchase Order will have a maximum value, and all purchases will be charged against it. On occasion, a standard purchase order for a specific job may be issued. All Contractor invoices and packing/delivery tickets must reference the Purchase Order number.

Payment will be made on a per-job basis from Contractor’s invoice. Payment shall be issued thirty (30) days after receipt of invoice, upon inspection, acceptance, and approval of the District. District is responsible only for time worked on the job site. Should any invoice contain work not yet accepted, District will deduct that amount from the invoice and pay the remainder. The District is exempt from all taxes and shall not be included in the proposal. Exemption certificates will be provided upon request.

Material costs are subject to verification by the District, and all materials shall be FOB destination; COD not accepted. The hourly labor rate can reflect a maximum of one hour (30 minutes each way) per day for travel time (workman's hourly rate) between your business address (shop) and the jobsite.

However, travel time closer to thirty minutes (fifteen minutes each way) shall be billed accordingly. No additional charge will be allowed for truck mileage. Holiday labor rates go in effect only on nationally recognized holidays.

Contractor Performance Contractor shall provide inspection and testing, service maintenance and repair services in accordance with the manufacturer’s recommended procedure, and State required Safety Tests to bring and maintain generators and ensure proper performance when generator is needed. District reserves the right to declare any needed work to be an emergency, and all emergency work shall be continued until completion. Contractor should first coordinate with the District’s Maintenance Department for all work that may impact the safety or work environment of any in-use building (i.e. when electrical power outage is necessary).

The Contractor shall furnish all equipment and material needed to perform service, and it shall be commercial quality from a regular product line. Prototype, obsolete, used and/or residential quality/grade equipment shall not be specified or installed in any building. The District will not store or inventory parts for the Contractor. If materials used are purchased from a local electrical supplier's stock, the successful Contractor shall charge the wholesale price as listed in the current copy of the National Price Service. The National Price Service is a pricing service used by most local suppliers. If materials need to be ordered from the manufacturer or are not listed in the National Price Service, the successful Contractor shall charge the manufacturer's suggested wholesale price. Contractor may be required to purchase materials from vendors holding term contracts for District at District’s discounted price.

SUPERVISION: The Contractor shall provide supervision for the purpose of quality control and the supervision of employees maintaining the generators. The generators shall be inspected once every twelve (12) months by the Contractor’s supervisor to ensure performance at maximum contract specifications.

CALL BACK SERVICE: Upon notice from the District’s Maintenance Department, the Contractor must, without charge, promptly and properly replace any and all improper work and material that may become apparent within a one-week period from the date of acceptance by the District’s Maintenance Department. Call back service for previous repairs or maintenance will be on a twenty-four hour, five days a week basis at no additional cost to District’s Maintenance Department, and response time will be within forty-eight hours for call-back non-emergencies.

STANDARD OF PERFORMANCE: Contractor guarantees the performance of the commodities, goods, and services rendered herein in accordance with the accepted standards of the industry concerned herein, except that if these specifications call for higher standards, then such higher standards shall be provided. Contractor must conform to all Federal, State and Local laws, codes, and governmental regulations, as amended.

Contract Period and Termination Bidder will be required to enter into a signed contract with the District for the services in which Bidder is being recommended. A contract acknowledgement is included in this RFP for Bidder’s prior review.

District intends to issue two-year contract awards to one or more Contractors. Upon the mutual agreement of each Contractor and District, the awards may be extended, one year at a time with a maximum of three (3) possible annual extensions. Extensions may occur for none, one, some or all Contractors. This may result in a maximum of five years’ contract.

Contractor may request a labor price adjustment at each renewal period, not to exceed the maximum indicated on the pricing form. Labor price adjustments are subject to District’s approval. Price adjustments must be supported by evidence of increased prices to the Employment Cost Index for this region as published by the Bureau of Labor Statistics (BLS). Price adjustments for a federally mandated increase in the minimum wage will be allowed at any time. However, a federally mandated change in the minimum wage will not drive all other wage rates up.

In the event that performance on the part of any party hereto shall be delayed or suspended as a result of circumstances beyond reasonable control and without the fault and negligence of said party, none of the parties shall incur any liability to the other parties as a result of such delay or suspension.

Circumstances deemed to be beyond the control of the parties hereunder shall include, but not be limited to, acts of God or of the public enemy; insurrection; acts of the Federal Government or any unit of State or Local Government in either sovereign or contractual capacity; fires, floods; epidemics;

quarantine restrictions; strikes, freight embargoes or delays in transportation, to the extent that they are not caused by the party’s willful or negligent acts or omissions, and to the extent that they are beyond the party’s reasonable control.

The District reserves the right to suspend work wholly or in part if deemed necessary for the best interest of the District. This suspension will be without compensation to the Contractor, other than adjusting the contract completion/delivery requirements. The District also reserves the right to cancel the contract for convenience or if the terms, conditions, services and/or specifications set forth herein are not met by the Contractor. This contract can be made null and void by either party with 30 days’ written notice. The District reserves the right to terminate or cancel this contract, in whole or in part, immediately for due cause.

Contractor Responsibilities Contractor shall furnish all labor, equipment, parts and supplies necessary to inspect and provide maintenance to the generator and generator systems. The Contractor shall provide a dedicated customer service representative knowledgeable to handle the District’s account.

Inspection/Service Work Requirements (included, but not limited to):

1. Physical on-site inspection – full generator and controls inspection

2. Annual service maintenance – including, but not limited to oil, filter changes, belt replacement, cooling system service, charging system service, etc.

3. Annual load bank testing

4. Prepare and present to District’s Maintenance Department a written inspection report for each location indicating the condition of the generator and repairs to be made with costs associated with each proposed repair.

Repair Service:

1. Repairs outside of regular service will require a quote with a detailed scope of work from Contractor to the Maintenance Department for review and approval.

Excluded Work:

The following type of work is excluded from this RFP:

1. Purchase of new generator

Bid Proposal Form ____________________

Generator Inspections, Maintenance and Repair Services RFP 17.2425

__________________________________________________________ (“Contractor”) hereby submits this Proposal to Chippewa Valley Schools (“District”) for Generator Inspections, Maintenance and Repair Services (“Project”) in response to the Request for Proposal and in accordance with the contract documents referenced therein.

1. Cost Proposal: Contractor proposes to perform and fully provide Generator Inspections, Maintenance and Repair Services specified in the Contract Documents, for a two-year (2-year) time period from April 2025 to June 30, 2027, per the attached Bid Pricing Form.

2. Addenda: Contractor acknowledges receipt of the following addenda:

Addendum Date Received #1 ____________ #2 ____________ #3 ____________

3. Proposer’s Warranties: By signing and submitting this Proposal, Contractor warrants the following:

a. Contractor has thoroughly examined the contract documents, and represents that, to the best of Contractor's knowledge, there are no errors, omissions, or discrepancies in the contract documents.

b. Contractor has had the opportunity to examine the Worksite and local conditions at the Project locations.

c. Contractor is fully qualified to perform the Work.

d. Contractor has carefully reviewed this RFP Proposal and is solely responsible for any errors or omissions contained in their completed Proposal.

4. Award of Contract: By signing and submitting this Proposal, Contractor agrees that if Contractor is awarded the Contract for the Project, that within ten (10) days following issuance of the notice of award to Contractor, Contractor shall:

a. Enter into a Contract with Chippewa Valley Schools in accordance with the terms of this Proposal, by signing and submitting to the District the Contract Acknowledgement; and

b. Submit to the District the insurance certificate(s) and endorsement(s) as required.

This Proposal is hereby submitted on ____________________________________, 2025:

Company Name

Address City State Zip

Email Phone

Authorized Signature

Name (print) Title

A complete proposal submittal consists of:

Bid Proposal Form Vendor Data Sheet Bid Pricing Form Affidavits

- Iran Economic Sanctions Act

- School Safety

- Familial Disclosure

- Non-Collusion

- Contract Acknowledgement

W9 Form Executive summary (optional)

Each Proposal must include these documents. If documents are missing, it may be deemed as non-responsive.

Vendor Data Sheet___________________________________________________

Legal Status of Bidders: A Corporation organized and existing under the laws of the State of ____________

Business Structure: Corporation ( ) Partnership ( ) Sole Proprietor ( )

Number of years in business as the company named above __________ years

Number of Michigan School District Customers: _________________________

Largest single contract this company has held $ With whom?______________________

Annual gross sales for last three (3) years:

2024___________________ 2023_____________________ 2022_________________________

Deviations from specifications? ___No ___Yes (Provide documentation to explain all deviations)

Bidder shall have the correct class of license if required by the Registrar of Contractors for the work specified, prior to the submission of a bid.

Class: _____________________ License #: ___________________ Expiration Date: _____________

Geographical area of operations for your firm ____________________

How many technical staff are employed with your company? _________________________________

Indicate number of service personnel assigned to this Contract and indicate their job description:

Indicate service personnel’s qualifications and length of service:

Indicate number and names of supervisory personnel assigned to supervise the field technicians and control quality of maintenance and service:

List generators that your technicians have experience repairing:

Describe availability of manpower and action to be taken in the event of a work stoppage:

Describe your guarantee and/or warranty:

List the names of three (3) references, preferably school districts other than Chippewa Valley Schools, for similar sized projects in the past three (3) years.

School District Name/Company___________________________________________________________

Contact Person:_________________________________________ Title: __________________________

Phone: ______________________________ Email: __________________________________________

School District Name/Company___________________________________________________________

School District Name/Company___________________________________________________________

EXECUTIVE SUMMARY

Proposals may include a letter/executive summary, not to exceed two (2) pages in length, providing an overview of the services to be provided and any information the Bidder wishes to bring to the attention of Chippewa Valley Schools.

Bid Pricing Form_____________________________________________________

Generator Inspections, Maintenance, and Repair Services RFP 17.2425

Chippewa Valley Schools is seeking pricing for Generator Inspections, Maintenance, and Repair Services for all District generators, as required. These services include, but are not limited to, physical on-site inspection, full generator and controls inspection, annual service maintenance, annual load bank testing, and written inspection reports. As described in the specifications of the RFP, pricing must include all labor, equipment, parts and supplies, and any other expenses required to perform the work. Contractor equipment needed to be purchased to complete work covered by this contract shall not be charged to the District. Use of subcontractors must be approved by the District prior to the start of any work.

Company Name: ________________________________________________________________________

Building & Address Manufacturer Model KW Fuel Type

Annual Service

Maintenance Cost

Administration Complex Kholer 350REZXD Nat Gas

19120 Cass Avenue Kholer 400REZXD Nat Gas

Clinton Township 48038 $

Mohegan Alternative HS Generac SG035 35KW Nat Gas

19230 Cass Avenue

Clinton Township 48038 $

Algonquin Middle School Kohler 60RZG 60KW Nat Gas

19150 Briarwood Lane

Clinton Township 48036 $

Cherokee Elementary Generac QT055 55KW Nat Gas

42900 Rivergate Drive

Clinton Township 48038 $

Cheyenne Elementary Kohler 200RE0Z9 200KW Diesel

47600 Heydenreich Macomb 48044 $

Chippewa Valley High School Onan 30.0 DEH15R16664G 30KW Diesel

18300 19 Mile Road Kohler 300R0ZD71 300KW Diesel Clinton Township 48038 $

Dakota High School Onan 300DFCB 300KW Diesel

21051 21 Mile Road

Macomb 48044 $

Clinton Valley Elementary Generac SG35 35KW Nat Gas

1260 Mulberry

Mount Clemens 48043 $

Erie Elementary Generac SG020 20KW Nat Gas

42776 Romeo Plank Road

Clinton Township 48038 $

Fox Elementary Generac SG020 20KW Nat Gas

17500 Millstone Drive

Macomb 48044 $

Building & Address Manufacturer Model KW Fuel Type

Annual Service

Maintenance Cost

Huron Elementary Generac QT055 55KW Nat Gas

15800 Terra Bella

Clinton Township 48038 $

Iroquois Middle School Kohler 50REZG 50KW Nat Gas

48301 Romeo Plank Road

Macomb 48044 $

Miami Elementary Generac QTO55 55KW Nat Gas

41290 Kentvale

Clinton Township 48038 $

Mohawk Elementary Generac SD020 20KW Nat Gas

48101 Romeo Plank Road

Macomb 48044 $

Ojibwa Elementary Kohler 60REZG 60KW Nat Gas

46950 Heydenreich

Macomb 48044 $

Ottawa Elementary Generac QTO55 55KW Nat Gas

18601 Millar

Clinton Township 48036 $

Little Turtle Preschool Generac SG035 35KW Nat Gas

50375 Card Road

Macomb Township 48044 $

Seneca Middle School Cummins GGLB-5747412 150KW Nat Gas

47200 Heydenreich

Macomb 48044 $

Sequoyah Elementary Generac SG206 200KW Nat Gas

18500 24 Mile Road

Macomb 48042 $

Shawnee Elementary Generac SD200 200KW Nat Gas

21555 Vesper

Macomb 48044 $

Wyandot Middle School* Generac SD020 20KW Diesel

39490 Garfield

Clinton Township 48038 Cummins* C60 N6 60KW Nat Gas $

Dakota 9th Grade Center Generac MG0206 200KW Nat Gas

21055 21 Mile Road

Macomb 48044 $

Chippewa Valley 9th Grade Center Kohler 30REZGB 30KW Nat Gas

42755 Romeo Plank Road

Clinton Township 48038 $ *Wyandot will have a new generator in spring/summer 2025.

Details are listed on the line item.

ANNUAL

TOTAL $

RATES FOR ON-CALL AND EMERGENCY REPAIR SERVICE:

The Bidder must indicate their hourly labor charges for On-Call and Emergency repair services requested by District. The Bidder shall provide the costs at a time and material basis pricing structure. Routine repair costs shall be submitted to District for prior approval and shall include all costs, including mileage and labor. The technician’s hourly labor rate for on-call and emergency services only, however, can include the actual travel time between Vendor’s nearest business address and the jobsite, to a maximum of one hour (30 minutes each way) per day.

Technician’s Labor Billing Charges:

Regular Hours for Scheduled Repairs: $

Overtime Hours for Scheduled Repairs: $

Regular Hours for Emergency Repairs: $

Overtime Hours for Emergency Repairs: $

Indicate your Billing structure for portions of an hour: _________________________________________

Indicate any required minimum number of hours or technicians: ________________________________

Regular Time: Start and End Times: _________________ Days of the Week: _____________________

Overtime: Start and End Times: __________________ Days of the Week: _____________________

Parts and Materials Percentage (%) of mark up over cost: ______________%

AFFIDAVIT OF COMPLIANCE

IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of _____________________ (the “Contractor”), pursuant to the compliance certification requirement provided in the Chippewa Valley Schools’ (the “School District”) Request For Proposals, hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned Request For Proposal, the Contractor will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

Bidder: __________________________________________ Print Company Name

By: _________________________________ Signature

Its: _________________________________ Title

STATE OF __________ )

) ss

COUNTY OF _______________________)

This instrument was acknowledged before me on the _________ day of ___________________, 2025, by __________________________.

, Notary Public

__________________ County, ____________

My Commission Expires: ______________

Acting in the County of: _______________

AFFIDAVIT OF BIDDER

COMPLIANCE WITH SCHOOL SAFETY INITIATIVE LEGISLATION

The undersigned, the Owner or authorized officer of (the "Bidder"), certifies to Owner (the "School District"), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder's employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230 and have not been convicted of any "listed offenses".l The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder's employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 280.1230, 380.1230a, 380.1230c, 380.1230d and 380.1230g. In this regard, Bidder agrees, without limitation, to report within 3 business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediately report to the School District if that person is subsequently convicted, plead guilty or plead no contest to that crime.

Bidder: __________________________________________ Print Company Name

By: _________________________________ Signature

Its: _________________________________ Title

STATE OF __________ )

) ss

COUNTY OF _______________________)

This instrument was acknowledged before me on the _________ day of ___________________, 2025, by __________________________.

, Notary Public

__________________ County, ____________

My Commission Expires: ______________

Acting in the County of: _______________

1The term listed offenses means those defined in section 2 of the Sex Offenders Registration Act (SORA), MCL 28.722 2MCL 380.1535a(1).

AFFIDAVIT OF BIDDER

FAMILIAL DISCLOSURE

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Chippewa Valley Schools Board or the Chippewa Valley Schools Superintendent shall be accompanied with the Proposal.

Bids and Proposals without this disclosure statement will not be accepted.

The members of the Chippewa Valley Schools Board of Education are: Mr. Kenneth Pearl, Ms. Denise Aquino, Mr. Christopher Gura, Mr. Don Kuntz, Ms. Talitha Mahome, Ms. Monica Radyko, and Mr. Robert Wojtowicz. The Chippewa Valley Schools Superintendent is Mr. Ronald Roberts.

□ The following are the familial relationship(s):

Owner/Employee Name Related to Relationship

1. _______________________ _____________________ _______________________

2. _______________________ _____________________ _______________________

3. _______________________ ______________________ _______________________

Attach additional pages if necessary to disclose all familial relationships.

□ There is no familial relationship that exists between the owner, officer, director or administrator of Bidder, or any employee of Bidder who is involved in this procurement and contracting process, and any board member, administrator or employee of Chippewa Valley Schools, or any family member of any board member, administrator, or employee of Chippewa Valley Schools.

The undersigned, the owner or authorized representative of Bidder _____________________________ Name of Company does hereby represent and warrant that the disclosure statements herein contained are true.

Signature of Bidder Representative Print Name Title

STATE OF __________ )

) ss

COUNTY OF _______________________)

This instrument was acknowledged before me on the _________ day of _______________, 2025, by

, Notary Public

_________________County, _____________

My Commission Expires:_____________________ Acting in the County of: _________________________

NON-COLLUSION AFFIDAVIT

State of ________________________________ ; Bid No. ____________________

County of ______________________________ ;

I state that I am ____________________________ of _______________________________

Title Name of Firm

I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid.

I state that:

1. The price(s) and amount(s) of this bid have been arrived independently and without consultation, communication or agreement with any other contractor, Bidder, or potential Bidder.

2. Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid, have been disclosed to any other firm or person who is a Bidder or potential Bidder, and they will not be disclosed before bid opening.

3. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

5. My firm, its affiliates, subsidiaries, directors and employees are not currently under investigation by any governmental agency and have not in the last three years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows:

I state that my firm understands and acknowledges that the above representations are material and important and will be relied on by Chippewa Valley Schools in awarding the contract(s) for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from Chippewa Valley Schools of the true facts relating to submission of bids for this contract.

Company Name: _____________________________________________________________

Name: _____________________________________________________________________

Title: ______________________________________________________________________

Signature: __________________________________________________________________

CONTRACT ACKNOWLEDGMENT

Generator Inspections, Maintenance and Repair Services RFP 17.2425

CONTRACT PERIOD: April 2025 through June 30, 2027

CONTRACT EXTENSIONS: Three (3) annual contract extensions upon mutual written agreement

SECTION I. Conditioned upon Vendor being awarded by the Chippewa Valley School Board of Education, or award being made administratively, the bid items set out in RFP 17.2425, and upon order of the Township of Clinton, Michigan, Vendor does hereby agree to provide Generator Inspections, Maintenance and Repair Services to Chippewa Valley Schools in accordance with the terms of Vendor's submitted Bid Proposal and the Specifications in above referenced RFP, the services listed in the RFP as awarded to Bidder in the Board of Education resolution awarding such bid to Vendor. Execution of said Resolution shall evidence Chippewa Valley Schools’ acceptance of this contract.

SECTION II. Chippewa Valley Schools agrees to pay Vendor at the prices listed in the Bid Proposal and Specifications with payment being subject to any discount terms stated upon the Bid Page and Specifications, and subject to any payment terms contained elsewhere within this contract and its attachments.

SECTION III. Vendor agrees to maintain the following minimum insurance limits as indicated in RFP document:

commercial general liability of $2,000,000 per occurrence, $3,000,000 aggregate. Automobile coverage of $1,000,000 per accident and per personal injury, and $100,000 property damage. Workers’ compensation as required by the State of Michigan. Chippewa Valley Schools shall be listed as additional insured on these policies.

SECTION IV. Vendor shall at all times adhere to all current and future state and federal laws and requirements as it relates to working with a public Michigan K-12 school district. This section includes, but is not limited to, School Safety Legislation and Affordable Health Care. Vendor also confirms that participation in this agreement is not the result of collusion or any act of fraud. Vendor has also disclosed any and all familial relations to employees or Board of Education at Chippewa Valley Schools.

SECTION V. It is understood that the following documents: the Advertisement for Proposal, the RFP, any issued addendums, and Vendor’s Proposal are hereby made a part and parcel of this contract and incorporated herein for all purposes.

SECTION VI. The date of any payment shall be determined by calculating the number of days after receipt of invoices from Vendor, or after reasonable verification herein provided, whichever is later.

SECTION VII. Venue of any court action brought directly or indirectly by reason of this contract shall be in Clinton Township, Michigan. This contract is made and is to be performed in Clinton Township, Michigan.

SECTION VIII. If Vendor fails in any manner to fully perform each and all of the terms, conditions and covenants of this contract, he shall be in default and notice of default shall be given to Vendor by the Purchasing Coordinator of Chippewa Valley Schools. Chippewa Valley Schools reserves the right to terminate or cancel this contract, in whole or in part, immediately for due cause or upon thirty days notice for convenience.

Vendor Information :

School District Information :

Company Name____________________________________________

School District Chippewa Valley Schools_________

Name_____________________________________________

Name_______________________________________

Title_____________________________________________

Title________________________________________

Signature__________________________________

Date _____________________________________

Email _____________________________________

Signature____________________________________

Date________________________________________

Email _______________________________________

DISTRICT MAP