rfp_1659_division_01_documents.pdf

01 00 00 Project General Requirements Page 1 of 15

01 00 00 PROJECT GENERAL REQUIREMENTS

ARTICLE 1 GENERAL

1.1 Cooperation

1.2 Restrictions To The Work

1.3 Electronic Data Transfer

1.4 Contractor Badging Requirements

1.5 Interpreting Requirements To Include “Contractor Shall”

1.6 County Board Of Supervisor’s Policies

1.7 Skilled And Trained Workforce Monthly Reporting Requirements

1.8 Required Reference Material

ARTICLE 2 PRODUCTS

ARTICLE 3 EXECUTION

ARTICLE 4 ATTACHMENTS

4.1 Contractor Clearance Background Check

4.2 Skilled & Trained Workforce Monthly Compliance Report

01 00 00 Project General Requirements Page 2 of 15

ARTICLE 1 GENERAL

1.1 COOPERATION

1.1.1 In the entrance and exit of all workers and in bringing in, storing, or removing of materials and the erection and maintenance of equipment and in the manner and time of prosecuting the Work, the Contractor shall cooperate with County departments and tenants occupying the adjacent premises.

1.2 RESTRICTIONS TO THE WORK

1.2.1 Except as otherwise expressly approved by County in writing, Contractor shall at all times perform all Work in a manner which does not interrupt, damage or otherwise adversely impact County facilities or operations.

1.2.2 Any shutdown of existing facility utilities and/or electrical panels required to perform construction work shall require a 7 business days’ notice to the County Contracting Officer’s Representative. Shutdown may be permitted and may be required to occur off hours during non-occupied times.

1.2.3 The County reserves the right to determine which of the Contractor's operations are noise, dust, or dirt producing, or which disrupt utility service, or which constitute blocking of passageways, exits, entrances, etc., or which in any way constitute an interference in the proper function of the Facility. Contractor shall provide detailed site logistics plans and work plans when work is phased within existing and/or occupied buildings.

1.2.3.1 Contractor shall maintain clear access to all protection equipment at all times, including access to fire hydrants.

1.2.3.2 Control of Tools: During the progress of the Work, all hand tools, including power driven hand tools, cables, ropes, and other implements shall be transported and retained, except when in use in an approved locked toolbox.

1.3 ELECTRONIC DATA TRANSFER

1.3.1 Contractor shall provide and make available to the County and the County’s consultants electronic data transfer services (e.g., Dropbox, Box, WeTransfer) for electronic data of unlimited byte size and quantity. Data transfer services shall be usable by users within the County’s network.

1.3.2 Requests for electronic data will be considered upon receipt of written request by the Contractor. Request should clearly outline specific data desired and the intent of the request.

1.3.2.1 Submit electronic data request as a Request for Information (RFI).

1.3.2.2 Allow 72 hours minimum for review and consideration by County.

1.3.3 Electronic data files are not a part of the Contract Documents, but rather a convenience for the Contractor in preparation of its required submittals and layout efforts. Electronic

01 00 00 Project General Requirements Page 3 of 15 files do not alter the content or meaning of the hard copy documents which may be a part of the Contract Documents.

1.3.4 The electronic data files will remain the property of the County and shall not be used for any other purpose than that purpose stated in the electronic data request, and shall not be released by the Contractor or any subcontractor to any other party without written consent from the County.

1.3.5 The electronic data files are distributed for reference only. Transferring such files can alter, delete or change original information. Accuracy of the data cannot be guaranteed as correct or complete and the Contractor shall accept full responsibility for any and all inaccuracies, regardless of cause.

1.3.6 All electronic files must be cross-referenced to the Contract Documents by the Contractor to verify that the information is accurate. It is the Contractor’s responsibility to make any changes or revisions to the electronic data files as necessary.

1.3.7 County may, at its complete discretion and without explanation, approve or deny any requests for electronic data.

1.4 CONTRACTOR BADGING REQUIREMENTS

1.4.1 If Project necessitates Contractor accessing existing County facilities, all Contractor’s and Subcontractors’ workers must apply for and obtain a County Contractor badge before accessing the existing County facility. A sample Contractor Clearance Background Check form with additional instructions is attached hereto.

1.5 INTERPRETING REQUIREMENTS TO INCLUDE “CONTRACTOR SHALL”

1.5.1 Where the Contract Documents, or any portion thereof, list a task without identifying the party to accomplish the task, the party to accomplish the task shall be the Contractor unless otherwise directed by the Contracting Officer’s Representative.

1.5.2 Where the Contract Documents, or any portion thereof, state that the Contractor “should” perform a task, the Contractor shall interpret the statement as the Contractor “shall” perform the task unless otherwise directed by the Contracting Officer’s Representative.

1.5.3 Where policies, rules, regulations, or laws list a task applicable to the Project, the party to accomplish the task shall be the Contractor unless otherwise directed by the Contracting Officer’s Representative.

1.6 COUNTY BOARD OF SUPERVISOR’S POLICIES

1.6.1 Contractor shall comply with all applicable portions of the County Board of Supervisor’s (BOS) policies, which are available online.

1.6.2 County Board of Supervisor’s (BOS) policies that may include applicable requirements for this Project include, but are not limited to, the following:

1.6.2.1 A-139 Language Access

01 00 00 Project General Requirements Page 4 of 15

1.6.2.2 B-39A Veteran Owned Business (VOB) and Disabled Veterans Business Enterprise (DVBE) Program.

1.6.2.3 B-53 Small Business Policy (SBP)

1.6.2.4 B-67 Environmentally Preferable Procurement

1.6.2.5 C-25 County of San Diego Drug and Alcohol Use Policy

1.6.2.6 F-23 Inclusion of Works of Art on Certain County Public Buildings

1.6.2.7 F-41 Public Works Construction Projects

1.6.2.8 G-04 National Flag – Policy and Display at County Buildings

1.6.2.9 G-15 Design Standards for County Facilities and Property

1.6.2.10 G-15a County Administration Center Design Guidelines and Facilities Project Coordination

1.7 SKILLED AND TRAINED WORKFORCE MONTHLY REPORTING REQUIREMENTS

1.7.1 Contractor shall provide Skilled and Trained Workforce Monthly Compliance Reports along with certifications under penalty of perjury that each Monthly Compliance Report is true and accurate. The Monthly Compliance Report must contain information demonstrating that the Contractor and its Subcontractors at every tier have complied with all of the requirements of Chapter 2.9 of Part 1 of Division 2 of the Public Contract Code (sections 2600 - 2603). The Department of Industrial Relations’ form STW-01 and certification are attached below for the Contractor’s use.

1.7.2 Contractor must submit a Monthly Compliance Report to the County on a monthly basis for each month while the STW-covered Project or Contract is being performed. The report covers a calendar month.

1.8 REQUIRED REFERENCE MATERIAL

1.8.1 Contractor shall maintain at least two copies of the applicable editions of the following reference materials at the site of Work:

1.8.1.1 California Building Code, Title 24, Part 2 (Volumes 1 & 2)

1.8.1.2 International Building Code (IBC) Code and Commentary Volumes 1 and 2

1.8.1.3 International Building Code Illustrated Handbook

1.8.2 Contractor shall provide these to the County upon completion of the Project.

01 00 00 Project General Requirements Page 5 of 15

ARTICLE 2 PRODUCTS

Not Used.

ARTICLE 3 EXECUTION

Not Used.

01 00 00 Project General Requirements Page 6 of 15

ARTICLE 4 ATTACHMENTS

4.1 CONTRACTOR CLEARANCE BACKGROUND CHECK

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4.2 SKILLED & TRAINED WORKFORCE MONTHLY COMPLIANCE REPORT

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01 14 00 Renovation and Alteration Project Procedures (Rev. 07/15/25) Page 1 of 6

SECTION 01 14 00

RENOVATION AND ALTERATION PROJECT PROCEDURES

PART 1 GENERAL

1.0 REFERENCES

A. See the article titled, “Protection of Persons and Property,” of the 00 72 95 General Conditions.

B. See the section titled, “Liability for and Repair of Damaged Construction

Work,” of the 00 72 95 General Conditions.

C. See the section titled, “Indemnification,” of the 00 72 95 General Conditions.

1.1 CONTRACTOR’S USE OF THE PREMISES

A. The Contractor will be restricted in the use of the Project site to that area designated by the County.

B. Driveways and Entrances: Keep the driveway clear and available to County, County’s employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

C. Contractor shall obtain additional storage or work areas as appropriate to sustain its operations.

D. Contractor shall provide off-site parking and incidental transportation for workers as appropriate to sustain its operations.

1.2 COUNTY’S OCCUPANCY REQUIREMENTS

A. County may occupy the Project site and existing adjacent building(s) during entire construction period. Cooperate with County during construction operations to minimize conflicts and facilitate County usage. Perform the Work so as not to interfere with County’s day-to-day operations. Maintain existing exits, unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Maintain existing accessible path(s) of travel as required. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from County and authorities having jurisdiction.

2. Contractor shall provide phasing plans. Phasing plans shall include, 01 14 00 Renovation and Alteration Project Procedures (Rev. 07/15/25) Page 2 of 6 but are not limited to, temporary walls and dust barriers, path of travel, access and egress points, and stored material locations and containers.

3. Coordinate the following with the County:

a) Start and finish times and work hours

b) Evening and night work times

c) Noise and dust control procedures

d) Security measures, including security staff

e) Security sweep procedures for building windows and doors

f) Key Cards and Badging

g) Keying for temporary doors – Keys for County/Fire staff

h) Temporary signage, including materials style and size

i) Temporary closure of existing paths of travel

j) Vermin control

k) Protection and continued functionality of sensors and alarms

l) Emergency contact directory

m) Use of existing loading docks, elevators and conveyance system for any purpose.

1.3 INTERRUPTION OF EXISTING SERVICES

A. The Project site and adjacent facilities may be occupied during Phase 1 Preconstruction and Phase 2 Construction.

B. Existing services include, but are not limited to, the following:

1. Utilities (including without limitation, electricity, water, gas, sewerage, telephone, and data),

2. Security electronics, and

3. Equipment.

01 14 00 Renovation and Alteration Project Procedures (Rev. 07/15/25) Page 3 of 6

C. If an interruption of any existing services to the existing buildings will be required:

1. provide the County a written plan at least 21 days before the interruption,

2. obtain County’s permission, and

3. if required by the County, interrupt service only during non-business hours.

D. Contractor’s written plan shall describe at a minimum

1. the scope of the work to be done while the service is interrupted,

2. the length of time the service interruption is needed,

3. when the service will be interrupted,

4. Any critical facilities that may be affected by the service interruption

(including without limitation, hospitals, psychiatric facilities, detention centers, laboratories, emergency operation centers, refrigerators for vaccines),

5. A phasing strategy to maintain power to critical facilities during the service disruption, and

6. a contingency strategy if the service cannot be restored as per the plan.

E. Contingency strategies may include, but are not limited to, having temporary backup equipment on standby ready to restore service to the Project site.

1.4 PROTECTION OF EXISTING IMPROVEMENTS

A. Take all precautions necessary to protect existing buildings, utilities and other site improvements from damage due to the work of this Project and be responsible for restoration of any damaged property to its original condition if damage is a result of the Contractor’s construction activities.

B. Sequence the work so as not to interfere with operation of occupied adjacent facilities. Prior to demolition or construction work, consult with County to determine a construction schedule which will permit the existing adjacent facilities to function without interruption. Anticipate and plan for portions of the Work, which may, because of noise or otherwise, be disruptive.

01 14 00 Renovation and Alteration Project Procedures (Rev. 07/15/25) Page 4 of 6

C. In planning and performing the Work, make every effort to minimize all pollutants, including without limitation, noise, dirt and dust levels.

D. Provide temporary barriers to separate areas from work areas as necessary.

Seal all joints to create dust-proof enclosures.

E. Limit equipment and vehicle ingress and egress and use of service areas to the minimum essential to operations. If there is unavoidable conflict with Contractor’s equipment in such areas, upon request of County, remove such equipment immediately to facilitate emergency services, and within a reasonable time, for all other services.

1.5 DAMAGE AND RESTORATION

A. Contractor shall, at no additional cost to the County, replace or restore existing or new work damaged by the Work, whether damage was accidental or made necessary by reason of the Work.

B. County shall dictate the time to make restoration or repairs, which may include without limitation, after business hours, on weekends, or any other time necessary to maintain County operations.

C. Repairs and restoration shall be equal to the original work or the latest code requirements (whichever is greater), and finishes shall match the appearance of, as nearly as possible, existing adjacent areas.

D. County may approve repairs and restoration.

PART 2 PRODUCTS

2.0 PRODUCTS FOR PATCHING AND EXTENDING WORK

A. New materials: Match existing products and work for patching and extending work. New materials & patching materials shall be compatible with existing conditions. Field adhesion tests shall be required where applicable.

B. Type and quality of existing products: Determine by inspection and testing the type and quality of existing products where necessary.

PART 3 EXECUTION

3.0 PREPARATION

A. Cut, move or remove items as necessary for access to alterations and renovation work. Replace and restore at completion.

01 14 00 Renovation and Alteration Project Procedures (Rev. 07/15/25) Page 5 of 6

B. Remove unsuitable material not marked for salvage. Replace materials as specified for finish work.

C. Prepare surfaces and remove surface finishes to provide for proper installation of new work and finishes.

D. Close openings in exterior surfaces to protect existing work and salvage items from weather and extremes of temperature and humidity.

3.1 INSTALLATION

A. Remove, cut, and patch work in a manner to minimize damage and to provide a means of restoring products and finishes to original condition.

3.2 TRANSITIONS

A. Where new work abuts or aligns with existing work, perform a smooth and even transition. Patch work to match existing adjacent work in texture and appearance.

B. When finished surfaces are cut so that a smooth transition with new work is not possible, terminate existing surface along a straight line at a natural line of division and make recommendations to the County. Products such as stucco should have roughened edges for new stucco to bond to.

3.3 REPAIR OF DAMAGED SURFACES

A. Patch or replace portions of existing surfaces which become damaged, lifted, discolored or showing other imperfections.

B. Repair substrate prior to patching finish.

3.4 FINISHES

A. Finish patches to produce uniform finish and texture over entire area. When finish cannot be matched, refinish entire surface to nearest intersections.

3.5 ODORS

A. Notify County seven days before using any material that creates off-gassing odors.

B. Contractor shall apply material that creates off-gassing odors during non-business hours.

C. Contractor shall provide sufficient ventilation equipment to remove odors to

01 14 00 Renovation and Alteration Project Procedures (Rev. 07/15/25) Page 6 of 6 avoid disrupting people in nearby spaces.

END OF SECTION

01 14 33 Facility Electrical Shutdowns (Rev. 12/06/25) Page 1

01 14 33 Facility Electrical Shutdowns

ARTICLE 1 GENERAL

1.1 SUMMARY

1.1.1 This section specifies requirements for planned and unplanned electrical shutdowns affecting facility electrical systems, including normal power, emergency power, and building systems dependent on electrical service.

1.1.2 Requirements include planning, coordination, submittals, notifications, execution, safety precautions, sequencing, and system restoration.

1.2 DEFINITIONS

1.2.1 Electrical Shutdown: A scheduled interruption of electrical service to equipment, panels, circuits, feeders, or systems.

1.2.2 Critical Systems: Systems required for life safety, emergency response, health and welfare, continuous operations, or regulatory compliance (e.g., fire alarm, data center loads, security, medical devices, emergency lighting).

1.2.3 Hot Work: Work involving energized electrical systems in accordance with NFPA 70E.

1.3 COORDINATION

1.3.1 Coordinate electrical shutdowns with the County and all affected trades.

1.3.2 Contractor shall investigate and verify all downstream impacts prior to any proposed shutdown, including:

1.3.2.1 HVAC equipment

1.3.2.2 IT and communications systems

1.3.2.3 Access control and security systems

1.3.2.4 Fire and life safety systems

1.3.2.5 Occupied areas and business operations

1.4 SUBMITTALS

1.4.1 Shutdown Plan (minimum 10 business days prior):

1.4.1.1 Scope of circuits, panels, feeders, or systems affected

1.4.1.2 Purpose of shutdown

01 14 33 Facility Electrical Shutdowns (Rev. 12/06/25) Page 2

1.4.1.3 Proposed date, time, and duration

1.4.1.4 Sequence of operations that include hourly durations for each activity

1.4.1.5 Lockout/Tagout procedures

1.4.1.6 Safety analysis in accordance with NFPA 70E (including arc-flash boundaries and PPE)

1.4.1.7 Temporary power plan with generators or alternative existing circuits used

1.4.1.8 Measures to prevent unplanned outages

1.4.1.9 System restart and functional testing procedures

1.4.2 Post-Shutdown Report:

1.4.2.1 Description of work completed

1.4.2.2 Deviations or unexpected conditions encountered

1.4.2.3 Verification that systems were restored to full operation

1.5 NOTIFICATIONS

1.5.1 Minimum notice to County: 10 business days prior to proposed shutdown.

1.5.2 Shutdown may not proceed until written approval is received.

1.5.3 Provide updated reminders 48 hours and 4 hours before shutdown.

1.5.4 Emergency shutdowns: Notify County immediately and follow emergency procedures.

1.6 COUNTY APPROVAL

1.6.1 Shutdowns shall only occur during County-approved windows, which may include nights, weekends, or designated outage periods.

1.6.2 County reserves the right to postpone or deny any proposed shutdown.

1.7 QUALIFICATIONS

1.7.1 All electrical work shall be performed by electricians licensed in the jurisdiction and trained in NFPA 70E.

(Not Used)

01 14 33 Facility Electrical Shutdowns (Rev. 12/06/25) Page 3

3.1 HOT WORK

3.1.1 Hot work shall be avoided whenever possible.

3.1.2 Hot Work may not proceed until Contractor obtains the express written authorization by the Contracting Officer’s Representative and the Director of the Department of General Services.

3.1.3 Hot Work may only be authorized on a day-by-day basis. Contractor shall obtain new express written authorization by the Contracting Officer’s Representative and the Director of the Department of General Services each day Hot Work takes place.

3.2 PRE-SHUTDOWN REQUIREMENTS

3.2.1 Conduct a pre-shutdown meeting with County and affected stakeholders at least 72 hours prior.

3.2.2 Verify as-built drawings, panel schedules, and equipment labeling.

3.2.3 Confirm lockout/tagout devices, meters, PPE, tools, and backup equipment are available.

3.2.4 Verify temporary power sources and distribution are installed and tested prior to shutdown.

3.2.5 Provide signage at affected panelboards, equipment rooms, and access points.

3.3 SHUTDOWN PROCEDURES

3.3.1 Implement lockout/tagout in accordance with OSHA 29 CFR 1910.147, NFPA 70E and Cal Osha regulations.

3.3.2 Confirm absence of voltage prior to beginning work.

3.3.3 Protect critical systems from loss of data, function, or life-safety impairment.

3.3.4 Prevent unauthorized access to switchgear, panels, and areas affected by the shutdown.

3.3.5 Allow County to be present during switching if they elect to do so.

3.4 TEMPORARY POWER

3.4.1 Provide temporary power where the County determines loss of power would impact operations or safety.

3.4.2 Temporary power systems shall comply with NEC, including grounding, overcurrent protection, and load capacity.

3.4.3 Provide continuous monitoring of temporary power for the duration of use.

01 14 33 Facility Electrical Shutdowns (Rev. 12/06/25) Page 4

3.5 SYSTEM RESTORATION

3.5.1 Re-energize circuits in a controlled, sequenced manner.

3.5.2 Inspect systems for proper operation before leaving site.

3.5.3 Test:

3.5.3.1 Critical loads

3.5.3.2 Fire alarm and life-safety systems

3.5.3.3 IT/telecom equipment

3.5.3.4 HVAC equipment and controls

3.5.4 Notify County that systems are restored and stable.

3.6 CLEANUP

3.6.1 Remove tools, test equipment, temporary wiring, and debris.

3.6.2 Restore all affected areas to original condition.

3.7 UNPLANNED OUTAGES

3.7.1 Contractor shall immediately notify County of any accidental outage.

3.7.2 Provide resources necessary to restore service as quickly as possible.

3.7.3 Provide an incident report within 24 hours.

01 21 00 Allowances Page 1 of 2

SECTION 01 21 00

ALLOWANCES

1.1 REFERENCES

A. Related Sections include the section titled, “Allowances,” of the 00 72 95

1.2 SELECTION AND PURCHASE

A. At the earliest practical date during Preconstruction Services, advise County of the date when final selection and purchase of each product or system described by an Allowance must be completed to avoid delaying the Work.

B. At the County’s request, obtain proposals for each Allowance for use in making final selections. Include recommendations that are relevant to performing the Work.

1.3 SUBMITTALS

A. Submit proposals for purchase of products or systems included in Allowances. Proposals shall be detailed with the specificity required for Change Order Requests. Proposals shall be detailed for each line item within the Allowance to provide the County the level of detail to add or remove items at the County’s discretion.

B. Submit invoices or delivery slips to show quantities of materials delivered to the Project site for use in fulfillment of each Allowance.

C. Allowances may include more than one product.

1.4 COORDINATION

A. Coordinate Allowance items with other portions of the Work. Furnish all submittals and installation guides as required to coordinate installation.

B. When use of an Allowance is approved, the Contractor shall fully integrate Allowance items into the Work

1.5 UNUSED MATERIALS

A. Coordinate with County to return surplus and/or unused materials purchased under an Allowance to manufacturer or supplier for credit to County, after installation has been completed and accepted.

01 21 00 Allowances Page 2 of 2

B. If requested, prepare and deliver unused material for storage by County when it is not economically practical to return the material for credit. If directed, deliver unused material to County’s storage space. Otherwise, disposal of unused material is Contractor’s responsibility.

PART 2 PRODUCTS - NOT USED

3.1 EXAMINATION

A. Examine products covered by an Allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each Allowance with related materials and installations to ensure that each Allowance item is completely integrated and interfaced with related work.

01 21 27 Furniture, Fixtures, & Equipment Page 1 of 3

01 21 27 Furniture, Fixtures, & Equipment

ARTICLE 1 GENERAL

1.1 DEFINITIONS

1.1.1 FF&E

“FF&E” means Operational FF&E and Installed FF&E.

1.1.2 Installed Furniture, Fixtures and Equipment (FF&E).

“Installed FF&E” means built-in equipment and comprises assets that are installed in, or affixed to, the structure and considered to be permanently integrated into the structure of a facility. These items become an integral and immovable part of the building. Examples of Installed FF&E include, but are not limited to, walk-in refrigerators, cabinetry, reception desks, and fire and sprinkler systems, and security backbone systems. Installed FF&E is not Operational FF&E.

1.1.3 Operational FF&E.

“Operational FF&E” means assets within a facility that are not permanently affixed to the building and can be moved as needed. Examples of Operational FF&E include, but are not limited to, desks, chairs, conference tables, copiers, computers, Systems Furniture, and audio/visual (A/V) equipment. Operational FF&E is not Installed FF&E.

1.1.4 Systems Furniture

“Systems Furniture” means a type of office furniture that is designed to be flexible and adaptable.

It typically includes components like desks, partitions, shelves, and storage units that can be arranged and rearranged to fit different office layouts and needs. Key characteristics of Systems Furniture are modularity, flexibility, space efficiency, integration of technology, and ergonomic.

1.2 REFERENCES

1.2.1 Refer to the section entitled, “Price Proposal,” of the 00 11 19 Request for Proposals to determine if Operational FF&E is an Allowance.

1.2.2 Refer to 01 21 00 Allowances for more information.

1.3 SUBMITTALS

1.3.1 Prior to Substantial Completion, prepare and submit the Operational FF&E Form (a.k.a., Fixed Assets and Minor Equipment Inventory) forms in both Microsoft Excel and PDF formats. An example is attached below.

Not Used

01 21 27 Furniture, Fixtures, & Equipment Page 2 of 3

3.1 COORDINATION

3.1.1 All FF&E shall be furnished and installed by the Contractor.

3.1.2 The keying of lockable furniture must be coordinated with the County for ease of tracking and distribution of keys.

Page 3 01 21 27 FF&E

Operational FF&E Form:

01 24 01 Cost Estimating (Rev. 09/25/25) Page 1 of 25

01 24 01 COST ESTIMATING

ARTICLE 1 GENERAL

1.1 SUMMARY

1.1.1 This Section includes administrative and procedural requirements for:

1.1.1.1 Preparation of cost estimates.

1.1.1.2 Use of ASTM E1557-09(2020)e1: Standard Classification for Building Elements and Related Sitework—UNIFORMAT II for all estimates.

1.2 REFERENCES

1.2.1 Refer to 00 72 95 General Conditions for the definition of

1.2.1.1 Contractor’s Fee

1.2.1.2 Direct Pass-Through Cost (DPTC)

1.3 SUBMITTALS

1.3.1 Cost Estimates: Submit in Microsoft Excel and PDF electronic formats on the form attached hereto.

1.3.2 Estimate Basis: Upon County’s request, submit quantity takeoffs, unit costs (with labor, material, and equipment broken down), subcontractor quotes, and overhead/markup factors.

1.4 QUALITY ASSURANCE

1.4.1 The Contractor must employ the services of at least one Cost Estimator. If the Budget Not- To-Exceed (Budget NTE) for all Contract Options is greater than $15 million, the Cost Estimator may not serve another role on the Project (i.e., may not also be the Project Manager, Project Engineer, Foreman, or Superintendent).

1.4.2 Cost Estimator shall be fully qualified in construction estimating of projects of similar size and scope to the Project for the duration of the Contract.

1.4.3 Use estimating practices consistent with AACE International standards and definitions.

1.4.4 Cost Estimator must have at least 10 years of experience as a professional construction estimator.

1.4.5 Cost Estimator must check all cost-estimate calculations for accuracy and completeness, including assessing whether estimates completely and accurately represent Design features and quantities.

01 24 01 Cost Estimating (Rev. 09/25/25) Page 2 of 25

(Not Used)

ARTICLE 3 EXECUTION

3.1 ESTIMATE SCOPE

3.1.1 The estimate must include all elements of the Work of Phase 2 Construction. Contractor shall ensure all Phase 2 Construction costs are fully addressed, and that the scope boundaries are well defined.

3.1.2 Phase 1 Preconstruction Services shall not be included in the cost estimate.

3.1.3 DPTC line items shall only include that portion of Work that is Direct Pass-Through Costs, as that term is defined in 00 72 95 General Conditions. Under no circumstances may the portions of Work that are Operational FF&E Allowance, Public Art Allowance, County Controlled Contingency, or Contractor’s Fee be included in the cost estimate as a DPTC line item.

3.2 UNIFORMITY OF CONTRACTOR AND COUNTY ESTIMATES

3.2.1 Within 30 days of receiving a Notice to Proceed for Phase 1 Preconstruction services, Cost Estimator shall meet with the County to establish a uniform format for estimating DPTC. This includes, but is not limited to, confirming the following:

3.2.1.1 Which DPTC line items on the form attached hereto shall be utilized.

3.2.1.2 What incidental work will be included in the pricing of each DPTC line item (e.g., the price of a A103001 Standard Slab On Grade includes fine grade, gravel fill, underslab insulation, edge forms, termite treatment, vapor barrier, reinforcing, expansion joints, control joints, and finish and curing).

3.2.1.3 What Units of Measure (UOM) shall be used for each DPTC line item (e.g., the UOM of a A103001 Standard Slab On Grade is square feet).

3.2.2 The Contractor shall reconcile the County’s estimate(s) with Contractor’s estimate(s) in an orderly and comprehensive manner.

3.3 PRICING OF DIRECT PASS-THROUGH COST ITEMS

3.3.1 DPTCs must be based on measured quantities. Contractor shall make quantity assumptions in the absence of measurable detail in the Drawings and Specifications. The Contractor must include and document design assumptions to complete the scope.

3.3.2 DPTCs must have unit-price cost estimates. The basis for these unit costs must be well documented and included in the supporting data of the estimate.

3.3.2.1 Lump-sum pricing is not acceptable without prior approval by County.

01 24 01 Cost Estimating (Rev. 09/25/25) Page 3 of 25

3.3.2.2 It is acceptable to use unit prices combining labor, materials, and equipment costs in a single figure.

3.3.3 DPTC unit pricing shall reflect the in-place construction cost per unit of work required. This includes, but is not limited to the following:

3.3.3.1 Subcontractors’ direct costs and indirect costs, including but not limited to, Subcontractors’ bonds, overhead, and profit.

3.3.3.2 Premium factors, including but not limited to the following:

3.3.3.2.1 Logistic complexity (phasing, constrained site conditions, difficulty of accessing the equipment, etc.).

3.3.3.2.2 Existing conditions, including hazardous materials.

3.3.3.2.3 Non-standard working hours, overtime, shift premiums.

3.3.3.2.4 Location.

3.3.3.3 Sales tax.

3.3.3.4 Incidental work.

3.4 COUNTY REVIEW

3.4.1 Contractor’s estimates may be reviewed by the County and its consultants.

3.4.2 Estimates not in compliance with this specification may be returned without review.

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01 25 00 Substitution Procedures Page 1 of 3

01 25 00 SUBSTITUTION PROCEDURES

ARTICLE 1 GENERAL

1.1 SUMMARY

1.1.1 This specification describes procedures for Contractor to request substitutions of unlisted materials in lieu of materials named in the Drawings, Specifications, or Contract Documents.

1.1.2 Notwithstanding anything to the contrary, substitutions will not be allowed for items noted in 01 61 10 Products Specified by Brand Name.

1.1.3 Requests for Substitutions (RFS) may not be submitted prior to the award of the Contract.

RFS must be submitted within 30 days of the Contractor’s submission of the Guaranteed Maximum Price (GMP) Package. Substitutions submitted more than 30 days after the Contractor submits the GMP Package, may be summarily rejected without review.

1.2 RFS APPROVING AUTHORITY

1.2.1 For Projects where the County contracts with the Designer of Record directly (e.g., Construction Manager At Risk or CMAR),

1.2.1.1 the Designer of Record (DOR) must review and approve all substitution requests, and

1.2.1.2 the County may review and approve all substitution requests.

1.2.2 For Projects where the Contractor contracts with the DOR directly (e.g., Design-Build, Progressive Design-Build), the DOR and the County must review and approve all substitution requests.

1.3 SUBSTITUTIONS MUST BE EQUAL

1.3.1 Per Public Contract Code section 3400 et seq., whenever any material, process or specified patent or proprietary name and/or by name of manufacturer is indicated, such name shall be deemed to be used for purpose of facilitating description of material and/or process desired, and shall be deemed to be followed by the words "or equal", or “accepted equal”, and Contractor may offer any material or process which shall be equal in every respect to that so indicated or specified.

1.3.2 To assess “or equal” acceptability of product or system, submittals of substitutions shall contain the information required set forth in this Section. Insufficient information will be grounds for rejection of substitution. The approving authority shall, within a reasonable period of time after having received a Request for Substitution, issue in writing its decision as to whether the proposed substitute item is equal.

1.4 SUBSTITUTION REQUEST PROCEDURE

1.4.1 Only the Contractor may submit RFS.

01 25 00 Substitution Procedures Page 2 of 3

1.4.2 Submit separate RFS (electronically) for each product and support each request with:

1.4.2.1 Product identification.

1.4.2.2 Manufacturer’s literature.

1.4.2.3 Samples, as applicable.

1.4.2.4 Name and address of similar projects on which product has been used, and dates of installation.

1.4.2.5 Name, address, and telephone number of manufacturer’s representative or sales engineer.

1.4.2.6 For construction methods: Detailed description of proposed method; drawings illustrating methods.

1.4.3 Itemize a comparison of the proposed substitution with product specified and list significant variations including, but not limited to dimensions, weights, service requirements, and functional differences. If variation from product specified is not pointed out in submittal, variation will be rejected even though submittal was favorably reviewed.

Identify all variations of the proposed substitute from that specified in the RFS and indicate available maintenance, repair, and replacement service.

1.4.4 State whether the substitute will require a change in any of the Contract Documents (or provisions of any other direct contract with the County for work on the Project) to adapt the Design of the proposed substitute, and whether or not incorporation or use of the substitute in connection with Work is subject to payment of any license fee or royalty.

Submit data relating to changes in Contract Time.

1.4.5 Include accurate cost data comparing proposed substitution with product and amount of net change in Contract Sum including, but not limited to, an itemized estimate of all costs or credits that will result directly or indirectly from acceptance of such substitute, including costs of redesign and claims of other contractors, Design Professionals, and Subcontractors affected by the resulting change, all of which will be considered by the approving authority in evaluating the proposed substitute.

1.4.6 Specified products, materials, or systems for Project may include engineering or on-file standards required by regulatory agencies. Contractor’s substitution of products, materials or systems may require additional engineering, testing, reviews, approvals, assurances, or other information for compliance with regulatory agency requirements or both. Provide all agency approvals or other additional information required and pay additional costs for required the County services made necessary by the substitution at no increase in Contract Sum or Contract Time, and as a part of substitution proposal.

1.4.7 Furnish any other data the approving authority requires.

1.4.8 Substitute products may not be ordered prior to approval of the RFS.

01 25 00 Substitution Procedures Page 3 of 3

1.4.9 Accepted substitutions will be evidenced by a Change Order. All Contract Documents requirements apply to Work involving substitutions.

1.5 CONTRACTOR’S REPRESENTATION AND WARRANTY

Contractor’s RFS constitutes a representation and warranty that Contractor:

1.5.1 Has investigated proposed product and determined that it meets or exceeds, in all respects, specified product.

1.5.2 Will provide the same warranty as for specified product.

1.5.3 Will coordinate installation and make other changes that may be required for Work to be complete in all respects.

1.5.4 Waives claims for additional costs regardless of whether they are fully understood at the time the RFS is submitted.

1.5.5 Will pay for additional redesign costs associated with substitution.

1.5.6 Will maintain the Contract Schedule or, if the substitution results in a delay, will recover the Contract Schedule.

1.5.7 Will be responsible for Construction Schedule delay due to late ordering of available specified products caused by requests for substitution that are subsequently rejected by the County.

1.5.8 Will compensate the County for all costs including but not limited to the following:

1.5.8.1 Extra costs of performing Work under Contract Documents,

1.5.8.2 Extra cost to other contractors, Designers and Subcontractors, and

1.5.8.3 any claims brought against the County, caused by late requests for substitutions or late ordering of products.

ARTICLE 2 PRODUCTS

Not used.

Not used.

01 31 13 Project Coordination (Rev. 07/15/25) Page 1 of 2

01 31 13 PROJECT COORDINATION

1.1 COORDINATION

A. Coordinate scheduling, submittals, and work of the Contract Documents to assure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later and for accommodating items to be installed by the County.

B. Coordinate sequence of Work to accommodate County occupancy.

C. Verify that utility requirement characteristics of operating equipment are compatible with building utilities. Coordinate work of various sections having interdependent responsibilities for installing, connecting to, and placing in service, such equipment.

D. Closing up of holes, walls, partitions or furred spaces, backfilling, and other covering up operations shall not proceed until inspections have been completed. If any portion of the Work has been enclosed or covered before an inspection has taken place, Contractor shall open and uncover such portion of the Work for inspection at no additional expense to the County.

E. Coordinate space requirements and installation of mechanical and electrical work which are indicated diagrammatically on the Drawings.

Follow routing shown for pipes, ducts and conduit as closely as practicable; place runs parallel with line of building. Utilize spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

F. In finished, conceal pipes, ducts and wiring within the construction.

Coordinate locations of fixtures and outlets with finish elements.

G. In locations where several elements of mechanical and electrical work must be sequenced and positioned with precision in order to fit into available space, prepare coordination drawings showing the actual conditions required for the installation. Prepare coordination drawings prior to purchasing, fabricating, or installing any of the elements required to be coordinated.

H. Coordinate access to Project site for correction of defective Work and

Work not in accordance with Contract Documents to minimize disruption of County’s operations.

I. Coordinate all utility company work in accordance with the Contract

01 31 13 Project Coordination (Rev. 07/15/25) Page 2 of 2

Documents.

J. Coordinate any work performed at the site by the County or by a Separate Contractor and include such work in the Contract Schedule.

PART 2 PRODUCTS – NOT USED

PART 3 EXECUTION – NOT USED

01 31 19 Project Meetings (Rev. 07/18/25) Page 1 of 6

SECTION 01 31 00 PROJECT MEETINGS

1.1 MEETINGS

A. Neither the Contractor, nor DOR, nor any Subcontractor may use an electronic recording device to record a meeting unless all meeting participants are notified and consent to the electronic recording in advance.

B. Neither the Contractor, nor DOR, nor any Subcontractor may use an electronic device to transcribe a meeting unless all meeting participants are notified and consent to the electronic recording in advance.

C. Meetings shall be in-person at the Project site, County office, or another location deemed appropriate by the County. County may allow meetings to be virtual or have a virtual call-in option. County may revoke its permission for virtual meetings at any time and for any reason or for no reason.

D. Contractor shall prepare meeting minutes after each meeting to create an official written record of what was discussed, decided, and assigned during the meeting. The meeting minutes shall document decisions, track action items, maintain project continuity, enhance communication, and support progress tracking. The meeting minutes shall be accurate, unbiased, timely, clear, concise, and action-oriented.

E. Contractor shall distribute meeting minutes to all attendees within three business days of the meeting. Attendees shall have 14 days to make comments or suggest edits to the meeting minutes.

1.2 KICK-OFF MEETING

A. Contractor shall schedule a kick-off meeting within 14 days of receiving a

Notice to Proceed with Phase 1 Preconstruction.

B. Required Attendees: Contractor's Key Personnel identified in its Proposal, representatives for each major consultant listed in Contractor’s Proposal, representatives for each major subcontractor listed in Contractor’s Proposal, and any other person identified by the County.

C. Agenda

1. Introductions and POC’s

01 31 19 Project Meetings (Rev. 07/18/25) Page 2 of 6

2. Labor Compliance – Labor Compliance Officer

3. Project Overview

a) Communication Protocols

4. Contract Schedule

a) Design Documents submittals and Review times

b) Permit Submittal & Review times

c) Construction Start Date

d) Phasing

e) Construction Substantial Completion

f) Move-in

5. Design and Construction Process

a) Designer of Record to give Overview of Design

b) Contractor to give Overview of Construction including QA/QC.

c) Contractor to identify items to be selected by County and date selections must be made.

d) Contractor to review special requirements for equipment, safety, and noise

6. Document Review Process:

a) RFI’s

b) Submittals

c) Transmittals

d) Construction Change Directives

e) Change Orders

f) Pay Applications

01 31 19 Project Meetings (Rev. 07/18/25) Page 3 of 6

7. Meetings:

a) Design progress meetings

b) Schedule of value meeting

c) Monthly Budget review and Value engineering meeting.

d) Schedule review meetings

e) User group meetings

f) Design Review Meetings

g) Pre-Construction Meeting

h) Weekly Construction Meeting

i) County Telecommunication and Data Services Meeting

j) Facility Turnover Meetings

k) Commissioning meetings

8. Site Access

a) Badging

b) Inspections

c) SWPPP

9. Relocation Logistics (If applicable)

10. Sign-in Sheet

D. Contractor shall draft minutes and distribute copies within three days after meeting to participants and those affected by decisions made.

1.3 DESIGN PROGRESS MEETINGS

A. The Contractor shall attend weekly Design Progress Meetings throughout

Phase 1 Preconstruction Services to determine the progress of the development of the Design portion of the Work.

B. Required Attendees: Contractor's Key Personnel identified in its Proposal, 01 31 19 Project Meetings (Rev. 07/18/25) Page 4 of 6

1.4 DESIGN SUBMITTAL REVIEW MEETINGS

A. At each design document submittal the Contractor will schedule at the end of the review period a page flip meeting with the County to review County comments and concerns with the submittal.

1.5 USER GROUP MEETINGS

A. Participate in County’s User Group meetings as requested by the County’s

Representative.

B. Attendees: User Group Meetings shall be attended by:

1. County’s Representative.

2. County User Group members.

3. Contractor’s Project Manager.

4. Other Contractor Project Team members, as appropriate.

5. Others as directed by the County’s Representative.

C. Agenda:

1. Make presentations and provide project status updates to User Groups as requested by the County’s Representative.

2. Receive input from County/User Groups regarding project objectives, requirements, concerns.

1.6 CONSTRUCTION PROGRESS MEETINGS

A. The Contractor shall schedule weekly Construction Progress Meetings throughout Phase 2 Construction to discuss the progress of the development of the Work.

B. Make arrangements for meetings and prepare agendas with copies for participants.

C. Required Attendees: Contractor's Key Personnel identified in its Proposal, 01 31 19 Project Meetings (Rev. 07/18/25) Page 5 of 6

C. Agenda

1. Review Minutes of Previous Meetings

2. Safety

3. QA/QC Items

a) General Inspections and Special Inspections

b) Defective work and its repair

c) Coordination of all above-ceiling work

d) Schedule the three phases of control.

4. Status of outstanding action items.

5. Escalation of unresolved issues.

6. Schedule and Progress Updates

7. Submittals, RFIs, and Change Orders

8. Work Completed and In Progress

9. Status of long-lead items or critical deliveries.

10. Update on budget, potential cost impacts.

11. Review and assign new action items.

12. Confirm responsibilities, due dates.

13. Commissioning

14. Team Vacations/Holiday

1.7 SPECIAL MEETINGS

A. Any party may call special meetings by notifying all desired participants and

County five (5) working days in advance, giving reason for meeting. Special meetings may be held without advance notice in emergency situations.

B. At any time during the progress of Work, County shall have authority to

01 31 19 Project Meetings (Rev. 07/18/25) Page 6 of 6 require Contractor to schedule a Project related meeting with County and of any or all of the Subcontractors engaged in Work or in other work, to address matters of concern to the County.

C. Contractor shall schedule and conduct coordination meetings as necessary to discharge coordination responsibilities in the General Conditions.

Contractor shall give County five (5) Days written notice of coordination meetings. Contractor shall maintain minutes of coordination meetings.

Attendees shall have seven (7) calendar days to submit comments or additions to minutes. Minutes will constitute final memorialization of results of coordination meetings.

1.8 SAFETY MEETINGS

A. Conduct Safety meetings as stipulated in Contractor’s Site Specific Safety

Plan.

B. Monthly safety walk with owner’s safety coordinator, COR and OCIP safety coordinator if applicable.

PART 2 PRODUCTS – NOT USED

PART 3 EXECUTION – NOT USED

01 31 50 Contractor’s Request for Information (Rev. 07/16/25) Page 1 of 3

SECTION 01 31 50

CONTRACTOR’S REQUEST FOR INFORMATION

PART 1 - GENERAL

1.1 SUBMITTALS

A. RFIs shall comply with the following requirements:

1. All RFIs, whether originated by the Contractor, a Subcontractor or supplier at any tier, shall be submitted by the Contractor to the County.

2. RFIs shall be numbered sequentially and be presented in the format provided by the County.

3. The Contractor shall clearly and concisely set forth the single issue for which information is sought, indicate Specification section number, article and subarticle numbers, and Drawing number, and detail, or other item involved and state why a response is required from the County.

4. The Contractor shall set forth its own interpretation or understanding of the requirements, along with reasons why it has reached such an understanding in each RFI.

5. RFIs requesting clarification of coordination issues, shall include the Contractor's suggested solution as an attachment to the RFI.

Such coordination issues may include, but are not limited to, pipe and duct routing, clearances, specific locations of work shown diagrammatically, and similar items.