RFP 15F06723R0000019_FBI Redstone Commissioning IDIQ_02.10.2023.pdf

15F06723R0000019 Page 1 of 53

SOLICITATION, OFFER, AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

15F06723R0000019

SEALED BID (IFB)

NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE

ISSUED

6. REQUISITION/PURCHASE

NUMBER

CODE 1200

FACILITIES CONTRACTS UNIT - HQ

935 Pennsylvania Ave., NW

ROOM 6329

Washington, DC 20535

7. ISSUED BY

FINANCE DIVISION

ATTN: SEAN GOODWIN

2400 SCHUSTER DRIVE

CHEVERLY, MD 20781-1211

8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in ______________________________________________________ until ________________ local time _________________

10. FOR

INFORMATION

CALL:

A. NAME

AREA CODE NUMBER EXTENSION

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES

X B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT X J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

X K REPRESENTATIONS CERTIFICATIONS AND OTHER STATEMENTS

OF OFFERORSX F DELIVERIES OR PERFORMANCE

X L INSTRSRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORSX G CONTRACT ADMINISTRATION DATA

X M EVALUATION FACTORS FOR AWARDH SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within _______________________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%)

0.00 %

20 CALENDAR DAYS (%)

0.00 %

30 CALENDAR DAYS (%)

0.00 %

0 CALENDAR DAYS (%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 3304(a) ( )

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE24. ADMINISTERED BY (if other than Item 7) CODE 1200

Send all invoices via IPP, NOT central_invoices@fbi.gov

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Eric J Thomas (Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

3-18

19-20 21-22

23-38

45-50

40-44

51-53

2/10/2023

Independent Third Party Enhanced Commissioning Services for FBI Facilities, Redstone Arsenal, Huntsville, AL

SECTION B – SERVICES AND PRICE

1.1 Contract Type

The Federal Bureau of Investigation (FBI) intends to make a single award for a firm-fixed-price Indefinite Delivery, Indefinite Quantity (IDIQ) task order contract in accordance with Federal Acquisition Regulation (FAR) parts 15 and 37.

This solicitation is issued as a total small business set-aside. The NAICS code for this procurement is 541330, Engineering Services, with a small business size standard of $16.5 million.

1.2 Period of Performance

Contract performance is structured using the Contract Line Item Numbers (CLINs) identified below. The Period of Performance consists of a one-year base period and four (4) one-year option periods.

Base/Option CLIN DESCRIPTION Period of Performance Base Year 0001 Enhanced Commissioning

Services 365 Calendar Days from award

Option Year 1 1001 Enhanced Commissioning Services

365 Calendar Days

Option Year 2 2001 Enhanced Commissioning Services

365 Calendar Days

Option Year 3 3001 Enhanced Commissioning Services

365 Calendar Days

Option Year 4 4001 Enhanced Commissioning Services

365 Calendar Days

1.3 Pricing

The basic IDIQ contract will not be priced, but instead will establish pre-negotiated pricing rates to be used on Task Orders. The total obligation ceiling for this IDIQ contract is $5 million. The FBI will issue priced Task Orders during the contract period on an as-needed basis for Independent Third-Party Enhanced Commissioning Services. Required services for specific projects will be solicited to the IDIQ awardee via Task Order Request for Proposal (TORP). Proposals for Task Orders will be evaluated in accordance with FAR subpart 16.5. Task Orders may be issued any time during the Period of Performance contingent upon needs of the Government and availability of funds.

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FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION

STATEMENT OF WORK

Independent Third Party Enhanced Commissioning Services for FBI Facilities

Redstone Arsenal, Huntsville, AL

18 October 2022

Solicitation No: 15F06723R0000019

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1.0 BACKGROUND

The U.S. Army has permitted approximately 1,600 acres of land at Redstone Arsenal to the Federal Bureau of Investigation (FBI), which will enable the FBI to enhance its’ operations, operational support, technology, training, and research and development capabilities and capacities. The FBI, in close collaboration with Redstone Garrison Directorate of Public Works (DPW), seeks to further its own mission goals and objectives by leveraging Redstone Arsenal’s long-range goal to transform itself into a key US government (defense and non-defense) research, development, test and evaluation center, and technology hub. The FBI envisions the development at the Redstone Arsenal campus as spearheading the construction of 21st century facilities across the FBI’s facilities portfolio. The volume of data collected during FBI investigations continues to rapidly expand. As criminal and terrorist threats become more diverse and dangerous, the role of technology becomes increasingly important to investigations. Additional facilities are needed on the FBI’s North and South Campuses to provide state-of-the-art capabilities that support the FBI’s expanded role in dealing with rapidly changing 21st century threats.

2.0 OVERVIEW OF REQUIREMENTS

This Statement of Work (SOW) requires services of an Independent Third Party Enhanced Commissioning provider (also herein referred to as either “Commissioning Provider” or CxP) to provide all necessary professional and technical services and support to fully satisfy the Government’s requirements identified herein. The Commissioning Provider shall assist the Government in the commissioning process to the standards dictated by Task Order-specific project requirements, building codes, and LEED v4.1. The CxP shall lead, oversee, coordinate, and manage all commissioning processes consistent with the requirements for LEED v4.1, EA Credit 3: Enhanced Commissioning to obtain 6 points. The CxP shall provide all management supervision, labor, materials, supplies and equipment, and shall investigate, plan, schedule, coordinate and ensure effective performance of all services required in accordance with this SOW and all other documents, criteria and data that are incorporated into the SOW by reference.

Task Orders may include, but are not limited to, commissioning services during design, construction, and post occupancy of the following new FBI facilities on Redstone Arsenal:

a. Expansion to shipping/receiving structure, approximately 10,000 gsf.

b. Firing range, approximately 45,000 gsf.

c. Building cluster #1 (including central utility plant, parking structure, and small buildings of various types), approximately 650,000 gsf.

d. Building cluster #2 (including a variety of medium- and small-sized buildings), approximately 207,000 gsf.

e. Classroom and Training Facility, approximately 80,000 gsf.

3.0 TASK ORDERS

All work under this contract will be ordered by issuance of individual Task Orders (OF 347).

No work shall be performed under this contract before an individual Task Order has been issued by the Contracting Officer. The Task Order will include specific requirements that are to be performed, include funding for the ordered work, state the period of performance covered, and provide invoicing instructions. Only the Contracting Officer, by issuance of a modification, may make any change to a Task Order.

Before a Task Order is issued, the requirements will first be solicited to the Contractor via Task Order Request for Proposal (TORP). Each individual TORP will include its own Statement of Work, submittal requirements, and basis for award. The Contracting Officer will only issue a Task Order upon Government acceptance of the Contractor proposal.

4.0 KEY PERSONNEL

The CxP firm must provide an organizational chart with a narrative description of key roles and responsibilities on this project including any key subcontractors who will be responsible for specific tasks. Provide specific information on the project manager who will be the primary point of contact and responsible for the project by providing a resume of their experience on similar projects, their capabilities, and certifications. The CxP must provide resumes on all key personnel, including their qualifications and specific evidence of relevant experience and best practices for commissioning of new construction. Resumes shall include years of experience, summary of relevant experience, education, professional registration(s), as well as certifications and awards/industry recognition. Single building and multi-building, multi-story campus facilities.

CxP firm will have depth of experienced personnel and capability to sustain loss of assigned personnel without compromising quality and timeliness of performance. For each task order, the CxP shall provide the following key personnel that meet the minimum required qualifications with additional preferred qualifications listed for each below:

1. Project Manager

Required qualifications:

- Bachelor’s degree in technical field or equivalent practical experience

- 15+ years’ experience

- Principal CxP on at least two building projects with a similar scope of work within the past 10 years. The experience must extend from early design phase through at least 10 months of occupancy

- Excellent verbal and written communication skills. Highly organized and able to work with both management and trade contractors.

- Membership with the U.S. Green Building Council is desired.

- LEED Accredited Professional certification is desired.

- Membership with the Building Commissioning Association is desired.

2. Project Architect(s) Required qualifications:

- Bachelor’s degree in technical field or equivalent practical experience

- 10+ years’ experience

- Holds an active professional RA registration(s)

- Extensive field experience is required. A minimum of five full years in this type of work is required.

- Demonstrated experience with a total building commissioning approach, including building envelope, data and communication systems, and other specialty systems

- Experienced in writing commissioning specifications.

- Membership with the U.S. Green Building Council is desired.

- LEED Accredited Professional certification is desired.

- Shall possess a current commissioning certification from one of the following organizations: ASHRAE, ACG, NEBB, AEE or BCCB is required.

4. Project Engineer(s)

Required qualifications:

- Bachelor’s degree in technical field or equivalent practical experience

- 10+ years’ experience

- Holds an active professional PE registration(s)

- Technical training in the various specialties including fire protection, mechanical, plumbing, and electrical systems as required.

- Technical training in fire protection engineering, and/ or past commissioning;

field experience, and knowledge in national building and fire codes, as well as egress systems, water-based fire extinguishing systems, fire detection systems, fire alarm systems, and smoke management systems.

- Extensive experience in the operation and troubleshooting of heating, ventilating, and air conditioning (HVAC) systems and energy management control systems.

- Extensive field experience is required. A minimum of five full years in this type of work is required.

- Knowledgeable in testing and balancing both air and water systems.

- Shall be experienced in energy-efficient equipment and system designs and control optimizations.

- Direct experience in monitoring and analyzing system operation using energy management control system trending and stand-alone datalogging equipment.

- Experienced in writing commissioning specifications.

- Knowledgeable in building operation and maintenance training.

- Membership with the U.S. Green Building Council is desired.

- LEED Accredited Professional certification is desired.

- Shall possess a current commissioning certification from one of the following organizations: ASHRAE, ACG, NEBB, AEE or BCCB is required.

5.0 GENERAL REQUIREMENTS

The primary role of the CxP on this contract is to provide full-service commissioning to ensure that each project Program of Requirements (POR) is followed as directed by the Government throughout design and construction. The POR should be the guide to the Basis of Design (BOD) developer and the Design-Build Contractor (DBC) team. Once the BOD is progressing, the CxP provides comments and resolutions to the DBC team and the Government on how to meet all POR, Campus Design Guide, and Construction Standards Guide requirements, FBI’s Sustainability goals, and objectives. Further, the CxP will review all available information provided by the Design-Build Contractor (DBC) and prepare the Owner’s Project Requirements (OPR), Commissioning Process Plan, Commissioning Specifications, and a Final Commissioning Record. The CxP shall document that the

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Commissioning requirements in FBI Construction Master Specification Section 018113.20 have been met.

Sustainable Design & Construction Requirements - New Construction & Modernization/LEED Guiding Principles shall be implemented. These documents form the process and procedures to be followed to meet the commissioning requirements for the project and shall be updated as necessary throughout the project to incorporate all changes in the scope and requirements.

The CxP shall subcontract for all required services that are necessary and/or required but are not provided by their in-house staff. Typical services can be testing & balancing subcontractors for MEP Commissioning services, fire protection services, and subcontractor specialists for Building Envelope Commissioning.

The CxP shall be able to communicate during project work hours from 6:00am to 6:00pm for telephone and/or onsite conversations with the FBI CO, COR, and/or PM to discuss the project, project concerns and to resolve problems.

The CxP shall work in conjunction with the Government, Design Team, and Design-Build Contractor team throughout the pre-design, design, construction, post construction, and warranty phases per the commissioning process based on the codes, standards, guidelines, and Specification indicated above.

The Commissioning Process Activities for each separate Task Order will follow the same process noted below. The CxP shall include all requirements below in the process per the Government’s Sustainability Requirements and code requirements, which include at least the following activities, but not limited to:

Design Phase Commissioning Services: The primary role of the CxP during the Design Stage is to review the design to ensure that the design once implemented shall meet the FBI’s objectives and develop detailed commissioning specifications. Further, the CxP shall work in conjunction with the project design team through the design process, prepare a commissioning plan, and a Final Commissioning Record to meet the requirements of the LEED Energy & Atmosphere commissioning credits which are being pursued. The Commissioning Process Activities completed by the CxP during the Design Phase shall include at least the following:

1. The Owner’s Project Requirements (OPR) and criteria for items and systems to be commissioned will be contained in the following: (1) Scope of Work for the design and construction project, and (2) this scope of work. If and wherever the source documents lack sufficient information, the CxP shall develop information in agreement with the POR documents, and present this information to the Government for decision. The OPR shall be complete and detail such items as project objectives, its systems to be commissioned, details of the functional requirements of a project, and the expectations of how it will be used and operated. This includes an explanation of the ideas, concepts, and criteria that are determined by the Government to be important to the success of the Project.

a. Deliverable to FBI: OPR report

2. Develop a Commissioning Plan encompassing the Design, Construction, Occupancy/Operations Phases. Plan shall be complete and detailed and include items such as identify specific existing and new systems and equipment to be commissioned, identify commissioning requirements for each system or item to be commissioned, commissioning team member responsibilities and directory, communication structure for commissioning, and commissioning process schedule.

a. Deliverable to FBI: Draft Commissioning Plan, Final Commissioning Plan

3. Determine the commissioning requirements and activities to include in the construction documents, with review by the design team for integration/incorporation into the projects design drawings and specifications.

a. Deliverable to FBI: Commissioning requirements and activities to include in the construction documents.

4. Develop full commissioning specifications for all commissioned equipment. Coordinate this with the architect and engineers and integrate the commissioning specifications into the overall project specification package.

a. The commissioning specification will include general commissioning requirements common to all systems and assemblies and a detailed description of the responsibilities of all parties, details of the commissioning process; reporting and documentation requirements, including formats; alerts to coordination issues, deficiency resolution; construction checklist and start-up requirements; the functional testing process; specific functional test requirements, including testing conditions and acceptance criteria for each piece of equipment being commissioned.

b. The specifications will clearly indicate who is witnessing and documenting start-up of each commissioned system. The specifications will be clear as to who is directing, conducting and documenting functional tests and regulatory-required tests. This may vary between systems, especially between electrical and mechanical. Provide language to enhance project specifications to ensure comprehensive controls submittals, full control contractor accountability for documented point-to-point checkout and commissioning participation, comprehensive test, adjusting and balancing, full contractor documentation of start-up and training and Operations & Maintenance (O&M) manual documentation.

5. Reviewing the in-depth design documentation developed by the design professionals only as related to commissioning the building.

6. Performing commissioning reviews at 35%, 65%, 95%, or at agreed upon design submission levels for the drawings and specifications.

a. Deliverable to FBI (for each stated design submission): Written design review comments.

7. Assemble commissioning team, hold a scoping meeting, and identify commissioning team responsibilities.

a. Deliverable to FBI (and all attendees): Meeting Minutes within two (2) business days.

8. Schedule and lead commissioning meetings bi-weekly with the Commissioning Team

a. Deliverable to FBI (and all attendees): Meeting Minutes within two (2) business days.

9. Coordinate the commissioning work during design phase.

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10. Review the project specifications and provide comments and additional language, as needed, to the contractor qualifications, submittal requirements, test, adjust and balance specifications, training requirements and operations and maintenance and system manual requirements.

a. Deliverable to the FBI and Designer of Record: Written comments and additional language as needed to address above requirement.

11. Schedule, coordinate and run a controls integration meeting where AE of Record’s electrical engineers, fire protection engineers and mechanical engineers, FBI representatives (Project Manager, Construction Manager and other members of the Integrated Project Team (IPT)), and the Commissioning Provider (CxP) discuss integration issues between equipment, systems and disciplines to ensure that integration issues and responsibilities are clearly described in the specifications.

a. Deliverable to FBI (and all attendees): Meeting Minutes within two (2) business days.

12. Write step-by-step functional test procedures and documentation formats for all commissioned equipment and assemblies. Test procedures will include manual functional testing, energy management control system trending and may include stand-alone data-logger monitoring.

a. Deliverable to FBI and copy to Designer of Record: Written step by step procedures and documentation formats for all commissioned equipment and test assemblies.

13. The final acceptance tests of all fire protection and life safety systems shall be witnessed by the FBI Fire Protection Engineer or their designated representative and the local Fire Marshal. Commissioning agent shall assist the FBI Fire Protection Engineer or their designated representative and the local Fire Marshal in those tests and witness those tests.

a. Testing and commissioning for the fire protection and life safety systems shall be per the requirements of those sections of the specifications and the applicable governing codes and standards.

Construction Phase Commissioning Services: In sum, the primary role of the CxP during the Construction Stage is to coordinate the execution of a testing plan, which includes observing and documenting all systems’ performance to ensure that the systems are functioning in accordance with the Owner’s Project Requirements and the contract documents. During construction, the CxP shall perform the following tasks at minimum:

1. Coordinate and direct the commissioning activities in a logical, sequential, and efficient manner using consistent protocols and forms, centralized documentation, clear and regular communications and consultations with all necessary parties, frequently updated timelines and schedules and technical expertise.

2. Coordinate the commissioning work with the design team and construction contractor, to ensure that commissioning activities are incorporated into the project master schedule and planned for in advance.

3. Revise, as necessary, the construction phase commissioning plan developed during design, including scope and schedule.

4. Organize the Commissioning team and conduct a preconstruction Commissioning meeting where the Commissioning Process requirements are reviewed by the Commissioning Team.

5. Attend project OAC meetings as requested, and plan/conduct standalone commissioning meetings as needed.

a. Deliverable to FBI: Meeting Minutes from standalone commissioning meetings within two (2) business days.

6. Request and review additional information required to perform commissioning (pre-functional testing and final testing) tasks, including review of shop drawings, Operations & Maintenance (O&M) materials, contractor start-up and checkout procedures. Before start-up, gather and review the current control sequences and interlocks and work with contractors and design engineers until sufficient clarity has been obtained, in writing, to be able to write detailed testing procedures.

a. Deliverable to FBI: Provide shop drawing comments and O&M material. Review submittals applicable to systems being commissioned for compliance with commissioning requirements and needs, concurrent with the designer of record review.

7. CxP review comments are required in writing to the Government within five (5) business days.

8. Update the Commissioning Plan to reflect equipment and controls data from submittals.

9. Review requests for information and change orders for impact on commissioning and FBI objectives.

10. Review coordination drawings to ensure that trades are making a reasonable effort to coordinate.

11. Write and distribute test forms and commissioning checklists to construction contractor and to (FBI for info) for equipment and items to be commissioned.

a. Deliverable to FBI: Test forms and commissioning checklists.

12. Track construction checklist completion

13. Develop an enhanced start-up and initial systems checkout plan with contractors for critical and/or major equipment.

14. Perform site visits, as necessary, to observe component and system installations. Attend selected planning and job-site meetings to obtain information on construction progress.

Review construction meeting minutes for revisions/ substitutions relating to the commissioning process. Assist in resolving any discrepancies.

15. Witness ductwork testing and cleaning sufficient to be confident that proper procedures were followed. Include documentation in the Commissioning Record.

16. Witness equipment and system start-ups for key equipment and systems subject to commissioning. Review start-up reports. Include documentation in the Commissioning Record.

17. Document construction checklist completion by reviewing completed construction checklists and by selected site observation.

18. Document the results of tests by the construction contractor. Include documentation in the Commissioning Record and present to Government project management team.

Deficiencies are to be documented and reported immediately to the COR, to the construction contractor and to the AE of record. Systems, items, and equipment being commissioned shall be adjusted for correction and retested by the construction contractor and inspected/witnessed/documented by the CxP until they pass.

19. Approve air and water systems balancing by spot testing and by reviewing completed reports and by selected site observation. CxP shall coordinate with the Test & Balance contractor.

20. Coordinate functional testing for all commissioned items, systems, and assemblies.

Witness and document manual functional performance tests performed by the Construction Contractor for all commissioned items, systems and assemblies.

The functional testing shall include operating the system and components through each of the written sequences of operation, and other significant modes and sequences, including start-up, shutdown, unoccupied mode, manual mode, staging, miscellaneous alarms, power failure, security alarm when impacted and interlocks with other systems or equipment. Sensors and actuators shall be calibrated during construction check listing by the installing contractors and spot-checked by the commissioning provider during functional testing. Analyze functional performance trend logs and monitoring data to verify performance. Coordinate retesting as necessary until satisfactory performance is achieved. Document retesting.

Tests on respective HVAC equipment shall be executed during both the heating and cooling seasons. However, some overwriting of control values to simulate conditions shall be allowed. Functional testing shall be done using conventional manual methods, control system trend logs, and readouts or standalone dataloggers, to provide a high level of confidence in proper system function. Test shall be performed and documented in a manner by which the testing parameters and results are documented so testing can be repeated in future Re-Commissioning.

21. After testing and initial trouble shooting is complete, monitor system operation and performance for selected data points for up to two weeks by requesting trend logs from the Construction Contractor from the building automation system. For needed system points not able to be trended by the building automation system, furnish and install temporary portable data loggers that will monitor up to 20 points. Analyze monitored data to verify operation and performance and issue a written report. This time frame and monitoring points may be modified to accurately commission the building.

22. The final acceptance tests of all fire protection and life safety systems shall be witnessed by the FBI Fire Protection Engineer or their designated representative and the local Fire Marshal. Testing and commissioning for the fire protection and life safety systems shall be per the requirements of those sections of the specifications and the applicable governing codes and standards. No building or portion thereof shall be considered for FBI occupancy and use until substantial completion of all work has been achieved – to include the FBI Authority Having Jurisdiction (AHJ) having issued a certificate of occupancy.

23. Maintain a master issue log and a separate record of functional testing. Report all issues through the FBI to the Construction contractor as they occur. Provide through the FBI to the Construction Contractor written progress reports and test results with recommended actions.

a. Deliverable to FBI: Master Issues Log (submit to construction contractor and FBI periodically).

b. Deliverable to FBI: Written progress reports and recommended actions on test results.

24. Review equipment warranties assembled and provided by the construction contractor.

25. Facilitate, oversee, schedule and review the training of FBI operating personnel provided by the contractor. Oversee the videotaping of this training. Attend and participate in key training sessions.

26. Review and verify the preparation of the O&M manuals by the construction contractor for commissioned equipment.

27. Compile a Commissioning Record, which shall include:

a. A summary report that includes a list of participants and roles, brief building description, overview of commissioning and testing scope, and a general description of testing and verification methods. For each piece of commissioned equipment, the report shall contain the disposition of the commissioning provider regarding the adequacy of the equipment, documentation and training meeting the contract documents in the following areas:

1. Equipment meeting the equipment specifications,

2. Equipment installation,

3. Functional performance and efficiency,

4. Equipment documentation, and

5. Operator training.

b. All outstanding non-compliance items shall be specifically listed in the Final Commissioning Report. Recommendations for improvement to equipment or operations, future actions, commissioning process changes, etc. shall also be listed.

Each noncompliance issue shall be referenced to the specific functional test, inspection, trend log, etc. where the deficiency is documented.

c. Appendices to Commissioning Record shall be the commissioning plan, Program of Requirements (POR), Owner’s Project Requirements (from FBI PM), Basis of Design (from A/E), commissioning specifications, design review, submittal review, issues log, construction checklists, CxP site visit and Commissioning Team meeting minutes, O&M review, training documentation, test procedures, warranty review and test data reports.

d. A Recommissioning Management Manual which provides guidance and establishes timelines for recommissioning of building systems and components. The format of the Recommissioning Management Manual will closely parallel the Commissioning Plan for the facility.

e. Deliverable to FBI: Commissioning Record containing at least items A thru D above.

Submit 3 text copies in 3 ring binders of the Commissioning Records with three electronic (both editable and PDF electronic formats) copies, including all information listed above.

Post-Construction Phase Commissioning Services: The Commissioning Process Activities completed by the CxP during the Post-Construction Phase shall include the following:

1. Coordinate, schedule and supervise opposite season or deferred testing and deficiency corrections by the contractor and provide the final testing documentation for the Final

Commissioning Report. Close corrected issues with explanation of course of action on resolutions.

2. Return to the site 10 months into the 12-month warranty period and review with facility staff the current building operation and the condition of outstanding issues related to the original and seasonal commissioning. CxP shall interview facility staff and identify problems or concerns they have with operating the building as originally intended.

Provide outline of interview questions for the O&M staff.

Make suggestions for improvements and for recording these changes in the O&M manuals. Identify areas that may come under warranty or under the original construction contract. CxP shall prepare and provide minutes of meeting to COR for all meetings with facilities staff.

a. Deliverable to FBI: Prepare and provide minutes of meeting.

3. Prepare and provide to the FBI a Final Commissioning report.

a. Deliverable to FBI: Final Commissioning Report. Submit 3 text copies in 3 ring binders of the Final Commissioning Report with three electronic (both editable and PDF electronic formats) copies, including all information listed above.

6.0 SUBMISSIONS AND DELIVERABLES:

The CxP shall be responsible for providing the following submissions:

Deliverable Title Deliverable Date Method of Final Commissioning Report * 90 days past substantial completion Email & Hard Copy

Bi-Weekly Status Updates As determined by the COR Email Monthly Reports As determined by the COR Email Meeting Minutes As determined by the COR Email

* Submissions are to be provided in their native Microsoft Office electronic format along with Adobe PDF format to be used by the Government in the procurement of a Design Build Contractor (DBC) Team to perform the work required.

The CxP submission of the Final Cx Report shall be provided to the FBI packaged as a set of individual binders – each binder containing one complete copy of the submission. So, each binder (or set of binders if one set of submission documents will not fit into a single binder) shall contain one full set of the submission documents. Therefore, a requirement for submission of 5 sets of a particular commissioning submission and a CD-ROM will be provided to FBI, unless otherwise required under a Task Order.

7.0 COMMISSIONING APPLICABLE STANDARDS:

The most recent published version/edition of the following codes, standards, guidelines, and handbooks are to be utilized for this project to set the minimum level commissioning service and process during pre-design, design, construction, and post construction/warranty phases of this facility:

ASHRAE Guideline 0-2019 ASHRAE Standard 202-2018 ASHRAE Standard 90.1-2019 ASHRAE Guideline 1.1-2007

ASHRAE Guideline 1.3-2018 ASHRAE Guideline 1.4-2014 ASHRAE Guideline 1.5-2017 NIBS Guideline 3–2012

IGCC-2018

IECC-2018

NFPA 4-2018

IES-DG-2011

Building Commissioning Association Handbook ACG Commissioning Group Guidelines

The Commissioning Service criteria governing the work shall be LEED 4.1, and compliance/credits to obtain 6-points are being sought thru:

EA Prerequisite – Fundamental Commissioning and Verification EA Credit – Monitoring Based Enhanced Commissioning including Building Enclosure

Commissioning

The sustainability guidelines governing the work shall be as set forth in the FBI Construction Master Specification Section 018113.20 - Sustainable Design & Construction Requirements for New Construction & Major Renovations, and 2020 Guiding Principles Checklist for New Construction and Modernization as found in FBI’s Division 1 Specifications.

8.0 SYSTEMS AND ITEMS TO BE COMMISSIONED:

The CxP is to study all the buildings systems and components including but not limited to the following items which shall be subject to the Commissioning Service and associated process:

a. Architectural Envelop Systems and components

b. Structural Systems and components

c. Mechanical Systems and components

d. Plumbing Systems and components

e. Electrical Power and Lighting Systems and components

f. Metering Systems and components

g. BAS and SCADA Systems and components

h. Fire Protection and Life Safety Systems and components

i. Data and Communication Systems and Components

j. Renewable Energy Systems and Components

Refer to specific project requirement documents, associated plans, and specifications for type, quantity and capacity of systems and equipment required to be commissioned for each project.

9.0 COMMISSIONING TEAM:

There will be a commissioning team for each project, and shall generally consist of the following groups and individuals representing the various teams involved with the project:

- FBI Project Manager (PM)

- FBI Contracting Officer’s Representative (COR)

- FBI Architectural and Engineering Services Unit (AESU)

- FBI Technical Subject Matter Experts (i.e., commissioning, structural, mechanical, electrical, fire protection, LEED/sustainability, etc.) as designated and assigned by the

COR

- Independent Third-Party Commissioning Provider (CxP) (this contract awardee)

- DBC Team’s Project Manager

- DBC Team’s Team and subcontractor representatives

- DBC Team’s Commissioning Agent (CxA)

- DBC Team’s Designer of Record and subconsultants It is the intent of the Government to engage the Independent Third-Party CxP with the project design team as early as possible, post-Task Order award, in order to maximize LEED points and provide immediate design input per enhanced commissioning requirements. The CxP shall be responsible for the entire commissioning process and in assuring that all steps in the commissioning process are completed and facility goals and objectives are met.

10.0 DOCUMENT SECURITY AND SPECIAL REQUIREMENTS

1. Project quality shall be an integral part of the CxP’s daily operations, so a QA/QC program must be established and be in place and active from project inception through completion.

This will enable CxP to maintain the standards of excellence, efficiency, reliability, and safety, critical to the Government and this project.

2. The CxP is responsible for assuring all work products have been fully coordinated and meet all the requirements of the contract. QA/QC of all services and work produced is the CxP’s responsibility.

3. The CxP shall provide professional services as required by Architects and Engineers licensed in the State of Alabama for each design discipline required.

4. CxP expressly agrees not to publish, disclose, or disseminate in any form the findings, recommendations, work products, or information relating to the work set forth herein without prior written approval from the Government.

5. CxP expressly agrees to safeguard all findings, recommendations, work products, or information relating to the work set forth herein, and further agrees to allow the Government to from time-to-time audit the CxP's process at the Government’s sole discretion.

6. At the end of the project, the Government will have full use and ownership of all documents and work developed in the performance of this project.

7. Following each review submission, the CxP will provide written comments generated to the Government within but no later than 10 business days to be incorporated into the Government’s response.

8. All documents used and created for this project are Sensitive but Unclassified (SBU).

9. For this contract, the CxP shall safeguard SBU information in strict accordance with FBI guidelines and, if not provided, the requirements set forth within the latest edition of the General Services Administration’s Public Building Service (PBS) ORDER 3490.3 shall apply.

10. All covers for project deliverables (documents, CD-ROMs, etc.) must contain a visible notice that states the following:

SENSITIVE BUT UNCLASSIFIED

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION

OF THIS DOCUMENT TO

UNAUTHORIZED PERSONS IS PROHIBITED

Do not remove this notice

Return documents to U.S. Government for destruction when no longer needed

11. All documents shall be marked on all pages after the cover page as follows:

SENSITIVE BUT UNCLASSIFIED

PROPERTY OF THE UNITED STATES GOVERNMENT

Do not remove this notice

Return documents to U.S. Government for destruction when no longer needed

12. SBU information may not be transmitted over the internet or any other network that would allow individuals without the proper clearances, need to know, and not associated with the project to have access directly or indirectly to it. SBU information is considered secure for transmittal over the internet only if properly encrypted according to Advanced Encryption Standard (AES) 256 and approved by the CO.

11.0 TASK ORDER MILESTONES (TOM):

The following additional milestones for activities must be used by the COR to monitor timely progress for each separate Task Order issued. The TOM report for the additional tasks shall include, but is not limited to the following elements:

Bi-weekly

a) Status updates via teleconference to report on key accomplishments and concerns project progress with schedule updates.

Monthly

a) Update monthly project status report of key accomplishments and concerns, and with schedule updates.

b) Prepare executive summaries.

Commissioning Documents

a. Deliver the Commissioning documents by close of business ninety (90) calendar days

Past Substantial Completion.

12.0 PERIOD OF PERFORMANCE:

The overall period of performance for this contract is one year from award with four (4) one-year option periods.

13.0 TRAVEL:

When required and authorized by the CO, travel must be conducted in accordance with current GSA Federal Travel Regulations. All anticipated travel for each task order must be proposed in response to Task Order Requests for Proposal (TORPs). Proposed travel pricing will be evaluated based on current rates listed in the Federal Travel Regulations.

14.0 INVOICING PROCEDURES:

Invoices shall be submitted, with all appropriate backup material, in accordance with the Task Order or as otherwise directed by the CO.

15.0 GOVERNMENT FURNISHED EQUIPMENT OR INFORMATION:

The COR will provide guidance, furnish electronic copies of any sample scoping documents to use as example format, access to current information and additional data, as required to support the development of the final deliverables. No Government property or equipment will be furnished to the Contractor. The Contractor shall furnish all labor, facilities, equipment, materials, supplies, travel, and services to perform the requirements of this procurement.

16.0 SECURITY REQUIREMENTS:

a) The FBI/Government does not foresee the CxP having a need-to-know regarding classified information to successfully complete scope of this project. No production, storage and/or dissemination of classified information is anticipated.

b) The FBI/Government does not have adequate personnel to provide escort to personnel providing services onsite. The CxP, as part of his base contract work, shall provide escorts for all CxP and their sub-contractor personnel while on site. To escort, the individual shall have current “Unescorted Access” privileges.

c) The CxP shall appoint a Contractor Security Representative (CSR) who will be responsible for coordinating all security issues with the FBI/Government and submitting and managing all applications for Site access using the FBI Limited Escorted Access Request (LAR) forms.

d) Within five (5) calendar days after award of the contract, the Contractor shall furnish to the Contracting Officer the name, social security number, date of birth, place of birth, and present address of key management or supervisory personnel who will require access to the FBI Facility. If any of these personnel have or have had security clearances, it should be noted along with the level of clearance and the granting provider.

e) All personnel requiring access to the FBI facilities shall be United States Citizens and must observe the FBI security regulations and procedures set forth for the site and understand that the security regulations and procedures described remain operative during the full term of this contract.

f) Cell phones, laptops, and other computing devices and accessories like thumb drives are prohibited in FBI facilities unless a cleared individual has registered his or her device with the FBI Security Office and follows all rules for use. When visiting an FBI facility such devices shall be locked in the CxP’s vehicle if not registered.

g) The CxP is not permitted to have cameras inside FBI facilities nor take any photographs. The CxP may request photographs be taken by the COR. The photographs will be reviewed by the FBI Security Division and upon approval for release transmitted to the CxP.

h) The FBI reserves the right to conduct additional inquiries into suitability and to deny access to the job site of any security contractor personnel.

i) All roads leading to the FBI’s North Campus traverse the U.S. Army’s Redstone Arsenal. Since September 11, 2001, the military has maintained vehicle/personnel identification security checkpoints on all Arsenal entry points. CxP and sub-contractor personnel must comply with all Redstone Arsenal access and/or checkpoint procedures at no additional cost to the Government.

17.0 GOVERNMENT REPRESENTATIVES:

The functions inherent to this contract shall be performed by the designated CO. The CO is the appointed provider to bind the Government to the extent of the provider delegated. Direction that will modify the scope, schedule, terms and conditions, funding, or any other action that may modify the agreement as originally entered with the Government must be given only by the CO.

The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing information to the CxP which clarifies the contract requirements, furnishing additional information as necessary to accomplish the SOW;

evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

SECTION F – PERFORMANCE

3.1 Period of Performance

The period of performance for the Independent Third Party Enhanced Commissioning Services is 365 calendar days from award. Four (4) one-year option periods may be exercised which increase the period of performance to a total of five years from award.

3.2 Place of Performance

The general place of performance will be at FBI facilities on Redstone Arsenal. Specific project locations will be included with each Task Order.

3.3 Work Schedule

The normal working hours are expected to be eight (8) hours per day and 40 hours per week, Monday through Friday. Contractor Employees must complete their eight (8) hours between 6:00am and 6:00pm, to include the mandatory core hours of 9:00am and 3:00pm. Government oversight is required for all working hours. Working hours for each position will be set at the time of award to align with the COR. Contractors will not be authorized to work on days that the FBI facility is closed, as indicated below.

The U.S. Government observes the following holidays:

New Year’s Day Dr. Martin Luther King’s Birthday President’s Day Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

The U.S. Government also observes the following:

Any day designated by Federal Statute Any day designated by Executive Order Any day designated by Presidential Proclamation

There may be incidents due to holidays and national or natural events that result in closing of Government and/or FBI facilities where Contractor personnel are assigned. The Contractor may not bill for these closings, nor have any expectation of reimbursement for time not worked. During Government liberal leave conditions, Contractor personnel are solely responsible for determining the risks to personal safety when determining whether to report for duty. When the Federal Government and/or FBI is closed due to a holiday or national or natural events, Contractor staff may be afforded up to thirty (30) days to make up lost time if there is work to be accomplished.

Working outside of normal established hours must be approved, in writing, by the CO/COR. In those rare situations that the Government goes into furlough status, the Contractor shall not allow their employees to continue working during the government furlough unless specifically approved by the CO.

The government reserves the right to adjust the flexibility of work schedules based on mission needs and priorities at any given time.

In the event the Federal Government closes due to inclement weather, Contractors may be given the opportunity to make up the hours within that same pay period.