RFI Responses_15F06723R0000019_03.07.2023.xlsx
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- 15F06723R0000019
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RFI
| REQUEST FOR INFORMATION | |
| To: | Eric Thomas |
| Contracting Officer | |
| Federal Bureau of Investigation | |
| Date: |
Solicitation #: 15F06723R0000019
Offeror Name:
Contact:
RFI Questions
| RFI # | Page # | Section | Item | Question | Government Response |
| 1 | 4 | 2 | Overview of Requirements | All six points are noted as to be pursued under the Enhanced Commissioning. This includes the Monitor Based Cx’ing credit (Option 1 Path 2), please confirm if the FBI is currently utilizing any fault detection/algorithm based platform to assist with this effort. | We currently have the ability to monitor and collect data through history and trends on all points monitored through the Building Automation System, which we would use to support this effort. However, we do not have an algorithm based analytic program. |
| 2 | 5-6 | 4.0-2 | Key Personnel | Project Architect notes that they are to be a registered architect and shall posses a current commissioning certification from one the following organizations, etc. This is not typical of for an architect to obtain this certification. Please confirm that this is a requirement for the architect. Other building envelope comissioning providers will be assisting the achitect that will possess this certification. | Yes, the Project Architect must possess a current commissioning certification. As stated in the RFP on page 48, Subfactor 2, multiple architects may be proposed as key personnel. Only one (at minimum) must have the certification. |
| 3 | 7 | 5 | General Requirements | Please confirm that Building Envelope Commissioning will be as commissioning authority only and contractor will be responsible to provide all third-party envelope testing which the BECx agent would witness, this would include any blower door/pressurization testing that might be required as well. | Confirmed |
| 4 | 15 | 9 | Commissioning Team | Section 5 of the RFP indicates that all commissioning work is to be performed by the DBC team. Section 9 lists a Commissioning Agent which is generally a coordination role. Please clarify the intent of the role for Agent in this section. | Reference SOW Section 9. Commissioning Team. The Commissioning Agent (CxA) is under contract with the DBC. The role of the CxA is further defined in the FBI’s Division 01 Specifications. Section 5 details work to be done by the CxP being solicited in this RFP. There is no reference to the CxA in Section 5. |
| 5 | 6 | 4.0-3 | Key Personnel | Project Engineer notes that they are to posses a current commissioning certification from one the following organizations, etc. Is it acceptable for a Project Engineer to work under the certified PM while working towards their certificate? | Reference SOW Section 4, Paragraph 4. Project Engineers. Commissioning certification has been removed as a requirement for Project Engineer. |
| 6 | 46 | L-1.1 | Submission Format | Please confirm that the organizational chart and the Staffing Management Plan do not count towards the 5 page maximum limit for the Commissioning Management Approach. | Correct, these do not count towards 5 page limit. |
| 7 | 46 | L-1.1 | Submission Format | Please confirm that it is acceptable to submit the Org Chart in 11x17. If acceptable, will this count as a one page. | 11x17 is acceptable. |
| 8 | 47 | L-1.1 | Key Managment Personnel | Please confirm that social security numbers are not required to be added to the Acquisition Risk Questionnaire and Key Management Personnel List (ARQ/KMPL – Attachment 3) if and until within 5 days after project award (per page 17, 16.0, d). We are concerned about sending social security infomration across an unsecure platform (via email). | SSN numbers are not required until within 5 days after project award. |
| 9 | 46 | Section L - Instructions, Conditions, and Notices to Offerors | 1.1 Submission Format | "Offeror shall submit five (5) separate documents, one for the Cover Letter, each Volume/Tab, and SF 33" |
Are respondents to submit each section as a separate file, i.e. 5 files in submission email?
| Or can respondents combine the Cover Letter, Volume I, Volume II, and the SF 33 in one file with section dividers and submit the price proposal separately as MS Word or MS excel? | This is suitable. Sections maybe be submitted as separate documents so long as they are clearly labeled. | |||||
| 10 | 47 | Section L - Instructions, Conditions, and Notices to Offerors | 1.3 Use of Non-Government | |||
| Advisors | In what section does the response for this section belong? Are we to submit with the Cover Letter? | Yes, within the cover letter per instructions in 1.3 of Section L. | ||||
| 11 | 48 | Section L - Instructions, Conditions, and Notices to Offerors | 1.5 Volume II: Technical | |||
| Proposal | Please confirm the response to this section can be provided in the respondent's own company format apart from resumes. | Confirmed | ||||
| 12 | 6 | 4.0 Key Personnel | 4. Project Engineer | Request to remove the requirement for the Fire Protection Engineer to have a Commissioning Certification as this is not typical for that role and very few may meet that requirement. | Reference SOW Section 4, Paragraph 4. Project Engineers. Commissioning certification is desired. It is not a requirement. | |
| 13 | 49 | Section L / Tab B - Factor:2 | Past Performance | Offerors are required to submit relevant projects in which they performed as a prime contractor for Independent Third-Party Enhanced Commissioning Services. Is it acceptable in teaming arrangements for offerors to utilize the experience of a key team subcontractor to demonstrate relevant experience? | Past projects submitted for Factor 2 must be projects in which the Offeror performed as prime contractor. For teaming arrangements, demonstrated experience with proposed key subcontractors may be evaluated more favorably. Please see amendment to Factor 2 in Section L. | |
| 14 | 5-6 | 4.0 Key Personnel | Personnel | Key Personnel are listed as: 1. Project Manager, 2. Project Architect(s), 4. Project Engineer. Please confirm that there is no 3 that was left out. | Confirmed, paragraph 3 was not used. | |
| 15 | 46 | Page Limitations | Section L | Volume II, Tab A page requirements are listed "Maximum Page Limit of 5 (Does not include resumes)". Subfactor 2 indicates "2 pages per resume". Please allow for 1 additional page in Subfactor 2 for the required Subfactor 2 Organizational Chart, so that it does not take away a page from the Subfactor 1 Staffing Plan page limitation. | Yes, 1 additional standalone page is allowed for the Org Chart. The RFP has been amended accordingly. | |
| 16 | 49 | Price Proposal | Price Proposal | Volume III, Price Proposal instructions indiciate "The Offeror shall | ||
| address all price information ONLY in Volume II and the SF-33." Please confirm that this should read "Volume III and the SF-33" | Correct, Volume III and the SF-33. The RFP has been revised with this correction. | |||||
| 17 | 40-44 | Section K | Should Representations and Certifications provided in the solicitation Section K be included anywhere in the proposal? If so, where? | Please see instructions for completing the 52.204-24 representation within the provision itself. Firms who have made acceptable representations to 52.204-26 as part of their SAM.gov registration shall not submit the representations regarding 52.204-24. |
Any other certifications or statements made by the Offeror may be submitted as an addendum to the cover letter.
| 18 | 46 | 1.1 Submission Format | The SF33 is referenced in 1.1 Submission Format "Offerors shall submit five (5) separate documents, one for the Cover Letter, each Volume/Tab, and SF 33." Should the SF-33 be included in the price proposal Volume III, or provided as a separate file? | The SF-33 should be provided as a separate file. | |
| 19 | 5 | 4 | 2. Project Architect(s) | On page 05, Project Architect(s) it states, "Shall possess a current commissioning certification from one of the following organizations: ASHRAE, ACG, NEBB, AEE or BCCB is required." |
| Could a designation of AIA be substantial in lieu of the required designation mentioned above? | AIA designation may not be substituted to meet the requirement for commissioning certification from the following organizations: ASHRAE, ACG, NEBB, AEE or BCCB | |||||
| 20 | 47 | 1.3 | Jacobs | We understand Jacobs Solutions Inc. will be used as a non-government advisor to review and analyze the submissions. Will the Jacobs team be allowed to bid on the Independent Third-Party Enhanced Commissioning Services IDIQ contract? | No, this would be a conflict of interest. | |
| 21 | 14 | 8 | Systems and Items to be Commissioned | Should "Structural Systems and components" be included in the Systems to be Commissioned. Structural systems and components are typically not included in the systems to be commissioned. For example, structrual systems and components are not included in the LEED systems to commissioned. | Yes, structural systems commissioning is included in the scope. | |
| 22 | 7 | 5 | General Requirements / Subcontractors | Should our Labor Rates Calculator include rates of the stated typical service subcontractors such as TAB and fire protection? | Offerors may include rates for any personnel deemed essential to all task orders. Personnel that may not be needed on all orders should be included at the Task Order level. | |
| 23 | 15 | 10 | Professional Services | Our commissioning team is registered P.E.'s in numerous states. Does our commissioning team need to be licensed in the State of Alabama BEFORE submission? Note: Alabama's Board for Engineers & Land Surveyors meets every two (2) months. Otherwise, would it be acceptable to obtain the required state licenses upon award? | Reference SOW Section 10, Paragraph 3. Licensing in the State of Alabama is a requirement for each discipline. Provide proof of licensing to the Contracting Officer within two months of contract award. | |
| 24 | Can you please verify that the only documents that are to be submitted in Volume 1: Security Proposal are the Acquisition Risk Questionnaire and Key Management Personnel List for itself and each subcontractor proposed? | Yes; submit both forms for the prime and each proposed subcontractor. | ||||
| 25 | 4 | Key Personnel | In Section 4.0 Key Personnel, #3 is omitted in the listing of key personnel. Please confirm that the only required disciplines are Project Manager, Project Architect(s), and Project Engineers and that there is not a missing role. | There is not a missing role. This was a typo and there is only a total of 3 key personnel labor categories. | ||
| 26 | 4 | Key Personnel | In Section 4.0 Key Personnel: Can the Project Architects and Project Engineers be broken out into their specialty disciplines? For example, can they be broken out into Mechanical, Electrical, Fire Protection, etc? | Yes, Offerors are allowed to submit key personnel by discipline. | ||
| 27 | Will all of the Q&As submitted and answered be released on SAM.gov? | Yes, all RFIs will be combined, answered, and posted anonymously in an amendment to the solicitation. |
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