RFP 14072 Bid Document Part 2.pdf

Exhibit A - A+E Scope of Services-R3.doc Page 2

PROJECT OVERVIEW

A. The scope of this project is for the provision of architectural and engineering design services including pre-design and programming, schematic design, design development, construction documents, bidding, and construction administration services, including equipment planning services and audio/visual equipment design services, for the South District Police Station and Property & Evidence Storage Facility, including site development work, located at 2120 Fish Hatchery Road in Madison, Wisconsin. The multi-story project will co-locate and combine a new South District Police Station along with a new centralized Property & Evidence Storage and Forensics Facility into one site location. The newly constructed facility will replace multiple property and evidence storage locations throughout the city, and it will replace the existing South District Police Station on Hughes Place. Existing property storage locations include the City-County Building, Fairchild Building, Vehicle Impound Facility, and 1st Street Facility.

B. The goal of the project is to consolodate services into a single site multi-story building with vehicle storage that provides a fully functional South District station and a Property Storage facility. The multi-story property storage facility will provide office space, property and evidence storage, impounded vehicle and abandoned bicycle storage, forensic services, a large vehicle processing area, and similar spaces, and safe, convenient customer access. Preliminary planning concepts appear to indicate that police car and staff parking may need to be on a below grade parking level, with vehicle impound storage and vehicle processing on the ground floor, and the district police station and property room functions with forensics spaces on the floors above.

C. Service elevators will be required for conveying stored property items.

D. An emergency generator power system will be required for the South District Police Station spaces, and for essential Property Room and Forensics equipment power needs such as refrigerators, walk-in coolers, freezers, and similar equipment including equipment alarms.

E. Provide audio/visual equipment design services including A/V plans and specifications.

F. Provide security camera design services. The cameras will be owner furnished/owner installed.

G. Provide equipment planning design services, including equipment plans and specifications and equipment schedules for new and relocated equipment, for property room equipment, forensics equipment, and vehicle shop equipment such as vehicle processing lifts, air-compressors, vehicle fluid disposal equipment, and similar equipment. The property room storage spaces will include high-density mobile storage cabinet, shelving systems, evidence lockers, and other specialty storage cabinets. Consider stacked vehicle parking lifts in the vehicle impound storage area.

H. It is desirable to provide approximately 110 vehicles in various stages of mobility for storage at the new facility, along with space and equipment for shop tool benches, vehicle lift, air compressor, shop storage cabinets and shelving, and other similar garage equipment items needed for investigating vehicles. Other additional parking for City/Police vehicles and personal staff parking will be needed.

I. Indoor vehicle impound processing and storage areas will require vertical clearances to accommodate the use of tow trucks to drop off and pick up disabled vehicles.

J. Indoor vehicle impound processing and storage areas will require floor sealer to protect the floor from vehicle fluid leaks.

K. This single contract with the A/E shall be for all design phases, bidding phase, construction administration phase and warranty administration phase. It is anticipated that the contract will take approximately six (6) years from contract signing through the end of the warranty phase. Refer to the Completion Schedule near the end of this exhibit for an estimated project timeline.

L. The construction contract shall be bid out as a Public Works contract by the City of Madison. The preliminary estimated construction budget is $33,000,000 (excluding equipment and audio-visual systems and 8% Public Works construction contingency).

M. The full design scope includes the development and preparation of programming and conceptual plans, space planning and building designs, equipment planning, plans and specifications, preparation of bid documents, assistance in the bid process, and construction administration and warranty phase administration.

1. Previously collected preliminary planning notes will be provided to the awarded A/E for informational purposes only.

Exhibit A - A+E Scope of Services-R3.doc Page 3

2. Preliminary conceptual space programs and diagrams for the proposed police station and property and evidence storage will be provided to the awarded A/E for informational purposes only.

3. The A/E shall gather, adjust, and update the conceptual space programming for property storage areas to meet current needs analysis that are defined by the tenant end users. See section F program elements below. Tour all existing property and evidence storage facilities in the City of Madison with the Madison Police Department. Existing property storage locations include the City-County Building, Fairchild Building, Vehicle Impound Facility, and 1st Street Facility.

N. The A/E design services for this contract shall include plans and specifications for site planning, landscaping, architectural design of interior and exterior spaces, finishes, structural, MEP/FP/T (mechanical, electrical, plumbing, fire protection, and technology) systems design, equipment planning design services and audio/visual equipment design services, public art, construction specifications, and cost estimating as noted within this exhibit.

O. This contract is for a multi-faceted Police Operations Facility that will service South Central Madison. This facility will be co-located with Fraust Park on a 3.6 acre parcel located at 2120 Fish Hatchery Rd in Madison Wisconsin, 53713. Refer to Exhibit E-Area Map.

1. The current location of the Madison Police Department-South District on Hughes Place is slated for redevelopment by the City of Madison, requiring the relocation of the South District Operations to the Fish Hatchery Rd. location.

2. Madison Police Department Property and Evidence Operations are currently scattered in several locations throughout Madison. The primary focus is to bring all Property and Evidence Operations to one location.

3. Madison Police Department Forensics Unit is currently located in the City-County Building in downtown Madison. Due to an expanding operation and its closely related work with Property and Evidence, the Forensics Unit will also be moving to the Fish Hatchery Road location.

4. The former Town of Madison Fraust Park has been co-located on this parcel since its dedication to the Town in 1957.

5. Programming for this facility shall include but not be limited to all of the following:

a. Programming shall include a 15-year growth on personnel and vehicles for all tenant departments.

b. Public Service Area: This area will be used by the general public coming to this location to conduct business with either MPD-South District or MPD Property and Evidence.

i. Adjacent to public parking of 4-5 stalls, including ADA required parking.

ii. Lobby entrance at grade.

a) Lobby to be adjacent to MPD-South Receptionist and Property and Evidence Service Counter.

b) Lobby shall be separated by high security frontage and passage door to staff areas.

iii. Lobby to have gender neutral toilet facilities.

iv. Lobby to have a public comfort room.

c. Common Areas: The following common areas may be used by all City staff working out of this location:

i. Secure employee entrance.

ii. Locker rooms.

iii. Changing/shower rooms.

iv. Break room.

v. Comfort Room(s), accessible to staff only.

vi. Athletic room.

vii. Other as developed during programming.

viii. Vehicle parking may be co-located for duty squad vehicles and personal vehicles only unless otherwise specified. It is preferred that parking be interior or screened if exterior, for all duty and personal vehicles.

d. Madison Police Department-South District

ix. This operation is to be secure and separated from other operational areas.

x. Currently assigned 44 sworn officers and civilian staff covering the typical (3)-8 hour work shifts and (2)-8 hour overlap shifts. First shift is the largest and consists of 21 personnel.

xi. Currently assigned 22 duty vehicles, motorcycle, radar/speed trailer and traffic message trailer.

Exhibit A - A+E Scope of Services-R3.doc Page 4

xii. Workspace requirements include but are not limited to:

a) Individual office space for the Captain and Lieutenants.

b) Large, shared office with individual workstations for each Sergeant.

c) Large, shared office for Detectives, adjacent to a large Detectives conference room.

d) Large, shared Office for Patrol Officers.

e) Shared offices for specialty teams.

f) A separate shift Briefing Room.

g) A separate Incident Command Room.

h) Large conference room.

i) Administrative area with multi-function copier, large work surface, built in distribution boxes and similar related equipment and furnishings.

j) Interview rooms with sound control features.

k) Holding cells and processing area.

l) Shift equipment room and gear storage.

m) Temporary evidence room.

n) Weapons armory.

xiii. Fitness room, equipment to be determined, this area may be shared with other building tenants (TBD during design).

xiv. There is no need for a firing range.

xv. Temporary holding cells will be required but not long term or overnight holding.

e. Property and Evidence

xvi. This operation is to be secure and separated from other operational areas.

xvii. Individual office space for the PE Supervisor.

xviii. Currently assigned 8 civilian staff.

o) Workstations need to be large to accommodate staff and mobile carts of evidence requiring digital cataloguing.

xix. Currently assigned 1-20 foot cargo van and 1 pool car.

xx. Responsible for receiving, cataloguing, holding and final disposition of property or evidence. This includes but is not limited to:

p) Approximately 110 vehicles in various stages of mobility, it is preferred that storage be sheltered, tempered, and not easily accessible to rodents and insects. This area should also include space and equipment for tool benches, vehicle lift and other similar small garage items needed for investigating vehicles.

q) Large shipping and receiving bay for tow truck drop-off/pick-up of vehicles, destruction storage and pick-up, and similar needs. Indoor vehicle impound and and vehicle storage areas will require vertical clearances to accommodate the use of tow trucks to drop off and pick up disabled vehicles.

r) Bicycle storage, it is preferred that storage be sheltered, tempered, and not easily accessible to rodents, approximately 1500 square feet is needed.

s) Large intake room with pass through lockers and workspace for Officers and PE Clerks.

Space requirements to be defined during design.

t) Personal effects of incarcerated individuals.

u) Evidence from crime scenes ranging from small items up through large items.

v) Biological samples requiring freezing or refrigeration.

w) Drugs, money, valuables to be secured in high security area.

x) Weapons and ammunition.

y) Flammables.

z) Venting to specific areas will be required based on what is being stored

aa) It is imperative that planning for future growth of storage needs be considered to 25 years or more into the future.

bb) Separate hallways for property that would be separate from public areas.

f. Forensics

xxi. This operation is to be secure and separated from other operational areas.

Exhibit A - A+E Scope of Services-R3.doc Page 5

xxii. Currently assigned 18 sworn officers and civilian staff covering the typical (3)-8 hour work shifts.

First shift is the largest and consists of 10 personnel.

xxiii. Currently assigned 6 duty vehicles.

xxiv.Forensics is responsible for collecting and processing crime scene evidence and works closely with the Property and Evidence team for permanent storage after it has been processed.

xxv. Workspace requirements include but are not limited to all of the following:

cc) Individual office spaces for the Captain, Lieutenant, and Sergeant.

dd) Large office space for each video analyst. These spaces are heavy on computers and monitors for processing videos and photos.

ee) Open workstations for each Field Investigator and Forensic Lab Technicians. Space to include large open work surface, office multi-function copier and similar office equipment.

ff) Office space for Digital Forensic Investigators (3 staff).

gg) Large room for photo processing, photography equipment, spare parts and battery charging stations.

hh) Large room for evidence processing which includes cabinets for secure evidence storage and drop-off, large work surfaces, sinks, fume hood, etc.

ii) Large room for equipment cleaning and decontamination.

jj) Large room to hold up to 5 people for training and weapons testing including National

Integrated Ballistic Information Network Equipment (NIBIN). This room will require additional cooling.

kk) A separate forensics IT closet with network equipment, separate from City telecom services, will be required for the forensics division.

g. SWAT: Additional parking spaces for SWAT team vehicles and trailers shall be provided. There are no other additional facility requirements.

h. Madison Parks Upgrading Fraust Park xxvi.Upgrading of existing park amenities will be by Madison Parks Division and will not be part of this design contract from the Design Development phase through Construction Administration phases.

xxvii. Provide preliminary design of the Fraust Park space during the Pre-Design and Schematic Design phases only.

xxviii. Meet and confer with parks staff during predesign and schematic design phases only to identify park space amenities and improvements.

xxix. During the Schematic Design phase, prepare presentation materials and meet with the Parks Commission, one meeting for informational presentation and one presentation for final approval of proposed Fraust Park improvements.

xxx. All of the following may be connected to or standalone from the Police Operations Building.

Placement and connectivity shall be determined during the Pre-Design Phase.

ll) A space with toilet facilities accessible from the inside and outside of the structure. The space may be attached to the police operations structure, having a separate entrance.

mm) Parking can be primarily street parking but may require ADA parking near building entrances.

nn) Community Gardens, Locations to be determined during Pre-Design. If raised planter bed gardens are to be installed on any part of the structure the A/E shall be responsible for structural loading and aesthetics.

oo) Note that the exterior building design that will be facing Faust Park will need to have suitable human scale appearance and features for the new building facing the adjacent outdoor public park space.

i. Mechanicals: It is preferred that all mechanical systems be located on the interior of the building, roof top units or units in attic spaces will not be permitted. Access to the exterior for easy equipment replacement is required.

j. Electrical Vehicle Charging: The City of Madison is expanding its fleet of EV vehicles. Currently the fleet consists mostly of cars and small trucks. It is unclear at this time if the City will expand EV use into vehicles such as squad cars which require 24/7 operation or sufficient number of vehicles for

Exhibit A - A+E Scope of Services-R3.doc Page 6 rotation while charging. A variety of level 1, 2, and 3 chargers will need to be placed throughout vehicle parking areas for charging of City owned vehicles only. The EV charging system will need to be designed for future expansion of the EV fleet.

k. Sustainability: The A/E shall design the building with Sustainability in mind.

xxxi. The City of Madison has a minimum LEED Silver goal for all new construction. In the last 5 years we have achieved LEED Platinum on multiple new construction projects.

xxxii. The City of Madison has a Net Zero by 2030 goal and currently has approximately 2 megawatts of solar power on multiple city facility properties. This project shall be planned to maximize the use of solar power to offset the daily demand of the facility.

xxxiii. Wherever possible materials used in the construction of the building shall be sustainable or made from recyclable materials.

l. Storm Water Management (SWM): The SWM design for this project shall be the responsibility of the A/E. A/E shall work closely with City Engineering Staff knowledgeable in the current SWM and development ordinances. A/E shall work with City Engineers, Parks Division, and the design team when selecting appropriate SWM measures.

m. Landscaping: The A/E shall be responsible for all landscaping within the developed/disturbed area for this project including all vegetation required for SWM features. There are a significant number of large specimen oak and maple trees on this site that will need to be preserved and planned around.

A tree inventory and wellness report will be provided to the awarded A/E team.

n. Cannonball Bike Path: Setbacks and design will be affected along Fish Hatchery Road for a future pedestrian/bike access path. This path is currently in the planning stages and it is anticipated that a wider, landscaped, buffer between the path and the building will be requested. Meet and confer with City Engineering bike path design engineer(s) during each design phase to coordinate design features for the bike path. The bike path with be designed and constructed separately by City Engineering.

The bike path is planned for design by the end of 2025 and construction in the summer of 2026.

PROJECT GENERAL REQUIREMENTS

A. Purpose of this Scope of Services Document:

1. This documentation contains minimum policy and technical criteria to be used in the programming, design, construction, measurement & verification, and documentation of this contract.

2. Nothing included in this document shall be a substitute for technical architectural, engineering, and design competence.

3. This document must be used in conjunction with all current federal, state, local or other applicable codes governing all architectural, engineering, and/or professional design of public buildings.

B. Communication

4. The A/E should have any ambiguities or conflicts in this document clarified in writing by the City Project Manager prior to beginning design.

5. All dealings between the City and the A/E with respect to the subject matter of the Agreement shall be with the . The shall inform the A/E as to groups and staff with which it is to consult, provide prompt evaluation of requests of such groups, examine documents and receive inquiries submitted by the A/E, refer information and requests submitted by the A/E to appropriate officials, departments and bodies and obtain or render decisions promptly with respect thereto so as to avoid delays in the work of the A/E. The designation of the Project Manager Representative thereof shall not limit those with whom the A/E may have contact if, in the A/E and judgment, consultation with others will be of assistance.

6. Project Management Tool:

o. The City of Madison (CoM) has established a cloud-based Project Management Tool (PMT) using an Autodesk product called Autodesk Construction Cloud (ACC).

p. The software is used throughout the design, construction and warranty process of major remodels and new construction projects.

Department of Public Works

Engineering Division James M. Wolfe, P.E., City Engineer City-County Building, Room 115 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4751 Fax: (608) 264-9275 engineering@cityofmadison.com www.cityofmadison.com/engineering

Exhibit E AREA MAP for

CONTRACT # 9671, PROJECT # _________

South District Police Station and Property & Evidence Storage Facility

Existing Concrete Path along Wright Middle School & Bowman Park

Purchase R/W and Expand Sidewalk

Relocate Curb 3’ west and Expand Sidewalk

Relocate curb

Existing Cannonball Path

Install Signal at

Martin

Expand Sidewalk

Combine Driveways

Town of Madison

Wright Middle School

Possible Bridge

Diagonal Crossing

Remove RRFB

PROJECT

LOCATION

7051 Millpond Rd

AREA OF

PROJECT

92 | PARK BADGER REDEVELOPMENT MASTER PLAN REPORT

On the site coordinated entry points were provided for vehicles and pedestrians. Fire Department vehicles will have access via a shared two-way drive from South Park Street and a private one-way drive from West Badger Road. These two drives will converge at a large concrete apron to the north (rear) of Building B and provide Fire Department apparatus options for turning and maneuverability to appropriately enter the apparatus bays. To the front of the apparatus bays, along Badger Road a front concrete apron will provide adequate space for Fire Department vehicles to fully exit the building before meeting the public right-of-way for safety and visibility.

The internal living area will be split between two levels with the primary spaces for sleeping being located on Level 1 adjacent to the apparatus bays. The goal will be to provide quick and the living area and apparatus bays. Active spaces primarily used during the daytime will be enhance opportunities for interaction and foster relationships. The results of the preliminary

Summary of Requirements

1. Site Access

a. Maintain two means of site access – one from S. Park Street and one from W. Badger Road

a. Maintain 50’-0” concrete apron along entire front of apparatus bays along W. Badger Road between the building and sidewalk to allow for proper vehicle exit and visibility of pedestrian and vehicular right of ways.

be used by vehicles when exiting the building.

i. Fire apparatus and vehicles may park and use rear apron for cleaning and training of vehicles. Additional

a. A minimum of 28 parking spaces will be provided permanently for Fire Department use within the parking structure.

entrance.

PARK BADGER REDEVELOPMENT MASTER PLAN REPORT | 93

a. The Fire Department will utilize a shared trash room with the apartment units of Building B and will be provided direct access via their space on Level 1 or sidewalk and exterior door access.

b. The trash room will be located within the north (rear) side of Building B.

a. The Fire Department will need both public and private entrances to the building.

living area.

ii. Public Entrances: One entrance should be provided from W. Badger Road as the main entrance. This entry may be separated or combined with the apartment building entrance. One entrance should be provided to area shall be provided to sidewalks that connect to the public right of way for Fire Department convenience and existing requirements within the building. Interior entry and exit points from the living area shall be and elevators.

telecommunications to serve their spaces. Utility entrances are expected to occur on the north side of Building from West Badger Road.

a. Elevator

i. An elevator shall be provided that connects all Fire Department levels with the parking structure below.

This elevator may be private and internal to the station only or may be shared with the apartment tenants so long as access and security is maintained.

1. Preference by the Fire Department is for a shared building elevator.

b. Stairs

i. Access to the two public stair cores within the building that connect the parking structure to the roof shall be provided.

ii. One internal, communicating stair shall be provided between Level 1 and Level 2 within the living area of the Fire Department.

iii. One internal, communicating service stair shall be provided between Level 1 apparatus bays and the mezzanine.

c. Apparatus Bays

i. (5) 18’-0”W x 85’-0”L pull through apparatus bays shall be provided that open directly onto W. Badger Road. These will be full lite, four-fold doors.

ii. (2) 14’-0”W x 25’-0”L back-in parking stalls shall be provided for standard Fire Department vehicles (non-apparatus) that open directly onto W. Badger Road. These will be full lite, overhead doors.

d. Outdoor Space

i. An outdoor terrace shall be provided on Level 2 along the north or west side of the building for access from the Fire Department kitchen and dining spaces.

e. Signage illuminated lettering and halo-lit Fire Department badge.

f. Flagpole

94 | PARK BADGER REDEVELOPMENT MASTER PLAN REPORT

O ct ob er

PARK BADGER REDEVELOPMENT MASTER PLAN REPORT | 95

96 | PARK BADGER REDEVELOPMENT MASTER PLAN REPORT

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