RFP #14 Cabinetry and Countertops.docx

Village of Mexico Lake Ontario RE HoldCo, LLC

Request for Proposals

Becks Hotel Renovation Project Owner: Lake Ontario RE HoldCo, LLC Administering Entity: Village of Mexico RFP #13 Trim and Doors

Village of Mexico Address:

PO Box 309 3236 Main Street Mexico, NY 13114

Village of Mexico Phone Number:

315-963-7564

Primary Email Contact:

Jamie Hawksby, Project Manager Email : BecksHotel3302@gmail.com

1. Notice to Proposers:

Sealed proposals will be received by the Village of Mexico, electronically via email to Jamie Hawksby, Project Manager, at BecksHotel3302@gmail.com until August 18th, 2026 at Noon, for the following:

Project: Beck’s Hotel Redevelopment – RFP #14 Cabinetry and Countertops

Proposals received after this deadline will not be considered. Proposals may not be submitted via fax. This project is funded through the Restore NY Communci8ites Initiative administered by Empire State Development, with the Village of Mexico as the award recipient and pass through funding to Lake Ontario RE HoldCo, LLC.

Copies of this RFP may be obtained from the Village Clerk’s Office or requested via email at BecksHotel3302@gmail.com

The Village of Mexico reserves the right to reject any or all proposals, waive informalities, and award contracts in whole or in part, consistent with applicable law.

A walk-through date will be scheduled for July 28th, 2026 10AM-12PM Please pre—register by emailing Project Manager Jamie Hawksby at BecksHotel3302@gmail.com

Questions regarding this RFP must be submitted in writing to Project Manager Jamie Hawksby at BecksHotel3302@gmail.com no later than August 5th, 2026 at Noon. Responses will be shared with all prospective proposers.

2. Project Background and Overview The building historically known as John Beck’s Hotel was constructed in 1851 and remains a century-old architectural and social landmark int eh Village of Mexico, New York.

Key features include:

· Full basement with mortared stone foundation walls

· Two-story brick masonry construction

· Historic woodwork and architectural detailing

In 2025, new ownership initiated plans to redevelop the building into a mixed-use facility including:

· A full-service restaurant and banquet facility on the first floor

· Six (6) apartment/short-stay suites on the second floor

The project goal is to preserve historic character while meeting modern structural design standards, NYS Building Code requirements, ADA accessibility standards and life-safety requirements.

3. Project Description

First Floor – Commercial Assembly (A-2 Occupancy)

· Full commercial kitchen, dining, and bar areas

· Separate reception and banquet rooms

· New public restrooms

· Seasonal outdoor dining space

· ADA-compliant public access

· Suspended acoustical ceiling system concealing MEP systems

· Modern lighting integration

Second Floor – Residential (R-2 Occupancy)

· Six apartment/short stay suites designed for modern living

· Code-compliant egress and accessibility

· Rated floor/ceiling separation between occupancies

· Updated mechanical, electrical, and plumbing systems

Selective demolition will be required to modernize the space while preserving historic woodwork and other character-defining elements.

Scope of Work – Kitchen Cabinets, Bathroom Vanities & Countertops Beck's Hotel Renovation Project

1. General Scope The selected Contractor shall furnish all labor, materials, equipment, supervision, transportation, delivery, installation, protection, and coordination necessary to provide a complete installation of kitchen cabinetry, bathroom vanities, and countertops in accordance with the project drawings and specifications.

The work shall include all components, accessories, fasteners, supports, fillers, trim pieces, and miscellaneous materials necessary to provide a complete and fully functional installation.

2. Included in Base Bid A. Kitchen Cabinetry The Contractor shall furnish and install all kitchen base cabinets, wall cabinets, and specialty cabinets indicated on the project drawings.

Work shall include, but not be limited to:

· Kitchen base cabinets

· Wall cabinets

· Sink base cabinets

· Filler panels

· Finished end panels

· Toe kicks

· Scribes

· Trim pieces

· Moldings and accessories required for a complete installation Cabinets shall be installed plumb, level, square, and securely fastened.

B. Bathroom Vanities The Contractor shall furnish and install all bathroom vanities shown on the project drawings.

Work shall include:

· Vanity cabinets

· Vanity tops

· Backsplashes where shown

· Sink cutouts

· End panels

· Fillers

· Trim pieces

· Vanity accessories necessary for a complete installation Vanities shall be installed plumb, level, square, and securely anchored.

C. Countertops & Vanity Tops The Contractor shall furnish and install all kitchen countertops, vanity tops, and backsplashes shown on the project drawings.

Work shall include:

· Fabrication and installation of countertops

· Fabrication and installation of vanity tops

· Countertops with backsplashes

· Vanity backsplashes where required

· Sink cutouts where required

· Finished exposed edges

· End splashes where required

· Seam fabrication and finishing

· Fasteners, supports, anchors, and mounting systems required for a complete installation Countertops and vanity tops shall be installed level and properly secured.

D. Hardware Installation The Contractor shall install all hardware supplied with the cabinetry and vanities including:

· Hinges

· Drawer slides

· Pulls

· Knobs

· Soft-close devices

· Other cabinet accessories supplied with the cabinet package

E. Field Verification Prior to fabrication and installation, the Contractor shall:

· Verify all dimensions and site conditions

· Verify appliance locations

· Verify plumbing rough-ins

· Verify sink locations

· Verify electrical rough-ins

· Verify wall conditions

· Verify countertop and vanity dimensions The Contractor shall be responsible for field measurements prior to ordering materials.

F. Trade Coordination The Contractor shall coordinate work with:

· Plumbing Contractor

· Electrical Contractor

· Drywall Contractor

· Flooring Contractor

· Appliance Installer

· Door and Trim Contractor

· Other affected trades All conflicts shall be identified and reported prior to fabrication.

G. Delivery, Storage & Handling The Contractor shall provide:

· Delivery of all materials

· Off-loading and handling

· Material protection

· Secure storage

· Replacement of damaged materials Damaged or defective materials shall be replaced at no additional cost to the Owner.

H. Final Adjustments & Completion Upon completion of installation, the Contractor shall:

· Adjust cabinet doors

· Adjust vanity doors

· Adjust drawer fronts

· Adjust hinges

· Adjust drawer slides

· Ensure proper operation of all components

· Complete punch-list items

· Remove installation debris

· Clean all installed surfaces

I. Protection The Contractor shall protect all installed cabinetry, vanities, countertops, and vanity tops from damage until substantial completion.

3. Material Requirements Cabinet Construction Unless otherwise noted on the project drawings:

· Cabinet boxes shall be constructed of plywood.

· Particleboard or MDF cabinet box construction shall not be permitted.

· Cabinets and vanities shall be designed for multifamily residential occupancy and long-term daily use.

· Exposed edges shall be finished and protected.

· Cabinets shall include concealed hinges and full-extension drawer slides.

· Doors and drawer fronts shall be factory-finished.

Bathroom Vanity Construction

· Vanity cabinet construction shall match kitchen cabinet construction standards.

· Vanity cabinets shall be moisture-resistant and suitable for residential bathroom environments.

· Exposed finished surfaces shall be factory-finished and durable.

Countertops & Vanity Tops Unless otherwise noted on the project drawings:

· Countertops and vanity tops shall be solid surface material.

· All wall-mounted countertop and vanity locations shall include backsplashes unless otherwise noted.

· Surfaces shall be non-porous, moisture resistant, stain resistant, and suitable for residential use.

· Exposed edges shall be finished.

· All exposed surfaces shall be free of defects.

4. Shop Drawings & Owner Approval

Prior to fabrication, the Contractor shall submit:

· Cabinet shop drawings

· Vanity shop drawings

· Countertop shop drawings

· Door style samples

· Finish samples

· Hardware information

· Countertop and vanity top color selections

Owner Approval Required All cabinet finishes, vanity finishes, door styles, countertop selections, vanity top selections, backsplash details, edge profiles, and exposed trim details shall be subject to Owner approval prior to fabrication.

No materials shall be fabricated, ordered, or installed until written approval has been received from the Owner.

Approved selections shall be considered included in the Base Bid and shall not constitute a change in scope.

5. Quality Requirements All exposed finished surfaces shall be:

· Free of scratches

· Free of chips

· Free of dents

· Free of cracks

· Free of warping

· Free of visible manufacturing defects

· Uniform in appearance and finish Defective materials shall be replaced at no additional cost to the Owner.

6. Historic Building Considerations The Beck's Hotel is a historic building.

The Contractor shall:

· Coordinate installation with existing conditions.

· Minimize disturbance to historic materials.

· Protect existing architectural features during installation.

· Verify field conditions before fabrication.

7. Exclusions The following are excluded only if specifically identified in the proposal:

· Appliances

· Plumbing fixtures and faucets

· Electrical devices

· Mirrors and bathroom accessories

· Specialty commercial kitchen equipment

· Structural modifications Any work, materials, accessories, fillers, trim pieces, hardware, supports, fasteners, sealants, backsplashes, vanity tops, countertops, or components necessary to provide a complete and fully functional installation, but not specifically excluded, shall be deemed included in the Base Bid.

8. Pricing Requirements Contractors shall provide:

· Lump-Sum Base Bid

· Cabinet manufacturer

· Cabinet product line

· Door style

· Finish/color selections

· Countertop material description

· Vanity top material description

· Lead time from approval to delivery

4. NAICS Code 238350-Finish Carpentry Contractors

5. MWBE/SDVOB Participation

This project is subject to Contractor and Supplier Diversity requirements administered by Empire State Development.

Participation Goals:

· MWBE – 30%

· SDVOB – 6%

Proposers must:

· Provide proof of certification if applicable

· Submit MWBE/SDVOB utilization plan

· Include documentation of intent to subcontract to certified firms MWBE/SDVOB participation will be included in proposal evaluation scoring.

6. Proposal Requirements

· Firm Information

· Company name, address, and contact

· NYS licensing (if applicable)

· Relevant Experience

· 2–3 similar projects (rehab, mixed‑use, or historic preferred)

· Approach

· Understanding of the project

· Staffing plan and on‑site presence

· Cost Proposal

· Fee or price structure

· Assumptions and exclusions clearly stated

· References

· At least two (2) owner or client references

7. Proposal Submission Instructions

Submit proposals in PDF format via email to:

Jamie Hawksby, Project Manager Email: beckshotel3302@gmail.com Subject Line: RFP – Beck’s Hotel – RFP #14 CABINETRY AND COUNTERTOPS – [Your Firm Name]

Submission Deadline: August 18th, 2026 at Noon Late submissions will not be considered.

8. Evaluation Criteria (weighted) Award will be made to the most qualified, responsive, and reasonable proposer whose proposal best serves the interests of the Village of Mexico and project stakeholders.

Proposals will be evaluated based on:

· Relevant experience and qualifications

· Understanding of project scope and constraints

· Staffing and coordination approach

· Cost proposal

· Ability to meet MWBE / SDVOB participation goals

· Project schedule

· References

The Village of Mexico reserves the right to reject any or all proposals and to select the proposal that best serves the project and public interest.

9. Insurance and Indemnification

The selected firm small maintain, at minimum:

· Workers’ Compensation and NYS Disability Insurance

· Commercial General Liability - $2,000,000 aggregate

· Business Automobile Liability - $1,000,000 combined single limit

· Professional Liability (Errors and Omissions) - $1,000,000

The selected firm shall indemnify, defend, and hold harmless the Village of Mexico, its officers, employees, and agents from claims arising from the performance of services under this contract.