RFP 14-25 Addendum 1.pdf

ADDENDUM #1

RFP #14-25 CLASSIFICATION AND

COMPENSATION STUDY

CITY OF HOPEWELL

JUNE 28, 2024

1. Was the 2017 study conducted internally or by an outside consultant? If an outside consultant was used, can you kindly provide the name of the firm who conducted the study?

The 2017 study was conducted by Springsted Incorporated.

2. Approximately how many titles does the City anticipate will need to be updated?

Please refer to the Bid Documents. This information is listed in the BACKGROUND.

3. Does the City want the consultant to include both public and private sector data for comparison in the market survey? Private sector companies rarely respond to custom surveys, so Segal utilizes reputable published sources to represent the private sector. Is that an acceptable alternative to the City?

Reputable published sources to represent the private sector is acceptable.

4. Does the City currently utilize a job evaluation system to maintain internal equity? If not, is the City interested in implementing a job evaluation system?

Currently the city is using the job classification method. The City is open to other recommendations.

5. Has a budget been set aside for this project and any resulting recommended implementation costs?

There is not a set aside budget, budget range, or dollar amount for this study.

6. We note the RFP asks for proposal responses via hard copies and a thumb drive. Segal is serious about its commitment to environmental sustainability; therefore, we thought we would inquire as to whether the City would allow consultants to submit proposals electronically, via email, instead?

a. If hard copies are required, will you accept scanned signatures in lieu of original ink?

No, emailed proposals are not accepted as it is against the City’s Procurement Policies and

Procedures. Submission requirements are firmly disclosed on Page 1 of the Bid Documents.

Scanned Signatures are acceptable on submitted documents.

7. What are the most pressing issues or challenges with the current classification and compensation system that the City is looking to address?

Identify pay compression and explore solutions. Ability to attract and retain talent due to pay inequities.

8. Are there any specific data or resources from a previous study which the City will provide to the selected consultant?

The City is open to sharing the results from previous studies conducted.

9. Are there any preferred methodologies the City would like the selected consulting firm to follow?

No Preference

10. Who are the key stakeholders involved in this project, and what level of engagement is expected from them?

City Council are the key stakeholders. The City Manager is Council’s appointee and she will be a part of the committee and play an active role in the project.

11. Does the City have a preferred format for the presentation of findings and recommendations?

No preference.

12. Is there any flexibility in the project timeline, particularly concerning key milestones?

The timeline is firmly outlined in the Bid Documents. There are no circumstances where the City feels this timeline cannot be adhered to.

13. Are there any periods during the project timeline when the City anticipates reduced availability for consultations or decision-making due to holidays or fiscal year-end processes?

There are no circumstances where the City feels consultation schedules and other deadlines within the timeline cannot be adhered to.

14. Are there any budgetary constraints or considerations that the consulting firm should take into account when developing its proposal?

Please refer to Question #5

15. Can you advise us on the anticipated start date of the project?

The project is anticipated to start after all committee reviews are complete, final interviews are conducted, contractual documents are fulfilled, and the Intent to Award is publically announced.

A date is not obtainable at this time

16. The GENERAL section of the RFP mentions that the City “is interested in receiving proposals from qualified Offerors to conduct a comprehensive classification and compensation study which will include an option to provide an annual salary survey to ensure the pay plan remains competitive. With respect to the option, does the City wish the qualified Offerors to provide a cost for an annual salary survey for future years, as a separate line item from the initial Classification and Compensation Study, on the “Cost of Services” submission?

Providing this information on a separate line item is not required. It is at the discretion of the

Offeror to include this additional information in their submission.