RFP #13 Trim and Doors.docx

Village of Mexico Lake Ontario RE HoldCo, LLC

Request for Proposals

Becks Hotel Renovation Project Owner: Lake Ontario RE HoldCo, LLC Administering Entity: Village of Mexico RFP #13 Trim and Doors

Village of Mexico Address:

PO Box 309 3236 Main Street Mexico, NY 13114

Village of Mexico Phone Number:

315-963-7564

Primary Email Contact:

Jamie Hawksby, Project Manager Email : BecksHotel3302@gmail.com

1. Notice to Proposers:

Sealed proposals will be received by the Village of Mexico, electronically via email to Jamie Hawksby, Project Manager, at BecksHotel3302@gmail.com until August 18th, 2026 at Noon, for the following:

Project: Beck’s Hotel Redevelopment – RFP #13 TRIM AND DOORS

Proposals received after this deadline will not be considered. Proposals may not be submitted via fax. This project is funded through the Restore NY Communci8ites Initiative administered by Empire State Development, with the Village of Mexico as the award recipient and pass through funding to Lake Ontario RE HoldCo, LLC.

Copies of this RFP may be obtained from the Village Clerk’s Office or requested via email at BecksHotel3302@gmail.com

The Village of Mexico reserves the right to reject any or all proposals, waive informalities, and award contracts in whole or in part, consistent with applicable law.

A walk-through date will be scheduled for July 28th, 2026 10AM-12PM Please pre—register by emailing Project Manager Jamie Hawksby at BecksHotel3302@gmail.com

Questions regarding this RFP must be submitted in writing to Project Manager Jamie Hawksby at BecksHotel3302@gmail.com no later than August 5th, 2026 at Noon. Responses will be shared with all prospective proposers.

2. Project Background and Overview The building historically known as John Beck’s Hotel was constructed in 1851 and remains a century-old architectural and social landmark int eh Village of Mexico, New York.

Key features include:

· Full basement with mortared stone foundation walls

· Two-story brick masonry construction

· Historic woodwork and architectural detailing

In 2025, new ownership initiated plans to redevelop the building into a mixed-use facility including:

· A full-service restaurant and banquet facility on the first floor

· Six (6) apartment/short-stay suites on the second floor

The project goal is to preserve historic character while meeting modern structural design standards, NYS Building Code requirements, ADA accessibility standards and life-safety requirements.

3. Project Description

First Floor – Commercial Assembly (A-2 Occupancy)

· Full commercial kitchen, dining, and bar areas

· Separate reception and banquet rooms

· New public restrooms

· Seasonal outdoor dining space

· ADA-compliant public access

· Suspended acoustical ceiling system concealing MEP systems

· Modern lighting integration

Second Floor – Residential (R-2 Occupancy)

· Six apartment/short stay suites designed for modern living

· Code-compliant egress and accessibility

· Rated floor/ceiling separation between occupancies

· Updated mechanical, electrical, and plumbing systems

Selective demolition will be required to modernize the space while preserving historic woodwork and other character-defining elements.

Scope of Work and Required Submittal Instructions:

Door Installation

· Field verify all door openings prior to fabrication and installation.

· Furnish and install all interior doors, including:

· Solid-core and hollow-core, paint-grade wood panel doors with a historic profile.

· Fire-rated doors where required by code.

· Hollow metal doors for service and utility areas.

· Furnish and install door frames, including:

· Hollow metal frames at rated openings.

· Wood frames where permitted for non-rated residential areas.

· Properly align, shim, anchor, and fasten all doors and frames.

· Adjust all doors to ensure proper operation, clearances, and fit.

Fire-Rated Assemblies

· Install doors and frames that are part of required fire-resistive assemblies, including:

· Apartment entry doors.

· Restaurant-to-residential separation.

· Corridors and service areas where required.

· Coordinate with framing, drywall, and hardware contractors to maintain:

· Fire ratings.

· Smoke and draft control where required.

· Ensure all fire-rated assemblies comply with applicable New York State Building Code requirements.

Trim Installation

· Furnish and install all interior finish trim, including:

· Door casing.

· Base trim.

· Associated millwork at door openings.

· Cut, fit, cope, and fasten trim to achieve tight joints and clean transitions.

· Caulk all joints and transitions to provide a smooth, paint-ready finish.

· Install trim at both new construction and existing historic building interfaces.

Coordination & Protection

· Coordinate work with drywall, insulation, painting, flooring, and MEP trades.

· Protect installed doors and trim from damage throughout construction.

· Perform minor patching and adjustments associated with installation.

· Complete all punch-list items and final cleanup.

Door & Trim Material Standards Door Materials

· Primary interior doors shall be solid-core, paint-grade wood panel doors with a historically appropriate profile.

· Fire-rated doors shall be UL-listed or an approved equivalent and installed as part of the required rated assemblies.

· Service and utility areas shall receive hollow metal doors and frames unless otherwise noted on the drawings.

Trim Materials

· Paint-grade wood trim (preferred) or Owner-approved equal.

· Trim profiles shall be consistent with the historic character of the building.

· All trim shall be installed in a paint-ready condition.

Bid Pricing Requirements The Contractor shall submit a single Lump Sum Base Bid covering all labor, materials, equipment, supervision, coordination, overhead, profit, permits (if applicable), and all work necessary to complete the Door and Trim Scope of Work in accordance with the Request for Proposal and Contract Documents.

In addition to the Lump Sum Base Bid, the Contractor shall provide the following Unit Prices. Unit Prices shall be used for evaluating additions, deletions, or modifications to the scope of work, if required during construction, and shall remain valid for the duration of the project.

Unit Prices shall include all labor, materials, equipment, overhead, profit, supervision, coordination, and all incidental costs necessary to provide a complete installation.

Failure to provide both the Lump Sum Base Bid and the required Unit Prices may result in the proposal being deemed incomplete and subject to rejection at the Owner's discretion.

Scope Acknowledgement By submitting this proposal, the Contractor acknowledges that the Base Bid includes the following work:

· Furnish and install all interior doors.

· Install all wood and hollow metal door frames, as required.

· Furnish and install all fire-rated doors and assemblies required by code.

· Furnish and install all interior trim, including casing, base, and related millwork.

· Verify all field dimensions and door openings prior to fabrication.

· Coordinate work with drywall, painting, flooring, and all other affected trades.

· Protect all existing historic features and finishes throughout construction.

· Complete all final adjustments, punch-list items, and project cleanup.

Any work not specifically excluded in writing shall be considered included in the Base Bid.

Historic Profile & Approval Acknowledgement The Contractor acknowledges and agrees to the following:

· All doors shall match historically appropriate panel profiles for the building.

· All trim shall match historic profiles approved by the Owner and Project Team.

· Shop drawings, product samples, trim profiles, and/or mock-ups shall be submitted for review and approval prior to fabrication.

· No fabrication or installation shall begin until written approval has been received from the Owner.

· All approved door and trim selections consistent with the project scope are included in the Base Bid.

Required Submittals Prior to fabrication and installation, the Contractor shall provide the following:

· Shop drawings for all doors and frames.

· Trim profile drawings and/or physical samples.

· Product data sheets for all proposed materials.

· Completed Submittal & Approval Form.

All plans showing RFP # AND DESCRIPTION will be labeled with Prefix: A-200-A-201

The selected contractor will provide all labor, supervision, coordination, and services necessary to complete the work associated with their discipline, including but not limited to:

· Review of project drawings and specifications

· Coordination with Owner and project team

· Compliance with applicable NYS and local codes

· Field coordination with other trades

· Site safety and protection of historic elements

· Participation in inspections and close‑out activities

Permitting and Regulatory Compliance

· NYS Building Code compliance

· Sealed drawings and calculations

· Coordination with code officials

· Support during permit review

Construction Phase Services

· Respond to RFIs

· Review drawings

· Review submittals related to scope of work components

· Periodic site visits

· Filed observation reports

· Construction administration support

Historic Considerations

· Preservation-sensitive structural solutions

· Reinforcement strategies minimizing impact to historic materials

· Documentation of existing structural conditions

· Solutions balancing modernization and historic integrity

4. NAICS Code 238350-Finish Carpentry Contractors

5. MWBE/SDVOB Participation

This project is subject to Contractor and Supplier Diversity requirements administered by Empire State Development.

Participation Goals:

· MWBE – 30%

· SDVOB – 6%

Proposers must:

· Provide proof of certification if applicable

· Submit MWBE/SDVOB utilization plan

· Include documentation of intent to subcontract to certified firms MWBE/SDVOB participation will be included in proposal evaluation scoring.

6. Proposal Requirements

· Firm Information

· Company name, address, and contact

· NYS licensing (if applicable)

· Relevant Experience

· 2–3 similar projects (rehab, mixed‑use, or historic preferred)

· Approach

· Understanding of the project

· Staffing plan and on‑site presence

· Cost Proposal

· Fee or price structure

· Assumptions and exclusions clearly stated

· References

· At least two (2) owner or client references

7. Proposal Submission Instructions

Submit proposals in PDF format via email to:

Jamie Hawksby, Project Manager Email: beckshotel3302@gmail.com Subject Line: RFP – Beck’s Hotel – RFP #13 Trim and Doors – [Your Firm Name]

Submission Deadline: August 18th, 2026 at Noon Late submissions will not be considered.

8. Evaluation Criteria (weighted) Award will be made to the most qualified, responsive, and reasonable proposer whose proposal best serves the interests of the Village of Mexico and project stakeholders.

Proposals will be evaluated based on:

· Relevant experience and qualifications

· Understanding of project scope and constraints

· Staffing and coordination approach

· Cost proposal

· Ability to meet MWBE / SDVOB participation goals

· Project schedule

· References

The Village of Mexico reserves the right to reject any or all proposals and to select the proposal that best serves the project and public interest.

9. Insurance and Indemnification

The selected firm small maintain, at minimum:

· Workers’ Compensation and NYS Disability Insurance

· Commercial General Liability - $2,000,000 aggregate

· Business Automobile Liability - $1,000,000 combined single limit

· Professional Liability (Errors and Omissions) - $1,000,000

The selected firm shall indemnify, defend, and hold harmless the Village of Mexico, its officers, employees, and agents from claims arising from the performance of services under this contract.