RFP_1100_LLM3010_ATT_1_v1.pdf
PDF 177 KB Posted
- Attached to
- Weather Services and Decision Dashboard
- Solicitation number
- RFP 1100 LLM3010
- Issued by
- Texas
About this file
This is a Request for Proposals (RFP) Solicitation Cover Sheet issued by the City of Austin, Texas, for Weather Services and Decision Dashboard solutions (RFP 1100 LLM3010). The City seeks a software solution capable of delivering utility-grade weather forecasting, real-time meteorologist support, and a configurable decision-making dashboard to enhance operational planning and storm response capabilities. A pre-offer conference is scheduled for October 13, 2026 at 2:00 P.M. CST via Microsoft Teams, which is not mandatory for bidders. Questions regarding the solicitation are due by October 15, 2026 at 5:00 P.M. CST and must be submitted via email. Offers are due on November 5, 2026 at 2:00 P.M. CST, with offer opening occurring at 3:00 P.M. CST the same day. The solicitation was published on September 28, 2026 and is available online at the City of Austin's solicitations webpage or in hardcopy at Austin Financial Services-Central Procurement.
The solicitation documents comprise a comprehensive packet including solicitation instructions, terms and conditions, supplemental terms and conditions, scope of work, and multiple exhibits addressing technical and functional requirements, cloud solution questionnaires, data handling controls, network connection agreements, and FACTA affidavits. Primary contact for procurement matters is Lorena McBee, Procurement Specialist III, with secondary contact Liz Lock, Procurement Supervisor. Subcontractor questions should be directed to Austin Small Minority Business Resources. The commodity code assigned is 96188 for Weather Forecasting Services. Bidders must submit completed price sheets, offer and certification documents, and responses to all required exhibits with their proposals.
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| File | Type | Posted |
|---|---|---|
| RFP_1100_LLM3010_ATT_9_v1.docx | DOCX document | |
| RFP_1100_LLM3010_ATT_12_v1.docx | DOCX document | |
| RFP_1100_LLM3010_ATT_5_v1.pdf | ||
| RFP_1100_LLM3010_ATT_11_v1.pdf | ||
| RFP_1100_LLM3010_ATT_3_v1.pdf | ||
| RFP_1100_LLM3010_ATT_6_v1.xlsx | XLSX spreadsheet | |
| RFP_1100_LLM3010_ATT_8_v1.xlsx | XLSX spreadsheet | |
| RFP_1100_LLM3010_ATT_7_v1.docx | DOCX document | |
| RFP_1100_LLM3010_ATT_2_v1.pdf | ||
| RFP_1100_LLM3010_ATT_10_v1.pdf | ||
| RFP_1100_LLM3010_ATT_4_v1.pdf |
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Text version
Solicitation
COVER SHEET
RFP 1100
LLM3010
Revised 10/26/2023
IDENTIFICATION
Number RFP 1100 LLM3010 Title Weather Services and Decision Dashboard
Summary Seeking a software solution capable of delivering utility-grade weather forecasting, real-time meteorologist support, and a configurable decision-making dashboard to enhance operational planning and storm response.
Type Request for Proposals (RFP) Version (Addenda) 0
AUTHORIZED CONTRACT PERSONS
Primary Lorena McBee, Procurement Specialist III; (512) 978-0873;
lorena.mcbee@austintexas.gov
Secondary Liz Lock, Procurement Supervisor; (512) 974-2866; liz.lock@austintexas.gov Subcontractor Questions
Austin Small Minority Business Resources; (512) 974-7600;
SMBRComplianceDocuments@austintexas.gov
Notes See Solicitation Instructions, 3.1 Authorized Contact Persons.
IMPORTANT DATES
OFFERS DUE:
Date and Time November 5, 2026 @ 2:00 P.M. CST
Notes See Solicitation Instructions, 5 Offer Submission.
OFFER OPENING:
Date and Time November 5, 2026 @3:00 P.M. CST
Notes See Solicitation Instructions, 5 Offer Submission.
QUESTIONS DUE:
Date and Time October 15, 2026 @ 5:00 P.M. CST Submission Method Email Only
Notes See Solicitation Instructions, 3.2 Questions.
PRE-OFFER CONFERENCE:
CITY OF AUSTIN Solicitation Cover Sheet
Conference (Yes/No) Yes
Mandatory (Yes/No) No
Date and Time October 13, 2026 @ 2 P.M. CST
Location
Microsoft Teams Meeting Join: https://teams.microsoft.com/meet/21025504450204?p=L2gCiwqNXEQcB247xJ Meeting ID: 210 255 044 502 04 Passcode: jS9YJ2kE
Dial in by phone:
+1 512-831-7858,, 822603944# United States, Austin Find a local number Phone conference ID: 822 603 944#
Notes N/A
PUBLISHED:
Date September 28, 2026 Available Online https://www.austintexas.gov/page/solicitations
Available Hardcopy
Austin Financial Services-Central Procurement, 721 Barton Springs Road, Austin, TX 78704
SOLICITATION DOCUMENTS
Document name Pages Date Solicitation Packet – RFP 1100 LLM3010 Includes the following:
Solicitation Cover Sheet 3 09/28/26
Solicitation Instructions 16 09/28/26
Terms and Conditions 30 09/28/26
Supplemental Terms and Conditions – Complete and return 13 09/28/26
Scope of Work 12 09/28/26
SUBMITTAL – Price Sheet – Complete and return EXCEL 09/28/26
SUBMITTAL – Offer & Certifications – Complete and return 12 09/28/26 Exhibit A – Technical and Functional Requirements – Complete and return EXCEL 09/28/26
Exhibit B – Cloud Solution Questionnaire 5 09/28/26
Exhibit C – Data Handling Controls 11 09/28/26
Exhibit D – Network Connection Agreement 11 09/28/26 https://teams.microsoft.com/meet/21025504450204?p=L2gCiwqNXEQcB247xJ https://dialin.teams.cloud.microsoft/af6460bf-34cd-4d27-a088-9cafec0e4422?id=795038338 https://www.austintexas.gov/page/solicitations
CITY OF AUSTIN Solicitation Cover Sheet
Exhibit E – FACTA Affidavit – Complete and return 3 09/28/26
NIGP CODES
COMMODITY CODES:
Code Description 96188 Weather Forecasting Services
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