RFP 10912_Addendum1.pdf

RFP #10912

Addendum #1

REQUEST FOR PROPOSAL (RFP)

ADDENDUM #1

January 31, 2025

RFP Number: 10912

RFP Services: Department of Juvenile Justice (Department of DJJ) Solicitation # 10912 - RES-

28-Beds-Moderate-Males-MHOS-SAOS-South-C11

UNSPSC Codes: 93141500, 93141501, 93141502, 93141503, 93141506, 93141507

Subject: This Addendum contains questions received f rom potential Respondents, and the Department’s answers to the questions, updates to the Calendar of Events, and other language changes.

IV. GENERAL INFORMATION

A. Calendar of Events Listed below are the important actions and dates/times by which the actions must be taken or completed. All references to “days” in this document refer to calendar days unless otherwise specif ied. If the Department f inds it necessary to change any of these dates and/or times, the change will be accomplished via an informational notice or addendum, and will be posted on the “MyFlorida” website https://vendor.myfloridamarketplace.com/. All listed times are local time in Tallahassee, Florida (Eastern Daylight/Standard Time).

DATE TIME ACTION WHERE

Friday, January 10, Before or by 5:00

PM EST

Release of solicitation

MyFlorida.com website:

https://vendor.myf loridamarketplace.com/

Friday, January 17, 2:00 PM

EST/EDT

MANDATORY Site Visit (for state-owned/leased facility only)

See Section IV., C., 1., below for site visit information

TBD

Thursday, February 6, 11:00 AM

EST

Site Visit for Pompano Beach location.

See Section IV., C., 2., below for site visit information

Thursday, January 23, Before or by 5:00

PM EST

Deadline for Written Questions

Send to Terra.Dailey@fldjj.gov

Thursday Friday, January 31, Before or by 5:00

PM EST

Anticipated date answers to written questions will be posted on the web site.

MyFlorida.com web site https://vendor.myf loridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ mailto:Terra.Dailey@fldjj.gov https://vendor.myfloridamarketplace.com/

DATE TIME ACTION WHERE

Wednesday, February 5, Before or by 5:00

PM EST

Deadline for Respondents to request access to the Bid Library

Send to Terra.Dailey@fldjj.gov

See Section VI., C., 1., b. & c., below for Bid Library information.

Wednesday, February 12, Thursday, February 6, Before or by 5:00

PM EST

Deadline for Submission of Intent to Submit a Response (Attachment N)

Submit to the Bid Library.

Monday, February 17, Tuesday, February 11, Before or by 2:00

PM 10:30

AM EST

Proposals Due and Opened - Conference Call

Telephone 1-888-585-9008 and enter code 552-217-573# when directed.

Tuesday, February 25, Tuesday, February 18, 10:00

11:00 AM

EST

Evaluation Team Brief ing Conference Call

(This meeting is open for public attendance via telephone)

1-888-585-9008 and enter code 552-217-573#

A recording of the Conference Call will be available at:

https://www.djj.state.f l.us/partners/contracting/confere nce-calls within 48 hours of the Brief ing being concluded, excluding weekends and holidays.

Friday, March 7, 2025 Tuesday, February 25, 10:00 AM

EDT 1:00

PM EST

Evaluation Team Debrief ing Conference Call

(This meeting is open for public attendance via telephone)

1-888-585-9008 and enter code 552-217-573#

A recording of the Conference Call will be available at:

https://www.djj.state.f l.us/partners/contracting/confere nce-calls within 48 hours of the Debrief ing being concluded, excluding weekends and holidays.

Monday, March 24, 2025 Friday, March 7, 2025

Before or by 5:00

PM EDT

EST

Anticipated date of Notice of Intended Award

MyFlorida.com web site https://vendor.myf loridamarketplace.com/

Monday Thursday, April 3, 2025

Anticipated Contract Start Date mailto:Terra.Dailey@fldjj.gov https://www.djj.state.fl.us/partners/contracting/conference-calls https://www.djj.state.fl.us/partners/contracting/conference-calls https://www.djj.state.fl.us/partners/contracting/conference-calls https://www.djj.state.fl.us/partners/contracting/conference-calls https://vendor.myfloridamarketplace.com/

REFERENCE: Page 41, Attachment B, Section XX., D., 1., c), Sex-Specific Services DELETE: This language in its entirety.

ADD: The Respondent shall propose how they will provide sex-specif ic services in all its components (programs, services, and treatments), which comprehensively address the unique developmental needs of either sex who are under the care of the Department. Such services increase the ef fectiveness of programs by making interventions more appropriate to the specif ic needs of the youth.

Interventions shall focus on the dif ferences between young females’ and males’ social roles and responsibilities, access to and use of resources, trauma history, and the reasons for interaction with the juvenile justice system.

REFERENCE: Pages 72-73, Attachment O, Sex-Specific Services

ADD: The Respondent shall propose how they will provide sex-specif ic services in all its components (programs, services, and treatments), which comprehensively address the unique developmental needs of either sex who are under the care of the Department. Such services increase the ef fectiveness of programs by making interventions more appropriate to the specif ic needs of the youth.

Interventions shall focus on the dif ferences between young females’ and males’ social roles and responsibilities, access to and use of resources, trauma history, and the reasons for interaction with the juvenile justice system.

REFERENCE: Pages 83-84, Attachment P, C., Sex-Specific Services

ADD: Pages 83-84, Attachment P, C., Sex-Specif ic Services (Revised by Addendum

#1)

C. Sex-specific Services The Respondent shall propose how they will provide sex-specif ic services in all its components (programs, services, and treatments), which comprehensively address the unique developmental needs of either sex who are under the care of the Department. Such services increase the ef fectiveness of programs by making interventions more appropriate to the specif ic needs of the youth. Interventions shall focus on the dif ferences between young females’ and males’ social roles and responsibilities, access to and use of resources, trauma history, and the reasons for interaction with the juvenile justice system. (Weighted: 10 Max Points: 30)

Rating Criteria Explanation Maximum

Number of Points (circle one)

The Respondent has clearly described how they will provide sex-specif ic in all its components (program, services and treatments), that comprehensively address the unique developmental needs of either sex that are under the care of the Department. The response clearly articulates the dif ferences between young females’ and males’ social roles and responsibilities, access to and use of resources, trauma history, and the reasons for interaction with the juvenile justice system. The Respondent has thoroughly addressed the requirements.

3 Points

The Respondent has adequately described how they will provide sex-specif ic services in all its components (program, services, and treatments), that comprehensively address the unique developmental needs of either sex that are under the care of the Department. The response adequately articulates the dif ferences between young females’ and males’ social roles and responsibilities, access to and use of resources, trauma history, and the reasons for interaction with the juvenile justice system.

2 Points

The Respondent has not adequately described how they will provide sex-specif ic services in all its components (program, services, and treatments), that comprehensively address the unique developmental needs of either sex that are under the care of the Department. The response does not suf f iciently detail the dif ferences between young females’ and males’ social roles and responsibilities, access to and use of resources, trauma history, and the reasons for interaction with the juvenile justice system.

1 Point

The Respondent has failed to describe how they will provide sex-specif ic services in all its components (program services and treatments), that comprehensively address the unique developmental needs of either sex that are under the care of the Department. The response does not articulate the dif ferences

0 Points between young females’ and males’ social roles and responsibilities, access to and use of resources, trauma history, and the reasons for interaction with the juvenile justice system.

Page Numbers and Comments (comments are mandatory - not optional):

(Evaluated by OHS Mental Health and Residential)

Final Score: _____ Initials and Date: _______________

Return of this Addendum is not mandatory; however, the Respondent is responsible for its contents and is requested to sign and submit this Addendum with its response to the RFP. Protests must be f iled with the General Counsel’s Of f ice, Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, within the time prescribed in section 120.57(3), Florida Statutes (F.S.), and chapter 28-110, Florida Administrative Code (F.A.C.). Notices delivered by hand delivery or delivery service shall be to the Agency Clerk, Of f ice of the General Counsel, Florida Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, with a copy to the Department’s Procurement Manager responsible for this solicitation. Failure to f ile a protest within the time prescribed in section

120.57 (3), F.S., or failure to post the bond or other security required by law within the time allowed for f iling a bond, shall constitute a waiver of proceedings under chapter 120, F.S. Written notices, formal requests and proceedings must conform to the requirements set forth in chapter 28-110, F.A.C.

Any person who f iles an action protesting a decision or intended decision pertaining to contracts administered by the department or agency pursuant to section 120.57(3), F.S., shall post with the department or the agency at the time of f iling the formal written protest a bond payable to the department or agency in an amount equal to 1 percent (1%) of the estimated contract amount. The estimated contract amount shall be based upon the contract price submitted by the protestor or, if no contract price was submitted, the department or agency shall estimate the contract amount based on factors including, but not limited to, the price of previous or existing contracts for similar commodities or contractual services, the amount appropriated by the Legislature for the contract, or the fair market value of similar commodities or contractual services. The agency shall provide the estimated contract amount to the Respondent within seventy-two (72) hours, excluding Saturdays, Sundays, and state holidays, af ter the f iling of the notice of protest by the Respondent. The estimated contract amount is not subject to protest pursuant to section 120.57(3), F.S. The bond shall be conditioned upon the payment of all costs and charges that are adjudged against the protestor in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. In lieu of a bond, the department or agency may, in either case, accept a cashier's check, of f icial bank check, or money order in the amount of the bond. If , af ter completion of the administrative hearing process and any appellate court proceedings, the department or agency prevails, it shall recover all costs and charges which shall be included in the f inal order or judgment, excluding attorney's fees. This section shall not apply to protests filed by the Of fice of Supplier Diversity. Upon payment of such costs and charges by the protestor, the bond, cashier's check, of f icial bank check, or money order shall be returned to the protestor. If , af ter the completion of the administrative hearing process and any appellate court proceedings, the protestor prevails, it shall recover all costs and charges which shall be included in the f inal order or judgment, excluding attorney's fees.

SIGNED BY: _______________________________________________________________________

NAME: ____________________________________________________________________________

COMPANY: ________________________________________________________________________

TITLE: ____________________________________________________________________________

DATE:_____________________________________________________________________________

Questions are presented in the exact manner they were received.

TrueCore Behavioral Solutions, LLC. – Received 01/23/2025

Question #1 Page 10: Under the section titled “Sex-Specif ic Services,” it states that groups or sex-specific curricula are not required. However, on page 41 where sex-specif ic services are listed, it states that Respondents “shall propose sex-specif ic services in all its program components, delinquency interventions, and treatment services” which appears to contradict language listed on page 10 of the proposal. Can the Department please provide clarif ication?

Answer #1 Please see the revised Sex-Specif ic Services language in this Addendum.

Question #2 Page 11: Under the section titled “Career and Technical Education (CTE) Services,” it states that if a youth receives his high school diploma or GED while in the program, he shall begin OSHA-10, Florida Ready to Work Sof t Skills, and CPR/First Aid training to prepare for a CTE / pre-apprenticeship program. For the CTE / pre-apprenticeship program, is this referring to the Master Credentials List of fered by the provider or the CTE/pre-apprenticeship of fered by education / Florida Scholars Academy?

Answer #2 The OSHA-10, Florida Ready to Work, and CPR/First Aid are the responsibility of the Provider and youth can begin working on these prior to completion of their high school diploma.

Additionally, prior to completion of their high school diploma, youth may have CTE/pre-apprenticeship opportunities through courses provided by Florida Scholars Academy (FLVS) and training programs that are on-site or virtual through the program provider or DJJ. These opportunities would only be available during the allotted elective periods since the youth is still working to complete their high school diploma.

Once the youth has completed their high school diploma, they are referred by FLVS to the Florida Youth College. Youth are then assigned a Career Navigator who will meet with youth virtually for orientation and follow up sessions. All virtual sessions with their Career Navigator are supervised by the Transition Specialist, or other appointed staf f member of the program provider. While working with their Career Navigator, youth will be given CTE/pre-apprenticeship opportunities via online courses provided by Florida Youth College, virtual or on-site career training, and/or enrollment in online courses through a state college. Prior to their release, the Career Navigator will assist youth with establishing their career pathway post-release (enrollment in a state or technical college, short-terming training, apprenticeship, and/or employment) and will continue to work with youth post-release up to 180 days, which can be extended if needed.

Please note that while youth are under DJJ supervision (residential or probation), Florida Youth College can provide post-secondary funding for youth who have been assigned a Career Navigator.

Question #3 On Page 15: Under the section titled “Pre-Operational Review,” it states that the Department may conduct a pre-operational review approximately thirty (30) days prior to the implementation of operations (youth admissions) of the program. However, in the Calendar of Events, it states that the anticipated date of Notice of Intended Award is Monday, March 24, 2025, with an anticipated contract start date of Monday, April 03, 2025. Due to the short turnaround between the time the contract is awarded and the time the contract is scheduled to begin, would the Pre- Operational Review be waived? If a Pre-Operational Review is required, would this review be scheduled for a future date af ter the contract start date?

Answer #3 The Pre-Operational Review would not be waived; however, a modif ied Pre-Operational Review may take place. This is dependent upon whether the Contract is awarded to the current Provider.

If the Contract is awarded to a new Provider, a full Pre-Operational Review must be done before youth are placed at the program. The Off ice of Monitoring and Quality Improvement will work with the Of f ice of Residential Services and the new Provider to ensure the review is completed in the available time provided for a Pre-Operational Review to be completed. At such a time, it will be important for all required documents/certif ications/licenses, etc., to be provided as timely as possible, to help ensure a smooth transition.

Question #4 Page 30: Can the Department please conf irm the correct days / dates for the following items listed in the Calendar of Events?

o Anticipated date answers to written questions will be posted on the web site o Anticipated Contract Start Date

Answer #4 The information has been updated in this addendum and is listed in the Calendar of Events.

Question #5 Page 30: In the Calendar of Events included in the Request for Proposal (RFP), it lists the date for the site visit at Miami Youth Academy as Friday, January 17, 2025, and the date for the site visit for the Pompano Beach location as “TBD.” Does the Department have an approximate time f rame as to when a decision will be made regarding which location will be utilized for this contract?

Answer #5 Please see the answer to #9. The updated site visit information for the Pompano Beach location is listed in the Calendar of Events.

Question #6 Is there a possibility that this contract may begin operations at the Miami Youth Academy location and eventually be required to move services to the Pompano Beach site?

Answer #6 No. The intent is to begin operations at the current Miami Youth Academy location; however, that is dependent upon the resigning of the current building lease. The Pompano Beach site is a possible alternative.

Question #7 Page 40: In the section titled "Technical Proposal – Volume I – Tab 3,” it states that the technical proposal narrative is not to exceed 60 pages. Would the Department be open to increasing the current page limit?

Answer #7 Yes. The Department is open to increasing the current page limit to eighty (80) pages.

Question #8 On Page 44: Under the section titled “Program and Facility Readiness Plan,” it states that Respondents will utilize the Transition-In Checklist on the Department’s website. Is this a required form or can a Respondent use an internal checklist form if it meets all the requirements of the Department's form?

Answer #8 The Transition-In Checklist is the required form to be utilized. You may access the checklist electronically at: https://www.djj.state.f l.us/partners/procurement-and-contract-administration.

Wayne Halfway House, Inc. – Received 01/23/2025

Question #9 When will the determination be made about the location of the facility, will it be in Miami or Pompano Beach. Will this decision be made prior to proposals submission due date?

Answer #9 The determination will be made once the Department has been made aware if a new lease will be signed at the Miami location. This decision will not be made prior to the submission due date for proposals; therefore, it would be benef icial to provide a proposal based on the current Miami Youth Academy location.

Question #10 Can we have utility bills for each site for the last 12 months?

Answer #10 Please see the Exhibit 8, Frequently Asked Questions document, for the last twelve (12)-month run-rate for the utilities, water/sewer, waste, gas, and food at the Miami location. The Pompano location has been vacant and there are no bills for this site.

Question #11 What kitchen equipment is on inventory at each site and is it all in working order?

Answer #11 Please see the Exhibit 9, Contract Inventory Worksheet, for the list of kitchen equipment located at the Miami facility.

https://www.djj.state.fl.us/partners/procurement-and-contract-administration

Question #12 Is there a facility checklist available that shows evaluations of the doors, locks, plumbing, HVAC, water supply etc.?

Answer #12 No. There is not a facility checklist that shows the evaluations of the doors, locks, plumbing, HVAC, water supply, etc.; however, at the Miami facility a door inspection was completed in August/2022, the HVAC annual preventative maintenance was completed in June/2024, and the State Fire Marshall Inspection was completed in April/2024. The Pompano Beach facility is currently under building renovations; therefore, there is not a completed list at this time.

Question #13 Is there a functioning generator at both locations? What condition is the generator currently in at each facility?

Answer #13 There is one generator at the Miami location which is in good working condition. The condition of the Pompano Beach site is currently unknown; however, there will be a working generator at the location wherever the program will be housed.

Question #14 Are there any utilities, land features, or other items at either site that are unique (e.g., septic system, well water, water feature, etc.) If a septic system or well water exist at either location, do those items have current inspections or approvals through the Department of Health or appropriate environmental protection agency?

Answer #14 The Miami location is on county water and sewage systems and has a new six-month old grease strap that was installed and has passed all inspections, and a lif t station that is in good working condition. The Pompano Beach location is also on county water and sewage systems.

Question #15 Is there a reimbursement clause in the contract for start-up cost?

Answer #15 At this time, there are no reimbursement funds for this Contract.

Rite of Passage, Inc. – Received 01/22/2025

Question #16 Would the potential Legislative Budget Request (LBR) rate increase include newly operated or recently opened DJJ programs, such as Miami Youth Academy?

Answer #16 No. The f illed and unf illed bed per diem amounts in this procurement are at the maximum amount submitted for the referenced LBR. Should the per diem increase LBR be approved, this new Miami Youth Academy contract already ref lects the highest per diem rates possible for a moderate program providing mental health and substance abuse treatment services.