RFP_10850_Final.pdf

RFP #10850

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Date: May 28, 2024

Subject: Department of Juvenile Justice (Department or DJJ) Solicitation #10850-RES-28-

Bed-SAOS-Nonsecure-Boys

Request for The Department is seeking a twenty-eight (28) bed nonsecure residential program Proposal (RFP): for males appropriate for residential placement, between the ages of fourteen (14) and eighteen (18). Program services are to include innovations in delinquency programming and treatment services, as described in Attachment A, Services Sought, Attachment A-1, Health and Nursing Services, and all additional or relevant Office of Health Services (OHS) Attachments. The Department shall allow for the flexibility of beds and restrictiveness levels, based on the Department’s needs for treatment services. The program shall be in a Department-owned building located at 10855 SW 84th Street, Miami, Florida, 33173 in DJJ’s South Region or a Respondent-owned/leased building located in the State of Florida.

At the time of Contract execution, the services to be provided are: Mental Health

Overlay Services (MHOS) and or Substance Abuse Treatment Overlay Services (SAOS). The Department reserves the right to add any of the additional service types noted below to the program as the needs of the Department dictate. Should such a need arise, the Department will work with the Respondent to allow adequate time to make program adjustments (e.g., physical site changes, staffing changes, etc.) before adding the service type.

• Substance Abuse Treatment Overlay Services (SAOS)

• Mental Health Overlay Services (MHOS)

• Intensive Mental Health (IMH) Treatment Services

• Comprehensive Treatment Services for Co-Occurring Disorders

• Borderline Intellectual Functioning (BIF)/Borderline Developmental

Disability (BDD) Services

• Developmental Disability (DD) Treatment Services

• Medical Complex Residential Overlay Services

• Juvenile Sexual Offender Treatment Services

The Department intends to award a single Contract. The award shall be based upon funding availability and the Department’s final determination of service needs. Basic care and custody of a residential program shall be provided in accordance with Florida Statutes (F.S.), Florida Administrative Rules, and Department policy, to meet the minimum requirements.

The RFP package consists of this transmittal letter with the following attachments and exhibits (some of which are not included but are available electronically as noted):

1 Available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_pu rchasing_pur_forms 2 Available at: https://www.djj.state.fl.us/partners/procurement-and-contract-administration 3 Document uploaded as a separate document for the RFP and posted on the Vendor Information Portal.

4 Available at: https://www.djj.state.fl.us/partners/forms-library/contracts

PUR 1000[1] General Contract Conditions - Incorporated by Reference1 PUR 1001[1] General Instructions to Respondents - Incorporated by Reference1 Attachment A Services Sought Attachment A-1 Health and Nursing Services Attachment A-2 Reserved Attachment A-3 Substance Abuse Treatment Overlay Services (SAOS)2 Attachment A-4 Mental Health Overlay Services (MHOS) 2 Attachment A-5 Intensive Mental Health Treatment Services (IMH)2 https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.djj.state.fl.us/partners/procurement-and-contract-administration https://www.djj.state.fl.us/partners/forms-library/contracts

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Attachment A-6 Comprehensive Treatment Services for Co-Occurring Disorders2 Attachment A-7 Borderline Intellectual Functioning (BIF) – Borderline Developmental

Disability (BDD) Services2 Attachment A-8 Developmental Disability (DD) Treatment Services2 Attachment A-9 Medically Complex Residential Medical Overlay Services2 Attachment A-10 Juvenile Sexual Offender Treatment Services2 Attachment B General Instructions for the Preparation and Submission of Proposals Attachment C Special Conditions Attachment D Past Performance for Residential Commitment Programs Evaluation

(MANDATORY)

Attachment E Facility / Site Requirements Certification for Respondent Proposed Owned /

Leased Facility or for Respondents Proposing Use of An Owned/Leased Facility Not Currently Owned/Leased by the Respondent (MANDATORY)

Attachment F Selection Methodology and Evaluation Criteria Attachment G Sample Vendor Contract2 Attachment H MHOS SAOS JSO BIF DD Department Owned Budget2 Attachment H-1 MHOS SAOS JSO BIF DD Budget No MMF Respondent Owned2 Attachment I Business Information Report Request2 Attachment J Reserved Attachment K Drug-Free Workplace Certification2

Attachment L Foreign Country of Concern Attestation (PUR 1355)3 (MANDATORY) Attachment M Reserved Attachment N Notice of Intent to Submit a Response3 Attachment O RFP Proposal Cross Reference Table Attachment P Written Evaluation Questions/Considerations Attachment Q Proposal Verification Form3 Attachment R Reserved Attachment S Tie Breaking Certifications3 Attachment T Reserved Attachment U Florida Certified Minority Business Enterprise (CMBE) Subcontracting Utilization

Plan2 Attachment V Reserved Exhibit 1 Invoice2 Exhibit 2 Designation and Request to Change Primary Intervention and Treatment

Services2 Exhibit 3 Florida Minority Business Enterprise (MBE) Utilization Report2

Exhibit 4 Staffing Qualifications and Educational Requirements Chart2

Exhibit 5 Pre-Service Training Plan2

Exhibit 6 Annual In-Service Training Plan2

Exhibit 7 Youth Census Report2

Exhibit 8 Frequently Asked Questions3

Exhibit 9 Contract Inventory3 Exhibit 10 Transition-In Checklist3

Respondents shall comply fully with the instructions on how to respond to the RFP.

Per subsection 287.057(25), Florida Statute (F.S.), Respondents to this solicitation or persons acting on their behalf may not contact, between the release of this solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or manager of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the procurement documents.

Violation of this provision may be grounds for rejecting a proposal. All communications from Respondents shall be in writing (by e-mail, facsimile, or mail), and cite the subject solicitation number and be directed to the attention of the Procurement Manager below.

Any person with a qualified disability shall not be denied equal access and effective communication regarding any proposal/proposal documents or the attendance at any related meeting or proposal opening.

If accommodations are needed because of a disability, please contact the Bureau of Procurement and Contract Administration at (850) 717-2613 at least five business days prior to the meeting.

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Terminated for Cause Exclusions In addition to other criteria set forth in this solicitation document, any Respondent, and any and all subsidiaries of the Respondent, that have had a contract terminated by the Department for cause is subject to the follow provisions below:

1) The 12-month period shall begin with the effective date of termination for cause, as delineated in the termination letter from the Department.

2) If terminated for cause in the last 12-month period preceding the Date Written Proposals Are Due and Opened for this solicitation, the Respondent shall be ruled disqualified and therefore ineligible to submit a response to the solicitation.

3) If terminated for cause in the last 12-month period preceding the Notice of Intended Award resulting from this solicitation, the Respondent shall be ruled disqualified and therefore ineligible to receive a contract award.

4) The above applies regardless of the business structure (for profit/not for profit) or the dates the corporations were created.

One Florida Initiative Requirement The “One Florida Initiative” was developed in an effort to increase diversity and opportunities in state contracting without using discriminatory policies. If a Respondent(s) is awarded a Contract resulting from this solicitation, answers to the following questions may be due to the Department prior to Contract execution:

1) Does your organization have a Small Business Administration 8(a) certification? Yes (Y) / No (N) If Y, then proceed no further with these questions.

2) Is your organization a non-profit? Y/N If Y, then proceed no further with these questions.

3) Does your organization have more than 200 permanent full-time employees (including the permanent full-time staff of any affiliates)? Y/N If Y, then proceed no further with these questions.

4) Does your organization have a net worth of $5 million or more (including the value of any affiliates)?

Y/N

Sincerely, Adrian Nealy, Procurement Manager Bureau of Procurement and Contract Administration Florida Department of Juvenile Justice The Knight Building, Suite 1100 2737 Centerview Drive Tallahassee, Florida 32399-3100 Telephone: 850-717-2613 Fax: 850- 414-1625 E-Mail Address: Adrian.Nealy@fldjj.gov mailto:Adrian.Nealy@fldjj.gov

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ATTACHMENT A

SERVICES SOUGHT

I. INTRODUCTION/BACKGROUND

The Department of Juvenile Justice (“Department” or “DJJ”) currently contracts for the operation of the Miami Youth Academy, a twenty-eight (28) bed nonsecure risk program for males who are committed to the Department and need Substance Abuse Treatment Overlay Services (SAOS).

The program is currently located in a Department-owned building in the South region.

The Department is seeking a twenty-eight (28) bed nonsecure residential program for males appropriate for residential placement, between the ages of fourteen (14) and eighteen (18).

Program services are to include innovations in delinquency programming and treatment services, as described in Attachment A, Services Sought, Attachment A-1, Health and Nursing Services, and all additional or relevant Office of Health Services (OHS) Attachments. The Department shall allow for the flexibility of beds and restrictiveness levels, based on the Department’s needs for treatment services. The program shall be in a Department-owned building located at 10855 SW 84th Street, Miami, Florida, 33173 in DJJ’s South Region or a Respondent-owned/leased building located in the State of Florida.

At the time of Contract execution, the services to be provided are: Mental Health Overlay Services (MHOS) and Substance Abuse Treatment Overlay Services (SAOS). The Department reserves the right to add any of the additional service types noted below to the program as the needs of the Department dictate. Should such a need arise, the Department will work with the Respondent to allow adequate time to make program adjustments (e.g., physical site changes, staffing changes, etc.) before adding the service type.

• Substance Abuse Treatment Overlay Services (SAOS)

• Mental Health Overlay Services (MHOS)

• Intensive Mental Health (IMH) Treatment Services

• Comprehensive Treatment Services for Co-Occurring Disorders

• Borderline Intellectual Functioning (BIF)/Borderline Developmental Disability (BDD)

Services

• Developmental Disability (DD) Treatment Services

• Medical Complex Residential Overlay Services

• Juvenile Sexual Offender Treatment Services

The Department intends to award a single Contract. The award shall be based upon funding availability and the Department’s final determination of service needs. Basic care and custody of a residential program shall be provided in accordance with Florida Statutes (F.S.), Florida Administrative Rules, and Department policy, to meet the minimum requirements.

II. OVERVIEW OF SERVICES SOUGHT BY THIS REQUEST FOR PROPOSAL (RFP)

The Respondent shall design, develop, implement, and operate a residential program, as outlined herein, for youth who have been committed to the Department and assessed utilizing the Department risk/needs assessment tools, the Community Assessment Tool (CAT), and/or the Residential Assessment for Youth (RAY), and pre-disposition comprehensive evaluation. Services shall include the provision of custody, treatment, and continuous supervision, twenty-four (24) hours per day, seven days per week, utilizing evidence-based and promising practices and treatment services, within a framework based upon mental health treatment needs, substance abuse treatment needs, and restorative justice philosophy.

III. STATEMENT OF PURPOSE

The Department is requesting responses from qualified Respondents who have the qualifications, experience, and past performance to provide a program with services clearly linked to the Department’s mission, value, and goals for a residential program.

To support the Department’s vision for residential programs, operations of the proposed program shall accomplish several major program goals, including, but not limited to, creating a therapeutic environment for youth in the care of DJJ and providing medical, mental health, and substance

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IV. YOUTH TO BE SERVED

A. Youth Eligibility

Youth to be served shall be between the ages of fourteen (14) and eighteen (18), who are committed to the Department after being assessed and referred as appropriate for residential placement, and who meet the eligibility criteria provided in all relevant attachments, respectively.

B. Limits on Youth to be Served The following must be delivered as part of the basic care and custody services required for operation of a Residential Program, and must be performed in accordance with all Departmental policies, procedures, Florida Statutes (F.S.), and Florida Administrative Codes (F.A.C.):

Title Description

Rule Chapter 63E-7, F.A.C. Operation of Residential Programs

Rule Chapter 63H-3, F.A.C. and FDJJ Policy 1517

Staff Training

Rule Chapter 65D-30.003(15), F.A.C. Licensing of the Department of Juvenile Justice Commitment Programs and Detention Facilities

Rule Chapter 64B9-14, F.A.C. Delegation to Unlicensed Assistive Personnel

Rule Chapter 64B16-28 sections 303, 606 and 702, F.A.C.

Pertaining to Modified Class II Institutional Pharmacies

Rule Chapter 63M-2, F.A.C. Health Services

OSHA Standards Educational Services in Department of Juvenile Justice programs

Chapter 287, F.S. Procurement of Personal Property and Services

Rule Chapter 63N-1, F.A.C. Mental Health Services and Disability Services

Chapter 397, F.S. and Rule Chapter 63N- 1, F.A.C.

Substance Abuse Services

Chapter 458, F.S. Medical Practice

Chapter 459, F.S. Osteopathic Medicine

Chapter 464, F.S. Nursing

Chapter 466, F.S. Dentistry, Dental Hygiene, and Dental Laboratories

Chapter 468, F.S. Miscellaneous Professions and Occupations

Chapter 495, F.S. Registration and Protection of Trademarks

Section 1003.52 F.S. Educational Services in Department of Juvenile Justice programs

U.S. Department of Justice 28 CFR Part 115, National Standards to Prevent, Detect, and Respond to Prison Rape

Prison Rape Elimination Act National Standards

Florida Department of Agriculture and Consumer Services and 595.405, F.S.

National School Lunch Program and School, Food, and Nutrition

Rule 63B-1.003, F.A.C. Career Educational Programming

FDJJ Policy 9325 Medicaid Procedures

FDJJ Policy 8325 Placement of Inactive Youth Procedures

FDJJ Policy 9326 Medical Reimbursements for Non-secure and Secure Residential Programs

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C. Length of Stay Pursuant to 985.455(3), F.S., “Any commitment of a delinquent child to the department must be for an indeterminate period of time, which may include periods of temporary release; however, the period of time may not exceed the maximum term of imprisonment that an adult may serve for the same offense, except that the duration of a minimum-risk nonresidential commitment for an offense that is a misdemeanor of the second degree, or is equivalent to a misdemeanor of the second degree, may be for a period not to exceed 6 months. The duration of the child’s placement in a commitment program of any restrictiveness level shall be based on objective performance-based treatment planning.”

Pursuant to 985.465, F.S., “A juvenile correctional facility or juvenile prison is a physically secure residential commitment program with a designated length of stay from 18 months to 36 months, primarily serving children 13 years of age to 19 years of age or until the jurisdiction of the court expires. Each child committed to this level must meet the criteria outlined in the Florida Statute.”

D. Screening and Assessment System

1. Referrals

The decision to place an individual in the program shall be made by the Department through its Regional Commitment Management offices throughout the State. The determination made by the Department is final and binding on all parties. If the Respondent disagrees with the placement of a youth, the admission of the youth shall occur, and the Respondent may contact the assigned Commitment Manager. Exceptions to the age requirement can be made with the approval of the Chief of Commitment.

2. Admissions

a. The Respondent shall accept new admissions Monday through Friday between 8 a.m. and 5 p.m., eastern standard time, with the flexibility to provide admission services during non-routine hours should the need arise. All admissions will be coordinated in advance with the local Commitment Manager and Department Juvenile Probation Officer (JPO).

b. Program services shall be limited to youth referred for program admission from the Department. The Department prohibits the placement in the program of anyone other than youth under the Department’s jurisdiction.

This includes no on-site sharing or co-mingling of common areas (such as sleeping, dining, education, sports activities, or vehicle transportation) with youth committed to the Department, and youth who are not under the Department’s jurisdiction, unless otherwise approved by the Department.

3. Program Orientation The Respondent shall provide an orientation for youth in the program in accordance with rule 63E-7, F.A.C.

V. WRITTEN RESPONSE

The written response must include a description of the services to be provided, with an explanation of how the proposed services will specifically advance the Department’s vision and major goals, as outlined in section III., Statement of Purpose, above. The written response must explain how this organization is equipped to provide the unique services outlined in Attachment A, Services Sought, and all relevant OHS Attachments.

A. Innovative Program Services to be Provided

The Respondent shall propose and describe in detail the innovative nature of program services to (minimally) include the following:

1. Care and Custody Services

The Respondent shall provide transportation, care and custody and uninterrupted proper supervision of youth during hours of program operation or service. The Respondent shall provide the following:

a. Nutritious, well-balanced meals and three snacks, prepared and served in a manner that ensures the needs of each youth are taken into consideration. The Respondent shall ensure that, during the term of the resulting Contract, there is a thirty (30)-day supply of non-perishable food items and products available at the facility;

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b. Climate-appropriate clothing that fits properly, can easily be transitioned between the program and community activities, is clean, and in good repair. Youth shall be provided with personal hygiene items;

c. Bed linens and towels shall be washed and sanitized, regularly;

d. The Respondent is required to ensure appropriateness and compliance with sections 760.10 and 1000.05(4)(a), Florida Statutes, of any material, resource, curriculum, instruction, treatment, guide, therapy, book, workbook, article, or any other form of content provided to youth, to protect youth from divisive concepts; and

e. At least sixty percent (60%) of the youth’s waking hours shall be taken up in a structured activity.

2. Case Management Coordination Services The Respondent shall provide Case Management Services that include coordination with the Department staff, other agencies, and members of the community, in the assessment of the individual needs of youth. Youth shall be matched to specific delinquency interventions based on the highest criminogenic needs indicated by the CAT/RAY and mental health and substance abuse evaluations as set forth in rule 63N-1, F.A.C.

B. Staffing and Personnel The following must be included with the written response:

1. Staffing and Personnel Plan

The Respondent must submit a detailed staffing plan outlining the staffing patterns for direct care staff. The plan must include the position titles, the number of positions working each shift, and their proposed working hours.

2. Staffing Levels The Respondent shall describe, in detail, their relief factor and describe its plan on how they will ensure that the Full Time Employee (FTE) count is enough to cover all staffing requirements, including absences of staff for any reason or duration.

Levels of physical sight and sound presence of staff, commensurate with the stated staff-to-youth ratio, to provide immediate response to emergencies, active supervision of the youth, and suitable and timely response to the everyday needs of youth while maintaining safety and security within the program.

Minimal Staff-to-Youth Ratios

Awake Ratio 1:8

Asleep Ratio 1:12

Off-Site Ratio 1:5

Tool Management Ratio 1:5

Please Note: Neither supervisors nor facility administration staff will be included in the staff-to-youth ratios while performing their regularly scheduled activities. At no time, will clinical or education staff be included in the staff-to-youth ratios.

3. Staff Training

All direct-care Respondent staff training, instructor qualifications, documentation, course hours, and training plans or calendars shall be in accordance with F.A.C., rule 63H-3, and FDJJ Policy 1517. In addition to coursework identified in rule and available through the Department’s Learning Management System, all direct care staff shall successfully complete training in stress management for staff;

adolescent healthcare; behavior management and modification; positive reinforcement techniques and strategies; risk factors and triggers relating to youth with a history of victimization; for staff conducting intake, the Facility Entry Physical Health Screening form and administration of the Massachusetts Youth Screening Instrument-Second Edition (MAYSI-2), and other required intake processes and procedures; for staff assessing youth, Residential Assessment for Youth (RAY), Performance Plan, and other associated training; risk factors and triggers relating to homicidal risk and homicidal prevention; immediate access to emergency medical, the program’s treatment model; Trauma Responsive and Caring

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Environment (TRACE) self-assessment; any required re-certification;

Standardized Program Evaluation Protocol (SPEP) overview and process; and any additional Respondent staff training offered in the Respondent’s written response.

4. Staffing Qualifications and Key Personnel The Respondent shall comply with applicable rules, statutes, and licensing standards regarding professional qualifications. The Respondent shall ensure that all staff shall possess adequate training and education to perform the duties for which they are assigned and meet all applicable licensing or certification requirements for their respective disciplines.

a. The Respondent shall submit the Staffing Qualifications and Educational

Chart for all program staff. The plan must clearly identify the licensure status of all clinical staff and all position titles must match the budget, organizational chart, and other areas where position titles are mentioned.

b. The starting hourly rate for direct care staff positions (youth care workers and shift supervisors) shall be no less than $19 per hour.

c. Staff clothing must be distinctly different from youth clothing, and have the term, “Staff” on all issued or purchased uniforms, for the position in which they were hired.

d. Key personnel are considered essential to successfully comply with a Contract resulting from this solicitation and will be specified as such:

1) No later than forty-eight (48) hours after the removal, substitution, or change in status of any individual listed in the below Key Personnel Table, the Respondent will be required to submit to the Department’s Contract Manager, Office of Health Services Mental Health and Medical, and the Office of Residential Services Regional Director, the following:

a) A detailed written explanation for the action;

b) A plan to ensure contractual services are provided; and if appropriate;

c) A timeline by which the position will be permanently filled.

2) Once submitted to the appropriate Department offices, the plan and the impact of the vacancy in this Contract will be evaluated.

The Office of Residential Services (ORS) and the Office of Health Services (OHS) will notify the Department’s Contract Manager if the plan submitted is appropriate and feasible at the necessary levels.

Key Personnel

Program Director

Health Services Administrator (HSA)

Nursing Staff

Designated Mental Health Clinician Authority (DMHCA)

Psychiatrist (contracted or employed)

Designated Health Authority (DHA) (contracted or employed)

Licensed Mental Health Staff

Non-Licensed Mental Health and Substance Abuse Clinical Staff

Recreation Therapist(s) / Activity Coordinator(s)

Case Manager(s) and Transition Services Manager(s)

Career and Technical Education Instructor(s) (if applicable)

15% + of Direct Care Staff

Table 1, Key Personnel

e. Financial Repercussions for Vacancies

If the Respondent has fifteen percent (15%) or greater of its positions vacant at any one time, the Department has the ability to reduce the

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Respondent’s monthly invoice, at its discretion, for the amount allocated for the unfilled positions. Any position outlined under the Key Personnel Table above and direct care staff positions can also be reduced from the Respondent’s monthly invoice at the discretion of the Department. The Respondent shall notify the appropriate Residential Regional Director and assigned Department Contract Manager if the program’s direct care staff vacancy reaches or exceeds fifteen percent (15%).

1) The financial repercussion shall be assessed beginning on the date the last position becomes vacant, and which causes the program to reach the fifteen percent (15%) threshold.

5. Staff Recruitment The Respondent shall state what they will provide to attract talented and qualified staff.

6. Staff Retention The Respondent shall state what they will provide to retain talented and qualified staff.

C. Mental Health and Substance Abuse Services

Mental health and substance abuse services shall be provided in accordance with Section IV., B., Limits on Youth to be Served (table), Attachment A, Services Sought, and all relevant OHS Attachments.

1. The Respondent shall provide the following minimum annual salaries for the specified positions listed below (not inclusive of benefits):

a. Non-Licensed Mental Health Staff - $50,000

b. Licensed Mental Health Staff - $79,000

c. Designated Mental Health Clinician Authority (DMHCA) - $85,000

D. Behavioral Analysis Services If behavioral analysis services will be provided, they shall be provided by qualified clinical staff or contracted entities. See the relevant OHS Attachments for additional and specific requirements.

E. Behavior Management System The Respondent shall propose and implement a multi-faceted behavior management and positive reinforcement system that fosters accountability. The Respondent shall describe their behavior management system; how it will incorporate principles and practices related to trauma responsive practices; how it will ensure that all staff and educators will be fully trained in the implementation of the proposed system in accordance with rule 63H-3, F.A.C., FDJJ Policy 1517, and rule 63E-7, F.A.C.; and how it will ensure that subcontractors and volunteers will be fully trained in the implementation of the proposed behavior management system.

1. Youth shall never be denied regular meals, healthcare, accommodation of religious needs, or staff assistance. Disciplinary actions must be detailed in procedures that inform youth of the reasons prior to the disciplinary actions and provide youth an opportunity to explain the behavior leading to the disciplinary action.

2. Upon assuming operation of the program, the Respondent shall ensure that there is a smooth transition and no disruption in services for youth, as it relates to the outgoing provider’s behavior management and positive behavior reinforcement system, and the future system.

F. Delinquency Programming

1. The Respondent shall propose delinquency programming for youth which utilizes evidence-based or promising interventions and practices, designed to reduce the influence of specific risk factors related to re-offending behavior. These risk factors include but are not limited to antisocial attitudes, values, beliefs, antisocial peers and isolation from pro-social peers, poor self-management skills, temperamental and personality factors, family problems, impulsivity, aggression, and problems at school. A list of approved curricula is located at https://www.djj.state.fl.us/partners-providers-staff/programming-and-technical-assistance-unit/research-informed-and-best-practices.

a. The Respondent shall tailor the delinquency interventions to consider the characteristics of the youth who may not predict re-offending, but which https://www.djj.state.fl.us/partners-providers-staff/programming-and-technical-assistance-unit/research-informed-and-best-practices https://www.djj.state.fl.us/partners-providers-staff/programming-and-technical-assistance-unit/research-informed-and-best-practices https://www.djj.state.fl.us/partners-providers-staff/programming-and-technical-assistance-unit/research-informed-and-best-practices

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b. The Respondent shall deliver social skills training, problem-solving, and training in moral reasoning and decision-making. The youth shall be provided with a variety of positive and challenging learning experiences that are designed to increase one’s pro-social behaviors, social responsibility, and awareness.

2. The Respondent shall complete the Designation and Request to Change Primary, Intervention, and Treatment Services Form, located at https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration.

a. The Respondent shall ensure that evidence-based interventions located in the Designation and Request to Change Primary, Intervention, and Treatment Services Form are implemented in compliance with the original design of the intervention and that is aligned with varying lengths of stay such that youth will receive targeted dosages and/or receive the services outlined in individual treatment plans, prior to release.

b. The Respondent shall indicate on the Designation and Request to Change Primary, Intervention, and Treatment Services Form, which of the delinquency interventions will be designated as a primary service.

G. Sex-Specific Services The Respondent shall propose comprehensive appropriate gender-specific services for youth in all of its program components. Groups or gender-specific curricula are not required.

H. Restorative Justice Philosophy and Restorative Programming The Respondent shall propose comprehensive programming that reflects restorative justice philosophy and restorative programming. The Respondent shall describe how it will foster a restorative community within the residential program creating a culture that uses restorative conflict resolution strategies, contribute to the community and teams, and promotes bridging the roles of the facility and field staff with community partners. All aspects of the program shall:

1. Reflect the restorative justice philosophy, including case planning processes, competency development, involvement in meaningful community service, restitution, conflict resolution, and victim and community involvement. At a minimum, the Respondent shall propose restorative programming that holds offenders accountable for their behavior, including the harm their crimes caused the victim(s) and community, protects the public, offers offenders opportunities for competency development in skill areas valued by the community in preparation for reintegration into productive community life, and partners with community stakeholders; and

2. The restorative justice interventions to be conducted by the Respondent are listed in the Designation and Request to Change Primary, Intervention, and Treatment Services Form.

I. Academic Services The Respondent shall coordinate academic services through the Florida Scholars Academy provider as required in Florida Statute 985.619. The Respondent shall also:

1. Work with the responsible Florida Scholars Academy provider to ensure collaboration in planning, supervision scheduling, and a consistent behavior management system; planning for each student’s program transition; ensure youth have access to appropriate reading materials external to the educational program;

and maintain a diverse media center that meets state requirements.

2. Ensure that direct care staff are assigned to each classroom; however, at no point shall the education staff be included in the ratio.

J. Internet and Bandwidth Requirements

The Respondent is required to cooperate with the Department to ensure internet capabilities stated here are met and comply with the Florida Scholar’s Academy standards:

1. Programs with up to fifteen (15) devices for education services only will need a minimum of eight Megabits per second (Mbps) of bandwidth;

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2. All other programs with more than fifteen (15) devices for education services will need twenty (20) Mbps of bandwidth; and

3. Any other internet needs will require additional bandwidth.

K. Career and Technical Education (CTE) Services

The Respondent agrees to provide CTE services which lead to career pathways with student outcomes that must include identifying and providing instruction towards an Industry Certification earned from the Master Credentials List. The Respondent shall seek guidance from the Department’s Office of Workforce and Postsecondary Education;

however, remain accountable for the provision of CTE services. See https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration for a copy of the Master Credentials List.

1. Youth shall be enrolled in a training program or program of study, working towards an industry certification within the first three months of a students’ entry into in a moderate, high, or max-risk program. Students in high and max risk programs are expected to earn an industry certification upon release.

2. The Department requires all students to complete the Florida Ready to Work Soft Skills, OSHA 10, and CPR/First Aid training, within the first three months of the students’ entry into a moderate-risk program, six months prior to leaving a high-risk program, and twelve months prior to leaving a maximum-risk program. Youth who obtain a high school diploma or GED in high-risk and max-risk programs will begin OSHA 10, CPR/First Aid, and Florida Ready to Work Soft Skills immediately upon completion to prepare for a CTE/pre-apprenticeship program. See table below:

CTE

Requirements

Moderate Risk High Risk Max Risk

OSHA 10

Begin and complete within the first three months

Begin six months prior to release; however, begin immediately upon completion of high school diploma or GED

Begin twelve (12) months prior to release; however, begin immediately upon completion of high school diploma or

GED

CPR/First Aid

Begin and complete within the first three months

Begin six months prior to release; however, begin immediately upon completion of high school diploma or GED

Begin twelve (12) months prior to release; however, begin immediately upon completion of high school diploma or

GED

FLRTW-Soft Skills

Begin and complete within the first three months

Begin six months prior to release; however, begin immediately upon completion of high school diploma or GED

Begin twelve (12) months prior to release; however, begin immediately upon completion of high school diploma or

GED

Industry Certification

Begin within the first three months

Begin within first three months and earn certification prior to release

Begin within first three months and earn certification prior to release

a. Florida Ready to Work Soft Skills Credential interactive training program:

This non-cost program offers training to youth in a wide range of industry-specific and general employability skills, such as: communication, professionalism, teamwork, and critical thinking. By improving upon these skills, youth will increase their chances of finding employment upon residential release. To earn the Florida Soft Skills Credential, each youth

Version: 70 04-10-2024 Page 12 of 118 must complete all four modules; including a pre-test, post-test, and pass a one-hour proctored assessment. The one-hour assessment shall be provided by proctors established by the Respondent.

Youth who pass the post-assessment will earn the Florida Soft Skills Credential signed by the Governor of the State of Florida.

b. Occupational Safety and Health Administration (OSHA) 10-hour training course.

c. First Aid/Cardiopulmonary Resuscitation (CPR) training.

d. Industry Certification: Identify and develop a plan to provide instruction towards an Industry Certification from the Master Credentials List to be approved by the Director of Postsecondary Workforce Education.

The Respondent shall provide a copy of all the youth’s credentials earned in the youth’s Exit Portfolio upon completion. The Department reserves the right to change CTE services being provided when it is in the best interest of the youth, in coordination with the Respondent, without the need for an Amendment to the resulting Contract, via the Career and Technical Education Services Change Request Form. See: https://www.djj.state.fl.us/partners-providers-staff-procurement-and-contract-administration for a copy of the form. This foundation along with the students’ career assessment, will set students up to be better prepared for a career pathway towards earning credentials of value from the Master Credential List, and essentials skills to be successful in the workforce and in life.

3. The Respondent shall describe what Career and Technical Education (CTE) services shall be proposed. The Respondent shall describe in detail, how the unique interests, aptitudes, and skills of the youth will be developed while building upon their existing strengths and in a manner supportive of their employability. The Respondent shall describe how its services will give youth an occupational advantage in their own community. The written response must meet the requirements in all attachments and exceed minimum requirements where required.

L. Religious and Spiritual Opportunities

The Respondent shall provide regular faith-based opportunities and quarterly documented attempts to provide religious services and education that encompasses all faiths. Programs delivered shall allow time for youth to address their spiritual health and explore their spirituality and inner strength. Possible activities may include mentoring, time for personal reflection, cultural traditions, rituals, and discussions about life, meaning, guidance, values, morals, and ethics.

M. Recreation Therapy and Leisure Time Activities

The Respondent shall provide daily recreation and leisure time activities in ways that are physically challenging, educational, therapeutic, and constructive (e.g., activities which can be used by the youth after release), in accordance with 63E-7, F.A.C. These activities shall teach the youth healthy ways to maintain their own physical well-being in addition to providing alternative ways of spending leisure time. Opportunities for age-appropriate and gender-specific physical conditioning of each youth shall be a part of the overall recreational program. Indoor and outdoor activities shall be provided to all youth. Non-competitive activities shall be encouraged.

1. Recreation activities shall include one hour of indoor/outdoor large muscle activity, be separate and distinct from treatment and academic services, and have separate designated times on the Daily Activity Schedule. The Respondent shall describe how input from youth will be included in the selection of activities.

2. The Respondent shall employ a Recreational Therapist/Activity Coordinator to provide therapeutic recreational activities. The Recreational Therapist/Activity Coordinator plans, organizes, conducts, and/or coordinates all leisure-time, physical education, recreation activities, and community activities provided to youth. The Recreational Therapist/Activity Coordinator also plans and directs group activities aimed at developing appropriate group interaction behavior, a sense of teamwork and fairness, interpersonal communication skills and cooperation, and ensures that order and discipline are maintained during

Version: 70 04-10-2024 Page 13 of 118 recreation periods. The Department prefers a bachelor’s degree in physical education, leisure studies recreation, recreation therapy, or a closely related field, and one year of experience in group physical education, recreational programs, or recreational therapy; or a High School Diploma with three years’ experience working with youth in a residential or community setting and two years’ experience planning and oversight of recreation activities.

N. Living Environment

The Respondent shall propose a program that promotes mentoring, positive role modeling, positive one-on-one, and small group interactions and interventions, while maintaining a setting which promotes a therapeutic environment for the youth. The Respondent shall describe how it will ensure that the following components are implemented:

1. Input from youth on rules governing community living, program design, implementation, and evaluation;

2. Opportunities that promote effective communication and listening techniques, for youth to develop relationships of trust and interdependence with people already present in their lives (such as friends, relatives, and church members) and to create positive changes to benefit youth on an individual level, within their relationships, and within the community;

3. Promotion of positive identity, self-esteem, self-respect, and respect for others;

4. Reasonable opportunities for visitation, correspondence, and telephone access;

5. Use of trained volunteers, mentors, and other members from the community to provide positive modeling and experiences with the youth; and

6. Maintenance of a clean, safe, and humane environment that includes pro-social interactions between and among staff and youth; floor plans that enable staff to have office space on the units and move freely in the living quarters with a good line of sight to promote staff-youth engagement; all building/grounds are free from debris and unnecessary items (rooms will be purged of unwanted/unneeded items, in keeping with Department rules for property and records); excess of items (bulk) will be kept organized and tidy; and physical space will be homelike and like those which exist in the community.

O. Community Involvement Opportunities and Pro-Social Activities

The Respondent shall describe what community involvement opportunities exist, what specific programs and pro-social activities will be implemented and will precisely outline how else it will engage with the community, to provide youth with off-campus activities (as permitted and as set forth in rule 63E-7, F.A.C.), and pursuits that support transition back into the community.

P. Self-Sufficiency Planning

The Respondent shall assess the needs and strengths of the youth regarding independent living arrangements where age and family circumstances indicate that independence and self-sufficiency are more realistic goals than reunification with the family.

1. The Respondent must submit an example of a self-sufficiency plan that will be developed and staffed with all parties as early as possible after the youth’s admission to the program. These services will address, at a minimum, community reintegration including mental health and substance abuse counseling, future economic self-sufficiency in both traditional and non-traditional settings, safe and affordable housing, conditional release, job training and retention, transitional placement, and childcare, where appropriate.

2. The Respondent shall assist the youth in obtaining independent living arrangements upon the youth’s release in those situations where age and family circumstances indicate that independence and self-sufficiency are more realistic goals.

Q. Discharge Policy and Transition Services

The Respondent shall provide a detailed description of its discharge planning and transition services beginning at program admission, as set forth in rule 63T, F.A.C. The Respondent shall employ a Transition Services Manager to coordinate these services and include in its written response a detailed position description and schedule.

R. Transportation Services

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The Respondent shall be responsible for transporting new admissions from the local detention center to the program and shall provide transportation for youth for reasons including, but not limited to: medical and dental appointments; worksite and community service projects; counseling appointments with community agencies; emergency transportation; transportation to and from home visits, as needed; career and technical education; and releases and discharges. Please see the below table for additional relevant information:

Provides Transportation Mileage Notes

Residential Commitment Program

Within seventy-five (75) miles of the program

Program and JPO

75-300 miles of the program

Program will register the youth with the Intrastate Transportation Network.

Over 300 miles of the program

This option is not available for mothers and infants.

For Court Appearances: The Respondent may elect to transport the youth to court, using the appropriate transportation procedures, or transport the youth to the nearest detention center, and the Department will transport the youth to court. The Respondent shall coordinate the transportation of youth with the respective Transportation Coordinator and Detention Center prior to the youth’s arrival. Upon the youth’s return from the court, the Department will notify the Respondent.

For Facility-to-Facility Administrative Transfers: The Respondent is responsible for transporting the youth to the receiving facility if the facility is in the same region. If the facility is in a different region the Respondent shall contact the nearest Detention Center to plan and deliver the youth to that Detention Center, where the receiving Respondent will then transport the youth to its facility. If the youth is in Secure Detention pending the transfer, then the Department will transport the youth to the receiving facility regardless of region and location.

For Youth Evacuations: The Respondent is responsible for all transportation requiring the evacuation of the youth. The Respondent shall assist in the transportation for youth that need to be transported outside of the catchment area.

S. Management Capability and Program and Facility Readiness

1. Management Capability

The Respondent shall describe its organizational mission, history, background, experience, structure, and the human resources development plan which shall include, but is not limited to forecasting staffing needs; estimating staffing gaps;

succession planning; recruitment, education, and compensation of employees.

2. Program and Facility Readiness

The Respondent shall submit a program and facility readiness plan (using the

Transition-In Checklist provided). The plan must identify the critical path activities and describe, in detail, an alternate path in the event of delays or failures on the critical path, and plan must clearly convey that thorough consideration has been given to each major component of a residential program such that the services will be available by the…