RFP_10850_Exhibit_10_Transition-In_Checklist.pdf
PDF 167 KB Posted
- Attached to
- RES-28-Bed-SAOS-Nonsecure-Boys
- Solicitation number
- RFP-09226
- Issued by
- Miami-Dade County, Florida
About this file
This document is a Transition-In Checklist for a 28-bed nonsecure residential program for males between the ages of 14 and 18 in the State of Florida's Department of Juvenile Justice (DJJ) South Region. The program will be located in a DJJ-owned building in Miami-Dade County or a respondent-owned/leased building in Florida. The checklist outlines the steps required to set up and transition into the program, including meeting with the incumbent provider, establishing the management team, setting up administration and support services, initiating human resources activities, accounting services, warehouse operations, educational and career services, case management, training, health services, mental health/substance abuse services, food services, and physical plant/maintenance. The program is seeking to provide innovative delinquency programming and treatment services.
The contract opportunity has an initial term with the possibility of renewal. Pricing and funding information were not provided in the document. The contract is a state and local opportunity involving the Florida Department of Juvenile Justice and Miami-Dade County.
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Text version
INITIAL START-UP - 10850 - Program Name Target Initiation Date Date Initiated Target Completion
Date Completion Date
Meet with Incumbent Provider and DJJ Officials On-site at program.
Obtain current employee demographic information from current provider (if applicable ).
Establish Management Team
Conduct Walk-through Inspection/Identify Life/Safety Issues
Obtain copy of Certificate of Occupancy, verify appropriate zoning
Tentative Pre-Operational Review
ADMINISTRATION
Policy Formulation Meeting
Develop and distribute Facility Operating Procedures
Develop organizational charts
Develop Youth and Parent Handbooks
Development of forms
Develop Management Systems for CCC's, Abuse Calls, Monthly Reports
Develop staff schedules
Develop community relations/recruit Advisory Board
Establish connection with local law enforcement
Contact faith-based community
SUPPORT SERVICES
Initiate Start-Up or Transfer of Services for:
Cable
Electric
Gas
Internet Service Provider
Phone Service Provider
Sewage
Trash
Water
Vehicle Insurance
General Liability Insurance
Order the following Cards and Services:
Gas Card
Home Depot Credit Card
WalMart Card
Mobile Phones for Facility Maintenance (qty 2)
Blackberry Phones & BES Licenses for: FA & AFA (qty 2)
Establish contract with local pest/vermin control
Inventory and assess computer needs
Coordinate with Incumbent Provider for Electronic Data Transfer (if applicable)
HUMAN RESOURCES
Begin comprehensive Personnel File Review Process
Recruit and interview staff
Complete Background Screening and Drug Testing
Complete Job Fair
Job Fair Debriefing
ACCOUNTING SERVICES
Set up budget and fiscal reporting systems
Set up Major Maintenance Account
Establish payroll system
WAREHOUSE
Complete inventory of needed supplies
Order appropriate clothing, hygiene and supplies
Evaluate Youth Charts
Order needed replacement charts
EDUCATIONAL SERVICES/CAREER TECHNICAL EDUCATION (CTE) SERVICES
Partner with Florida Virtual Schools, if applicable
Recruit and Hire CTE Staff
CASE MANAGEMENT
Begin comprehensive Case Management File Review Process
Treatment Team Review of Youth between providers (if applicable)
Establish Treatment Team schedule
Provide youth/parent orientation and program service overview
Establish visitation, phone, mail procedures/notify youth
Establish group schedules for Delinquency Programming
Development of tracker for key documentation issues
Evaluate staff needs for MI, RAY Training
Coordinate JJIS agreements and Training
TRAINING
Begin comprehensive Training File Review Process
Develop and Implement Annual Training Plan
Provide training on the Behavior Motivation System
Provide required/needed trainings
HEALTH SERVICES
Begin comprehensive Healthcare File Review Process
Complete an inventory of medication/supplies
Maintain inventory of supplies/equipment/medication
Establish Contracts with the following:
DHA
Psychiatrist
Dental
Bio Medical Waste
Pharmacy
Lab
Hospital
Eye Care
X-Ray
Evaluate formulary against current medications
MENTAL HEALTH/SUBSTANCE ABUSE
Apply for DCF licensure for Substance Abuse services (if applicable)
Begin comprehensive Clinical File Review Process
Develop contracts for psychiatrist, psychologist, as needed
Establish agreements with Baker Act/Marchman Act facility, Mobile Crisis Teams
Establish/maintain 24-7 emergency on-call rotation schedule
Review/revise Suicide Prevention/Crisis Intervention plans
Establish group schedule for MH/SA groups
Assess/evaluate/order needed curriculums
Complete application to Medicaid
FOOD SERVICES
Assess kitchen equipment and supplies
Prepare 4 week menu rotation
Complete hiring of dietary staff
Place initial food order
Schedule Health Inspection
PHYSICAL PLANT/MAINTENANCE
Complete inventory of supplies and equipment
Conduct walkthrough/Evaluate campus for life/safety issues
Test fire equipment and generators as required
Establish service with the following:
Fire Extinguisher
Fire Marshall/Fire Inspection
Fire Sprinklers
Lawn Service
Establish preventative maintenance plan
Establish and post fire safety plan
Develop and maintain a “work order” system
Evaluate and prioritize staff housing needs
Inspect facility vehicles for life safety issues/condition
Create physical plant cleanup and readiness plan
CARE AND CUSTODY
Develop and implement COOP Plan
Develop Emergency Response Team/Tree
Establish security/communications procedures and systems
Establish transportation procedures
Develop and maintain facility schedule
Develop Behavior Motivation System
Develop Escape Plan and train appropriate staff
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