RFP 10723.pdf

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

Susannah Sims

8107 Mustang Dr.

Portage, MI 49002

Phone:(269)323-5181 sksims@portageps.org

RFP# 10723 - CEL/HAV Classroom Technology DATE ISSUED: Tuesday, February 18, 2025 PROPOSAL DUE: Tuesday, March 4, 2025 10:00 am EST

INSTRUCTIONS TO BIDDERS

Portage Public Schools invites qualified contractors to provide proposals for Classroom technology installation at Central Elementary and Haverhill Elementary schools.

1. Vendors must submit two (2) paper copies, and one (1) digital copy of your response on a USB or other digital media. Faxed/emailed responses will not be accepted. Proposals must be received by 10:00 am EST on Tuesday, March 4, 2025. Late proposals will not be accepted.

2. Send or deliver the bid to:

Portage Public Schools

RFP# 10723

Attention: Susannah Sims, Purchasing 8107 Mustang Drive Portage, MI 49002

3. Responses must include the following three (3) signed forms:

Legal Status of Bidder Familial Relationship Disclosure Statement (please notarize) Iran Economics Sanctions Act

4. All inquiries concerning this proposal shall be directed to Susannah Sims via email to:

sksims@portageps.org so that questions and responses may be shared with all vendors.

The Portage Public Schools Board of Education reserves the right to accept or reject any or all bids, either in whole or in part; to award the contract to other than the low bidder; to waive any irregularities and/or informalities; and in general to make awards in any manner deemed to be in the best interest of Portage Public Schools.

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

All proposers shall complete and return the Proposal and Award page(s) and submit all information requested herein in order for a proposal to be responsive. FAILURE TO DO SO MAY RESULT IN THE PROPOSAL

BEING REJECTED AS NON‐RESPONSIVE. The proposal document shall be returned in its entirety, in a properly identified and sealed envelope to the Purchasing Department at the above address. PROPOSALS

MUST BE RECEIVED BY TIME OF THE DUE DATE ‐ LATE PROPOSALS WILL NOT BE CONSIDERED.

Instructions to Proposers:

1. EXAMINATION OF PROPOSAL DOCUMENT‐Before submitting a proposal, proposers shall carefully examine the specifications and shall fully inform themselves as to all existing conditions and limitations.

The proposer shall indicate in the proposal the sum to cover the cost of all items included on the proposal form.

2. PREPARATION OF PROPOSAL‐The proposal shall be legibly prepared in ink or typed. The proposal shall be legally signed and the complete address of the proposer given thereon. All proposals shall be tightly sealed and plainly marked SEALED PROPOSAL and identified by project name, bid opening date and time. Proposals opened by mistake, due to improper identification, will be so documented and resealed. The Purchasing Department will maintain and guarantee confidentiality of the contents until the specified opening date and time. Facsimile and/or e-mailed bids will not be accepted.

3. LATE PROPOSALS‐Any proposal received at the office designated hereinafter the exact time specified for receipt, will not be considered. (Note: The District reserves the right to consider bids that have been determined by the District to be received late due to mishandling by the District, or circumstances beyond the control of the proposer, after receipt of the proposal and before an award has been made.)

4. ADDITIONAL CHARGES - No additional charges, other than those listed on the price breakdown sheets, shall be made. Prices quoted will include verification/coordination of order and all costs for shipping and insurance costs.

5. DISCOUNTS - List any discounts that may be applicable from programs such as MiDEAL, US Commodities, etc. Note the District will apply for eRate funding where appropriate. Awarded proposers are expected to participate in eRate funding.

6. FEDERAL OR STATE SALES, EXCISE, OR USE TAXES - Portage Public School is tax exempt. Do not include Federal, State, or Local taxes in your bid price except as related to enhancements to real property.

7. ACCEPTANCE OF PROPOSALS - Portage Public Schools reserves the right to accept or reject any or all bids, either in whole or in part; to award contract to other than low bidder; to waive any irregularities and/or informalities; and in general to make awards in any manner deemed to be in the best interest of Portage Public Schools.

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

1. RFP Requirements

1.1. Introduction

A. Portage Public Schools invites qualified contractors to provide proposals for Classroom technology installation at Central Elementary and Haverhill Elementary schools. This work includes:

a. Base Bid

i. The base bid is the cost for the installation of all the classroom technology equipment and patch cables including all equipment, labor, installation, configuration and testing.

1. Base bid must be broken down to two line items, one for Central Elementary School, and one for Haverhill Elementary School

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

C. Portage Public Schools expects to issue a single purchase order for this RFP the week of April 14, 2025.

1.2. Due Dates

A. Bids are due on March 4, 2025 at 10:00 AM

Portage Public Schools

RFP #10723

8107 Mustang Drive Portage, MI 49002

B. All questions shall be submitted to the owner no later than February 28, 2025 at 2pm.

C. All questions shall be sent via email to Susannah Sims at Portage Public Schools.

Susannah Sims - sksims@portageps.org - 269-323-5181

1.3. Building Sites

A. Work to be completed as part of this bid will be done at the sites as detailed in the drawings and specifications:

B. Access to the sites shall be from 7:00a to 5:00p Monday through Friday.

a. Arrangements can be made for additional time on site during each day as scheduled with the owner and the construction manager.

b. The buildings are under construction, so work must be coordinated with the Construction

Manager

c. Site locations are:

i. Central Elementary School 8422 S. Westnedge Portage, MI 49002

ii. Haverhill Elementary School 6633 Haverhill Ave Portage, MI 49024

1.4. Owner’s Rights

A. The owner reserves the right to waive any formalities to bid, to reject any or all bids and to accept the bid that is most favorable to the Owner.

B. The owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

C. Bidder recognizes that the owner is subject to the Freedom of Information Act. Per formal request the owner will make bid documents available for public review following contract with a successful bidder.

1.4. Bid Response Format

A. The owner requires that all responses include the information listed below.

mailto:sksims@portageps.org

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

B. All bid responses shall be submitted in a three-ring binder or bound folder

a. Provide two (2) copies of the bid response. One shall be marked as the ORIGINAL.

b. Provide 1 copy of the bid response in PDF form on flash drive The ORIGINAL shall be signed by a duly designated officer of the company.

C. Bid responses shall be provided in the following format with section dividers.

a. Bid Form –See Bid Documents

b. Description of the bidder’s company

c. Description of the bidder’s response and the services they will provide.

i. Include information about any manufacturer required on-going maintenance costs for software or hardware or upgrades.

d. Spreadsheet detailing all equipment being submitted per building.

e. Any information the bidder wishes to include that was not specifically required.

1.5. Documents

A. The following drawings are part of the bid package:

Central Elementary Haverhill Elementary

G001.14 G001.25

T001.14 T001.25

T101.14 T101.25

T101.14A T101.25A

T101.14B T101.25B

T101.14C T101.25C

T101.14D T101.25D

T102.14 T102.25

T102.14A T102.25A

T102.14B T102.25B

T102.14C T102.25C

T102.14D T102.25D

T421.14 T421.25

T422.14 T422.25

B. The following specifications are part of the bid package:

Specifications

28 1000 Communications Overview

28 5300 Classroom Video

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

28 5350 Classroom Audio

28 5470 AV Cabling

28 7200 Technology Submittals

28 7600 Technology Labeling

28 7700 Technology Testing

28 7800 Technology Warranty

2. Personnel

2.1 Bidder

A. Minimum Bidder Qualifications:

a. Bidder must be fully licensed and insured.

b. Bidder must be fully authorized by the manufacturer being proposed to install and configure the equipment.

c. Shall have technicians that are fully certified to install and configure the equipment being provided as part of the bid.

B. Bidder shall address each item in this package as specified. All required labor and equipment must be quoted. Any exception must be noted and explained. All bids must include the entire section bid to be considered.

C. The Contractor can withdraw their bid at any time prior to opening the bids.

D. Work shall be coordinated with the owner’s technology representatives, architect, construction manager and the technology consultant

2.2 Personnel

A. All personnel working on the project shall be certified by the manufacturer to install, configure and connect the equipment as per the owner’s requirements and the manufacturer’s specifications.

B. The contractor shall assign a Project Manager to the project who will have ultimate authority to make decisions, schedule work and fix or repair any non-conforming equipment.

a. Provide a list of the projects of similar size and scope to the work they will be doing as part of this project. Include examples of three projects with similar scope that the PM has worked on in the last three years.

b. The project manager will be the primary contact for this project

c. The project manager shall attend all project meetings and be fully aware of all work going on as part of the project.

2.3 Background Checks

A. Contractor’s staff may be required to pass a security clearance check conducted by the Owner.

B. The Contractor shall authorize the investigation of its personnel proposed to have access to facilities and systems on a case-by-case basis.

1. The scope of the background check is at the discretion of the owner and the results will be used to determine Contractor’s personnel eligibility for working within the facilities and systems.

2. Such investigations will include Michigan State Police Background checks (ICHAT) and may include the National Crime Information Center (NCIC) Finger Prints.

3. Proposed Contractor personnel may be required to complete and submit an RI-8 Fingerprint

Card for the NCIC Finger Print Check.

4. Any request for background checks will be initiated by the owner or construction manager and will be reasonably related to the type of work requested.

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

3. Work Requirements

3.1 Documents

A. The contractor shall review all bid documents including specifications and the drawings. The specifications and documents and any addenda detail the requirements of the chosen contractor.

B. It is mandatory that items of material and equipment conform to the Contract Documents and meet the quality standards in every respect.

C. Where any specifications or drawings are not in agreement the higher value or more stringent requirement shall apply, and shall be included in the bid pricing.

3.2 Products

A. All products shall be of the latest manufacture. No remanufactured or used equipment shall be provided as part of the bid.

B. All equipment shall be provided in the manufacturer's shipping container. Provide a copy of the shipping lists as part of the project documentation.

3.3 Product Delivery and Liability

A. The contractor shall be responsible for the complete installation of new and un-damaged products.

B. The contractor shall be liable for all equipment until it is formally accepted by the owner in writing. This shall include the equipment when it is in the contractor’s facility and when it is in the owner’s facility until it is formally accepted.

3.4 Damage

A. The contractor shall be responsible for all damage made to the building or any of the buildings contents during their work as part of this project.

B. The contractor shall not disturb any hazardous material or materials that they are not authorized to work with.

3.5 Incidental Work and Permits

A. The contractor shall be responsible for requesting, obtaining and paying for any and all permits required for their work by the local, county, state and federal authorities having jurisdiction (AHJ) over the work being performed.

B. Provide any and all work or equipment required by the Authority Having Jurisdiction (AHJ) that may or may not be specifically noted in these documents.

3.6 Inspection of the Work

A. The contractor shall keep up to date as-builts on site for the duration of the project. The Owner may request to see the as-built documents at any time.

B. The Contractor shall promptly facilitate inspection and testing of the Work regardless of expense as necessary or as requested by the Owner, regardless of whether or not the Work in question is his own or that of a subcontractor.

C. If such tests or inspections reveal deficiencies as measured by Construction documents or an independent consultant/testing agency or the owner, the Contractor shall bear all costs incurred to correct such deficiencies, and the cost to reconstruct any work to meet the contract documents.

3.7 Project Meetings

A. The contractor shall attend project meetings as designated by the owner. Attendance is mandatory.

4. Work Schedules

4.1 Project Schedule

A. It is the intention of the owner to take possession of the Work by the established completion date or earlier, within the shortest time possible consistent with good construction practices.

B. The Completion Date Shall be August 1, 2025. May be later based on construction schedule C. Upon award of the contract the contractor shall provide a complete schedule for their work. This shall reference dates in the document and be coordinated with the schedule of any other contractors.

a. Include start date

b. Products installed

c. Punch list work complete

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

d. Substantial Completion

e. Final Completion after system has been working for 30 days with no outages or failures

D. If the work is delayed through the fault of the owner (or of any separate contractor employed by the owner)

a. The Contractor shall notify the owner, in writing, of any condition or situation that in the Contractor's opinion warrants an extension of Contract Time.

b. The Contractor shall not be entitled to additional compensation or damages due to delays, interferences or interruptions to the Work or the Project, but shall be entitled only to an appropriate extension of time in accord with the General Conditions of the Contract for Construction.

5. Deficient Work

5.1 Product and Installation Deficiencies

A. The Contractor shall expediently correct all deficiencies brought to his attention in writing or verbally by the owner. If, in the opinion of the owner and the technology design or construction manager, the Contractor fails to correct deficiencies, or fails to act expeditiously to correct deficiencies, the owner may:

a. Accept the deficiencies in the Work, and reduce the Contract Sum of the Contractor at fault by a unilateral Change Order issued and signed by the owner in an amount to be determined by the owner.

b. Have the deficiencies removed in any reasonable manner available to the Owner, and charge the Contractor at fault for the costs incurred, or reduce that Contractor's Contract Sum by a unilateral Change Order issued by the Owner for the costs incurred.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

6. General

6.1 Legal Requirements

A. The Contractor shall comply fully with all laws, statutes, ordinances, rules, regulations, codes and lawful orders applicable to their work, including employment regulations, unless specifically exempted from compliance by the Contract Documents. Where local codes differ from codes of broader jurisdictions, the more stringent code shall apply. The Contractor shall promptly notify the Owner in writing of items in the plans or specifications for this project that violate any applicable codes.

6.2 Clean Site

A. The contractor shall clean the site daily.

B. The contractor shall be responsible for disposal and removal from the site any and all waste and debris generated from their work.

C. All dust or ceiling debris generated as part of the work shall be cleaned each day.

6.3 Prevailing Wage

A. This project is not subject to the Prevailing Wage Law; Michigan Public Act 166 of 1965.

6.4 Taxes

A. The bidder is responsible to apply all tax information within their proposal. Contractor is responsible for applying such tax with each request for payment and complying with Federal, State and local laws.

B. All tax costs shall be included in the base bid price.

C. Portage Public Schools is a tax-exempt organization

6.5 Payments

A. The contractor shall submit an invoice on the AIA form G702/G703 each month. The invoice shall include only work completed at the time of submission.

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

B. The contractor can be paid for equipment in storage at the owner’s site as long as the owner is provided with proof of insurance for the equipment.

C. The owner will provide payment on the invoice within 21 days of a signed invoice by the contractor D. The owner will retain 10% of the total cost of the project until the system is considered finally complete as detailed in the project documents.

7. Review of Bids

7.1 Owner Review

A. The Owner reserves the right to waive any formalities to bid, to reject any or all bids, or to accept the bid that is most favorable to the Owner. The Owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

7.2 Bid Bond

A. Provide with the bid response a 5% Bid Bond which is required for all proposals. The bond must be in the form of a certified check or a bond executed by a surety company authorized by the State of Michigan. The amount of the bond shall be forfeited if the Contractor, after being awarded the bid, fails to enter into an appropriate contract with the Owner within (30) days.

7.3 Performance Bond

A. Successful bidders, for work valued at $50,000 or more, will be required to secure Performance, Labor and Material Bonds issued for the full amount (100% value) of the contract by a company licensed to do business in the State of Michigan and having an A.M. Best rating of A- or better. The cost of these bonds is to be included in the proposal amount.

7.4 Insurance

A. Contractors must have the proper insurance forms submitted prior to start of their Work. The required insurance shall be written for not less than the limits shown below, or greater if required by law.

Contractors will require all subcontractors to maintain similar coverage limits. The Contractor shall name the Owner as additional insured.

a. Standard Workers Compensation and Employers Liability Employers Liability

b. $500,000 Bodily Injury by Accident—each accident

c. $500,000 Bodily Injury by Disease—each employee

d. $500,000 Bodily Injury by Disease—policy limit

B. General Liability Combined Single Limit Liability

a. $1,000,000 each occurrence

b. Or Split Limit Liability

c. $500,000 Bodily Injury—each occurrence

d. $500,000 Property Damage—each occurrence

C. Aggregates

a. $1,000,000 General Aggregate

b. $1,000,000 Products-completed operations

c. Automobile Liability Combined Single Limit Liability

d. $500,000 each accident

Or

e. Split Income Liability

f. $500,000 Bodily injury—each person

g. $500,000 Bodily injury—each accident

h. $500,000 Property Damage—each accident

D. Umbrella Insurance

a. $2,000,000 Limit over primary insurance

7.5 Review of Bids

A. Bids will be reviewed based on the following criteria:

a. Compliance with bidding documents

b. Price

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

c. Responsiveness to owner’s requirements

d. Experience and references with similar projects

e. Manufacturers relationships and personnel that are certified in the manufacturer's equipment.

f. Any on-going costs associated with the equipment or installation.

g. The owner reserves the right to make any decision which they deem to be in their best interest regardless of price or experience of the bidders.

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

BID PROPOSAL FORM

(Pages 10 – 14)

NAME OF BIDDER

Firm Name:

Address:

Telephone & Fax:

Contact Name and E-mail:

PROJECT NAME

Project Name: #10723 Central/Haverhill Elementaries Classroom Technology Installation

AGREEMENTS

The Owner reserves the right to accept or reject any or all Bids in whole or in part, or to waive any informalities therein. If in the Owner's opinion it is in their best interest, the contract may be awarded to other than the lowest bidder, for reasons of establishing uniformity, delivery time, etc.

The undersigned acknowledges the following are included with the Bid Proposal Form: (please initial)

Unit Pricing: ____

Detailed Product Specification Information (where applicable): ____

Warranty Specification Information (where applicable): _____

Legal Status of Bidder: _____

Iran Economic Sanctions Act Statement: _____

Notarized Familial Relationship Disclosure Statement: ______

Two (2) paper copies One (1) PDF of the Proposal: _____

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

Pricing Summary:

Vendors - you are required to provide a total price for all goods and services included for your proposal for each category of this RFP as listed below. Additionally, as per the terms of this RFP, you are required to include detailed pricing with your response as an addendum to this form. Portage Public Schools reserves the right to award this RFP to multiple vendors.

Base Bid

Classroom Technology as specified for Central Elementary School _________________

Classroom Technology as specified for Haverhill Elementary School _________________

Please include technical specifics for all quoted units/configurations.

Unit Costs Provide pricing for the described work or described product as a single unit cost. The unit cost shall include any travel, equipment labor, overhead, and tax required for purchase and installation of the product or service.

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

LEGAL STATUS OF BIDDER

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS. The Vendor and/or Bidder certifies to the best of its knowledge and belief that it and its principals: Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; Have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction;

violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated above in this certification; and Have not within a three-year period preceding this agreement had one or more public transactions (Federal, State, or local) terminated for cause or default; is not now or has been, within a three-year period preceding this date, been listed on the Excluded Parties List System website (EPLS).

Firm Name:

Name, title and signature of individual duly authorized to execute contracts:

Name:

Title:

Signature:

A Corporation organized and existing under the laws of the State of

PORTAGE AFFILIATION (If it pertains):

Do you maintain a permanent office, factory, or other facility in Allegan, Barry, Branch, Calhoun, Cass, Kalamazoo, St.

Joseph, or Van Buren counties with employees working in any of these counties? If yes, please provide the address:

Have you paid real or personal property taxes relating to said business in the previous tax year?

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

IRAN ECONOMIC SANCTIONS ACT

Effective April 1, 2013 all bids, proposals, and/or qualification statements received in the State of Michigan (MCL 129.313) must comply with the “Iran Economic Sanctions Act”. The following certification is to be signed and included at the time of submittal.

CERTIFICATION

Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so under law and that it is not an “Iran linked business”, as that term is defined in the Act.

Signature Title

Company Date

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

As required by Public Act 232 of 2005, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any employee of the Portage Public School District or member of the Portage Public Schools Board of Education. The Board of Education shall not accept a bid that does not include this sworn and notarized disclosure statement.

The undersigned, the owner or authorized officer of ________________________________(the “Bidder”), pursuant to the familial disclosure requirement provided in the Portage Public Schools advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any employee of the Portage Public School District or member of the Portage Public Schools Board of Education. If such a relationship exists, please explain:

Attach additional pages if necessary

By:____________________________________________________(Bidder Signature)

Title:___________________________________________________(type or print)

Date:__________________________________________________

Subscribed and Sworn to Before Me:

This________________day of__________________, 20____A.D., in and for the

County of _______________________, Michigan.

My Commission expires ____________________________.

Signature of Notary

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

SECTION 28 1000 – COMMUNICATIONS OVERVIEW

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. This section provides a project overview and general project and Contractor requirements for technology work.

B. The “Contractor” as referred to in these specifications, shall be the bidder whose bid is eventually chosen as the winner.

C. The “Owner” as referred to in these specifications, shall be Portage Public Schools and its representatives.

D. In the detailed specifications and on the contract drawings, the phrases “or equivalent,” “approved equivalent,”

“approved equal,” “or equal” and “owner approved equivalent” shall be used interchangeably and shall mean the same thing.

E. All equals, equivalents, or alternates shall be approved by the Owner prior to ordering or installation. Without approval, deviation from the products listed in the specifications and on the drawings, shall be presumed to be nonconforming and shall be removed and replaced at the direction of the Owner and at the Contractor’s expense.

1.02 DESCRIPTION OF PROJECT

A. Classroom Audio/Video Systems

a. The contractor shall be responsible for the labor and installation of all classroom technology related equipment per specifications and drawings for both Central Elementary and Haverhill Elementary Sites

b. The contractor shall be responsible for testing of classroom technology systems, using an agreed upon punch-list between the contractor and the owner.

c. The extent of the work shall be be shown on the drawings and detailed in these specifications.

d. Teacher desks are provided by the owners, and will be available on-site or at a neighboring location.

Shipping of desks to the site is provided by others

e. Equipment from Atlona, Epson, and Lightspeed Technologies are provided by the owner. Equipment will be stored at 8107 Mustang Drive, Portage, MI 49002.

f. Contractor is responsible for determining and providing any/all cabling interconnects to systems as part of their bid as shown in drawings and specifications.

B. Post installation documentation

a. Each contractor shall provide post installation documentation as per the specifications. Shall include but not be limited to:

i. Red-lined as-built drawings

ii. As-built detailed connectivity of AV and Network Systems

iii. As-built cable locations and cable labels at each location.

iv. Mark all splice locations

v. Update of all access control locations and equipment at each door

vi. Camera locations and camera numbers.

vii. Spreadsheet (hard copy and Excel file) for all network, Wireless, telephones and cameras detailing:

1. Mfg. Part number

2. IP Address

3. MAC Address

4. Device number (Camera #, Telephone # etc)

1.03 STORAGE OF MATERIALS

A. All materials shall be secured when not in use by the Contractor.

B. It shall be the Contractor’s responsibility to secure all equipment including all material to be installed as part of the contract. No changes shall be made to the contract due to loss or theft of equipment and materials not officially accepted by the Owner.

1.04 REFERENCE SPECIFICATIONS-CABLING

A. All work applicable shall conform to the following standards:

B. ANSI/TIA-568-C.0, “Generic Telecommunications Cabling for Customer Premises”, C. ANSI/TIA-568-C.1, “Commercial Building Telecommunications Cabling Standard”, D. ANSI/TIA-568-C.2, “Balanced Twisted-Pair Telecommunication Cabling and Components Standard”, ANSI/TIA-568-C.3, “Optical Fiber Cabling Components Standard”, E. ANSI/TIA-568-C.4, “Broadband Coaxial Cabling and Components Standard”, 10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

F. ANSI/TIA/EIA-569-B Commercial Building Standard for Telecommunications Pathways and Spaces G. IA-606-B: Administration Standard for the Telecommunications Infrastructure of Commercial Buildings including all

Updates and Addenda.

H. TIA-607-C: Generic Telecommunications Bonding and Grounding (Earthing) for Customer Premises.

I. EIA-472 General Specification for Fiber Optic Cable J. EIA-472A Sectional Specification for Fiber Optic Communication Cables for Outside Aerial K. EIA-472B Sectional Specification for Fiber Optic Communication Cables for Underground and Buried Use L. EIA-472C Sectional Specification for Fiber Optic Communication Cables for Indoor Use M. EIA-472D Sectional Specification for Fiber Optic Communication Cables for Outside Telephone Plant Use N. NEC, 2015, or latest edition available O. IEEE 802.3af PoE • Ratified in 2003 • 15.4W at the PSE, with min of 12.95W available to the PD P. IEEE 802.3at PoE+ • Ratified in 2009 • 30W at the PSE, with min of 25.5W available to the PD Q. IEEE 802.3bt Type 3 PoE++ • Ratified in 2018 • 60W at the PSE, with min of 51W available to the PD R. IEEE 802.3bt Type 4 PoE++ • Ratified in 2018 • 90W at the PSE, with min of 71.3W available to the PD

1.05 REFERENCE STANDARDS NETWORKING

A. IEEE 802.3™: Ethernet B. IEEE 802.11™: Wireless Lans C. IEEE 802.22™: Wireless Regional Area Networks D. TIA/EIA-526-7 Measurement of Optical Power Loss of Installed Single-Mode Fiber Cable Plant.

E. IEEE 802.3af PoE • Ratified in 2003 • 15.4W at the PSE, with min of 12.95W available to the PD F. IEEE 802.3at PoE+ • Ratified in 2009 • 34.2W at the PSE, with min of 25.5W available to the PD G. IEEE 802.3bt Type 3 PoE++ • Ratified in 2018 • 60W at the PSE, with min of 51W available to the PD H. IEEE 802.3bt Type 4 PoE++ • Ratified in 2018 • 90W at the PSE, with min of 71.3W available to the PD

1.06 CONTRACTOR-ALL

A. Each contractor shall be responsible for inspecting their own work and ensuring it meets the project requirements.

B. Contractor shall have a project manager who will be responsible for all work, workers, equipment, cabling and project management for their work. The project manager shall have the authority to make decisions for the contractor and schedule all workers.

C. Contractor shall attend all project meetings throughout the project.

D. All work on the project shall meet all applicable state, federal, local and industry codes and be installed according to the requirements of the Authority Having Jurisdiction (AHJ).

1.07 CONTRACTOR – AUDIO/VIDEO

A. The Contractor shall accept complete responsibility for the installation, certification, and support of the system.

Contractor shall show proof that they have the certifying manufacturer's support on all of these issues.

B. All work shall be performed and supervised by Audio/Video Technicians and Project Managers who are qualified to install audio/video systems and cabling and to perform related tests as required by the manufacturer in accordance with the manufacturer's methods.

C. The Audio/Video Technicians employed shall be fully trained and qualified by the manufacturer on the installation and testing of the equipment to be installed.

D. The vendor (including Subcontractor(s) if any) shall have a proven track record in audio/video system configuration and installation. This must be shown by the inclusion of details of at least 3 projects involving the installation of like sized audio/video systems that have been completed by the vendor in the last 2 years. Names, addresses, and phone numbers of references for the three projects shall be included.

E. Owner will provide any/all programming and integration needs for the project.

PART 2 - PRODUCTS

2.01 FIRESTOPPING

A. Each contractor shall be responsible for firestopping around their cables and the raceways.

B. Shall be completed inside and around all conduits after cable installation.

C. Firestop for the area between the cable and the edge of the conduit shall be Nelson No. FSP, CLK or LBS+.

Contractor shall install the best firestop for each individual installation.

a. Firestop shall be installed with regard to local and national building codes.

b. The firestop shall be a putty like substance that expands under heat and will not allow flame to pass for a designated period of time.

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

c. Firestop shall conform to all NEC, NFPA, and UL requirements.

d. Some wall pass-thru’ s are shown on the drawings. The Contractor shall utilize these where possible.

e. Where the contractor must install cables through a wall where there is no pass-thru already provided, the

Contractor shall be responsible for installing a fire-rated passthru and fire-stopping the conduit after cable installation.

D. Firestopping is required at all riser conduits and all pass thru’s.

a. Each cable tray penetration of a wall shall be firestopped after cable installation. Use pillow type firestop to allow additional cables to be installed in the future.

b. Where riser conduits pass through floors, the area between the concrete and the conduit shall be firestopped. This shall be completed with a putty or liquid firestop product. Fill in the space with mineral wool, and then install the firestop on top. All firestop shall be of sufficient thickness to secure the rating required by code.

c. After final cable installation, install a putty firestop around all cables where they enter and exit conduit pass thru’s and conduit risers.

d. All firestop shall be installed to provide the fire rating as described by local fire code.

e. It shall be the responsibility of the Contractor to verify that all conduits, walls, and raceways required to be firestopped have been firestopped.

PART 3 - EXECUTION

3.01 INSTALLATION

A. Contractor shall be familiar with the location(s) where the work will be done. No additional compensation will be made for items the Contractor claims he was not aware of during bidding.

B. Work Area:

a. All work areas shall be cleaned at the end of each day. All debris shall be cleaned and removed from the site and disposed of in the approved container for the site.

b. All equipment shall be moved out of common areas and stored in the Contractor’s lay down area, or in other approved storage locations on site.

c. Any work that is low hanging, or may otherwise impede the general use of the space, and cannot be removed, shall be flagged and cordoned off by the Contractor.

C. All equipment and parts shall be installed in a neat and workmanlike manner. Good installation principles shall be used throughout the project.

D. All cables routed above the drop ceiling or in the ceiling area shall be installed square to the building. Diagonal cable runs are not permissible.

E. All cut edges of conduits, boxes, raceway, etc., shall be trimmed and filed so that no burrs or rough edges will damage cable as it is installed.

F. All surface raceways, including conduits in exposed areas shall be painted to match the existing colors of the surrounding area.

G. If, in the course of the work, the Contractor damages, marks, or misplaces any ceiling tiles, the Contractor shall repair, and/or replace the ceiling tile to the original condition.

a. The Owner shall decide if ceiling tiles have been damaged. Based on the Contractors proposed fixes, the

Owner shall decide the best course of action to repair any damage done by the Contractor to the ceiling tiles.

H. It shall be the responsibility of the Contractor to repair any damage done to the structure or finishes in the building by the Contractor. The building shall be returned to its original condition prior to final sign off of the project.

I. Firestop shall be installed to meet national and local codes.

3.02 DOCUMENTS

A. The Contractor shall fully read the contract documents including the detailed specifications, and the detailed drawings.

B. No additional compensation shall be made for any portion of the project which the Contractor did not know of or understand prior to providing the bid response.

C. In the case of any discrepancies between the detailed drawings and the detailed specifications, the Contractor shall provide the higher quality or more stringent requirement.

3.03 WORK PLAN-POST BID (CHOSEN CONTRACTOR ONLY)

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

A. Along with the submittals the Contractor shall provide a work plan for the implementation of the telephone switch and data/wireless network. The plan shall include scheduled dates for major milestones, and all phases required for completion prior to final cutover.

B. The work plan shall list all items that must be completed by the Contractor or Owner to provide a smooth install of the telephone system and data network. The Contractor shall be responsible for all costs associated with the planning and cutover. The Owners only responsibility is to act as a liaison between the Contractor and the users.

C. The work plans shall include a time line and a cutover date for the systems within each building. Contractor shall be responsible for all aspects of scheduling the work, including notification of the users, the administration, and the telephone service provider.

D. The work shall commence within 10 days of award of the contract. The Contractor shall be responsible for attending weekly project meetings at the Owner’s site to report on progress and keep the project team informed of the work being done

E. The work plan will be reviewed at each weekly meeting for compliance and updates.

F. Work shall immediately begin on site surveys to determine the existing infrastructure and determining placement of new system electronics. The Contractor shall be responsible for moving, relocating, and reconnecting any and all existing equipment required for the installation of the new systems.

G. After work plan and system approval by the Owner the Contractor can begin work on infrastructure work that does not impede users.

H. The Contractor shall be responsible for working with the Owner’s Information Technology staff and administrators.

END OF SECTION 28 1000

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

SECTION 28 5300 – CLASSROOM VIDEO

1.01 SECTION INCLUDES

A. Parts and equipment required for viewing video signals.

1.02 SYSTEM DESCRIPTION

A. Install an entire system for each classroom. Shall be a fully formed room and a completely connected system.

B. Integrate with audio system as shown on the drawings.

1.03 COORDINATION

A. Coordinate the location of all LCD displays and projectors with the Owner and other trades prior to final installation.

B. Coordinate with other Contractors who are doing work in the ceiling space. Coordinate the installation of all cables, projectors, monitors, etc., with the locations of other services.

C. Verify all raceways in the walls with other trades prior to being onsite.

a. Walk the building and ensure all raceways for the classroom AV system are being installed and sized correctly.

b. If the contractor does not verify raceways then they shall install surface raceway to connect systems at no extra cost to the owner.

PART 2 - PRODUCTS

2.01 MANUFACTURERS

A. Approved vendors for video projectors are:

a. Epson

b. Others as approved prior to bid. Submit a question to the designer.

2.02 VIDEO PROJECTORS

A. Video projector Short Throw.

a. The video projector shall have a minimum of 3500 ANSI lumens of light.

b. Native Aspect Ration of 16:10, Image native resolution of WXGA (1280x800) and shall resize UXGA, SXGA, SVGA, and VGA signals.

c. The projector shall also support NTSC, PAL

d. The unit shall have the following inputs/outputs as a minimum:

i. Video inputs, , RCA Composite,

ii. HDMI x3

iii. Ethernet Network

iv. Audio in: 3.5mm x 2

v. Audio Line level output, 3.5mm

vi. USB x2 for control and interactive connectivity.

vii. 16 watt on-board speaker.

e. Third party projector control shall be via an on-board RS-232 connection or LAN Connection.

f. The projector shall be HDTV ready, and shall support 480I, 480p, 720p, and 1080i formats.

g. Keystone correction shall be a minimum of 3 degrees.

h. Each projector shall be supplied with a wireless remote control.

i. Equip with mount for mounting above markerboard

j. Non-interactive projector shall be Epson #685W

k. Spare Bulbs. The contractor shall provide a spare projector bulb for each of the projectors installed as part of this project, if using a non-laser source B. Projector Mounts

a. All supports for projectors shall be appropriately sized and chosen for the exact model display to be supported.

b. Contractor shall match the weight of the display to the recommended weight rating of the support.

c. Contractor shall review the location where the support is to be mounted. Match the surface to which the display is to be mounted with the best attachment hardware available for the support.

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

2.03 LCD DISPLAYS

A. LCD Display

a. LCD Displays will be new, provided by Owner

b. These LCD’s shall be moved to the new building by the owner. Contractor shall installed in the new classrooms

c. Equip each display with a new mount.

B. LCD Mounts

a. All supports for LCD panels and monitors shall be appropriately sized and chosen for the exact model display to be supported.

b. Contractor shall match the weight of the display to the recommended weight rating of the support.

c. Contractor shall review the location where the support is to be mounted. Match the surface to which the display is to be mounted with the best attachment hardware available for the support.

d. All supports shall be by Chief Corporation or equal. Contractor shall submit each support for review by the

Owner and Engineer prior to installation.

e. Wall Mount

i. Wall Mount swing-out mount shall be Chief Mfg. #TS525TU or equal based on display size

2.04 SWITCHERS

A. Video Switcher and HD-BaseT Receiver

a. Video switchers and receivers will be new, provided by Owner

b. Video switcher model will be Atlona AT-OME-ST31A

c. HD-BaseT receiver shall be Atlona AT-UHD-EX-100CE-RX-PSE

d. Contractor shall mount video switcher to provided teaching desk

e. Contractor shall mount HD-BaseT receiver behind each TV.

2.05 CONTROLS

A. 8-Button Control Panel

a. 8-Button Control panel will be new, provided by Owner

b. 8-Button Control panel shall be ???

c. Contractor shall install 8-button control panel in-wall in existing rough-in box. Contractor shall confirm rough-in location with owner if unsure

d. Programming for controls will be provided by owner. If programming needs to be loaded onto each control panel, contractor is responsible for duplicating and loading programming as part of their scope of work

PART 3 - EXECUTION

3.01 EXAMINATION

A. Location of the LCD displays and projectors and other equipment shall be finalized throughout the building prior to installation.

B. Locate all equipment to be installed, and make certain that space is available for maintenance and service during the life of the system.

C. If any changes from the drawings are required, the Contractor shall submit a proposed layout of the displays to the owner for approval prior to installation.

3.02 PREPARATION

A. Ensure that the wall where a display will be mounted can support the weight of the mount and the display.

B. Coordinate with the Lighting Contractor on location of all displays. Ensure that lighting will not impede the viewing of the image.

a. Install supports to ensure that lights will not impede the image.

3.03 INSTALLATION OF DISPLAYS

A. Projectors:

a. Projectors shall be installed where shown on the drawings. Contractor shall field verify the location of all projectors prior to final installation.

b. When mounting the projectors to the ceiling, the Contractor shall verify that the mount is the correct size, and will support the weight of the projector.

10723 - Central, Haverhill Elementaries Classroom Technology Installation - Response Due: Tuesday, March 4, 2025 @ 10:00 am

c. Contractor shall review the ceiling type where the projector will be mounted, and shall provide the correct ceiling adapter for the mount.

d. Coordinate the installation of ceiling mounted projectors with the lighting installer. Light fixtures shall not impede the image of the projector.

e. Install overhead projectors as high as possible in the ceiling, and no lower than 7 feet AFF.

f. Install projector to ensure a rectangular image. Do not install the projector at a location where the projector cannot compensate for the keystoning of the image.

g. Review the proposed location of the projector on the contract drawings and provide the required lens based on the screen size, and the distance from the screen of the projector. Verify with the Owner prior to ordering.

h. The projector shall be connected to the source via patch cables. The Contractor shall provide and install all patch cables required. These patch cables shall route to a faceplate in the ceiling.

i. Contractor shall test that the projector works with the inputs, and that the remote control (if applicable) has batteries and works with the system.

j. Contractor shall set up the projector so that the picture is clear and set the correct color, brightness, contrast, etc.

k. Test the projector with all inputs. Provide image generator for each type of connection that the projector uses. The projector shall be tested with all other components of the audio/video system.

l. When mounting the projector, the Contractor shall ensure that it is installed and secured to minimize the chance of falling and causing possible injuries.

m. Contractor shall set up a time to review the installation with the Owner and Engineer.

n. During the review, the Contractor shall demonstrate that each projector works and is installed safely and securely.

B. Short-throw Projector:

a. Mount the projector to the wall above the markerboard.

i. Coordinate location with markerboard and ceiling tiles

ii. Install all cabling from ceiling or from wallbox inside a nylon mesh for neat routing.

b. Connect the projector to the power.

c. Connect projector to all video and audio cables.

d. If transceivers are being used then install them inside the projector mount or attach to the projector mount.