Solicitation Number:

RFP-102225-003

Solicitation Title:

ADA Compliant Doors

Date Issued:

October 22, 2025

Mandatory Pre-Bid Meeting Date and Location:

Question Acceptance Deadline:

October 31,2025

Project Manager(s):

Guido Ulin

Email:

gulin@ cityoftaylormi.gov

Bid Submission Date and Time:

November 27,2025

Purchasing Contact:

Ben Clayton

Bid Opening Date and Time:

November 27, 2025 1000 AM

Telephone:

734-374-1459

Email:

bclayton@cityoftaylormi.gov

The City of Taylor Central Purchasing Division is requesting bid submissions on behalf of the City of Taylor.

By submitting a response, the bidder agrees and promises to sell, furnish, and deliver to the City all commodities and/or services contained in this solicitation for which a contract is awarded by the City. The successful bidder shall fully perform the contract in accordance with the all specifications, terms and conditions, and requirements contained in this solicitation and shall comply with all applicable provisions of the City of Taylor charter, ordinances and purchasing policies, made a part of the solicitation and contract by reference.

Written acceptance of the bidder's response by the City, by issuance of a purchase order or contract, constitutes a binding contract made and entered into by and between the City of Taylor, and the bidding company named below:

Bidding Company Name:

Street Address:

P.O. Box: City: State: Zip Code:

Toll Free Telephone: Telephone: Fax:

Federal I.D. or Social Security No.: E-Mail:

Type or Print Name of Person Signing:

Title:

Authorized Signature:

Acceptance (For City Use Only)

Bid response accepted and contract awarded.

By____________________________________________Title________________________________

Signature ____________________________________Date ________________________________

City of Taylor

Request for Proposal Cover Sheet

Budget & Finance Dept.

Central Purchasing Division 23555 Goddard Road Taylor, MI 48180

Invitation to Bid

The City of Taylor is requesting sealed bids from qualified contractors for the installation of ADA-compliant power-operated doors at multiple City-owned facilities. The selected contractor will provide all materials, labor, and equipment necessary to furnish and install fully functional ADA door systems in accordance with current ADA standards.

Project Overview

The purpose of this project is to enhance accessibility for individuals with disabilities through the installation of automatic door openers at the following City locations:

❖ Department of Public Works (DPW) Building

❖ Lakes of Taylor Golf Course

❖ Taylor Meadows Golf Course

❖ Animal Shelter

The scope includes complete site preparation, removal of existing doors/hardware, electrical work, installation, and commissioning of new ADA-compliant systems.

Scope of Work

✓ The successful bidder shall be responsible for the following:

✓ Perform on-site assessment of each entryway

✓ Remove and dispose of existing door systems as needed

✓ Furnish and install commercial-grade power-operated door openers (swing or slide type)

✓ Install ADA-compliant push-button actuators (interior and exterior)

✓ Provide and install all required electrical work, including dedicated circuits and junction boxes

✓ Install motion/presence safety sensors

✓ Ensure calibration to ADA standards: door speed, force, and hold time

✓ Reinforce framing or structures as needed

✓ Modify existing door frames/doors to accommodate new systems

✓ Clean up and remove all installation debris

✓ Conduct testing, commissioning, and staff training

✓ Provide manuals and a comprehensive parts and labor warranty

Technical Requirements

All door systems must:

❖ Comply with ADA Accessibility Guidelines and ANSI/BHMA A156.10 & A156.19 standards

❖ Use commercial-grade materials suitable for high-traffic use

❖ Include low-energy operation, obstruction detection, and adjustable features

❖ Be weather-resistant for applicable exterior doors

❖ Include ADA-compliant, tactile push buttons

❖ Integrate with fire alarm systems where applicable

Bidder Qualifications

Interested bidders shall provide a complete company background outlining relevant experience with similar projects, as well as qualifications that demonstrate their capability to perform the required work. A detailed cost breakdown for each location must be included, clearly identifying expenses related to labor, materials, electrical components, and removal/disposal of existing systems. Bidders must also submit product specifications and cut sheets for all proposed equipment. The proposal should outline the estimated timeline for project completion and include proof of all required licenses, insurance, and bonding. Finally, references from prior clients for comparable

ADA-compliant door installations must be provided.

Evaluation Criteria

Proposals will be evaluated on several key factors including overall cost and value, the contractor’s experience and qualifications, and the quality and ADA compliance of the proposed equipment. Consideration will also be given to the feasibility and proposed duration of the project timeline, as well as the quality and relevance of references provided.

Submission Deadline and Contact

All bids must be sealed and clearly labeled “ADA Power-Operated Door Installation – City of Taylor.” Completed bid packages must be submitted no later than [Insert Deadline Date & Time] to [Insert Mailing or Drop-Off Address], Attn: [Insert Contact Person or Department].

Any questions regarding this bid should be directed to Guido Ulin – gulin@ci.taylor.mi.us

Instructions to Bidders

Electronic Submissions (Preferred)

The City of Taylor officially distributes bid documents through the (MITN) also known as BidNet Direct. Bidders are encouraged to review solicitation documentation and electronically submit responses though MITN.

Submission by Mail or in Person

Mail a completed and signed Request for Proposal response in a sealed envelope to the address listed below. Bid responses received after the date and time specified on the cover sheet of this Request for Proposal will be rejected. Bids must be submitted in a sealed envelope, clearly marked with the Vendor's name, address, and

"Request for Bid - Pickleball Court Construction". Bid responses by mail or in person will need to include an electronic copy of the bid documents (e.g. on a flash drive).

Address the envelope containing your response in the following manner:

“REQUEST FOR BID – ADA POWER-OPERATED DOOR INSTALLATION”

CITY OF TAYLOR

CITY CLERK’S OFFICE

23555 GODDARD ROAD

TAYLOR, MI 48180

Solicitation Number:

RFP-072125-002

Bidder Checklist.

Have you remembered to:

1. Completed Bid Form (PDF format).

2. Company profile and history.

3. Minimum five (5) years of experience with similar projects.

4. Proof of licensing and insurance (Workers' Compensation, Professional and Commercial General Liability, Motor Vehicle Insurance).

5. List of subcontractors and their designated work for the project.

6. Five (5) relevant references with contact information and project descriptions.

7. Project schedule with key milestones.

8. Detailed cost breakdown for each element of the scope of work.

9. Proposed warranty information.

Bid Requirements:

- Bids must be received by

- Late bids will not be accepted.

The City of Taylor reserves the right to reject any and all bids. All inquiries relating to this RFP should be directed to

Guido Ulin at 313-363-0100 or gulin@ci.taylor.mi.us

Bidder’s Instructions:

1. Addition of Terms and Conditions. Additional terms and conditions submitted with a bid response are of no effect unless accepted in writing by the Purchasing Department. Bids with any additional terms and conditions may be rejected as non-responsive.

mailto:gulin@ci.taylor.mi.us

2. Assistance to Bidders with a Disability. Bidders with a disability that need an accommodation must contact the

Purchasing Agent prior to the deadline for receipt of bids so that reasonable accommodation can be made.

3. Bid Held Firm. Bids are not awarded at the bid opening. Bid responses will be firm for 30 days, unless otherwise specified by the Purchasing Agent in writing.

4. Bid Opening. All bids received by the time and date of the bid opening will be publicly opened by the City Clerk’s

Office, with the attendance of the Purchasing Agent at the location indicated on the cover sheet of this solicitation.

Interested parties are invited to attend the bid opening.

5. Bid Results. Bidders desiring a copy of the bid results are instructed to include a self-addressed, stamped, envelope with their bid response. Bid results will be mailed when an award decision is made. Bidders may also obtain bid results or arrange to review the bid file by contacting the Purchasing Department.

6. Definitions:

• Bidder - Any person or firm submitting a competitive bid in response to a solicitation.

• Bid Results - A summary of all bid responses received and the award results

• Bid Response - The executed document submitted by a bidder in response to a solicitation.

• Contractor - Any person or firm having a contract with a governmental body.

• Solicitation - The process of notifying prospective bidders that the City wishes to receive bids for furnishing goods and services.

7. Facsimile Bids. Bid responses faxed to the City will be rejected. Bids may be faxed to a third party who will put it in a properly-addressed envelope and deliver it to the Purchasing Department before the date and time specified in the solicitation.

8. Late Bids. It is the bidder’s responsibility to ensure that a bid response is physically deposited with the City Clerk’s

Office prior to the date and time specified for the opening. Late bid responses will not be opened and will be rejected regardless of the degree of lateness or the reason.

9. Multiple Bids. Bidders may submit more than one bid in response to this solicitation. Each bid submitted must comply in all aspects with the bid requirements and these instructions.

10. New Equipment and Materials. Unless otherwise indicated in the detailed specifications of this solicitation, all equipment and materials shall be new and under current production for use in the United States.

11. Packaging. All commodities and equipment are to be delivered and packaged strongly and securely according to accepted commercial practices.

12. Prices, Currency. All prices must be in United States currency, (USD).

13. Pricing (Unit and Total Prices). The unit price is to be according to the unit of measurement specified in the solicitation. In the event of mathematical differences between the unit price and extended total, the unit price will prevail.

14. Protests. An interested party may protest the solicitation within seven days before the bid opening or protest the

Notice of Intent to Award within seven (7) days after receiving notice. Notice of award will be issued only to those bidders who submitted responses to this RFP seven calendar days after award or issuance of the Notice of Intent to

Award. It will be assumed that all interested parties knew or should have known all the facts surrounding the award.

15. Questions and Clarifications. All questions and requests for clarification regarding this solicitation must be addressed to the City Engineers. The requirements of this solicitation can only be altered by written amendment of the solicitation. Verbal communications from whatever source are of no effect. Questions must be received by the deadline specified on the cover sheet to allow the Purchasing Agent to issue any needed amendments in sufficient time before the bid opening date (if applicable).

16. Review of the Bids. After the bid opening, bids become subject to the State of Michigan public records laws.

Interested parties may request public information and make arrangements to review the bid file by contacting the

City Clerk’s Office during normal working hours, between 9:00 a.m. and 5:00 pm., Monday through Friday, excluding holidays.

17. Rejection. The City reserves the right to reject any and all bids in whole or in part. Bid responses will be rejected if:

✓ The bid response is not legible.

✓ The bid response is not completed as requested.

✓ The bid response is faxed to the City.

✓ The bid response is not responsive to the specifications or other requirements of the solicitation.

✓ The bid response is received after the time and date specified.

✓ The bidder was required to be registered as an approved vendor by the deadline for receipt of bids, and failed to do so.

✓ The bidder is determined to be not responsible, in accordance with Section 3 of the City of Taylor, Purchasing Policy.

18. Signature. The bidder submitting the bid response or that bidder’s duly authorized agent or representative must sign the bid response manually in ink. The name and title of the person signing the bid response must be typed or printed below the signature.

19. Specifications, Brand Name or Equivalent. Unless otherwise indicated in the detailed specifications of this solicitation, the use of a specific brand name or make/model is for illustrative purposes only, and the City will consider equivalent products. If a commodity or service put forth by a bidder is rejected as not being equivalent, the

Purchasing Agent will notify the bidder of the rejection.

20. Specifications, Compliance. All bids submitted in response to this Request for Proposal must comply with the specifications contained herein, and the successful bidder will be held responsible. Noncompliance with specifications is grounds for rejection of the bid response. Bidders who desire to submit commodities or services that deviate from these specifications or have any objections to the specifications stated herein must contact the

Purchasing Agent in writing as soon as possible, so the Purchasing Agent can determine whether the specifications need to be amended.

21. Taxes. The City does not pay sales tax or federal excise tax. The federal tax-free transaction number and City sales tax exemption number is 38-6006926. The Purchasing Department will furnish a tax exempt certificate upon request.

22. Withdrawal or changes to a bid response prior to the bid opening date and time. Before the bid opening date and time, the bidder’s authorized representative may withdraw or change a bid response by making a written request to the Purchasing Agent.

23. Withdrawals after the bid opening date and time. After the opening, no changes may be made to the bid response. The bidder may make a written request to withdraw the bid response, subject to approval by the

Purchasing Department. Bidders repeatedly withdrawing bids after the opening date may be removed from the City bidders list.

GENERAL CONTRACT TERMS AND CONDITIONS

1. Affirmative Action. The contractor will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the handicapped, and concerning the treatment of all employees without regard to race, color, religion, sex, national origin or physical handicap.

2. Applicable Law and Venue. This contract is governed by and construed in accordance with the laws of the

State of Michigan. Any action to enforce this contract must be brought in the District Court of Wayne County, Michigan.

3. Assignments and Subcontracts. The contractor may not assign or otherwise transfer or delegate any right or duty without the City’s express written consent. The contractor may enter into subcontracts provided that the

City has provided written consent and any such subcontractor acknowledges the binding nature of this contract and incorporates this contract, including any attachments. The contractor is solely responsible for the performance of any subcontractor. The contractor shall not have the authority to contract for or incur obligations on behalf of the City. If the City refuses to approve a subcontractor, the original contract holder shall be responsible for any damages financial or otherwise for not fulfilling the contract obligations.

4. Binding Contract. The acceptance of a bid response in writing by the Purchasing Department or Entity constitutes a contract between the bidder and the City. Written acceptance from the Purchasing Department or

Entity will be in the form of a purchase order, notification of award, or contract. Any oral agreement or arrangement by a bidder with a City employee or Purchasing Department or Entity will have no force or effect unless reduced to writing.

5. Compliance with Laws. The contractor must, in performance of work under this contract, fully comply with all applicable federal, state, or local laws, rules and regulations, including Title VI of the Civil Rights Act of 1964.

Any subletting or subcontracting by the contractor subjects subcontractors to the same provision.

6. Compliance with Public Records Law. The contractor understands that, except for disclosures prohibited under state open records laws related to confidentiality, in MCL §Act 442 of 1976 et seq., the City must disclose to the public upon request any records it receives from contractor. The contractor further understands that any records which are obtained or generated by the contractor under this contract, except for records that are confidential under in MCL §Act 442 of 1976 et seq., may, under certain circumstances, be open to the public upon request under the Taylor open records law. The contractor agrees to contact the City immediately upon receiving a request for information under the open records law and to comply with the City’s instructions on how to respond to the request. Bid responses are exempt records until the time and date of the bid opening.

7. Confidentiality. The contractor agrees not to use or disclose any information it receives from the City under this contract that the City has previously identified as confidential or exempt from mandatory public disclosure except as necessary to carry out the purposes of this contract or as authorized in advance by the City. The City agrees not to disclose any information it receives from the contractor that has previously been identified as confidential and which the City determines in its sole discretion is protected from mandatory public disclosure under a specific exception to the State public records law, in MCL §Act 442 of 1976 et seq.. The duty of the

City and the contractor to maintain confidentiality of information under this section continues beyond the term of this contract, or any extensions or renewals of it.

8. Contract Amendment. After a binding contract has been entered into, no changes (i.e. substitution of product or a price adjustment) may be made per City of Taylor Fiscal Year (Contract Year), unless prior written approval has been obtained from the Purchasing Department or Entity. A Mutual Agreement is required per the “Special

Terms and Conditions - Contract Period” listed on page seven (7) of this document for any contract year percentage unit cost increases or select unit cost increases applicable to contract.

9. Inspection and investigations. The City reserves the right to conduct inspections and investigations related to the bidder and offered commodities or services, including but not limited to the firm, its facility, personnel, qualifications, and the commodities and/or services offered to make determinations regarding compliance with the bid requirements and responsibility of the bidder.

10. Material and Workmanship. All material and workmanship shall be subject to inspection and testing by the

City either at: the point of manufacturer, place of storage, or upon receipt.

11. Payment Terms. Payment will normally be made within thirty days after delivery and acceptance of commodities or services under this contract and receipt of a correct invoice. The city issued purchase order number shall be the primary identification number utilized by the city in the tracking of orders and processing of payments. A vendor’s failure to comply with the following two actions could result in a delay of payment. (1)

Vendors are required to visibly place the city issued purchase order number on the invoice, (2) Vendors are required to submit the invoice directly to Central Purchasing.

12. Termination for lack of funding or authority. This contract shall become null and void, in total or in part, should the City Council of the City of Taylor fail to appropriate funds for any or all departments, which are committed to the terms of this contract. Any such contract termination shall be at no cost to the City.

13. Termination of Contract

a. Termination without Cause. This contract may be terminated by mutual consent of both parties, or by either party upon 30 days' written notice.

b. Termination for Lack of Funding or Authority. The City may terminate this contract effective upon delivery of written notice to the contractor, or on any later date stated in the notice, under any of the following conditions:

1) If funding from federal, state, county, city, or other sources is not obtained and continued at levels sufficient to allow for purchase of the services or supplies in the indicated quantities or term. The contract may be modified by agreement of the parties in writing to accommodate a reduction in funds.

2) If federal, state or local laws or rules are modified or interpreted in a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract.

3) If any license, permit or certificate required by law or rule, or by the terms of this contract, is for any reason denied, revoked, suspended or not renewed.

Termination of this contract under this subsection is without prejudice to any obligations or liabilities of either party already accrued prior to termination.

c. Termination for Cause. The City by written notice of default to the contractor may terminate the whole or any part of this contract:

1) Fails to begin the work within the time specified in the Contract;

2) Fails to perform the work with sufficient workers and equipment or with sufficient materials to assure the prompt completion of said work;

3) Fails to perform the work in accordance with contract requirements or refuses to remove and replace rejected materials or unacceptable work;

4) Discontinues the work;

5) Fails to resume work which has been discontinued within a reasonable time after notice to do so;

6) Becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency;

7) Allows any final judgment to remain unsatisfied for a period of 10 days;

8) Fails to comply with contract requirements regarding minimum wage payments;

9) Is a party to fraud; or

10) For any other cause whatsoever, fails to carry on the work in an acceptable manner.

11) Bidder subcontracts work without City Authorization

d. Termination, Deliveries. If the contract is terminated for any reason, the contractor is responsible for delivery of all commodities and services ordered prior to the termination, unless those orders had been canceled by the

Purchasing Department or Entity.

SPECIAL TERMS AND CONDITIONS

1. Award. Award will be made to two responsible bidders with the per unit pricing most advantageous to the City and is responsive to the specifications and all other requirements stated herein. The City of Taylor maintains the right to assign projects to each successful bidders based on availability of each contractor and available funding

2. Bid Selection. The bid winner will be selected following the applicable process under Section 4.8.12, Bid

Evaluation of the Purchasing Policy.

3. Pre-Qualification: In Compliance with Section 4.8.7 of the City Purchasing Policy Manual, the requesting department may require the prequalification of vendors for the Formal Bid. The prequalification process may add up to four weeks.

4. Bid Calculation: In the event that the bid is generated based on single unit price, the Bid Bond and

Performance Bond will be defined by the Central Purchasing Department based on historical data.

5. Bid Surety, Type Of. Each bid response must include five thousand ($5,000) bid surety, either in the form of:

• a certified check

• a bank cashier's check

• a money order

• a corporate surety bond from a surety company authorized to do business in the City of Taylor

Each bid response must also include a copy of the original bid bond as well as a self-addressed return envelope.

Bid sureties of the non-successful bidders that are in the form of a certified check, bank cashier’s check or a money order will be returned upon determination of award. The bid surety of the successful bidder(s) will be returned upon the receipt of a completed contract bond and its approval by the City.

6. Performance Bond. Prior to the start of any project, the contractor will be required to furnish a performance bond in an amount equal to each individual project or the summation of projects per City of Taylor Fiscal Year (Contract Year) approved by the director of public works or his designee that will guarantee compliance with all terms of the bids and contract.

7. Contract Period. The contract or contracts issued as a result of this solicitation will be for a City of Taylor Fiscal

Year (July 1, 2025 – June 30, 2026), inclusive, with the option to extend for additional City of Taylor Fiscal Year or renew the contract for a maximum of three (3) additional fiscal years, upon mutual agreement between both the City of Taylor & Contractor, as set forth in a written amendment to this contract. Any contract renewal/extension may include a mutually agreed percentage increase to all or selected unit costs listed in this contract. The mutual agreement and unit cost increases (if applicable) shall be in writing from the Contractor and approved by the City of Taylor Administration/City Council.

8. F.O.B. Point and Freight. Delivery and passage of title under this contract shall be as follows. Delivery will be F.O.B. Destination to the location specified on the cover page of the solicitation. The freight is to be included in the price of the products. Title will pass to Purchasing Department or entity upon delivery to the specified destination.

9. Descriptive Literature. The bidder’s response must include descriptive literature or detailed manufacturer’s specifications for the specific equipment or commodities being offered. Bidders are instructed to clearly mark the literature information that demonstrates compliance with the specification.

10. Indemnification and Insurance Requirements. Bidders must review the attached Risk Management

Appendix for indemnification and insurance requirements. The indemnification and insurance provisions are incorporated and made part of this solicitation and the resultant final contract. Objections to any of the provisions of the indemnification and insurance requirements must be made in writing to the attention of the Purchasing Agent by the time and date set for receipt of questions. No alteration of these provisions will be permitted without prior written approval from the Purchasing Department in consultation with the Taylor Risk Management Director. Upon receipt of the Notice of Award, the successful bidder must obtain the required insurance coverage and provide the Purchasing Agent with proof of coverage prior to contract approval. The coverage must be satisfactory to the Purchasing Department, in consultation with the Taylor Risk Management Director. A bidder’s failure to provide evidence of insurance coverage is a material breach and grounds for withdrawal of the award or termination of the contract. Please see (http://www.cityoftaylor.com/rfp )

11. Pricing. Pricing under this contract shall be as follows:

Firm Fixed -

The total bid price is to include all discounts and deductions, and is to be less federal and City taxes, for which exemption certificates will be furnished upon request. Pricing shall be firm for the period of the contract. If an extension of the contract occurs, prices may be adjusted to reflect the additional cost the vendor has incurred only if the vendor provides documentation to prove they have incurred additional costs.

12. Purchasing Cards. The Purchasing Department may place orders by issuance of a purchase order or may elect to place an order and make payment using a purchasing card. The contractor will accept a purchasing card without passing the processing fees for the purchase card back to the Purchasing Department or Entity.

13. Record of Sales. The contractor must maintain records of sales under the contract and furnish volume of sales information to the Purchasing Department within thirty (30) days upon written request of the Purchasing Department.

14. Reference Materials. The contractor will be required to furnish and distribute catalogs and price lists to all using entities.

15. Servicing of the contract. The contractor will be required to furnish not less than two (2) copies of catalogs, replacement data books, and price lists to using department. Also, the contractor will be required to provide qualified sales personnel to periodically visit using entities to provide assistance and guidance connected with contract item usage.

16. Service Representative. The contractor must provide a dedicated service representative to provide support for this contract. The contractor shall provide the name and contact information for the service provider. During the contract period, the contractor shall notify the Purchasing Agent in the event the contractor’s service representative changes.

Name Of Service Representative:

Address Of Service Rep:

City & City & Zip Code

Phone Number:

Toll Free Number:

E-Mail Address:

http://www.cityoftaylor.com/rfp

EXHIBIT A

INSURANCE REQUIREMENTS

EXHIBIT B

Title VI