RFP 07.21.2025 Printing Company.pdf

REQUEST FOR PROPOSALS

PRINTING COMPANY

RFP 07.21.2025

PROPOSALS DUE: Friday, August 8, 2025

Detroit Transportation Corporation

Guardian Building, 500 Griswold, Suite 2900, Detroit, MI 48226

Inquiries: www.bidnetdirect.com//detroit-transportation-corporation

INTRODUCTION AND DTC CONTACT INFORMATION

This Request for Proposals (RFP) is issued by the Detroit Transportation Corporation (DTC), located at the

Guardian Building, 500 Griswold, Suite 2900, Detroit, Michigan 48226. DTC is a quasi-public Corporation, which is responsible for the operation and maintenance of the Detroit People Mover (DPM). The Detroit People

Mover (DPM) is a fully automated transit system serving the downtown Detroit core. The system consists of a

2.9-mile single-lane elevated concrete guide way loop, twelve (12) rail cars, thirteen (13) passenger stations, and the Maintenance and Control Facility (MCF).

Request For Proposals (RFP) Title: PRINTING COMPANY

RFP Control Number: 07.21.2025

Date Advertised: Wednesday, July 23rd , 2025

Date Issued: Wednesday, July 23rd , 2025 at 5:00 PM Eastern Time

Mandatory Walk Thru Date: N/A

Questions Due: Wednesday, July 30th, 2025, by 5:00 PM Eastern Time

Due Date and Time: Friday, August 8th, 2025, by 5:00 PM Eastern Time

Purchasing / Procurement Division: Gwen Wallace

E-mail Address: gwallace@thepeoplemover.com

Tele Number: (313) 949-9128

Project Manager: Madonna VanFossen https://linkprotect.cudasvc.com/url?a=http%3a%2f%2fwww.bidnetdirect.com%2fdetroit-transportation-corporation&c=E,1,zUIG1HoK9E9l6FPQiLvXskqnIYHmqCX-1Y1lEoKz9-1ZlgbdjOadVG7YNwGNmx8wTcatgvTJZVovcUrgxqVuLFrr6Y1EB7E66wyQTcxZoz4bLw,,&typo=1 mailto:gwallace@thepeoplemover.com

How This Document Is Structured

Section Contents

100 Instructions to Bidders/Proposers. Compliance with these is integral to submitting a successful proposal.

200 Project Overview and Statement of Work, Price Page and Evaluation Criteria

300 Terms and conditions that will be part of the contract issued to the successful vendor. DTC is funded in part by the U. S. Department of

Transportation’s Federal Transit Administration. Very little of the terms and conditions can be changed. Do not submit a proposal if you are unable to live with the terms and conditions contained in

Section 300.

400 Federal Transit Administration Clauses (if applicable)

500 Contractor Certifications

600 Solicitation Statistics Form

700 Work Authorization Permit (WAP) (if applicable)

800 DTC Contract Agreement Terms (Sample)

REQUEST FOR PROPOSALS

PRINTING COMPANY

PROJECT 07.21.2025

NAICS Code: 996600

The Detroit Transportation Corporation is seeking a Printing Company that will print the marketing pieces used in various Marketing and Communication campaigns to educate the public and raise awareness about the People Mover - the service provided and Advertising opportunities available.

Proposals must be received by the Detroit Transportation Corporation, Purchasing Office via Bidnet/MITN electronically only on or before 5:00 p.m. (EST), August 8th (Friday), 2025. THERE WILL BE NO PUBLIC

OPENING OF THE PROPOSALS.

Proposals are to be submitted in accordance with the DTC Request for Proposals (RFP) TBD. No proposal, once submitted, may be withdrawn for 180 days after the due date.

DTC reserves the right to postpone, accept or reject any or all proposals, in whole or in part, for sound, documentable, business reasons, subject to the rules and regulations set forth by the DTC, the State of

Michigan and the United States Department of Transportation. The successful bidder will be required to comply with applicable federal, state and local laws and regulations. Firms or individuals whose names ear on the U.S. Comptroller General’s list of ineligible contractors will not be considered. DTC affirmatively assures that no bidder will be discriminated against based on race, color, sex, age, disability, religion, ancestry, marital status, national origin, place of birth, or sexual orientation.

Firms interested in receiving a copy of the RFP should furnish their contact information (i.e., company name, contact person’s name, mailing address, and fax numbers and e-mail address) via e-mail to Gwen Wallace at gwallace@thepeoplemover.com. The DTC is on an aggressive schedule for this procurement; therefore, written questions related to this project must be received via Bidnet/MITN no later than 5:00 p.m. (EST), July 30th (Wednesday).

mailto:CThomas@thepeoplemover.com.

SECTION 100

INSTRUCTIONS TO PROPOSERS

101 Purpose

The Detroit Transportation Corporation is seeking a Printing Company that will print the marketing pieces used in various Marketing and Communication campaigns to educate the public and raise awareness about the People

Mover - the service provided and Advertising opportunities available.

The requirements for the submittal and content of Bids/Proposals, the timetable for this procurement, performance requirements, and contract terms are detailed in this Request for Bids/Proposals.

102 Due Date and Location

Bids/Proposals are due to DTC via Bidnet/MITN by: 5 pm (EST) Friday, August 8th, 2025.

1. Bids/Proposals received after that date and time will not be accepted.

2. DTC’s Administrative office is located at the Guardian Building, 500 Griswold, Suite 2900, and Detroit, Michigan 48226.

3. Bidder/Proposer bears total responsibility for ensuring its Bid/Proposal is complete and uploaded on time.

4. Bids/Proposals submitted by fax or email will not be considered.

5. Bidder/Proposer should comply with each and every requirement of this RFP to be considered responsive.

103 Schedule

The following schedule will be followed for this procurement:

Wednesday, July 23rd, 2025

Issuance of RFP

N/A Pre-Bid Meeting / Walk Thru (Mandatory) 10:00am (EST)

Wednesday, July 30th, 2025

Deadline for questions/requests for approved equals. – 5:00 pm (EST)

Friday, August 8th, 2025

Bids/Proposals Due - 5:00 pm (EST)

104 Length of Time Bids/Proposals Shall be good

Bids/Proposals shall be good for 180 days after the due date. This 180-day period - plus the schedule for the project - will be automatically extended by the amount of time required for DTC and, where applicable, the

Federal Transit Administration to process any Single Bid/Proposal (Section 125 below).

105 Number of Copies and Delivery

One (1) original uploaded into MITN/Bidnet, www.bidnetdirect.com//detroit-transportation-corporation

Complete contact information must be provided to DTC when the documents are requested. DTC will keep a list of those persons and companies who have received RFP Documents (the RFP List). The RFP List will be used to issue any Addenda or updated information relative to the RFP and/or Project requirements.

No RFP will be accepted via mail or email.

Note: it is the sole responsibility of Bidder/Proposer to determine if Addenda are issued and what, if any, part of each is of interest to Bidder/Proposer.

https://linkprotect.cudasvc.com/url?a=http%3a%2f%2fwww.bidnetdirect.com%2fdetroit-transportation-corporation&c=E,1,zUIG1HoK9E9l6FPQiLvXskqnIYHmqCX-1Y1lEoKz9-1ZlgbdjOadVG7YNwGNmx8wTcatgvTJZVovcUrgxqVuLFrr6Y1EB7E66wyQTcxZoz4bLw,,&typo=1

106 Bid/Proposal Guarantee

If this box [ ] is checked, Bidder/Proposer shall supply a Bid/Proposal Guarantee in the form of a Bid/Proposal bond, a certified or cashier’s check, or an irrevocable letter-of-credit on a solvent bank in an amount of $50.

If this box [ ] is checked, or if the project involves construction or facility improvement contracts or subcontracts exceeding $50,000, Bidder/Proposer shall supply a Bid/Proposal Guarantee in the form of a

Bid/Proposal bond, a certified or cashier’s check, or an irrevocable letter-of-credit on a solvent bank in an amount equivalent to five (5%) percent of the Bid/Proposal price.

The Bid/Proposal Guarantee shall consist of a firm commitment accompanying a Bid/Proposal as assurance that the Bidder/Proposer will, upon DTC’s acceptance of its Bid/Proposal, execute such contractual documents as may be required within the time specified. The Bid/Proposal Guarantee shall be made in favor of DTC.

Bid/Proposal bonds must be issued by a fully qualified surety company acceptable to DTC and listed as a company currently authorized under 31 CFR, Part 223 as possessing a Certificate of Authority as described thereunder.

In submitting any Bid/Proposal, it is understood and agreed by Bidder/Proposer that the right is reserved by

DTC to reject any and all Bids/Proposals, or part of any Bid/Proposal, for sound, documentable, business reasons, and it is agreed that the Bid/Proposal may not be withdrawn for a period of 180 days subsequent to the opening of Bids/Proposals, without the written consent of DTC. It is also understood and agreed that if the undersigned Bid/Proposal should withdraw any part or all of its Bid within 180 days after the bid opening without the written consent of DTC, shall refuse or be unable to enter into the contract, or refuse or be unable to furnish adequate and acceptable Performance Bonds and Labor and Material Payments Bonds, or refuse or be unable to furnish adequate and acceptable insurance, it shall forfeit its Bid/Proposal security to the extent of DTC’s damages occasioned by such withdrawal, or refusal, or inability to enter into an agreement, or provide adequate security therefor. It is further understood and agreed that to the extent the defaulting

Bidder’s/Proposer's Bid/Proposal Guarantee shall prove inadequate to fully recompense DTC for the damages occasioned by default, then the Bidder/Proposer agrees to indemnify DTC and pay over to DTC the difference between the bid security and DTC’s total damages, so as to make DTC whole.

107 Disposition of Proposal Guarantee

If the Bid/Proposal is accepted, the Bid/Proposal Guarantee will be returned as provided in this Section.

For RFPs:

The Proposal Guarantee will be returned once it is determined that the proposal is out of the competitive range and is no longer under consideration, or at the end of 180 days, whichever comes first.

Performance Bonds and Labor and Material Payments Bonds

If this box [ ] is checked, or if the project involves construction or facility improvement contracts or subcontracts exceeding $50,000, a Performance Bond from a bonding company licensed to do business in

Michigan or a certified check, bond, cashier’s check or an irrevocable letter-of-credit, in an amount equal to

50% of the value of any contract awarded as a result of this IFB/RFP shall be posted by the successful

Bidder/Proposer with DTC prior to Notice to Proceed. This bond will be forfeited by Bidder/Proposer as partial or complete settlement of damages, as determined by DTC, should Bidder/Proposer fail to perform as contracted for.

If this box [ ] is checked, or if the project involves construction or facility improvement contracts or subcontracts exceeding $50,000, a Labor and Material Payments Bond from a bonding company licensed to do business in Michigan or a certified check, bond, cashier’s check or an irrevocable letter-of-credit, in an amount equal to 50% of the value of any contract awarded as a result of this IFB/RFP shall be posted by the successful Bidder/Proposer with DTC prior to Notice to Proceed.

The bonds may be issued by a surety company on its standard form and must be provided to DTC within twenty-one (21) days of notice that it is required.

The bonds must be written by a company authorized to write bonds in the State of Michigan and must be listed in the latest edition of U.S. Treasury Circular 570 or having a rating by A.M. Best of B+ or better, and must show sufficient bonding capacity to bond the performance required under this contract. The bonds must meet the approval of DTC's Legal Counsel.

If the contract involves the purchase of goods, then the performance bond will be returned to the manufacturer within thirty (30) days of DTC's acceptance of the goods.

108 Insurance

The successful Bidder/Proposer shall maintain throughout this assignment the following insurance coverages:

POLICY TYPE AMOUNT NOT LESS THAN

Worker’s Compensation

Employer’s Liability

Full Statutory Limits

$1,000,000.00 each accident

$1,000,000.00 each disease

$1,000,000.00 each person

Commercial General Liability $1,000,000.00 each occurrence

$2,000,000.00 Personal & Advertising Injury

$1,000,000.00 Fire and Legal Liability

$10,000.00 Medical Payment

$1,000,000.00 General Aggregate

Excess / Umbrella Liability Insurance over

Employer’s Liability, Commercial General Liability, and Auto Liability

$5,000,000.00 each occurrence

$5,000,000.00 aggregate where applicable

Comprehensive Auto Liability Combined single limit (covering all owned, hired and non- owned vehicles with property damage each personal and property protection insurance including residual liability insurance under Michigan No Fault

Insurance Law)

$1,000,000.00

If the contract involves activities covered under the following policy types, the successful Bidder/Proposer shall maintain the following additional coverage minimums:

Contractor must purchase and maintain, and will cause its subcontractors to purchase and maintain, such insurance as will protect it, DTC, the City of Detroit and their employees, agents, officers, directors, successors and assigns. All policies of insurance will name DTC and the City of Detroit as additional insureds. Contractor must require each subcontractor or consultant hired on the project to maintain adequate insurance for its job and name DTC and the City of Detroit as additional insureds. The policies must contain an agreement by the insurer that such policies will not be canceled or materially changes without at least thirty (30) days’ prior written notice to the DTC. Certificates of insurance must be submitted to DTC no later than ten (10) working days after notification of recommendation of award.

109 Minimum Specifications

The specifications contained in this RFP are the minimum specifications needed to meet DTC's needs.

110 Request for Clarification/Approved Equal (RFAE)

All requests for clarification of these specifications and for an approved equal must be received via

Bidnet/MITN no later than 5:00 p.m. (EST), July 30th (Wednesday).

Please note the items specified herein were selected through product comparisons and evaluation. Proposed alternates must match dimensions, finishes, performance and design features of the products specified herein.

Catalogs, product information and/or specifications must accompany all RFAEs.

Bidders/Proposers whose product or service exceeds the minimum specifications herein need not submit an

RFAE. Such Bidders/Proposers may be required to prove they exceed these minimum specifications before being awarded a contract.

The RFP Documents cannot be modified, except in writing. Verbal modifications are void and ineffective. Any changes by DTC to the RFP Documents, the Project, the Proposal submission deadline, or the Proposal opening date will be communicated via written Addendum, using the contact information on the RFP List.

111 Pre-Bid/Proposal Conference/Facility Tour

There will be a pre-Bid/Proposal conference and site visit for this solicitation as indicated in Section 53 of this

RFP. If a conference meeting is conducted, attendance is HIGHLY RECOMMENDED. Regardless of whether a conference or tour is conducted, before submitting a Proposal, each Proposer must review the of the proposed work to arrive at a clear understanding of the conditions under which the work is to be done. The proposer will be held to have reviewed the specifications, and to have satisfied itself as to all conditions affecting the execution of the work. No allowance or extra compensation concerning any matter or thing about which the

Proposer might have fully informed itself, will be allowed.

112 Presentations

DTC may ask Proposer to explain elements of its Proposal.

113 Inquiries

All questions pertaining to this RFP should be directed to Gwen Wallace, Procurement Specialist, at gwallace@thepeoplemover.com. Questions and answers will be posted in MITN/Bidnet. DTC will respond to questions and inquires within 5 business days mailto:gwallace@thepeoplemover.com

114 Clarifications, Approved Equals, Supplements

Clarifications, approved Equals and other supplements to this RFP may be issued to modify, change or clarify one or more points in MITN/Bidnet. All parties who request the RFP must be registered in MITN/Bidnet.

Bidders/Proposers are reminded to read and adhere to such supplements as compliance with them is integral to having the Bid/Proposal reviewed. Supplements will also be posted in MITN/Bidnet.

115 Form of Bid/Proposal

All forms must be completely filled in, signed and otherwise executed as indicated. Failure to do so can result in the Proposal being declared "unresponsive".

Unless otherwise specified in this RFP, only the forms prescribed in Section 500 shall be included with the

Bid/Proposal. Additional material is not required and will not be reviewed.

115.1 Explanations (Written and/or Oral)

Should a Proposer find a discrepancy in or omissions from these specifications or should he/she be in doubt as to their meaning, he/she shall at once make inquiry of DTC.

115.2 Alternate Proposals

Alternate proposals may be submitted by the Proposer - at his/her discretion and risk - to achieve the essential purpose and intent of these specifications at a lower cost, without increasing DTC's risk or exposure. Such alternate proposals must be clearly identified and prominently labeled as such. DTC is not obligated to accept or review any alternate proposal.

115.3 Withdrawal of Proposal

No Proposal will be allowed to be withdrawn for a period of 180 days after it has been opened by DTC. The length of time Proposals shall be good - plus the schedule for the project - will be automatically extended by the amount of time required for DTC and, where applicable, the Federal Transit Administration to process any

Single Proposal.

115.4 Consideration of Proposal

For RFPs Only, no information will be released about any Proposer or Proposal until a contract award is made, and only by written request to DTC’s General Manager.

115.5 Rejection or Acceptance of Proposal

DTC reserves the right to accept or reject any or all Proposals, and any parts of any Proposal for sound documentable business reasons. In awarding a contract, DTC reserves the right to consider all elements entering into the question of determining the responsibility of the Proposer. Any Proposal which is incomplete, conditional, obscure, or which contains additions not called for, or irregularities of any kind, may be cause for rejection of the Proposal. In case of any discrepancy between the price written in the Proposal and that given in figures for any item, the price in writing will be considered as Proposal.

115.6 Unacceptable Proposals

No Proposal will be accepted or contract awarded to any person, firm, or corporation that is in arrears or is in default to DTC or the City of Detroit upon any debt or contract, or that is a defaulter as surety or otherwise upon any obligation to said DTC or has failed to perform faithfully any previous contract with DTC.

116 Right to Perform Pre-Award Survey

DTC retains the right to review the apparent low proposer’s production schedule and past delivery performance to determine responsibility.

117 Single Bid/Proposal

In the event of a single Proposal response, this solicitation will be automatically converted to a negotiated purchase which shall require Proposer to negotiate a fair and equitable price. DTC retains the right to request certifiable cost analysis data which Proposer must provide. DTC reserves the right to negotiate an adjustment in Proposer's price if warranted by said analysis.

118 Reserved

119 Disadvantaged Business Enterprise Utilization

This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, and Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. DTC's

FY 2024-2026 overall goal for DBE participation is 5%. Use of DBE firms for support functions (e.g. delivery, installation, and training) is one way to achieve this goal.

The successful Bidder must demonstrate its “good faith efforts” to meet DTC’s overall goal. "Good faith efforts" to achieve this participation are defined in Contractor Certifications in Section 500 of this RFP.

Contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of the contract. Contractor shall carry applicable requirements of 49 CFR Part 26 in the award and administration of this DOT-assisted contract. Failure by any contractor to carry out these requirements is a material breach of contract, which may result in the termination of the contract or such other remedy as DTC deems appropriate.

Each subcontract the contractor signs with a subcontractor must include the assurance in this Section (see 49

CFR 26.13(b)).

Invoicing for DBE firms must be separately identified on prime contractor’s bills.

DBEs must be registered by the Michigan Department of Transportation. The Michigan Unified Certification

Program DBE directory and forms are available at www.michiganucp.org. DTC will accept the DBE certification from other transit properties that comply with DBE federal regulations.

120 Award of Contract

The award will be made to the responsive and responsible offeror who’s Proposal represents the Best Value to DTC, according to the criteria listed in the RFP.

DTC may reject all Proposals for sound, documentable, business reasons. A responsive Proposal is one which complies with the terms, conditions and specifications of this RFP. A responsible Bid/Proposal is one submitted by a company or joint venture possessing the capability and capacities to perform as required by this RFP.

DTC reserves the right to award one, more than one or no contracts as DTC deems to be in its best interests.

If an RFP, DTC further reserves the right to make an award on the basis of an original Proposal(s) without any negotiating with any offeror.

http://www.michiganucp.org/

121 Contractual Terms and Conditions

The terms and conditions of any contract that results between DTC and the successful Proposer are discussed in Section 300.

122 Cost of Preparation

All costs incurred by any Proposer prior to Notice to Proceed will not be reimbursed by DTC.

123 Additional Information, Rejection

Because offers can at times be ambiguous in its solicitation documents, DTC reserves the right to request additional information before making an award. DTC also reserves the right to seek clarification from any offeror about any statement in its Proposal that DTC finds ambiguous. DTC may undertake such investigations as it deems necessary to determine the ability of each Bidder to perform the work, and the Proposer shall furnish to DTC all such information and data as DTC may request for this purpose.

DTC may require the Proposer to submit any of the following information before the submission deadline, or as a condition to entering into any contract: (1) Proposer’s performance record; (2) the address and description of the Proposer’s permanent place of business; (3) an itemized list of the Proposer’s equipment;

(4) description of any project which the Proposer has constructed in a satisfactory manner; (5) Proposer’s financial statement; (6) a breakdown of the Proposal submitted, including a listing of the subcontractor's names for each service proposed to be used for this project; (7) such additional information as will satisfy DTC that the Proposer is adequately prepared to fulfill the contract.

DTC reserves the right to reject any Proposer if the evidence submitted by, or investigation of, such

Bidder/Proposer fails to satisfy DTC that such Proposer is properly qualified to carry out the obligations of the contract and to complete the work contemplated in this RFP.

DTC reserves the right to reject any and all Proposals without prior notice; to waive informalities and technicalities; to extend deadlines without notice; to negotiate directly with only those respondents deemed to be qualified according to the criteria in this RFP; and to enter into one, more than one, or no contracts as it shall deem to be in its best interests, and to award to other than the lowest price proposals.

Proposals will not be considered if the bid bond is not submitted with the proposal and the Buy America certification is not completed and submitted with the bid/proposal.

124 Terminology

The terms “proposal" and "proposer"; "Request for Proposals" and "RFP"; are used interchangeably throughout this RFP, unless expressly designated as "RFP only". Similarly, the terms "DTC", "buyer", "purchaser" and "Corporation" are used interchangeably. All terms, including "his" and "his/her", are used in a gender-neutral manner.

125 Late Bids/Proposals

Late bids/proposals will not be accepted.

126 Protests

It is the policy of DTC to prepare specifications that are not discriminatory in nature. All solicitations are to be open and free to all competing vendors whereby all have a reasonable chance to be successful and awarded a contract.

If a vendor feels that a particular solicitation is unfair for whatever reasons, the following procedure must be followed to register a proper protest and said procedure shall be a part of all solicitations:

STEP 1 Protest must be made in writing and addressed to the General Manager no later than (1) three (3) days before the scheduled Proposal due date, (2) three (3) days after the

Bid/Proposal opening, or (3) three (3) days after contract award, as applicable. Such protest must cite what the solicitation was for, and for what reason the protest is lodged.

STEP 2 The General Manager shall make all reasonable attempts to resolve the protest prior to the

Bid/Proposal opening or award of a contract, as applicable, and reserves the right to reschedule the same if, at her discretion, deemed necessary. The General Manager must make a decision no later than ten (5) working days from the date the protest is lodged.

STEP 3 If the protest is not satisfactorily resolved at Step 2, the person or firm making the protest may request a hearing with its legal counsel and DTC, with DTC's legal counsel serving as arbitrator on the matter. Request for such a hearing must be made within 15 working days of the original date the protest was filed.

The decision at Step 3 shall be final and binding on all parties. If the vendor believes that DTC did not follow the above process, he/she may appeal to the Federal Transit Administration as follows:

Office of Program Management

Federal Transit Administration

Suite 320

200 West Adams Street

Chicago, IL 60606

(312) 353-2789

The Federal Transit Administration will hear appeals only where a local protest procedure does not exist or where the local procedure was not followed.

127 Certifications

Bidders/Proposers shall execute certifications pertaining to:

• Cost Proposal

• Hold Harmless Agreement

• Representations and Certifications

• Exceptions to Terms and Conditions

• Addendum Certification

• Compliance with Federal Affirmative Action Requirement

• Disadvantaged Business Enterprise Certification

• Non-Conflict of Interest Certification

• Name, Legal Status, and Authorizing Signature

• Certification of Procurement Integrity

• Free Competition Bidding Affidavit

• Bid/Proposal Guaranty& Security

• Report A: Equal Employment Opportunity Compliance Report

• Buy America Certification

• Debarment Certification

• Lobbying Certification

• Clean Air and Water Certification

SECTION 200

PROJECT OVERVIEW AND STATEMENT OF WORK

201 Project Overview

Background

For over 36 years, the Detroit Transportation Corporation (DTC) has continued to provide public rail transportation via the Detroit People Mover (DPM) in Detroit’s Commercial, residential, and retail development has transformed the area, and growth is projected to further revitalize downtown as well as nearby districts throughout the city.

Along with an expanding public transportation and mobility service network, the Detroit People Mover fulfilling its original purpose as the transit system that connects and supports its passengers as well as the larger public transportation network with distribution points for employment, entertainment, conventions, and tourism.

Statement of Work

The Detroit Transportation Corporation is seeking a Printing Company that will print the marketing pieces used in various Marketing and Communication campaigns to educate the public and raise awareness about the People Mover - the service provided and Advertising opportunities available. Listed below are various items that will be printed.

• Station-to-Station Guide – Pricing per quantities of 30,000 brochures o 3.5” X 11” brochure, “20 pages with cover, 80lb gloss UV,

• Tip Card - Pricing per quantity of 5,000 pieces o 3.5” X 11”, double sided, 14pt cover, gloss finish

• Station Domination sheets - Pricing per quantity of 50 sets o 8.5” X 11”, Heavier paper, semi-gloss finish, full color, 15 sheets, one side only

• Advertising Deck - Pricing for total quantity – 50 sets and 100 sets o 8.5” X 11” Heavier paper, Semi-gloss finish, 7-10 sheets, one side only

• Pocket Maps- Folded Size 3”x 4 ¼ “ : 8 Panel Fold ↔ , 3 Panel Fold ↕ o Open size 22” ↔ X 11 ¾ ↕ quantity- 15,000

• Business cards: Pricing for quantity - 100 pieces

• Interior Car Cards – 11” X 49”, Backlit, Laminated. Price per card

• Posters – Thin Plastic stock – as needed o 18” X 24” - Pricing per board o 22” X 28” - Pricing per board

The respondent shall provide the following information:

a. Provide three (3) letters of reference (include company name, contact person, phone number, email address). Provide samples of work/Quality

b. Provide the process of meeting deadlines and the turnaround time of orders.

c. Provide the communication process with the progress/change of orders/project.

202 Evaluation Criteria

If a proposal has been determined to meet all Qualification Requirements and is not otherwise rejected, it is then evaluated based upon pricing and Evaluation Criteria for determining the competitive range or selection of a proposal for potential award.

The criteria are listed in their order of importance. Any and all Deviations, Clarifications, reservations, and additional or contradictory terms included in a proposal that did not result in rejection will be evaluated in this Section according to what evaluation criteria they affect.

Proposals which deviate significantly from the specifications may be considered nonresponsive.

DTC will establish a project evaluation team to review and evaluate the proposals.

Criteria Maximum Points

Price 40

Samples of work, References, and Quality of Work 25

Ability to meet required deadlines and turnaround time with proofs 25

Communication with progress/changes 10

Total: 100

2.03 Price Page

PROJECT: RFP 07.21.2025

PROJECT NAME: PRINTING COMPANY

The Offeror hereby offers to furnish to DTC all goods and/or services at the prices as proposed below, pursuant to all requirements, terms, and conditions as stated in the RFP and response.

Alternative pricing schemes may be proposed provided that they are in addition to a base proposal.

Provide firm-fixed price proposal for the following:

Year 1 Year 2 Year 3 Option year 1 Option year 2

Station-to-Station Guide – 3.5” X 11” brochure, “20 pages with cover, 80lb gloss UV (once a year 30,000 brochures)

30,000 brochures brochures

Tip Card - Pricing per quantity of 5,000 pieces, 3.5”X11”, double sided, 14pt cover, gloss finish (twice a year)

5,000 pieces

Station Domination sheets - Pricing per quantity of 50 sets, 3.5” X 11”, Heavier paper, semi-gloss finish, full color, 15

50 sets sheets, one side only (on as needed basis)

Advertising Deck - Pricing for total quantity – 50 sets and 100 sets, 8.5”X11” Heavier paper, Semi-gloss finish, 7-10 sheets, one side only (on as needed basis)

100 sets

Pocket Maps - Folded Size 3”x 4 ¼ “ : 8 Panel Fold ↔ , 3 Panel Fold ↕, Open size 22” ↔ X 11 ¾ ↕ quantity- 15,000 (on as needed basis)

15,000 quantity quantity

Business cards - Pricing for quantity - 100 (on as needed basis)

100 quantity

Interior Car Cards - 11” X 49”, Backlit, Laminated. Price per card (on as needed basis) each

Posters – Thin Plastic stock – 18”X24” - Pricing per board (on

Posters – Thin Plastic stock – 22”X28” - Pricing per board (on

Contractors must provide breakdown of their pricing for proposal and any alternative pricing in their submittal.

NAME OF OFFEROR:

SECTION 300

CONTRACT TERMS AND CONDITIONS

The general terms and conditions of the Contract for this procurement are contained in this Section 300. The successful Bidder/Proposer is hereinafter referred to as the “CONTRACTOR.”

301 Independent Contractor

CONTRACTOR, for purpose of this agreement shall be considered an independent contractor who covenants and agrees to perform and deliver for the stated compensation all of the goods and services described under the section of the Contract titled Scope of Work. CONTRACTOR agrees to complete the work in a professional manner using qualified individuals with a high degree of professionalism and to ensure the accuracy and timeliness of the services rendered.

302 Contractor's Obligation

The general obligation of CONTRACTOR shall be to transfer and deliver the goods and services specified in complete accordance with the terms, conditions and specifications of the Contract.

303 Buyer's Obligation

The general obligation of DTC shall be to accept delivery of conforming goods and services and to pay in accordance with the terms, conditions and specifications of the Contract.

304 Contract Period

CONTRACTOR shall commence work upon written receipt of the Notice to Proceed from DTC. The

CONTRACTOR shall complete the work within the time frames set forth in the Scope of Work.

305 Background Checks

CONTRACTOR shall conduct background checks of any or all of contractor’s and subcontractor’s employees for purposes of verifying identity, any criminal activity and ad on any Homeland Security watch lists. CONTRACTOR shall provide the results of said checks to DTC upon request by DTC. To the extent CONTRACTOR’s employees change during the life of the Contract, CONTRACTOR shall supply the name(s) of the new employee(s) plus their background checks to DTC.

306 Performance Bonds and Labor and Material Payments Bonds

If this box [ ] is checked, a Labor and Material Payments Bond from a bonding company licensed to do business in Michigan or a certified check, bond, cashier’s check or an irrevocable letter-of-credit, in an amount equal to

50% of the value of any contract awarded as a result of this RFP shall be posted by CONTRACTOR with DTC prior to Notice to Proceed.

The bonds may be issued by a surety company on its standard form and must be provided to DTC within twenty-one (21) days of notice that it is required.

The bonds must be written by a company authorized to write bonds in the State of Michigan and must be listed in the latest edition of U.S. Treasury Circular 570 or having a rating by A.M. Best of B+ or better, and must show sufficient bonding capacity to bond the performance required under the Contract. The bonds must meet the approval of DTC's Legal Counsel. If the Contract involves the purchase of goods, then the performance bond will be returned to manufacturer within thirty (30) days of DTC's acceptance of the goods.

307 Notice to Proceed

DTC will furnish CONTRACTOR written direction to commence delivery entitled "Notice to Proceed" following receipt by DTC of all required bonds, insurance certificates or such other documentation that CONTRACTOR is required to submit for DTC approval prior to performance under the Contract. DTC shall not be responsible for any costs of any type whatsoever incurred by CONTRACTOR prior to the issuance of the Notice to Proceed. The date of the Notice to Proceed shall be the official date from which all scheduled activities and requirements are computed. DTC retains sole discretion with respect to the timing of the issuance of the Notice to Proceed.

308 Contract Modification

No change or modification of the terms and conditions of the Contract may be made unless:

a. Any proposed change in the Contract must be submitted to DTC for its prior written approval. The

General Manager may at any time, by written order only, make changes within the general scope of the Contract. If any such change causes an increase or decrease in the cost of, or the time required for the performance of any part of the work under the Contract, whether changed or not changed by any such order, an equitable adjustment shall be made in the contract price or completion schedule, or both, and the Contract shall be modified in writing accordingly. Any claim by CONTRACTOR for adjustment under this clause must be asserted within 30 days from the date of receipt by

CONTRACTOR of the notification of change; provided, however, that the General Manager, if she decides that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under the Contract.

b. Any modification made must be in writing and attached to the Contract in the form of an amendment and signed by both parties signifying agreement to the modification.

c. Any Contract modifications, if granted by DTC, will not operate as a release to CONTRACTOR from the covenants and conditions of the Contract outside of the nature of the expressed modification nor shall same be considered as a waiver for any breach of contract damage claim which may be made by DTC.

d. Any modification agreed to by and between DTC and CONTRACTOR must be in compliance with applicable governmental regulations and subject to Federal Transit Administration concurrence, if needed.

309 Subcontract approval

Any subcontract the CONTRACTOR may wish to enter into must be approved by DTC prior to the execution of the subcontract, and all the requirements of these terms and conditions must be included within said subcontracts to gain approval of DTC.

310 Substitution of Subcontractor/Independent Contractor

Any substitution of a subcontractor or independent CONTRACTOR must be furnished in writing to DTC for

DTC’s approval and for the purpose of determining and maintaining the intent of DTC's Disadvantaged

Business Enterprise goals.

311 Disadvantaged Business Enterprise

The Federal Transit Administration Contract Clauses set forth in Section 400 are incorporated by reference.

312 Equal Employment Opportunity

CONTRACTOR shall comply with and have each of its subcontractors comply with the Department of Labor's regulation outlining "Equal Employment Opportunity", as supplemented in 41 CFR Part 60. CONTRACTOR shall comply with and have each of its subcontractors to have an affirmative action plan which declares that they do not discriminate on the basis of race, color, religion, national origin, sex, or age and which specifies goals and target dates to insure the implementation of any such plan.

CONTRACTOR further agrees that during the performance of the Contract to comply with the Standard Title

VI Assurances as listed below:

a. Compliance with Regulations

CONTRACTOR shall comply with the regulations relative to non-discrimination in federally assisted programs of the United States Department of Transportation, Title 49, Code of Federal Regulations, Part 21, [29 U.S.C. § 623, 42 U.S.C. § 2000, 42U.S.C. § 652, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49

U.S.C. § 5332, 29 CFR Part 1630, 41 CFR Parts 60 et seq.] As they may be amended from time to time

(hereinafter referred to as the "Regulations") which are herein incorporated by reference and made a part of the Contract.

b. Nondiscrimination

CONTRACTOR, with regard to the work performed by it during the Contract, shall not discriminate on the grounds of race, color, religion, sex, age, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. CONTRACTOR shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the

Regulations, including employment practices when the contract covers a program set forth in appendix B of the Regulations.

c. Solicitations for Subcontracts, Including Procurements of Materials and Equipment

In all solicitations, either by competitive bidding or negotiation, made by CONTRACTOR for work to be performed under the subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by CONTRACTOR of CONTRACTOR's obligations under the Contract and the regulations relative to nondiscrimination on the grounds of race, color, religion, age, sex, or national origin.

d. Information and Reports

CONTRACTOR shall provide all information and reports required by the regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by DTC, SEMCOG or Federal Transit

Administration (FTA) to be pertinent to ascertain compliance with such regulations, orders and instructions. Where any information is required of a CONTRACTOR and is in the exclusive possession of another who fails or refuses to furnish this information, CONTRACTOR shall so certify to DTC, SEMCOG or the Federal Transit Administration, as appropriate and shall set forth what efforts it has made to obtain the information.

e. Sanctions for Noncompliance

In the event of CONTRACTOR's noncompliance with the nondiscrimination provisions of the Contract, DTC shall impose such contract sanctions as it or the Federal Transit Administration may determine to be appropriate, including, but not limited to:

1. Withholding of payment to CONTRACTOR under the Contract until CONTRACTOR complies, and/or

2. Cancellation, termination or suspension of the Contract, in whole or in part.

f. Incorporation of Provisions

CONTRACTOR shall include the provisions of Paragraphs (a) through (f) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the regulations, or directives issued pursuant thereto. CONTRACTOR shall take such action with respect to any subcontract or procurement as DTC or the Federal Transit Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a

CONTRACTOR becomes involved in or is threatened with litigation with a subcontractor or supplier as a result of such direction, CONTRACTOR may request DTC to enter into such litigation to protect the interests of DTC and, in addition, CONTRACTOR may request the United States to enter into such litigation to protect the interest of the United States.

313 Delivery

Throughout this project and in the Contract, the terms delivery and completion are used interchangeably.

CONTRACTOR shall tender performance and/or completion of this project in the manner and at the place and time specified in the RFP. All deliveries are to be F.O.B. destination at DTC’s Administrative Office, Detroit, Michigan 48226 or as otherwise designated on the Proposal form by DTC. It is agreed that the Proposal prices include freight.

314 Payment

The Contractor shall be paid the Contract Sum in a series of progress payments and a final payment. On the date designated by the DTC, the Contractor shall submit to the DTC an itemized application for payment in a form acceptable to the DTC. Each application for payment shall include (a) a signed certification by the

Contractor that the Work has progressed to the point indicated, the quality of the Work covered by the application is in accordance with the Contract, and the Contractor is entitled to payment in the amount requested, and (b) a written waiver from the Contractor and its subcontractors and suppliers at any tier.

The Contractor warrants that title to all Work covered by an application for payment will pass to the DTC at the earlier of incorporation into the / or the time of payment. Neither progress payments nor partial or entire use or occupancy of the Work by the DTC shall constitute acceptance of the Work that is defective or is otherwise not in accordance with the Contract.

Within thirty (30) days of the DTC’s receipt of a properly submitted and correct application for payment of the

Work, the DTC shall pay the Contractor. Payments may be withheld for the reasons stated in Paragraph 2.17, provided that the DTC has given the Contractor written notice of the basis for the withholding. The DTC shall pay all undisputed sums.

All invoices shall be mailed to: Accounts Payable, DTC, Guardian Building, 500 Griswold, Suite 2900, Detroit, Michigan 48226.

Late payments will accrue no interest.

315 Substantial Completion

The Work has achieved Substantial Completion when it meets all the following conditions: (1) it is sufficiently complete that it may be used for its intended purpose and only minor workflow “punch list” items remain to be completed or corrected. For purposes of Substantial Completion, “minor punch list items” are those that can be completed within thirty (30) days and will not interfere with the DTC’s use of the People Mover. When the Contractor believes that the Work is Substantially Complete, it shall deliver to the DTC a written certification of Substantial Completion, signed by the Contractor and accompanied by a written punch list of items remaining to be completed or corrected before Final Completion of the Work. The DTC shall then conduct a review. If Substantial Completion has been achieved, the DTC shall issue a written confirmation.

The DTC may also add items to the punch list, if necessary.

316 Final Completion

Final Completion is defined as the point at which Substantial Completion has been achieved, all punch list items noted at Substantial Completion have been completed, and the Contractor has delivered to the DTC all warranty and guarantee documents, Operation and Maintenance Manuals, and other documents it is required to deliver to the Owner under the Contract.

When the Contractor believes that it has achieved Final Completion of the Work, it shall deliver to the DTC a written certification of Final Completion, signed by the Contractor, together with its application for final payment. The application for final payment shall meet all the requirements for applications for progress payments, except that the Contractor shall submit a final lien and claim waiver.

The DTC shall conduct an inspection and, if Final Completion has been achieved, shall issue a written confirmation.

Final Payment. Final Payment of the Work shall be made within thirty (30) days of the date the DTC confirms that Final Completion has been achieved. Acceptance of final payment shall constitute a waiver of all of the

Contractor’s claims relating to or arising out of the other than those that have been identified in the final application for payment as remaining unsettled.

Right to Withhold Payments. The DTC may withhold any payment if any of the following occur: (1) the Contract

Work is defective and such defects have not been remedied; or (2) a lien has been filed in connection with the

Work against the Project and the Contractor, upon notice, has failed to remove the lien; or (3) the Contractor is otherwise in material breach of the Contract.

317 Prompt Payment (Prime Contractors)

CONTRACTOR agrees to pay each subcontractor under this prime Contract for satisfactory performance of its contract no later than ten (5) days from the receipt of each payment CONTRACTOR receives from DTC.

CONTRACTOR agrees further to return retainage payments to each subcontractor within ten (5) days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of DTC. This clause lies to both DBE and non-DBE subcontractors.

318 Liquidated Damages for Delay

FINAL COMPLETION MUST BE ACHIEVED ON OR BEFORE June 2030. Time is of the essence in the Contract.

CONTRACTOR will pay DTC the sum of *$150.00 per each calendar day, excluding statutory holidays, that

Contract goods or services are delayed beyond the delivery dates identified in the Scope of Work, subject to extensions granted thereto in writing.

CONTRACTOR may be granted an extension of time and will not be assessed with liquidated damages or the cost of review or testing for any portion of the delay in completion of the work beyond the time named in these specifications caused by acts of God, or of the public enemy, fire, floods, epidemics, strikes, labor disputes, and freight embargoes, or other causes beyond its reasonable control, provided that CONTRACTOR shall notify DTC in writing of the causes of delay within seven (7) days from the beginning of any such delay.

DTC shall ascertain the facts and extent of the delay, and its findings thereon shall be final and conclusive.

CONTRACTOR has the burden of proof that the delay was beyond its control.

The parties intend that the liquidated damages constitute compensation and not a penalty for the late deliveries. The parties acknowledge and agree that the harm caused by a late delivery to DTC would be impossible or very difficult to accurately estimate at the time of contract and that the liquidated damages are a reasonable estimate of the anticipated or actual harm that might arise from a late delivery.

319 Taxes

The Contract price or prices for the commodities contained in the Contract are subject to increase or decrease by the amount of any additional tax or taxes or reduction of such tax or taxes, as the case may be, affecting such commodity imposed by or under authority of the Federal government or the State of Michigan which may be enacted after receipt of Proposals for the Contract and such changes shall continue in effect during the existence of such change in the tax or taxes; provided, however, that in the event of any increase in cost, a claim shall be presented by CONTRACTOR within thirty (30) days of the imposition of such tax and such claims shall be supported by evidence of such additional tax, satisfactory to DTC.