RFP_042022-GWEP.pdf

REQUEST FOR PROPOSAL

GOOGLE WORKSPACE ENTERPRISE PLATFORM

COUNTY OF GREEN

MONROE, WISCONSIN, 53566

PROPOSAL DUE DATE: MAY 13TH, 2022

EXECUTIVE SUMMARY

ES.01 PROJECT IDENTIFICATION

Project Name: Google Workspace Enterprise Platform and Support/Maintenance Project ID: 042022-GWEP

ES.02 PROJECT SUMMARY

Green County is in search of a collaboration platform to enhance it work/communication across the organization. Currently the County runs an On-prem Exchange server to handle email and calendaring as well as an on-site network file storage system. In order to increase collaboration and mobility for the County we are requesting proposals for Google Workspace platform along with google authorized vendor support.

ES.03 PROJECT OWNER/MANAGER

• Owner: County of Green

• Project Manager:

Ryan Camron Director, Information Technology Address: N3152 State Road 81 Monroe, WI 53566 Phone: 608-328-9348 E-mail: rcamron@greencountywi.org mailto:rcamron@greencountywi.org

INSTRUCTIONS TO BIDDERS

I.01 PROPOSAL SUBMISSION

• The signed, executed, and dated RFP must be received at the office of the Owner before 12:00PM May 13th, 2022.

• Amendments to the submitted offer will be permitted if received in writing prior to RFP closing and if endorsed by the same party or parties who signed and sealed the offer.

I.02 PROPOSAL DOCUMENTS AND CONTRACT DOCUMENTS

• Addenda may be issued during the proposal period. All Addenda become part of the Contract Documents and include resultant costs in the RFP Amount

• Verbal answers are not binding on any party.

• Clarifications requested by bidders must be in writing not less than 7 days before date set for receipt of proposals. The reply will be in the form of an Addendum, a copy of which will be forwarded to known recipients.

I.03 PROPOSAL SUBMISSION

• Submit one copy of the executed offer on the RFP Form provided, signed and sealed with the required security in a closed opaque envelope, clearly identified with bidder's name, project name and Owner's name on the outside.

• Submit completed RFP Form along with executed offer. See Appendix A

I.04 PROPOSAL INELIGIBILITY

• Proposals that are late, unsigned, improperly signed or sealed, conditional, illegible, obscure, contain arithmetical errors, erasures, alterations, or irregularities of any kind, may at the discretion of the Owner, be declared unacceptable.

I.05 OFFER DURATION

• Proposals shall remain open to acceptance for a period of 90 days after the RFP closing date.

I.06 ACCEPTANCE OF OFFER

• After acceptance by Owner, the Owner will issue to the successful bidder, a written Proposal Acceptance.

TIMELINE

TL.01 RFP CLARIFICATION/QUESTIONS

• Clarification/Questions due: May 6th, 2022 at 5PM CST.

TL.02 PROPOSAL DUE

• Proposals due to Owner by: May 13th, 2022 at 12:00PM CST.

TL.02 OWNER PROPOSAL REVIEW

• Proposal Opening: May 16th, 2022

• Submitter Presentations: Will be coordinate starting May 23rd, 2022 through May 27th, 2022

TL.03 OWNER AWARDING/REJECTING PROPOSALS

• Anticipated Awarding of Proposal: Expected by end of day on June 30th, 2022. This is subject to full County

Board of Supervisors approval.

GENERAL REQUIREMENTS

G.1 Google Workspace Platform

• Licensing for Google Workspace Enterprise Plus for 550 Users for a minimum of a 3-year term.

G.2 Vendor

• Previous support and expertise around supporting Google Workspace platform.

• General Support availability 24/7/365

• Implementation experience Google Workspace Enterprise Plus Environment.

• Conversion experience from Microsoft Exchange On-Prem environment to Google Workspace Enterprise

Environment.

G.3 Licensing Contract

• The licensing contract will run for an initial term of a 3-year period with renewal terms of 1-year periods.

The contract shall be effective on the date executed by both parties.

G.4 Support and Maintenance Contract

• The support and maintenance contract will run for a 1-year period with annual renewal optional. The contract shall be effective on the date executed by both parties.

APPENDICES

A.1 RFP Submission Form

COUNTY OF GREEN RFP FORM

TO:

County of Green Attention Ryan Camron N3152 State Road 81 Monroe, WI 53566

FOR:

Project: Google Workspace Enterprise Platform and Support/Maintenance Project ID: 042022-GWEP Project Location: N3152 State Road 81 Monroe, WI 53566

DATE: _________________________________

SUBMITTED BY:

Bidder Name: ______________________________________________

Address: __________________________________________________

City, State, Zip: _____________________________________________

OFFER:

Google Licensing Costs: $______________________________________

Support and Maintenance Costs: $______________________________

Implementation/Conversion Costs: $____________________________

Total Initial Project Costs: $____________________________________

BIDDER SINGATURES:

(Bidder Printed Full Name and Title)

(Bidder Signature)