REQUEST FOR PROPOSALS (RFP)

Issue Date: August 26, 2026

RFP Solicitation Title:

City of Williamsburg, Annual Services For Milling, Resurfacing, and Asphalt Paving

Issuing Office: City of Williamsburg Office of the Public Works & Utilities Director 2nd Floor 401 Lafayette Street Williamsburg, Virginia 23185-3617 Voice (757)220-6140

Location of Project Site: Various sites within the City of Williamsburg

Sealed bids will be received until the date and time noted above for furnishing the construction services described herein and then opened in public.

All inquiries for information should be directed to James Clark Public Works JClark@williamsburgva.gov. Written questions related to the project will be accepted up to five (5) business days prior to the closing date; it is the City’s discretion to respond to any inquiries beyond this time. Emails are an acceptable form of written documentation.

IF MAILED, SEND DIRECTLY TO ISSUING OFFICE NOTED ABOVE. IF HAND DELIVERED, DELIVER TO:

Williamsburg Municipal Building 2nd Floor, Public Works & Utilities Department 401 Lafayette Street Williamsburg, VA 23185

Include the RFP number on the outside of all sealed bids delivered to the City’s Public Works & Utilities Department.

Any bid submittal without the RFP number may be deemed non-responsive by the City.

In compliance with this request for proposals and to all the conditions imposed therein, the undersigned offers and agrees to furnish the services in accordance with their proposal as submitted.

Name and Address of Proposing Firm:

Date: ________________________________________

__________________________________________ By: ________________________________________

__________________________________________ (Signature In Ink)

_______________________ Zip Code: __________ Name: _______________________________________

FEI/FIN NO. ________________________________ (Please Print)

Fax Number: (____)__________________________ Title: _______________________________________

E-Mail Address:_____________________________ Telephone Number: ____________________________

A mandatory Pre-Proposal meeting will be held on September 9, 2026 at 11:00am, local time, at the City’s Municipal Building, 2nd floor, 401 Lafayette Street, Williamsburg, VA 23185. Proposers may contact Jamie Clark, PE, City Engineer, at jclark@williamsburgva.gov for any questions.

RETURN THIS PAGE WITH YOUR PROPOSAL

RFP NO:

02-4101-27

Mandatory Pre-Proposal

Meeting:

September 9, 2026 @

11:00AM

CLOSING DATE:

September 23, 2026

CLOSING TIME:

2:30 p.m. (local time)

PROCUREMENT

OFFICER:

Cindy Webber

PHONE:

757-220-6181 mailto:jclark@williamsburgva.gov

RFP Submission Form

City of Williamsburg

Annual Services for Milling, Resurfacing, and Asphalt Paving

RFP #02-4101-27

Issue Date: August 26, 2026

Due Date: September 23, 2026 @ 2:30 PM Local Time

Submitter’s Name

Mailing Address

City State Zip Code

Phone Email Address

Website (optional)

Attachment Checklist You must include the following documentation with your submission.

IFB Cover Page IFB Submission Form Proposal Certification of Debarment Safety Certification Form Non-Collusion Affidavit Appendix 1 Non-binding Fee Schedule

This submittal accurately represents my plans, and I/we are fully prepared and capable of working as described within a time frame that will be agreed upon by myself and the City of Williamsburg.

Signature Date

Printed Name

City of Williamsburg Annual Services for

Milling, Resurfacing, and Asphalt Paving

RFP 02-4101-27

Table of Contents

RFP Cover Page

Submission Form

Table of Contents

General Terms and Conditions

Certification of Debarment

Safety Certification

Non-collusion Affidavit

Vendor Score Sheet

Non-Binding Fee Schedule for General Items

Sample Contract

RFP-04-4101-26

City of Williamsburg, Annual Services

For Milling, Resurfacing, and Asphalt Paving Request For Proposals (RFP) 02-4101-27

I. GENERAL

It is the City of Williamsburg’s (CITY) intent that this Request for Proposal (RFP) for annual services for Indefinite Delivery, Indefinite Quantity (IDIQ) milling and resurfacing, and the placement of asphalt concrete for the CITY to encourage fair competition. It shall be the Offeror’s responsibility to advise the CITY’s Public Works & Utilities Director in writing if any language, requirement, specification, etc. or any combination thereof, inadvertently restricts or limits the requirements stated in this RFP to a single source. The Public Works & Utilities Director must receive such notification not later than five (5) business days before the opening of bids on the closing date specified herein.

Proposal, signed cover sheet, and all specified pages. shall be received in the Director of Public

Works & Utilities Office, 401 Lafayette Street, 2nd floor, Williamsburg, Virginia on September

23, 2026, not later than 2:30 p.m., local prevailing time. It is the responsibility of each firm to deliver its Proposal to the CITY prior to the time set for receipt, regardless of what medium is used to deliver it, whether by mail or otherwise. PLEASE TAKE SPECIAL NOTE OF THE

RECEIVING ADDRESS. No Proposal shall be opened if it arrives after the time set for receipt. Provide the RFP number and title on the outside of the sealed submittal package.

II. PURPOSE

The purpose of this RFP is to enter into a contract with a contractor for Indefinite Delivery, Indefinite Quantity (IDIQ) milling and resurfacing and/or the placement of asphalt concrete on

CITY owned roadways. The term of the contract shall be one (1) year with up to an additional three (3) years of continued service that is mutually agreed upon by both parties. Performance and

Payment Bonds will not be required for this contract. Insurance and endorsements will be required. Insurance and endorsements will be required.

III. PROCUREMENT SCHEDULE

• Proposal Due Date and Time – September 23rd at 2:30 PM

• Short List Posted on the City Website – September 2026

• Interviews (if necessary) – October 2026

• Final Contractor Selection – October 2026

• Completed Insurance, Negotiations & Agreement Due – November 2026

• City Council meeting for approval – November 2026

• Contract Signed & NTP issued– December 2026

IV. ALTERNATE DELIVERY METHOD AND CONFLICT OF INTEREST:

The CITY reserves the right to alter the delivery method of any project at any time during the term of an Agreement entered pursuant to this RFP. The CITY will notify the Proposer who is party to such Agreement of such decision, revise the scope of services and respective construction costs.

The change will be implemented utilizing a supplemental agreement.

A change in project delivery method for work under an Agreement between a successful Offeror for provision of specific services may result in a potential conflict of interests for such Offeror and any of its team members. As such, the scope of services and their role may be revised and redefined to meet the project need as identified by the CITY. The Offeror and its team members may not be allowed to participate in ANY subsequent contracts (construction) related to a project for which construction services are needed. The Conflict of Interest determination will be made in accordance with the CITY’s policy, but with substitution of the CITY and corresponding departments in lieu of CITY. The policy is available at:

http://www.virginiadot.org/business/resources/APD_Docs/APD_Office_Page/IIM-APD-

2.2_Final_11-9-2017.pdf

V. SCOPE OF SERVICES

The work under this RFP consists either milling and resurfacing or the placement of asphalt pavement on CITY owned roadways. The types of construction activities and how they are measured are identified in the Non-Binding Fee Schedule.

The Annual Services Contract awarded as a result of the RFP shall not guarantee a specific amount of construction work/activities to any contractor.

The CITY reserves the right to make multiple awards from this solicitation and/or utilize other providers for specific services.

All materials shall meet or exceed current specifications and standards unless otherwise specified.

Offeror shall provide documentation if the location of the manufacturer of any materials is outside of the United States.

VI. CONTRACTOR MINIMUM QUALIFICATIONS

Any Offeror wishing to submit a proposal and be considered for this solicitation shall have had a minimum of five (5) years of successful experience in providing these services. The contractor shall provide examples of other similar contracts and/or construction work to the CITY as part of their RFP submittal.

VII. ADDENDA

Offerors are encouraged to carefully examine the RFP for discrepancies, errors, omissions, or ambiguities. Any questions concerning the requirements of the RFP should be directed in writing via email to: Jamie Clark, City Engineer, at jclark@williamsburgva.gov. Written questions and requests for clarification, if any, must be received by the City NO LATER THAN 2:30 pm, http://www.virginiadot.org/business/resources/APD_Docs/APD_Office_Page/IIM-APD-2.2_Final_11-9-2017.pdf http://www.virginiadot.org/business/resources/APD_Docs/APD_Office_Page/IIM-APD-2.2_Final_11-9-2017.pdf

September 16, 2026. To the extent the City determines to respond to such questions for

Clarification, any and all responses and any supplemental instructions, if issued, will be posted on the Purchasing Department website. All addenda shall become a part of this RFP.

VIII. FAMILIARITY WITH DESCRIBED OPERATIONS

It is the responsibility of the Offeror to completely satisfy itself as to the exact nature of the types of work, safety measures, and quality of the materials and services required by the RFP. Failure to do so will not relieve the successful Offeror of their obligation to carry out the provisions of the contract.

IX. SCHEDULE AND AVAILABILITY

Time will be of the essence for all milling, resurfacing, and paving services. Specific timelines will be developed on a case by case basis for each construction activity as requested by the CITY.

Once the CITY notifies the contractor of the details of a pending order, the contractor shall provide written acceptance of the proposed work as identified in the contract documents unless otherwise mutually agreed upon method.

The CITY reserves the right to make multiple awards from this solicitation and/or utilize other providers for specific orders. All necessary staffing, management, supervision, materials, equipment and supplies shall be provided by the supplier to complete the orders.

There will be no additional charges for insurance, superfund, etc. Any additional costs associated with the construction work/activities must be reflected in the fee schedule.

A purchase order for the agreed upon construction work/activities shall be issued by the CITY.

The purchase order shall be subject to the terms and conditions of the contract resulting from this solicitation.

Normal work hours are 7:00AM to 7:00PM weekdays. Requests by either the CITY or the contractor to work outside of normal hours may be considered if sufficient advance notice is given by either party.

X. CITY’S RESPONSIBILITIES

A. Determine where within the City right-of-way pavement milling and resurfacing or new asphalt paving is required. Provide specific details such as location, length, width, and any other necessary work associated with the milling, resurfacing, or paving operations.

B. The CITY shall provide a purchase order for each location and type of work as identified in the fee schedule.

C. Contact the Point of Contact of the contractor when determining type of work and location.

D. Review and approve scheduling and invoices for payment as provided by the contractor.

E. Inspect all work by the contractor to conform to CITY, State and Federal standards, specifications, regulations and laws.

XI. CONTRACTOR’S RESPONSIBILITIES

1. Comply with the contract documents executed between the contractor and the CITY.

2. Provide a task order with cost estimate upon receiving a request from the CITY for the types of work identified in the fee schedule.

3. Complete all work as per traffic control and safety procedures based on Federal, State, and local laws, regulations, ordinances, standards, and specifications.

4. Perform work identified in each task order in a timely manner as provided in the contract documents.

XII. INSTRUCTIONS FOR PREPARING PROPOSALS

Proposals shall be prepared simply and economically, providing concise descriptions of services to be offered, placing emphasis on completeness and clarity. Offerors are encouraged to elaborate on their qualities and performance history to the scope of services for this project.

Interested vendors shall submit one (1) original (CLEARLY MARK THE ORIGINAL AS

“ORIGINAL”) and three (3) copies of their Proposal providing general background information on the vendor and the following specific information in the order listed below:

a. Proposal Format: Proposals should be as thorough and detailed as possible, such that the

Offerors capabilities to provide the required services can be properly evaluated. A table of contents and separated index tabs should be provided with pages and exhibits numbered in an organized manner. The proposal shall be limited to no more than twenty (20) numbered pages excluding the table of contents, index tabs, and cover. Each section must begin on a new page, preferably separated by an index tab. Offerors shall submit the following items:

i. Company Name, address, telephone, email address, Point of Contact (telephone and email), and a copy of the Contractor’s Virginia Contractor's License.

ii. Provide documentation of the vendors experience and qualifications.

iii. Provide the name, address, telephone/fax number, and e-mail address and contact of at least three (3) references for which the Offeror has provided similar services in the past five - (5) years. Include Owner name, contact information, description of work performed, and start/completion dates of services. References may or may not be contacted at the discretion of the CITY.

iv. Listing of all Safety Violations in the past three (3) years including:

1. Willful violations, violations for failure to abate, or repeated violations, for which the

Offeror was cited by (a) the Unites States Occupational Safety and Health

Administration;(b) the Virginia Occupational Safety and Health Administration; or

(c) the Occupational Safety and Health Plan of any other state; or

2. Three (3) or more serious safety violations for which the Offeror was cited by the (a)

United States Occupational Safety and Health Administration; or (b) the Virginia

Occupational Safety and Health Administration; or (c) the Occupational Safety and

Health Plan from any other state.

v. Provide all sheets that contain the ‘RETURN THIS PAGE WITH YOUR PROPOSAL’ at the bottom of the page.

XIII. PROPOSAL EVALUATION

See document included herein.

XIV. PROPRIETARY INFORMATION

Ownership of all data, materials, and documentation originated and prepared for CITY pursuant to this RFP shall belong exclusively to the CITY and be subjected to public inspection in accordance with the Virginia Freedom of Information Act. Trade secrets or propriety information submitted by an Offeror shall not be publicly disclosed under the Virginia Freedom of

Information Act; however, the Offeror shall invoke the protection of the section prior to or upon submission of the data or other materials and must identify the data or other materials to be protected and state the reasons why protection is necessary. Disposition of material after award is made should be stated by the Offeror.

Offerors should indicate on the Request for Proposal Cover Sheet the portions of their proposal that are proprietary. Please list the page numbers and the reason(s). Do not mark the whole proposal proprietary.

XV. AWARD AND EXECUTION OF AGREEMENT

A. Notice of Award. A Notice of Award will be issued by the CITY, or the proposals rejected as soon as reasonably possible, but no later than 90 Days after the date of the opening of the

Proposals. The CITY may, in its sole discretion, release any Offer, prior to that date, or extend the acceptance period an additional 90 days with the consent of the successful

Offeror. The CITY reserves the right to waive any informality or technical defects, to reject any and all Offers in whole or in part, and may advertise for new Proposals if, in its judgment, the best interests of the CITY will be served.

B. Signing of Contract. When the CITY gives a Notice of Award to the successful Offeror, it will be accompanied by 2 original copies of the contract, with all other require documents attached. Within 10 Days thereafter the Offeror shall sign and deliver the required number of copies of the contract and attached documents to the CITY with the required Certificate of

Insurance and endorsements. Within 30 Days thereafter the CITY shall deliver one fully signed copy to the Offeror. If the successful Offeror fails to execute the contract within the time specified, the CITY, at its discretion, may award the Work to the second successful

Offeror, or reject all proposals.

XVI. HOLIDAYS

The Contractor shall receive approval of the CITY, in advance, of any work to be performed on

Weekends or Holidays. The CITY observes the following Holidays:

New Year's Day 1st day of January

Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Juneteenth 19th day of June

Independence Day 4th day in July

Labor Day 1st Monday in September

Veteran’s Day 11th day in November

Thanksgiving Day 4th Thursday in November

Day after Thanksgiving 4th Friday in November

Christmas Eve 24th day in December

Christmas Day 25th day of December

If any specified holiday fall on a Sunday, the following Monday shall be considered the Holiday.

If these dates fall on a Saturday, the previous Friday shall be considered the Holiday.

XVII. ADMINISTRATIVE

1. The City assures compliance with Title VI of the Civil Rights Act of 1964, as amended. The

Proposer and all subcontractors performing work under a Letter of Agreement between the

Proposer and the City will be required to submit a Title VI Evaluation Report (EEO-D2) within 10 business days of notification of selection when requested by the City. This requirement applies to all Proposers and their subcontractors when the contract amount equals or exceeds $10,000.

2. The provisions of Va. Code § 2.2-4310 are applicable to this RFP. The City does not discriminate against a Proposer because of race, religion, color, sex, national origin, age, disability, sexual orientation, or any other basis prohibited by state law relating to discrimination in employment.

3. The City does not discriminate against faith-based organizations in accordance with the Code of Virginia, Section 2.2-4343.1.

4. Any Proposer who desires to protest the award of a Contract pursuant to this RFP shall submit such protest in writing to the Williamsburg City Manager no later than ten (10) days after the announcement of the award. Public announcement of the award shall be posted on the bulletin board for public notices in the Purchasing Office and the City website.

XVIII. EVALUATION CRITERIA AND EVALUATION PROCESS

1. The Offeror Score Sheet and listed weighting included herein shall be used in the evaluations of proposals and development of a potential “shortlist” of Offerors to be considered for interviews and/or potential negotiations.

2. Two or more Offerors deemed fully qualified, responsible and best suited may be identified on the basis of the evaluation criteria stated above and included on a “shortlist” of Offerors to be considered for interviews and potential negotiations.

3. Interviews and Negotiations:

a. The City may engage in individual discussions with two or more Offerors deemed fully qualified, responsible and suitable on the basis of initial responses and with emphasis on competence to provide the required services. Repetitive informal interviews shall be permissible. Interviews may be held virtually or in-person.

b. Such Offerors shall be encouraged to elaborate on their qualifications and performance data or staff expertise pertinent to proposed projects possible during the annual services contract term.

c. At the discussion stage, the City may discuss non-binding estimates of total project costs including but not limited to life-cycle costing and where appropriate non-binding estimates of price for services.

d. At the conclusion of the informal interviews on the basis of evaluation factors published in the Request for Proposals and all information developed in the selection process to this point, the City shall select in order of preference one or more Proposers whose qualifications and proposed services are deemed most meritorious.

e. Negotiations shall then be conducted with each of the Offerors so selected. After negotiations have been conducted with each of the selected Offerors, the City will select the Offeror(s) which, in its sole opinion, has made the best proposal. Written confirmation shall be obtained from the successful Offeror on any modifications of the original proposal.

f. If a contract satisfactory and advantageous to the City can be negotiated at a price considered fair and reasonable, the award shall be made to that Offeror. If a contract cannot be negotiated with the Offeror so selected, the City may re-open negotiations with next most qualified Offeror, and so on, until a contract satisfactory and advantageous to the City has been negotiated.

4. The City reserves the right to reject any and all proposals at any time prior to an award without explanation. Price shall be considered, but need not be the sole determining factor.

5. Should the City determine and in its sole discretion that only one Offeror is fully qualified, or that one Offeror is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that Offeror. The award document will be a contract incorporating by reference all the requirements, terms and conditions of the solicitation and the contractor's proposal as negotiated.

6. The Notice(s) of Award shall be posted on the bulletin board for public notices in the

Purchasing Office and on the City of Williamsburg website.

XIX. CONTRACTURAL AGREEMENT

1. The negotiated fee schedule based on the Scope of Services and terms and conditions contained herein will be incorporated into the services contract (sample provided) along with this RFP any addenda and modifications thereto. Any concerns regarding the contract shall be addressed within the proposal response.

2. The resulting contract from this RFP shall have a term of one (1) year from date of award with the option to renew for three (3) additional one (1) year terms upon mutual consent.

Termination of the contract shall be as described in the General Terms and Conditions. City shall inform contracted vendor by letter each year of renewal.

3. The fee for any individual Purchase Order/Task Order for a project shall not exceed

$250,000 and the sum of all projects under this contract shall not exceed $500,000 during any one-year term of this contract. Approval of Purchase Orders shall follow the City’s standard purchasing procedures.

4. The Offeror shall inform itself in full of the conditions relating to the performance of the

Letter of Agreement. Failure to do so shall not relieve the successful Offeror of his obligations to furnish services, materials, and reports or other services necessary to carry out the provisions of this RFP and resulting Letter of Agreement and to complete the Scope of

Services as outlined therein.

5. The method of payment for task orders under the Contract will be the vendor providing the

CITY with an invoice for each order/delivery. The CITY will provide the vendor with a purchase order per work order to track material and costs.

CERTIFICATION REGARDING DEBARMENT

PRIMARY COVERED TRANSACTIONS

(To be completed by Proposer)

Project: City of Williamsburg, Annual Services for Milling & Resurfacing, and Asphalt Paving

1) The Offeror certifies to the best of its knowledge and belief, that it and its principals:

a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any

Federal, State or local department or agency.

b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; and have not been convicted of any violations of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property;

c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph 1) b) of this certification; and

d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.

2) Where the Offeror is unable to certify to any of the statements in this certification, such Proposer shall attach an explanation to this proposal.

The undersigned makes the foregoing statements to be filed with the proposal submitted on behalf of the Offeror for contract to be funded by the City and/or

Commonwealth Transportation Board.

Signature Name (printed)

Title Date

Name of Contractor

SAFETY CERTIFICATION FORM

To: City of Williamsburg

Project Title: City of Williamsburg, Annual Services for Milling & Resurfacing, and Asphalt

Paving

RFP 02-4101-27

Project Safety Responsibility (Name):

Telephone Number:

Cell Number:

Email:

Emergency Contact (Name)

Telephone Number:

Cell Number:

Email:

The undersigned hereby attests that the project has been carefully evaluated for the safety risks it presents and all safety procedures required based on these risks by Virginia Occupational Safety & Health, referenced in the quote document, will be implemented. Virginia Occupational Safety & Health and all other applicable Federal, State and local laws referenced in the quote document, will be implemented. All workers on this project will be properly trained on the use of safety equipment and safe work practices.

By:

(Type Name and Title)

(Signature) (Date)

NON COLLUSION AFFIDAVIT

City of Williamsburg, Project: RFP 02-4101-27

City of Williamsburg, Annual Services for Milling & Resurfacing, and Asphalt Paving

Date: ________________

COMMONWEALTH OF VIRGINIA

(City/County)

This day personally appeared before the undersigned, a Notary Public in and for the City/County and State aforesaid, who having been first duly sworn according to law, did depose and aver as follows:

(a) That he/she is: _________________________________________________________ (Owner, Partner, President, etc.)

of

(insert name of Bidder)

(b) That he/she is personally familiar with the bid submitted in connection with the above captioned Owner’s project.

(c) That said Bid was formulated and submitted in good faith as the true Bid of said Bidder.

1. In preparation and submission of this Bid, the Bidder did not either directly or indirectly, enter into any combination or agreement with any person, firm or corporation or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding in violation of the Sherman act

(15 U.S.C. Section 1) or sections 59.1-9.1 through 59.1-9.17 or sections 59.1-68.6 through 59.1-68.8 of the Code of Virginia.

2. The undersigned Bidder hereby certifies that neither this Bid nor any claim resulting therefrom, is the result of, or affected by, any act of collusion with, or any act of another person or persons, firm or corporation engaged in the same line of business or commerce; and that no person acting for or employed by the Owner has any personal interest in this Bid.

3. The undersigned hereby further agrees that upon request of the Owner, the records and books pertaining to this Bid shall be voluntarily supplied, furnished, and released to the

Owner.

4. The undersigned hereby further certifies that the Bidder has not knowingly falsified, concealed, misled, or covered up by any trick, scheme, or device a material fact in connection with this bid. The undersigned also certifies that the Bidder has not made any false, fictitious or fraudulent statements or representations or made or used any false writing or documents knowing the same to contain any false, fictitious or fraudulent statement or entry in connection with this Bid.

5. The undersigned further agrees that the Bidder shall comply with section 2.2-4374 of the Code of Virginia, 1950, as amended, and has not bought or purchased any equipment from any person employed by the Owner as an independent contractor to furnish architectural or engineering services for this Project, nor from any partnership, association or corporation in which such architect or engineer has a pecuniary interest.

6. The undersigned further agrees to require all subcontractors, consultants, sub-consultants, or any other persons, corporations, or legal entities providing or furnishing labor, material, equipment or work related to this project to execute this anti-collusion statement as a condition of payment. This paragraph is expressly limited to those in a direct contractual relationship with the undersigned of over $10,000 except those persons whose only direct contractual agreement with the undersigned is an employment contract.

7. All Covenants and Agreements made by the Contractor are made by it on behalf of the

Contractor and its successors, personal representatives and assigns, the same as if they had been specifically named in each instance.

And further this deponent saith not.

Subscribed and sworn to before me this day of , 20

My commission expires: 20___

Notary Public

RETURN THESE PAGES WITH YOUR PROPOSAL

VENDOR SCORE SHEET

(FOR ANNUAL SERVICES)

OWNER: City of Williamsburg RFP NO.:

PROJECT: City of Williamsburg, Annual Services for

Milling & Resurfacing, and Asphalt Paving, CONTRACTOR:

DATE: ________________________ EVALUATOR: ________________________________

NUMERICAL

VALUE

AVG.

WEIGHT

WEIGHTED

EVALUATION

CONTRACTORS EXPERIENCE IN SIMILAR

TYPE OF SERVICES

Expertise, experience and qualifications of team in providing services as related to the scope of services

(1=least, 10=most)

1-10

20%

CONTRACTORS EXPERIENCE IN SIMILAR

TYPE OF SERVICES

Expertise, experience and qualifications of team in providing services as related to the scope of services

35%

QUALIFICATIONS OF CONTRACTOR

Expertise, experience and qualifications in construction as related to the scope of services

ORGANIZATIONAL CAPABILITY

Ability to complete work in a timely manner, size of company relative to size of project, proposed staff resources, proposed use of sub-contractors (1=least, 10=most)

FEE SCHEDULE OF GENERAL ITEMS

Evaluation of fees based on current and known values for specified services to be provided (1=least, 10=most)

5%

TOTAL

NOTES:

APPENDIX 1

NON-BINDING FEE SCHEDULE FOR GENERAL ITEMS

Item Description Unit Unit Cost

Asphalt Concrete; SM-9.5A, Modified* TONS

Asphalt Concrete; SM-9.5A TONS

Asphalt Concrete; SM-12.5A, Modified* TONS

Asphalt Concrete; SM-12.5A TONS

Asphalt Concrete; IM-19.0A TONS

Asphalt Concrete; BM-25.0A TONS

Flexible Pavement Planing (0-2” depth) SY

Flexible Pavement Planing (2” to 6” depth) SY

VDOT #21B Aggregate Stone Base CY

Shoulder stabilization work (per VDOT standards & specifications)

LF

*Shall be the City’s virgin brownstone mix as is used on all City roadways. No RAP or RAS shall be used as a component of material for this asphalt concrete mixture.