RFP 010-23 Addendum 1

1098 Fifth Avenue, Jonesboro, Georgia 30236 (770) 473-2700

DR. ANTHONY W. SMITH TOMEKA BILLINGSLEY

Interim Superintendent of Schools Interim Chief Financial Officer

ADDENDUM # 1

BOOK JOBBER SERVICES

Solicitation Released: January 12, 2023

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. Clayton County Public Schools (CCPS) has received questions pertaining to this RFP. The questions and their resulting answers are attached hereto.

2. The Pre-Proposal Conference Agenda and Sign-in Sheet pertaining to this RFP is attached hereto as Exhibit 1

Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any proposal submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

Clayton County Public Schools Division of Business Services

January 27, 2023 | 8:28:38 AM EST

RFP 010-23 Book Jobber Services Page 2 of 3

QUESTION 1: I am not able to edit/fill out the forms in the 1-RFP 010-23 Book Jobber Services document. Is there another location that I can obtain the fillable documents?

ANSWER Fillable forms for Appendix C Required Forms will not be provided. Please print the forms out, complete them and upload them in their respective categories in Bonfire. The fillable forms for Appendix D SLBE Program- Required Forms are located under the Public Flies section in Bonfire.

QUESTION 2: Are Digital Signatures allowed on the forms?

ANSWER Yes.

QUESTION 3: In the cost spreadsheet, Primary Responses, it is asking for a numeric value for the cost. Our titles are not the same cost, what numeric value should we put in those cells?

ANSWER Sample titles should be provided with the actual cost of those sample titles to provide the typical cost of the various book formats.

QUESTION 4: Are samples required?

ANSWER No.

QUESTION 5: Is there a list of titles that CCPS wishes to purchase? Or is the intention that the vendor should be able to provide any book in print?

ANSWER Title lists will vary; the vendor should be able to provide any book in print.

QUESTION 6: We are a vendor of print materials for grades PreK thru 12th grade. We do not provide any materials in electronic form. Does this disqualify us?

ANSWER No. List eBooks as unavailable within the proposal.

QUESTION 7: Will this be single award or multi award?

ANSWER Multiple awards. Please refer to 4. Intent to Award section on page 10 of the RFP.

QUESTION 8: If we don't provide eBooks, can we still bid on this RFP?

ANSWER Yes. List eBooks as unavailable within the proposal.

RFP 010-23 Book Jobber Services Page 3 of 3

QUESTION 9: Executive Summary - Methodology & Approach - 10.2.5.8 & 9 How many titles would you like for the sample lists of core collection recommendations and specific emphasis collections?

ANSWER The sample list should contain up to 200 titles.

QUESTION 10: Would you like the pricing to reflect processing charges or just book prices?

ANSWER Pricing should reflect book prices. Please refer to Scope of Services and Specifications, Number 2 on page 61 of the RFP.

RFP 010-23

BOOK JOBBER SERVICES

PRE-PROPOSAL CONFERENCE MEETING

January 25, 2023 at 11:00 A.M.

Zoom Information:

Zoom ID #959 5252 4476

Agenda

1. Opening Remarks Jenel McMillian Procurement Specialist, Purchasing

Introduction of CCPS Staff Purpose of the Meeting Procurement Process Required Forms Submission of Written Questions

2. Overview and Scope of Work Craig Coleman Coordinator of Library Media Services

3. Questions and Answers Jenel McMillian/ Craig Coleman

4. Conclusion and Adjournment Jenel McMillian

Responses to this RFP will be received by Clayton County Public Schools (CCPS) e-Procurement Bonfire Portal at https://claytonk12ga.bonfirehub.com/opportunities/66812 until 3:00 P.M., Eastern Standard Time (EST) on Wednesday, February 15, 2023.

All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Wednesday, February 1, 2023. Submit questions to: purchasing@clayton.k12.ga.us. All replies will be made in writing via an addendum to the CCPS website and Bonfire Portal. Oral responses are not authoritative. It shall be the responsibility of each Proponent to monitor the website or portal to obtain a copy of any addendum issued for this RFP.

EXHIBIT 1

https://claytonk12ga.bonfirehub.com/opportunities/66812 mailto:purchasing@clayton.k12.ga.us

RFP 010-23

BOOK JOBBER SERVICES

PRE-PROPOSAL CONFERENCE MEETING

January 25, 2023 at 11:00 A.M.

Zoom Information:

Zoom ID #959 5252 4476

Questions

Please print your question (s) below. Any question not answered today will be answered by addendum as stated below*

Name: ____________________________Title:_______________________________

Company/Firm:________________________________________________________

Email Address:________________________________________________________

*Attendees will be permitted to ask questions during the pre-proposal conference call, however, any oral responses to questions are not authoritative and may not be relied upon for any matter.

It shall be the responsibility of each Proponent to monitor the CCPS website and obtain a copy of any addendum issued for this RFP. Please do not contact the end user department for questions.

RFP 010-23 Book Jobber Services Pre-Proposal Conference

January 25, 2023 at 11:00 A.M.

Attendance Sheet

Name Title Company Name

Contact

Information

Craig Coleman Coordinator of Library Media Services CCPS 770-473-2700

Jenel McMillian Procurement Specialist CCPS 770-473-2700

Kevin Tuschl Manager: Southern Division Bound to Stay Bound Books 217-370-9955

Isabel Moreno Director of Bids Mackin Educational Resources’ 800-245-9540

Lynn Bendt Director of Quotes and Contracts Mackin Educational Resources’ 800-245-9540

Nicky Daniell Bids Coordinator Mackin Educational Resources’ 800-245-9540

Gladys Autry Sales Representative Mackin Educational Resources’ 800-245-9540

Division of Business Services