RFP_003-16-01_CalHR_Pre-Employment_Psychological_Services.pdf

Administrative Services Division Governor Edmund G. Brown Jr.

1515 S Street, North Building, Suite 500 Secretary, Government Operations Agency Marybel Batjer Sacramento, CA 95811 Director Richard Gillihan

(916) 322-0720 Fax (916) 327-0568

MARCH 11, 2016

REQUEST FOR PROPOSAL

SECONDARY

RFP# 003-16-01

Pre-Employment Psychological Screening Examination Interviews for candidates applying as a Peace Officer to any Peace Officer Standards and Training Commission

(POST) regulated law enforcement agencies, Statewide

The Department of Human Resources (CalHR) invites you to review and respond to this Request for Proposal (RFP) entitled RFP #003-16-01, Pre-Employment Psychological Screening Examination Interviews for candidates applying as a Peace Officer to any Peace Officer Standards and Training Commission (POST) regulated law enforcement agencies, Statewide. The instructions below provide detail on how to submit a bid in order to be considered for a contract. This contract will be for a period of two (2) years from July 1, 2016 through June 30, 2018.

Note that all contracts entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at the Department of General Services Internet site at http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx. If you do not have Internet access, a hard copy can be provided by contacting the person named below.

In the opinion of CalHR, this RFP is complete and without need of explanation. However, if you should need clarifying information, please contact:

Katie Paige Department of Human Resources

1515 S Street, Room 500N Sacramento, California 95811

Phone Number: (916) 324-0432 E-mail: katie.paige@CalHR.ca.gov

Please note that no information varying from that contained in this RFP will be binding upon the State unless issued in writing as an official addendum.

Department of Human Resources

RFP# 003-16-01

TABLE OF CONTENTS

Description Page

Description of Services / Background / Contract Term

1. Purpose and General Description of Services 4

2. Contract Term 4

3. Key Action Dates 5

4. Questions 5

5. Geographic Service Regions and Contracted Needs within

Regions

6. Service Locations 6

7. Proposer Organization/Structure 7

Minimum Qualifications for Proposers 7

1. Determination of Acceptable Qualifications and Performance 9

2. Distribution of Workloads among Contractors (Within Each

Region)

Proposal Requirements and Information 9

1. Evaluation Process 11

2. Award and Protest Information 14

3. Disposition of Proposals 14

4. Contract Execution and Performance 15

Preference and Incentive Programs 16

1. Small Business Preference 16

2. Other Preference Programs 16

3. Disabled Veteran Business Enterprise Incentive 16

4. Combining Preference and Incentive 17

Required Attachments

1. Required Attachment Check List 20

2. Pre-Employment Psychological Screening Face Sheet/ Proposal

Form

3. Professional Qualifications 28

4. Proposal/Proposer Certification Sheet 32

5. Proposer References 33

6. Cost Proposal Work Sheet 35

7. Minimum Qualifications Response Form 36

8. Proposer Declaration (Form GSPD-05-015) 39

9. Darfur Contracting Act 41

10. Curriculum Vitae (provided by Proposer) 42

11. Small Business/DVBE Certification 43

12. Contractor's Certification Clauses (CCC-307) * 44

13. Payee Data Record (STD 204) * 49

14. Sample Standard Contract (STD 213) * 51 Exhibit A - Scope of Work * 52

Exhibit A, Attachment 1, Map of Service Regions 60 Exhibit B - Budget Detail and Payment Provisions * 61 Exhibit C – General Terms and Conditions (GTC 610) 63 Exhibit D - Special Terms and Conditions * 64 Exhibit E – Additional Provisions 69 Exhibit E, Attachment 1 – Standard Contract Provisions Regarding Political Reform Act Compliance

Exhibit E, Attachment 2 – Protection Of Confidential And Sensitive Information

Exhibit E, Attachment 3 – Non-Disclosure Certificate 82 Exhibit F - Technical and Procedural Directives 83

APPENDIX A

Proposal Amounts For Contracts Awarded Under Prior RFP # 003-15-01, Contract Term July 1, 2015 Through June 30, APPENDIX B

Report Writing Skills 86 Work Product Attestation 87 Instructions For Completing Your Work Sample 88 Sample Pre-Populated Report (PPR) 88 Sample Structured Interview Strategy 94 Instructions For Developing A Sample Structured Interview 98 California Department Of Human Resources Psychological Screening Program Pre-Employment Psychological Pre- Populated Report (PPR)

Proposed Structured Interview Strategy 105

APPENDIX C

Acronym List 106

1. PURPOSE AND GENERAL DESCRIPTION OF SERVICES

The Department of Human Resources (CalHR) is requesting proposals for the provision of professional psychological screening services for peace officer candidates throughout California as described in Appendix B, Sample Standard Contract.

CalHR, through its Psychological Screening Program (PSP), provides pre-employment psychological screening of candidates for State positions designated as peace officer empowered. Pursuant to the requirements of Government Code section 1031(f), California Code of Regulations sections 599.971 through 599.979 and POST regulations (1950-1955), psychological screening is intended to identify those individuals, who because of mental or emotional conditions and/or maladaptive personality characteristics, are unable to perform peace officer duties in a safe and effective manner.

The PSP is composed of a core staff of CalHR Psychologists who make the dispositional screening decisions after reviewing all screening data and information for each candidate. A crucial component of the screening procedure involves a face-to-face evaluation interview with each peace officer candidate by a qualified doctor, who submits a detailed report of findings to the PSP. These interviews, located in the various main geographic regions of the state, are conducted by CalHR psychologists, or psychologists under contract.

All psychologists and psychiatrists submitting a bid in accordance with this RFP shall herein be referred to as “Contractors” and all psychologists and psychiatrists working under a contractor are herein referred to as “Subcontractors.” In situations where multiple Contractors exist representing a group of Subcontractors, both representing contractors shall herein be referred to as “Primary Contractors.” Primary Contractors shall meet all requirements explained within this RFP pertaining to contractors. All Contractors, Subcontractors, and Primary Contractors conducting evaluation interviews shall herein be referred to as “Interviewing Doctors.”

Contractors and their subcontractors may bid for contracts for CalHR PSP and California Department of Corrections and Rehabilitation (CDCR) but may not provide second opinion outside evaluations for candidates who are Disputing Disqualifications by either agency.

2. CONTRACT TERM

The term of the contract will be from July 1, 2016 through June 30, 2018.

3. KEY ACTION DATES

The following outlines the important actions, dates, and times by which the listed actions must be taken or completed. If CalHR finds it necessary to change any of these dates, it shall be accomplished by an addendum until the bids are due. All dates after the Proposal due date may be modified at the discretion of CalHR without issuing a formal addendum to this RFP. All times indicated throughout the RFP are Pacific Time (PT).

Action Date Time

RFP Release Date March 11, 2016 N/A Written Questions Submittal Deadline (through California EProcurement)

March 28, 2016 5:00 p.m.

Questions and Answers Posted at California EProcurement

March 30, 2016 N/A

Deadline for Proposal Submission April 15, 2016 3:00 p.m.

Bid Proposal Opening April 18, 2016 9:00 a.m.

Notice of Intent to Award Posted April 22, 2016 N/A Last Day to Protest Award April 29, 2016 8:00 a.m.

Contract Award Date May 2, 2016 N/A Contract Commencement July 1, 2016 N/A

4. QUESTIONS

All questions regarding this RFP must be submitted through California EProcurement at https://caleprocure.ca.gov/pages/index.aspx. Only questions submitted in writing shall be accepted and answered. No verbal information related to this RFP shall be given, and no verbal information conveyed as a result of this RFP is valid unless presented in writing as part of an addendum. All questions must be received no later than March 28, 2016 at 5:00 p.m. Questions received after the specified timeframe will not be answered.

5. GEOGRAPHIC SERVICE REGIONS AND CONTRACTED NEEDS

WITHIN REGIONS

Psychological evaluation interviews shall take place in each of the following geographic regions of the State (see Appendix D, Sample Standard Contract, for the counties comprising these regions):

A. Northern and Upper Northern (from the Sacramento/Bay Area to the California/Oregon Border)

B. Central (approximately centered by Fresno, Central Coast, and Bakersfield)

C. Southern (approximately centered by Los Angeles, San Diego, Riverside, San Bernardino, and Orange Counties)

Contractors may bid for multiple regions, if desired.

Note that each region shall be separately competitive and a proposing psychologist who chooses to bid for more than one region shall be ranked separately for each region.

The number of candidates requiring psychological screening, as well as the geographic distribution, is dependent upon many factors. Factors may include the hiring departments’ position vacancies, geographic allocations, recruitment success, budgetary constraints, and the State’s budgetary circumstances. As a result, CalHR cannot predict, nor guarantee, the actual number or geographic distribution of candidate screenings.

Although CalHR cannot guarantee the number of actual screenings required in any of the regions, it still must be prepared to provide full and flexible coverage to all of its client departments. Therefore, CalHR may award a sufficient number of contracts that shall allow for the handling of psychological screenings similar to those experienced in recent years.

Although the number and distribution of contracts to be awarded shall ultimately depend upon the quantity and quality of proposals submitted in response to this RFP, CalHR may award contracts to the following number of doctors in each of the three (3) regions:

A. PROJECTED NUMBER OF CONTRACTORS UNDER CONTRACT

AND AVAILABLE FOR SERVICE WITHIN REGIONS

REGION NUMBER OF CONTRACTORS

UPPER NORTHERN AND NORTH

(SACRAMENTO)

12-15

CENTRAL (FRESNO/BAKERSFIELD) 10-12

SOUTHERN

(LOS ANGELES/ SAN DIEGO)

10-12

The actual number of contracts awarded may differ from the distribution projected above.

CalHR reserves the right to award more, fewer or no contracts in any region, depending upon the responses received to this RFP.

6. SERVICE LOCATIONS

Many interviews will be conducted at designated California Highway Patrol (CHP) facilities throughout the State as well as alternate State agency sites in Sacramento (Northern), and Rancho Cucamonga (Southern). However, interviews can be and are conducted at Interviewing Doctors’ offices within regions where candidates reside if the office meets all of the requirements set forth in Exhibit A, Subsection 2 (b).

7. PROPOSER ORGANIZATION/STRUCTURE

Proposals may be submitted by an individual Contractor, or a group of Interviewing Doctors in which a single Contractor or multiple Primary Contractors are identified as the contract holder. Contractors and Primary Contractors must meet all the minimum qualifications set forth in Section 8 below and be responsible for all communications with the PSP. All services provided by doctors within a contracted group shall be centrally billed through the Contractor or Primary Contractors, and payment for services rendered shall be issued to the Contractor or Primary Contractors. The State shall not be a party to any contracts and/or subcontracts between and among a contracted group, and shall not be responsible for any contractual payments except those billed and paid through the Contractor or Primary Contractors.

8. MINIMUM QUALIFICATIONS FOR PROPOSERS

The services solicited by this RFP constitute a professional practice. California law (Business & Professions Code section 2903) limits such practice to qualified holders of appropriate professional licensure. This, as well as additional requirements imposed by Government Code 1031(f), the POST Regulation 1955(a), and the PSP are considered minimum qualifications for submitting a proposal to this RFP. All Contractors, Primary Contractors, and Subcontractors must meet the following requirements:

A. ONE OF THE FOLLOWING:

1) A psychologist licensed by the California Board of Psychology who has at least the equivalent of five full-time years of experience in the diagnosis and treatment of emotional and mental disorders, including the equivalent of three full-time years accrued post-doctorate or

2) A licensed psychiatrist who has successfully completed a postgraduate medical residency education program in psychiatry accredited by the Accreditation Council for Graduate Medical Education, and has at least the equivalent of five full-time years of experience in the diagnosis and treatment of emotional and mental disorders, including the equivalent of three full-time years accrued after completion of the psychiatric residency program; a physician and surgeon who holds a valid California license to practice medicine, and

B. Proposers shall submit evidence that they have no current or pending charges or complaints and are not currently under or pending investigation before the respective Licensing Board by submitting a copy of their BREEZE printout. CalHR reserves the right to verify the information on the BREEZE reports. Further, CalHR reserves the right to disqualify any interviewing doctor having a history of past legal charges or ethical complaints filed with any licensing authority or professional society. CalHR shall have final authority in determining whether such prior charges or complaints are significant in protecting the interests of the State; and

C. The Contractor, and/or subcontractor(s) shall advise PSP of any charges or complaints leveled during or after this RFP.

D. Experience in interpreting objective psychological assessment profiles of adults (especially, but not limited to, MMPI-2, MMPI-2-RF, CPI, and 16PF); and

E. Must be in compliance with current POST education and training requirements developed for the conduct of pre-employment psychological screening of peace officers as demonstrated by appearing on the POST website as having met these requirements;

F. Must provide a certificate of completion for continuing education credit(s) for reading the POST Manual, and

G. Must have verifiable experience in the application of clinical assessment procedures and report writing with adult populations for three (3) years. Most desirable, but not limited to, is at least one (1) year of assessment experience of law enforcement/correctional job applicants.

H. Possession of a valid license to practice psychology issued by the California Board of Psychology, OR possession of a valid California medical or osteopathic license AND completion of psychiatric residency approved by the American Board of Psychiatry and Neurology to practice psychiatry.

I. At least five (5) years licensed experience in the diagnosis and treatment of mental disorders.

J. Three references for which similar services (psychological evaluations and test interpretations) have been provided within the last five (5) years. If the Proposer has worked for CalHR in the past, the Proposer must be in good standing with CalHR. Use Attachment 5, Proposer References, for this purpose.

K. If Proposer is a corporation, Proposer must provide evidence of being registered and in good standing with the California Secretary of State.

L. If Proposer is a psychiatrist, provide a copy of a valid physician’s license issued by the Medical Board of California.

M. If Proposer is a medical corporation, provide a copy of the Fictitious Name Permit on file with the California Department of Consumer Affairs under the name of the medical corporation used.

N. If awarded a contract, the Proposer shall sign and return four (4), Std. 213, Standard Agreement cover pages to be received by CALHR no later than seven (7) calendar days from the date CALHR e-mails the contract to the address provided by the Proposer in Attachment 7, Minimum Qualifications Response Form.

9. DETERMINATION OF ACCEPTABLE QUALIFICATIONS AND

PERFORMANCE

In operating the State's psychological screening program, CalHR is responsible for ensuring high levels of professional service to the State as well as compliance with all applicable regulations and procedures. Therefore, CalHR reserves the right to determine and apply standards of acceptable professional qualifications and performance. CalHR reserves the right to assess minimum professional qualifications submitted by Contractors under this RFP, including qualifications submitted as equivalent.

10. DISTRIBUTION OF WORKLOADS AMONG CONTRACTORS

(WITHIN EACH REGION)

Although implying no condition of this RFP, based on proposals submitted for these psychological services in prior years, CalHR anticipates awarding multiple contracts within one or more of the geographic regions in order to guarantee adequate coverage.

Contract awards shall be contingent upon the contractor’s ability to certify that they possess all of the communication devices, technological equipment, and security systems described in Attachment 14, Sample Standard Contract.

11. PROPOSAL REQUIREMENTS AND INFORMATION

A. PROPOSAL SUBMISSION

1) Proposals shall provide straightforward and concise descriptions of the proposer’s ability to satisfy the requirements of this RFP. The proposal must be complete and accurate. Omissions, inaccuracies or misstatements may be cause for rejection.

2) Proposals must be mailed, couriered, or hand carried. CalHR will not accept faxed or e-mailed proposals. Proposals not meeting these criteria shall be rejected, as shall incomplete proposals.

3) If the proposal is made under a fictitious name or business title, the actual legal name of Proposer must be provided.

4) All proposals must be submitted under sealed cover and received by CalHR by the date and time shown in Section 3 above. Proposals not submitted under sealed cover may be rejected.

5) The original proposal must be marked "ORIGINAL". All documents contained in the original proposal package must have original signatures and must be signed by a person who is authorized to bind the proposing firm. All additional proposal sets must contain photocopies of the original package. One (1) original and three (3) copies of the Proposal must be submitted.

6) The proposal packet must be delivered to:

Administrative Services Division

Attention: Contracts Unit 1515 S Street, North Building, Suite 500

Sacramento, CA 95811

All hand-delivered documents shall be given to the security guard at:

Attention: Katie Paige, Contracts Analyst 1810 16th Street

Sacramento, CA 95811.

The outside of the packet should be plainly marked with your firm name and address and must be marked as follows:

RFP #003-16-01

Pre-Employment Psychological Screening

PROPOSAL PACKET -- DO NOT OPEN

7) All proposals shall include the documents identified in Attachment 1, RFP Required Attachment Checklist. Proposals not including all the required attachments shall be deemed non-responsive, and shall not be considered. A non-responsive proposal is one that does not meet the basic proposal requirements.

8) Proposals must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a proposal to be rejected.

9) A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all proposals and may waive an immaterial deviation in a proposal. The State’s waiver of an immaterial deviation shall in no way modify the RFP document or excuse the proposer from full compliance with all requirements if awarded the contract.

10) Costs incurred for developing proposals and in anticipation of award of the contract are entirely the responsibility of the proposer and shall not be charged to the State of California.

11) An individual who is authorized to bind the proposing firm contractually shall sign the Attachment 2 Pre-Employment Psychological Screening Face Sheet/Proposal Form.

The signature must indicate the title or position that the individual holds in the firm.

An unsigned proposal may be rejected.

12) A proposer may modify a proposal after its submission by withdrawing the original proposal and resubmitting a new proposal prior to the proposal submission deadline.

Proposal modifications offered in any other manner, oral or written, shall not be considered.

13) A proposer may withdraw the proposal by submitting a written withdrawal request to the State, signed by the proposer. A proposer may, thereafter, submit a new proposal prior to the submission deadline. Proposals may not be withdrawn without cause after the proposal submission deadline.

14) CalHR may modify the RFP prior to the date fixed for submission of proposals by the issuance of an addendum to all parties who received a proposal package.

15) CalHR reserves the right to reject all proposals. CalHR is not required to award any contracts.

16) Before submitting a response to this solicitation, proposers should review their proposal for any errors and confirm compliance with the RFP requirements.

17) The State does not accept alternate contract language from a prospective contractor.

A proposal with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

18) No oral understanding or contract shall be binding on either party.

B. FORMAT

The Proposer shall provide a section in their proposal entitled “Technical Proposal” that addresses each section under the following headings in the order shown below:

1) Sample Prepopulated Report

Review one prepopulated evaluation provided by PSP (see Appendix B)

2) Structured Interview Strategy

Submit one Structured Interview Strategy (SIS) evaluation based upon the pre-populated information provided by PSP. The SIS questionnaire is provided for this purpose. (see Appendix B) Specific forms and Instructions for completing and submitting a proposal shall be found in Attachments 1-14. You may make and use additional copies of these forms as needed.

C. EVALUATION PROCESS

1) CalHR shall evaluate submitted proposals based on two (2) competitive selection factors. Proposals shall be submitted in the format specified, with all applicable information and submission material completed as directed.

2) The proposals shall be evaluated by PSP’s professional staff. The scoring system shall be applied according to two (2) Selection Factors: Cost and Professional Skill.

Each Selection Factor shall be equally weighted with an overall possible score of 200.

3) Proposals shall be ranked by region according to lowest cost, with the lowest cost receiving the highest score, the next lowest receiving the next highest score, and so on.

4) Subsequently, each proposer’s work sample shall be reviewed and individually scored by each PSP psychologist. (The criteria upon which these work samples shall be scored are presented below.)

5) These reviews shall be “blind” as the work samples shall be identified by number only. Subsequently, the PSP psychologists shall collectively discuss the quality of each proposer’s work sample and produce a consensus score.

6) The final score for Professional Skill shall be added to the scores assigned for Cost, and those proposers with the highest scores for any region shall be offered an award.

7) This is a highly competitive bid process and awards shall be limited to the needs of each region.

D. SELECTION FACTORS

All proposals shall be scored on two (2) Selection Factors, defined and weighted as follows:

1) Professional Skill (100) points maximum)

a) Professional Skill will be demonstrated by each proposing psychologist and their subcontractors who will produce a sample work product based upon data provided by PSP.

b) The contractor and all subcontractors must individually review a pre-populated evaluation report based upon the prior treatment history, psychological testing and background investigation data provided. In addition, a proposed structured interview strategy utilizing the data provided by PSP shall be submitted.

c) Proposing psychologists and proposed subcontractors must demonstrate an understanding of adaptive and maladaptive personality traits and conditions that are meaningful to the evaluation of law enforcement candidates.

d) The submission must be well organized, grammatically correct, accurate, and coherent.

e) Typographical errors will result in lower scores.

f) The structured interview strategy must identify areas that require inquiry along with possible follow-up questions.

2) Cost (100 points maximum)

1) Proposers must submit a flat per-case fee for each evaluation to be conducted within a region (Northern/Upper Northern, Central, and Southern California) with no distinction between fees for services provided at outside interview locations or the Contractor’s private office.

2) Contractors may specify different fees for services provided in different regions where travel would be involved. Note: Each region shall be separately competitive and a proposing psychologist who chooses to bid for more than one region shall be ranked separately for each region. Thus, a proposer may be awarded a contract for only that region in which he/she is competitive.

3) In order to assist the proposer in submitting a flat per-case fee bid the following are provided in Appendix B:

a) Template for PSP Report Format with Guidelines

b) PSP Sample Report

c) A Pre-populated evaluation report and

d) Structured Interview Strategy (SIS) Questionnaire

E. PROJECT PERSONNEL

As instructed on Attachment 3, Professional Qualifications, please identify each doctor being included in this proposal who will provide interview services for any of the three (3) regions. Each doctor must meet minimum professional qualifications (see Section G above).

F. EVALUATION PROCESS

1) At the time of the proposal opening, each proposal shall be checked for the presence or absence of required information in conformance with the submission requirements of this RFP. The State shall evaluate each proposal to determine its responsiveness to the published requirements.

2) Proposals that contain false or misleading statements, or references that do not support an attribute or condition claimed by the proposer, may be rejected.

3) Within each region, awards (if made) shall be to the highest scored proposer, in rank order, until sufficient coverage to serve CalHR’s needs is met.

G. Proposals shall first be evaluated for Minimum Qualifications for Proposers of proposers/providers (see Section 8 above). Proposals that meet these minimum qualifications shall then be evaluated and scored on the Selection Factors in accordance with the criteria described in Section 11.D above.

H. The final selection will be made to the responsive, responsible Proposer(s) achieving the most competitive score, including technical scores and with the lowest cost after the application of preferences.

I. In the event of a tie, the award shall be determined by a coin toss.

12. AWARD AND PROTEST

A. Notice of the proposed award of contract(s) in all regions shall be posted in the public entry lobby for CalHR, 1810 16th Street, North Building, Lobby, Sacramento, CA 95811;

and under Public Notices at the CalHR website http://www.calhr.ca.gov/, for five (5) working days prior to awarding any contracts.

B. If prior to the award of the contracts, a proposer files a written protest on the grounds that the (protesting) proposer would have been awarded the contract(s) had CalHR correctly applied the evaluation standards in the RFP or had CalHR followed the evaluation and scoring methods pertaining to the specific geographic region under protest, the contract(s) shall not be awarded until either the protest has been withdrawn or the Department of General Service (DGS) has decided the matter. Protests shall be submitted to the address below as well as CalHR. It is recommended that you submit any protest by certified or registered mail.

Department of General Services Office Legal Services

707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605

C. Within five (5) days after filing the initial protest, the protesting proposer shall file with the DGS, Office of Legal Services, and CalHR a detailed statement specifying the grounds for the protest.

D. Upon resolution of the protest and award of the contract(s), Contractor must complete and submit to CalHR the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code sections 18662 and 26131. This form can be found on the Internet at www.osp.dgs.ca.gov under Forms, Forms Management Center (FMC) & STD Forms.

No payment for services rendered shall be made unless a completed STD 204 has been returned to CalHR.

13. DISPOSITION OF PROPOSALS

A. Upon commencement of the proposal opening, all documents submitted in response to this RFP shall become the property of the State of California, and shall be regarded as public records under the California Public Records Act (Government Code section 6250 et seq.) and subject to review by the public.

B. Proposal packages may be returned only at the proposer’s expense, unless such expense is waived by the awarding agency.

14. CONTRACT EXECUTION AND PERFORMANCE

1. Performance shall not start until all approvals have been obtained and the contract is fully executed.

2. Should the Contractor fail to commence work at the agreed upon time, CalHR upon five

(5) days written notice to the Contractor, reserves the right to terminate the contract. In addition, the Contractor shall be liable to the State for the difference between the Contractor’s proposal price and the actual cost of performing work by another Contractor.

3. All performance under the contract shall be completed on or before the termination date of the contract.

15. PREFERENCE AND INCENTIVE PROGRAMS

A. SMALL BUSINESS PREFERENCE

www.pd.dgs.ca.gov/smbus/default.htm

In accordance with Government Code Section 14838.5, et seq. and California Code of Regulations, Title 2, Section 1896, et seq., a five percent (5%) preference will be granted to bidders properly certified as a California Small Business, Microbusiness, or Non-Small Business with a Small Business subcontracting for a minimum of 25% of the bid amount.

A five percent (5%) preference will be granted to bidders certified as a Non-Profit Veteran Service Agency in accordance with the Military and Veterans Code Section

999.50. Applications must be on file at the office of Small Business and Disabled Veteran Business Enterprise Certification by 5:00 p.m. on bid opening day.

EXAMPLE 1

Bidder Amount bid SB status

Bidder A $50,000 No

Bidder B $51,000 Yes

COMPUTATION

Preference Formula: low bid x 5% = equals the amount of the preference

$50,000 x .05 = $2,500 Bidder B bid: $ 51,000 Minus preference - 2,500 Adjusted amount (for evaluation only) $ 48,500

After the application of the Small Business Preference the Bidder B is the apparent low bidder.

B. OTHER PREFERENCE PROGRAMS

Target Area Contract Preference Act (TACPA), For information regarding this program, please see the following web address:

http://www.dgs.ca.gov/pd/Programs/DisputeResolution.aspx

C. DISABLED VETERAN BUSINESS ENTERPRISE INCENTIVE

The State hereby waives the mandatory Disabled Veteran Business Enterprise (DVBE) participation requirement for this IFB; however, an incentive for bidders who include DVBE participation is available and encouraged. For evaluation purposes only, the State shall apply an incentive to bids that include California certified DVBE participation and confirmed by the State. The incentive amount will vary in conjunction with the percentage of DVBE participation in accordance with the following formula:

DVBE Incentive Participation of: DVBE Incentive:

5% or Over 5%

4% to 4.99% Inclusive 4% 3% to 3.99% Inclusive 3% 2% to 2.99% Inclusive 2% 1% to 1.99% Inclusive 1%

The net bid price of responsive bids with DVBE participation will be reduced (for evaluation purposes only) by the amount of DVBE incentive as applied to the lowest responsive net bid price. If the #1 ranked, responsive, responsible bid is a California certified small business, the only bidders eligible for the incentive will be other California certified small businesses. The incentive adjustment for awards based on low price cannot exceed 5% or $100,000.00, whichever is less, of the #1 ranked net proposal prices. When used in combination with a Small Business preference adjustment, the cumulative adjustment amount cannot exceed $100,000.00. Please note that a non-small business bidder with a DVBE Incentive preference may not displace a small business bidder [CA Code of Regulations, Title 2, 1896.99.100(c)].

Information submitted by the bidder to claim the DVBE incentive will be verified by the State. Only the DVBEs who shall perform a commercially useful function relevant to the Scope of Work included in this IFB may be used to qualify the bidder for a DVBE incentive.

For more information regarding the DVBE incentive, Commercially Useful Function definition, and how to find DVBEs, please view the following website:

http://www.documents.dgs.ca.gov/pd/poliproc/master-dvbeIncentivePkg.pdf

EXAMPLE 2

Bidder Amount Bid DVBE Status Bidder A $50,000 No Bidder B $51,000 No Bidder C $51,100 DVBE 3%

Incentive Formula: low bid x 3% = equals the amount of the Incentive

COMPUTATION

$50,000 (low bid x .03 (DVBE) = $1,500 (incentive)

Bidder C bid: $ 51,100 Minus Incentive __1,500 Adjusted amount $ 49,600

After the application of the DVBE Incentive, Bidder C is the apparent low bidder.

B. Combining Preferences and Incentive

For evaluation purposes only if a bidder is eligible for Preferences and Incentives, they are calculated separately and then subtracted from their actual bid.

EXAMPLE 3

Bidder Amount Bid SB Status DVBE Status

Bidder A $50,000 No No

Bidder B $51,000 No No

Bidder C $53,100 Yes DVBE 3%

Calculations for Bidder C:

Step 1 - SB Preference Formula:

low bid x 5% = equals the amount of the preference $50,000 x .05 - $2,500 deduction

Step 2 - Incentive Formula:

low bid x 3% = equals the amount of the Incentive $50,000 (low bid x .03 (DVBE) = $1,500 deduction

Step 3 - Combined SB Preference and DVBE Incentive

$ 2,500 SB deduction

+ $ 1,500 DVBE deduction

$ 4,000 Total Deduction

Step 4 - Subtract preference amount from original bid to determine bid evaluation amount

$ 53,100

- $ 4,000

$ 49,100

BASED ON THE CALCULATION BIDDER C IS THE LOW BIDDER

SAMPLE SCORE SHEET

MINIMUM QUALIFICATIONS

MINIMUM QUALIFICATIONS PASS FAIL

Possession of a valid psychology license issued by the California Board of Psychology OR Possession of a valid California medical or osteopathic license and completion of psychiatric residency approved by the American Board of Psychiatry and Neurology.

8 Continuing Post Education (CPE) Units from POST for training on the new POST Manual

At least 5 years’ experience in the diagnosis and treatment of mental disorders.

Proposer agrees to sign and return 4, Std. 213, Standard Agreement cover pages to be received by CalHR no later than 7 calendar days from the date CalHR e-mails the contract to the address provided by the Proposer in Attachment 7. Minimum Qualifications Response Form.

PROPOSAL SCORING

Maximum Points

Possible

A. WORK SAMPLE

Max Points

Points

Awarded

WORK SAMPLE SCORING

Superior - Exceeds CalHR Contract Standards Satisfactory -Meets CalHR Contract Standards Unsatisfactory - Does Not Meet CalHR Contract Standards

COST OF THE PROPOSAL: Max Points Awarded

1. Lowest cost receives the full 100 points. 100

A Proposal must have a minimum of 160 of Points to be considered responsive.

ATTACHMENT 1

RFP REQUIRED ATTACHMENT CHECKLIST

Proposer Name: _________________________________________________________

A complete proposal or proposal package must consist of the items identified below. Complete this checklist to confirm the items in your proposal. Place a check mark or “X” next to each item that you are submitting to the State. For your proposal to be responsive, all required attachments must be returned. This checklist must be returned with your proposal package also.

Attachment Attachment Name/Description

_____ Your Proposal One (1) original proposal and three (3) copies of the proposal. The original proposal must be marked “ORIGINAL

COPY.”

_____ Attachment 1 Required Attachment Check List This completed sheet must be included

_____ Attachment 2 Pre-Employment Psychological Screening Face Sheet/Proposal Form

Complete and sign form. If you are proposing for more than one Region, SUBMIT A SEPARATE FACE SHEET / PROPOSAL FORM FOR EACH REGION. If you are proposing a GROUP OF DOCTOR PROVIDERS, include the names of doctors on the form.

_____ Attachment 3 Professional Qualifications To be completed for EACH interviewing doctor.

_____ Attachment 4 Proposal/Proposer Certification Sheet

_____ Attachment 5 Proposer References

_____ Attachment 6 Cost Proposal Work Sheet

_____ Attachment 7 Minimum Qualifications Response Form

_____ Attachment 8 Proposer Declaration (Form GSPD-05-105)

_____ Attachment 9 Darfur Contracting Act

_____ Attachment 10 Curriculum Vitae (provided by Proposer)

_____ Attachment 11 Small Business or Disabled Veteran Business Enterprise Certification Attach copy of your Certification Approval Letter, if applicable

_____ Attachment 12 Contractor Certification Clauses (CCC-307) available at http://www.dgs.ca.gov/ols/Resources/StandardContractLang uage.aspx

_____ APPENDIX B Report Writing Skills

EACH Interviewing doctor must prepare a modified pre-populated Evaluation report and Structured Interview Strategy (SIS). The interviewing doctor(s) will attest to individual preparation of the work sample.

The following attachments are for reference only. Only the successful Proposer(s) will submit these documents, after award.

Attachment 13 Payee Data Record (STD 204)

Attachment 14 Sample Standard Contract (Std. 213 and Exhibits)

Attachment 15 Insurance Documents as required by Exhibit E

ATTACHMENT 2

PRE-EMPLOYMENT PSYCHOLOGICAL SCREENING FACE SHEET/ PROPOSAL

FORM FOR REGION: NORTHERN CALIFORNIA (SACRAMENTO, BAY AREA,

REDDING)

Submit Information and Proposal Amount for only the Region cited above on this Face Sheet/Proposal Form. If you are proposing on more than one Region, please submit a separate Face Sheet/Proposal Form for the applicable Region(s). (Please print or type your information.)

CONTRACTOR NAME:* ________________________________________________

*If this is a Psychological Corporation or fictitious business name, who is the owner/doctor who shall be professionally responsible for the contract?

ADDRESS:

PHONE: FAX: E-MAIL:

Federal Employee ID No. (FEIN): ____________________________________________

Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:*

Small Business ____ YES ____ NO

If yes, provide the certification number: _____________________

Disabled Veteran Business Enterprise ____ YES ____ NO If yes, provide the service code: __________

*A copy of your Certification is required to be included if either of the above items is checked Yes.

GROUP INFORMATION

Is this proposal offering a group of providers? ____ YES* ____ NO

(* If YES, please complete the Group Information below.)

Interviewing Doctors’ Names

Interviewing Doctors’ Names (continued)

REGION PROPOSED AND PROPOSAL AMOUNT

REGION PROPOSAL AMOUNT

NORTHERN CALIFORNIA

(SACRAMENTO, BAY AREA, REDDING) $ ________rate per evaluation

COMMUNICATION DEVICES AND SECURITY CERTIFICATION

Contractor’s signature on this form certifies that Contractor either possesses the necessary communication devices and proper security to provide the service as described in Appendix B, Sample Standard Contract, or shall provide proof, to the satisfaction of CalHR, that they shall have the required devices and security within thirty (30) days of the initiation of the contract.

CONTRACTOR’S SIGNATURE:

DATE:

FORM FOR REGION: CENTRAL (FRESNO, CENTRAL COAST, SALINAS,

BAKERSFIELD)

Submit Information and Proposal Amount for only the Region cited above on this Face Sheet/Proposal Form. If you are proposing on more than one Region, please submit a separate Face Sheet/Proposal Form for the applicable Region(s). (Please print or type your information.)

CONTRACTOR NAME:* ________________________________________________

*If this is a Psychological Corporation or fictitious business name, who is the owner/doctor who

Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:*

Small Business ____ YES ____ NO

If yes, provide the certification number: _____________________

Disabled Veteran Business Enterprise ____ YES ____ NO

If yes, provide the service code: __________

*A copy of your Certification is required to be included if either of the above items is checked Yes.

GROUP INFORMATION

Is this proposal offering a group of providers? ____ YES* ____ NO

(* If YES, please complete the Group Information below.)

Interviewing Doctors’ Names

REGION PROPOSED AND PROPOSAL AMOUNT

REGION PROPOSAL AMOUNT

CENTRAL

(FRESNO, CENTRAL COAST, SALINAS, BAKERSFIELD) $ ________rate per evaluation

COMMUNICATION DEVICES AND SECURITY CERTIFICATION

Contractor’s signature on this form certifies that Contractor either possesses the necessary communication devices and proper security to provide the service as described in Appendix B, FORM FOR REGION: SOUTHERN (LOS ANGELES, SAN DIEGO, RIVERSIDE, SAN

BERNARDINO, AND ORANGE COUNTIES)

Submit Information and Proposal Amount for only the Region cited above on this Face Sheet/Proposal Form. If you are proposing on more than one Region, please submit a separate Face Sheet/Proposal Form for the applicable Region(s). (Please print or type your information.)

CONTRACTOR NAME:* ________________________________________________

*If this is a Psychological Corporation or fictitious business name, who is the owner/doctor who

Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:*

Small Business ____ YES ____ NO

If yes, provide the certification number: _____________________

Disabled Veteran Business Enterprise ____ YES ____ NO

If yes, provide the service code: __________

*A copy of your Certification is required to be included if either of the above items is checked Yes.

GROUP INFORMATION

Is this proposal offering a group of providers? ____ YES* ____ NO

(* If YES, please complete the Group Information below.)

Interviewing Doctors’ Names

REGION PROPOSED AND PROPOSAL AMOUNT

REGION PROPOSAL AMOUNT

SOUTHERN $ ________rate per evaluation

(LOS ANGELES, SAN DIEGO, SAN BERNARDINO, RIVERSIDE, AND ORANGE COUNTIES)

COMMUNICATION DEVICES AND SECURITY CERTIFICATION

Contractor’s signature on this form certifies that Contractor either possesses the necessary communication devices and proper security to provide the service as described in Appendix B, ATTACHMENT 3

PROFESSIONAL QUALIFICATIONS

A separate form must be completed for EACH INTERVIEWING DOCTOR proposed

(COPY THIS FORM AS NEEDED). Please print or type your information.

Please place a check mark or “x” to indicate the service region:

North (Sacramento): Central (Fresno): Southern (Los Angeles):

Doctor's Name: _________________________________________

Address: _________________________________________

California License Number*: ____________

Date license (first) Issued: ________________

*Staple a copy of current license to this form

Has this doctor ever had his/her license revoked, suspended, surrendered, or otherwise restricted?

YES _____ NO _____

Has this doctor ever lost (or been refused, or had suspended or otherwise restricted) practice privileges for any reason?

YES _____ NO _____

Has this doctor ever had an ethics complaint lodged against him/her?

YES _____ NO _____

Is there currently an investigation or inquiry pending by any legal agency or professional entity, regarding this doctor’s performance, actions, or behavior?

YES _____ NO _____

[If YES is checked to any question above, attach a statement of all particulars to this sheet.

Statements must be typed]

All information submitted in this Professional Qualifications Form Packet is true and complete. It is understood that any omission or misinformation shall be considered grounds for termination of any further contracted services, and may be submitted to the licensing board for disciplinary action.

Signature of Doctor: ___________________________________ Date: _____________

Doctor’s Name: ______________________________

QUALIFYING EXPERIENCE

A. List and detail (employers’ names, dates, percentage time worked, duties, type of clinical population) post-licensure professional experience in the diagnosis and treatment of psychopathology in adult populations. (Attach additional sheets, if necessary.)

B. List and detail (agency names, dates, number of cases, and agency contact person for verification) post-licensure professional experience with peace officer pre-employment psychological screenings. Services provided as an occasional “outside opinion” or “appeal” provider does NOT qualify and should NOT be listed. (Attach additional sheets, if necessary.)

C. Detail post-licensure experience with objective personality assessments, especially, but not limited to, MMPI-2, MMPI-2-RF, CPI, and 16PF (include number of cases, settings and populations, purpose of assessments employed). (Attach additional sheets, if necessary.)

ATTACHMENT 4

PROPOSAL/PROPOSER CERTIFICATION SHEET

This Proposal/Proposer Certification Sheet must be signed and returned with original signatures.

The signature affixed hereon and dated certifies compliance with all the requirements of this RFP. The signature below authorizes the verification of this certification.

An Unsigned Proposer Certification Sheet May Be Cause for Rejection

Company Name Telephone Number

Address Email

Name Title

Original Signature Date

ATTACHMENT 5

PROPOSER REFERENCES

List three (3) references for which similar services (psychological evaluations and test interpretations) have been provided within the last five (5) years. If Proposer has worked for CALHR, one reference must be from CALHR. The Proposer must be in good standing with CALHR. If three (3) references cannot be provided, please explain why they cannot be obtained on an attached sheet of paper.

REFERENCE 1

Name of Firm:

Street Address:

Contact Person: Telephone Number:

Email Address:

Dates of Service: Value or Cost of Service:

Brief Description of Service Provided:

REFERENCE 2

Name of Firm:

Street Address:

Contact Person: Telephone Number:

Email Address:

Dates of Service: Value or Cost of Service:

Brief Description of Service Provided:

REFERENCE 3

Name of Firm:

Street Address:

Contact Person: Telephone Number:

Email Address:

Dates of Service: Value or Cost of Service:

Brief Description of Service Provided:

ATTACHMENT 6

COST PROPOSAL WORK SHEET

Service

Estimated Total Number of Evaluations

Per Week

Proposal Rate

Pre-employment Screening Evaluation Report** 6 $ per case

Maximum Availability per Month (Hours)

Minimum Availability per Month (Hours)

Total $ per case

** Should Contractor fail to complete an assignment, CalHR shall not pay for any work performed. All taxes, preparation fees, travel, consultation, training and education shall be included in the proposal rate. CalHR will not pay for these items separately.

NOTE: Upon Contract award, work may be assigned to an awarded contractor in closest proximity to the location where services are needed, in order to achieve the overall lowest cost to the State. The State makes no guarantee, expressed or implied for actual amount of services to be performed. However, the actual rates quoted above by the Proposer shall be binding for the term of the Contract.

ATTACHMENT 7

MINIMUM QUALIFICATIONS RESPONSE

Minimum Qualification Proposer’s Response

Possession of a valid psychology license issued by the California Board of Psychology

OR

Possession of a valid California medical or osteopathic license AND completion of psychiatric residency approved by the American Board of Psychiatry and Neurology.

Copies of applicable valid licenses/certificate attached?

Yes No

At least five (5) years licensed experience in the diagnosis and treatment of mental disorders.

Proof of experience included?

Yes No

Successful completion of a postgraduate medical residency education in psychiatry accredited by the Accreditation Council for Graduate medical Education

Proof of experience included?

Yes No

Contractor shall provide three (3) references for which similar services (psychological evaluations and test interpretations) have been provided within the last five (5) years.

Proposer References Included?

Yes No

Evidence that there are no current or pending charges or complaints and are not currently under or pending investigation before the respective Licensing Board by submitting a BREEZE printout.

The Contractor, and/or subcontractor(s) shall advise PSP of any charges or complaints leveled during or after this RFP

BREEZE Print Out Included?

Yes No

Certificate of completion showing continuing education credit(s) for the POST Manual

POST Certificate Included?

Yes No

Must have verifiable experience in the application of clinical assessment procedures and report writing with adult populations for three (3) years. Most desirable, but not limited to, is at least one (1) year of assessment experience of law enforcement/correctional job applicants.

Proposer References Included?

Yes No

Contractors located within the State of California shall meet all terms and conditions for operating a business in the city/county in which the business is headquartered.