RFP 00254 Bid Specifications.pdf

Copyright (c) 2024 TMP Architecture, Inc.

PROJECT MANUAL

PROJECT:

OAKLAND UNIVERSITY GRIZZ DOME

TURF REPLACEMENT

OWNER:

OAKLAND UNIVERSITY

750 Pioneer Drive, Rochester, Michigan. 48309

TMP PROJECT NO.: 25058

DATE: SEPTEMBER 29, 2025

ISSUED FOR: BIDS

ARCHITECT

TMP ARCHITECTURE, INC.

1191 West Square Lake Road Bloomfield Hills, Michigan 48302-0374

PH 248-338-4561

Email info@tmp-architecture.com

LANDSCAPE ARCHITECT

FORESITE DESIGN INC

3269 Coolidge Highway Berkley, Michigan 48072

PH 248-547-7757

Email www.foresitedesign.com

TMP Architecture, Inc. TMP25058

09-29-2025 BIDS PROFESSIONAL SEALS PAGE

00 0107-1

OAKLAND UNIVERSITY RECREATION & ATHLETIC OUTDOOR COMPLEX

– TURF REPLACEMENT

24060

This Document has been prepared under the supervision of the Architect and/or Professional Engineer as indicated by their individual License Seals affixed hereon.

Professional License Seals

Seal Seal Seal

TMP Architecture, Inc.

Architect

Foreste Design Inc Landscape Architect

09-29-2025 BIDS TABLE OF CONTENTS

00 0110-1

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS GROUP

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

Section Title Issued

00 0101 Title Page CD 00 0107 Professional Seals Page CD 00 0110 Table of Contents CD 00 0115 List of Drawings CD 00 8200 Availability of Electronic Files CD 00 8200.01 Electronic Files Release Form CD

SPECIFICATIONS GROUP

GENERAL REQUIREMENTS SUBGROUP

DIVISION 01 - GENERAL REQUIREMENTS

Section Title Issued

01 2200 Unit Prices CD 01 2300 Alternates CD 01 2500 Substitution Procedures CD 01 2500.01 TMP Substitution Request Form CD 01 3000 Administrative Requirements CD 01 3000.01 TMP Submittal and Sample Transmittal

Form

CD

01 4000 Quality Requirements CD 01 4100 Regulatory Requirements CD 01 4216 Definitions CD 01 4219 Reference Standards CD 01 4533 Code-Required Special Inspections and

Procedures

CD

01 6000 Product Requirements CD 01 7000 Execution and Closeout Requirements CD 01 7329 Cutting and Patching CD 01 7800 Closeout Submittals CD

09-29-2025 BIDS TABLE OF CONTENTS

00 0110-2

FACILITY CONSTRUCTION SUBGROUP

DIVISION 02 – EXISTING CONDITIONS

Section Title Issued

02 4113 Demolition CD

DIVISION 3 - 14

Not Used

FACILITY SERVICES SUBGROUP

DIVISION 20 – 28

Not Used

SITE AND INFRASTRUCTURE SUBGROUP

DIVISION 31 – EARTHWORK

Not Used

DIVISION 32 – EXTERIOR IMPROVEMENTS

Section Title Issued

32 1818 Synthetic Turf - Blend CD 32 1852 Performance Shock Pad CD

DIVISION 33 – UTILITIES

Not Used

END OF SECTION 00 0110

09-29-2025 BIDS LIST OF DRAWINGS

00 0115-1

SECTION 00 0115 - LIST OF DRAWINGS

LIST OF DRAWINGS

1.01GENERAL

A. Drawings: Drawings consist of the Contract Drawings including drawings listed on the TITLE

SHEET page of the separately bound drawing set titled Oakland University Grizz Dome Turf Replacement, dated September 29, 2025 and any subsequent Addenda and Contract modifications which may occur.

END OF SECTION 00 0115

09-29-2025 BIDS TMP ELECTRONIC FILE RELEASE FORM

00 8200.01-1

SECTION 00 8200.01 - TMP ELECTRONIC FILE RELEASE FORM

RE: AUTHORIZATION FORM FOR CAD FILE TRANSFERS

PROJECT NAME: __________________________________________

TMP PROJECT NO. : _______________________________________ BID PACK NO.______

DEAR SIR/MADAM:

A. Per your request, TMP Architecture, Inc. will electronically transmit requested CAD files upon receipt of an original signed copy of this form which states the conditions of agreement and the receipt of the required compensation fee.

B. By acceptance it is understood and agreed that the data and medium being supplied is to be used only for the project referenced.

C. It is further understood and agreed that the undersigned will hold TMP Architecture, Inc. and its Consultants harmless and indemnify TMP Architecture, Inc. and its Consultants from all claims, liabilities, losses, and so forth, including attorney's fees arising out of the use or misuse of the transferred files.

D. It is understood and agreed that the items transmitted are prepared from CAD files current at the time of preparation. All files are [AutoCAD version 2014 dwg files].

E. This information does not waive the need to verify and review current field conditions and the status of Addenda and/or Bulletin documentation.

F. As a record of information to be transmitted, TMP Architecture, Inc. will prepare a duplicate electronic back-up for its record.

G. Compensation for providing this material will be as follows:

1. Base Fee of [$250] for 1 to 3 Drawings.

2. Base Fee of [$500] for 4 to 10 Drawings.

H. For each additional Drawing after 10 the fee is [$40] per Drawing.

I. Example: [11 drawings = $540].

J. Payment must be provided along with a signed copy of this form before files will be released.

Please remit to [Construction Manager] to be forwarded to the Project Manager at TMP Architecture, Inc. and allow five working days for processing.

FEE: $________________________

REQUESTED DRAWINGS: ________________________________________________________

FIRM REQUESTING FILES:

Company: __________________________________________________________________ Address: ___________________________________________________________________ Signed:______________________________________________Date: __________________ Printed Name / Title: __________________________________________________________ Email: _____________________________________________________________________

TO BE COMPLETED BY TMP ARCHITECTURE, INC.

Released(signed by): ________________________________________TMP Architecture, Inc.

Printed Name/Title:_____________________________________ Date: _________________

END OF SECTION 00 8200.01

09-29-2025 BIDS AVAILABILITY OF ELECTRONIC FILES

00 8200-1

SECTION 00 8200 - AVAILABILITY OF ELECTRONIC FILES

AVAILABILITY OF ELECTRONIC FILES

1.01POLICY

A. As a service to Contractor, subcontractors, vendors, material suppliers and others needing electronic copies of Drawings, the Architect will provide CAD files electronically in accordance with the following policy:

1. By acceptance it is understood and agreed that the data and medium being supplied is to be used only for the project referenced.

2. It is further understood and agreed that the undersigned will hold TMP Architecture, Inc.

and its Consultants harmless and indemnify TMP Architecture, Inc. and its Consultants from all claims, liabilities, losses, and so forth, including attorney's fees arising out of the use or misuse of the transferred files.

3. It is understood and agreed that the files transmitted are prepared from CAD files current at the time of preparation. All files are AutoCAD version 2014 dwg files.

4. This information does not waive the need to verify and review current field conditions and the status of Addenda and/or Bulletin documentation.

5. As a record of information to be transmitted, TMP Architecture, Inc. will prepare a duplicate electronic back-up for its record.

6. Compensation Fee for providing this material will be as follows:

a. Base Fee of $250 for 1 to 3 Drawings.

b. Base Fee of $500 for 4 to 10 Drawings.

c. For each additional Drawing after 10, the fee is $40 per Drawing.

1) Example: 11 Drawings = $540.

7. A signed copy of the Release Form and Fee must be provided before files will be released.

1.02 REQUEST PROCEDURE

A. To receive Drawing CAD files the Release Form must be completed in full and submitted to the Construction Manager to be forwarded to the Project Manager at TMP Architecture, Inc.

1. A signed copy of the Release Form must be submitted.

a. Faxed or emailed copies will be accepted.

2. Upon remittance of the signed Release Form and Fee, allow five working days for processing.

3. Transmission of Drawings will be provided electronically after the receipt of Fee.

1.03 RELEASE FORM

A. Release Form is located immediately after this Section. Refer to Section 00 8200.01 Electronic

Files Release Form.

END OF SECTION 00 8200

09-29-2025 BIDS UNIT PRICES

01 2200-1

SECTION 01 2200 - UNIT PRICES

PART 1 GENERAL

1.01SECTION INCLUDES

A. Measurement and payment criteria applicable to Work performed under a unit price payment method.

1.02 COSTS INCLUDED

A. Unit Prices included on the Bid Form shall include full compensation for all required labor, products, tools, equipment, plant, transportation, services and incidentals; erection, application or installation of an item of the Work; overhead and profit.

1.03 MEASUREMENT OF QUANTITIES

A. Take all measurements and compute quantities. Measurements and quantities will be verified by Architect.

B. Assist by providing necessary equipment, workers, and survey personnel as required.

1.04 PAYMENT

A. Payment for Work governed by unit prices will be made on the basis of the actual measurements and quantities of Work that is incorporated in or made necessary by the Work and accepted by the Architect, multiplied by the unit price.

B. Payment will not be made for any of the following:

1. Products wasted or disposed of in a manner that is not acceptable.

2. Products determined as unacceptable before or after placement.

3. Products remaining on hand after completion of the Work.

1.05 SCHEDULE OF UNIT PRICES

A. Unit Price 1 - Wood Turf Nailer

1. Description: Provide a unit cost for the replacement of damaged turf nailer. Typical detail provided as Detail 1, Drawing LD1.01.

2. Unit of Measurement: Linear Feet.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION 01 2200

09-29-2025 BIDS ALTERNATES

01 2300-1

SECTION 01 2300 - ALTERNATES

PART 1 GENERAL

1.01SECTION INCLUDES

A. Description of Alternates.

1.02 ACCEPTANCE OF ALTERNATES

A. Alternates quoted on Bid Forms will be reviewed and accepted or rejected at Owner's option. Accepted Alternates will be identified in the Owner-Contractor Agreement.

B. Coordinate related work and modify surrounding work to integrate the Work of each Alternate.

1.03 SCHEDULE OF ALTERNATES

A. Alternate 1 – Performance Shock Pad

1. Base Bid: No performance pad on field

2. Alternate: Furnish and install new performance shock pad

a. Removal of existing aggregate

b. Installation of pad

B. Alternate 2 – Inlaid Centerfield Logo and Touchline Lettering

1. Base Bid: No logo on practice field or lettering along touchline.

2. Alternate: Provide and install a new ~25' x ~37’ three-color logo, and new 6’-0” lettering as indicated on drawings.

C. Alternate 3 – Baseball and Softball Turf Markings

1. Base Bid: No Baseball and Softball markings on Competition Field

2. Alternate: Provide and install inlaid Lime Green Baseball and Softball markings as follows:

a. 4” x 4” tick mark identifying the location of a shared Home Plate for Baseball and Softball as indicated on the drawings.

b. 4” x 4” tick marks identifying the locations of Baseball Bases as indicated on the drawings.

c. 4” x 4” tick marks identifying the locations of Softball Bases as indicated on the drawings.

d. 6” x 24” Baseball Pitching Rubber as indicated on the drawings.

e. 6” x 24” Softball Pitching Rubber as indicated on the drawings.

D. Alternate 4 - Annual Field Maintenance

1. Base Bid: To provide warranty as specified and maintenance of installed products up to completion of the project.

2. Alternate: To provide maintenance service after Substantial Completion for the duration noted in Specification Section 32 1818.

PART 2 PRODUCTS - NOT USED

END OF SECTION 01 2300

09-29-2025 BIDS TMP SUBSTITUTION REQUEST FORM

01 2500.01-1

SECTION 01 2500.01 - TMP SUBSTITUTION REQUEST FORM

SUBSTITUTION REQUEST NUMBER: ____________ DATE SUBMITTED: ______________________

TMP PROJECT NUMBER _______________PROJECT NAME: ________________________________

SPECIFIED ITEM

SPECIFICATION TITLE:________________________________________________________________

SPECIFICATION SECTION___________SPECIFICATION ARTICLE/PARAGRAPH: _______________

SPECIFIED PRODUCT / DESCRIPTION: __________________________________________________ SPECIFIED MANUFACTURER: _________________________________________________________ SPECIFIED PRODUCT / MODEL: _______________________________________________________ REASON SPECIFIED ITEM CANNOT BE PROVIDED: _______________________________________

PROPOSED SUBSTITUTION

DESCRIPTION OF PROPOSED SUBSTITUTION: ___________________________________________

PROPOSED MANUFACTURER: ________________________________________________________

ADDRESS: ____________________________________________________________________

WEBSITE: _____________________________________________________________________

PRODUCT / MODEL: __________________________________________________________________

YEARS PRODUCT/MODEL HAS BEEN MANUFACTURED: __________

DIFFERENCES BETWEEN PROPOSED SUBSTITUTION AND SPECIFIED ITEM: ________________

WILL PROPOSED SUBSTITUTION AFFECT OTHER PARTS OF WORK? ☐ NO ☐ YES

IF YES, EXPLAIN HOW: _______________________________________________________________

HOW WILL SUBSTITUTION BENEFIT THE OWNER: ☐ COST SAVINGS ☐ TIME SAVINGS ☐ OTHER

PROVIDE SPECIFIC DETAILS: _________________________________________________________

THE FOLLOWING INFORMATION IS REQUIRED; CHECK TO INDICATE INFORMATION IS

ATTACHED. (REQUEST WILL BE REJECTED WITHOUT REQUIRED DATA)

32.01 A. ☐ List of references where proposed product has been installed; include address, owner, architect, and date installed.

B. ☐ Product data sheets.

C. ☐ Applicable certificates and test reports.

09-29-2025 BIDS TMP SUBSTITUTION REQUEST FORM

01 2500.01-2

D. ☐ Comparative Data: Provide point-by-point, side-by-side comparison of specified product and proposed substitution addressing essential attributes specified.

INDICATE WHICH OF THE FOLLOWING VOLUNTARY INFORMATION IS ATTACHED, IF ANY:

☐ DRAWINGS.

☐ SAMPLES.

☐ OTHER ITEMS: ____________________________________________________________________

SIGNATURE

THE UNDERSIGNED CERTIFIES:

The proposed substitution meets or exceeds the quality level of the specified product, equipment, assembly, or system.

To provide the same warranty for the substitution as for the specified product.

Agrees to provide same or equivalent maintenance service and source of replacement parts, as applicable.

Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

The proposed substitution will have no adverse effects on other work.

The proposed substitution will not affect project schedule.

Waives claims for additional costs or time extension that may subsequently become apparent.

CONTRACTOR / COMPANY: ___________________________________________________________ SIGNED BY: _________________________________PRINTED NAME: _________________________ TITLE: ______________________________________________________________________________ ADDRESS: __________________________________________________________________________ EMAIL: ____________________________________ PHONE: _________________________________

ARCHITECT’S RESPONSE

A. During bidding, Architect will approve substitution requests by issuing an Addendum.

Substitutions not approved by addendum are rejected.

B. During construction, Architect will notify Contractor in writing (see below) of decision to accept or reject request, and incorporate the substitution into the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments as provided for in the Conditions of the Contract.

☐ SUBSTITUTION APPROVED - PROVIDE SUBMITTALS PER SECTION 01 3000 AND

RESPECTIVE SECTION FOR WHICH SUBSTITUTION WAS MADE.

☐ SUBSTITUTION REJECTED - PROVIDE SPECIFIED MATERIALS.

SIGNED BY: ______________________________PRINTED NAME: ____________________________ ARCHITECT’S COMMENTS: ___________________________________________________________

END OF SECTION 01 2500.01

09-29-2025 BIDS SUBSTITUTION PROCEDURES

01 2500-1

SECTION 01 2500 - SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.02 RELATED REQUIREMENTS

A. Section 01 2500.01 - TMP Substitution Request Form.

1.03 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, assemblies, and equipment.

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond

Contractor's control.

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project.

B. Substitutions: Any proposed substitution to be evaluated by the Architect and accepted as stipulated below.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to provide same or equivalent maintenance service and source of replacement parts, as applicable.

4. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

5. Waives claims for additional costs or time extension that may subsequently become apparent.

B. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

1. Note explicitly any non-compliant characteristics.

C. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. Forms included in the Project Manual are adequate for this purpose, and must be used.

D. Limit each request to a single proposed substitution item.

1. Submit an electronic document, combining the request form with supporting data into single document.

3.02 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A. Submittal Time Restrictions:

B. Substitution Request Form: TMP Substitution Request Form must be completed and provided at the beginning of each substitution request.

1. Refer to Section 01 2500.01 - TMP Substitution Request Form.

2. Submittals without a completed TMP Substitution Request Form will not be acknowledged, reviewed, or returned. Use only this form; other forms of submission are unacceptable.

C. Instructions to Bidders specifies time restrictions for submitting requests for substitutions during the bidding period.

09-29-2025 BIDS SUBSTITUTION PROCEDURES

01 2500-2

3.03 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Substitution Request Form: TMP Substitution Request Form must be completed and provided at the beginning of each substitution request.

1. Refer to Section 01 2500.01 - TMP Substitution Request Form.

2. Submittals without a completed TMP Substitution Request Form will not be acknowledged, reviewed, or returned. Use only this form; other forms of submission are unacceptable.

B. Submit request for Substitution for Cause immediately upon discovery of need for substitution, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

C. Submit request for Substitution for Convenience within 14 days of discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Owner through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

a. Owner's compensation to the Architect for any required redesign, time spent processing and evaluating the request.

b. Other unanticipated project considerations.

D. Substitutions will not be considered under one or more of the following circumstances:

1. When they are indicated or implied on shop drawing or product data submittals, without having received prior approval.

2. Without a separate written request.

3.04 RESOLUTION

A. Architect may request additional information and documentation prior to rendering a decision. Provide this data in an expeditious manner.

B. Architect will notify Contractor in writing of decision to accept or reject request.

1. During construction, Architect's decision following review of proposed substitution will be noted on the submitted form.

2. During bidding, Architect will approve substitution requests by issuing an Addendum.

Substitutions not approved by addendum are rejected.

3.05 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

3.06 CLOSEOUT ACTIVITIES

A. See Section 01 7800 - Closeout Submittals, for closeout submittals.

END OF SECTION 01 2500

SUBMITTAL AND SAMPLE TRANSMITTAL FORM 01 3000.01

CONST. MANAGER / CONTRACTOR PROJECT TMP PROJECT NO. DATE SUBMITTED SUBMITTAL NO.

Name and Address: Title:

25058

* ACTION CODES Initial Submittal ☐

R Reviewed – No Exceptions Taken Resubmittal ☐

OAKLAND UNIVERSITY RECREATION &

GRIZZ DOME – TURF REPLACEMENT

RN Reviewed with Corrections Noted

Email: Location: RR Revise and Resubmit REVIEWED BY

X Not Approved – Resubmit TMP ☐

Phone: NA No Action Taken – Not Reviewed Consultant ☐

Reviewer:

SPECIFICATION

SECTION NO.

SUBCONTRACTOR /

MANUFACTURER ITEM DESCRIPTION NO. OF

SAMPLES

NO. OF

SAMPLES

RETURNED

ACTION

CODE *

DATE

REVIEWED

DATE

RETURNED

Transmittal shall be for one specification section only; do not submit items from multiple sections under the same transmittal. Multi-section submittals will be returned;

stamped "X - Not Approved - Resubmit"

Submittal Stamps may be placed on subsequent blank page.

CONTRACTOR COMMENTS ARCHITECT COMMENTS The undersigned certifies that the above submitted items have been reviewed in detail and are correct and in strict conformance with the Contract Documents except as otherwise noted. NOTE: Approval of items submitted does not relieve Contractor from complying with all requirements of the Contract Documents.

CONTRACTOR NAME

SIGNATURE

TMP Architecture, Inc. • 1191 WEST SQUARE LAKE ROAD, BLOOMFIELD HILLS, MI 48302 • PH 248.338.4561

This page intentionally left blank for Submittal Stamps

09-29-2025 BIDS ADMINISTRATIVE REQUIREMENTS

01 3000-1

SECTION 01 3000 - ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01SECTION INCLUDES

A. Submittals for review, information, and project closeout.

B. Number of copies of submittals.

C. Requests for Interpretation (RFI) procedures.

D. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Section 01 3000.01 - TMP Submittal and Sample Transmittal Form.

1.03 REFERENCE STANDARDS

A. AIA G716 - Request for Information; 2004.

B. CSI/CSC Form 13.2A - Request for Information; Current Edition.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 REQUESTS FOR INTERPRETATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of

Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare in a format and with content acceptable to Architect. Use one of the following:

a. Use AIA G716 - Request for Information .

b. Use CSI/CSC Form 13.2A - Request for Interpretation.

c. Other format acceptable to Architect.

3. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

4. Submit RFIs through Procore, email, or other approved method agreed to by the Architect and Owner.

a. RFIs submitted via an internet-based submittal service are to send electronic documents to the Architect via email with a downloadable link.

C. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Improper RFIs: Requests not prepared in conformance to requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response and may include an explanatory notation.

3. Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, the Contract Documents, with no additional input required to clarify the question. They will be returned without a response and may include an explanatory notation.

01 3000-2

a. The Owner reserves the right to assess the Contractor for the costs (on time-and-materials basis) incurred by the Architect, and any of its consultants, due to processing of such RFIs.

D. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in

Contract Documents.

2. Discrete and consecutive RFI number, and descriptive subject/title.

3. Issue date, and requested reply date.

4. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

5. Annotations: Field dimensions and/or description of conditions which have engendered the request.

6. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example;

routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

E. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

F. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

3. Identify and include improper or frivolous RFIs.

G. Review Time: Architect will respond and return RFIs to Contractor within seven calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 3:00 PM will be considered as having been received on the following regular working day.

1. Response period may be shortened or lengthened for specific items, subject to mutual agreement, and recorded in a timely manner in progress meeting minutes.

H. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to Owner.

1. Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issued forthwith. Identify the amended RFI with an R suffix to the original number.

2. Do not extend applicability of a response to specific item to encompass other similar conditions, unless specifically so noted in the response.

3. Upon receipt of a response, promptly review and distribute it to all affected parties, and update the RFI Log.

4. Notify Architect within seven calendar days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified above.

3.02 SUBMITTAL SCHEDULE

A. Submit to Architect for review a schedule for submittals in tabular format.

1. Submit at the same time as the preliminary schedule.

2. Coordinate with Contractor's construction schedule and schedule of values.

3. Format schedule to allow tracking of status of submittals throughout duration of construction.

01 3000-3

4. Arrange information to include scheduled date for initial submittal, specification number and title, description of item of work covered, and role and name of subcontractor.

5. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

a. For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make corrections or revisions to initial submittals, and time for their review.

3.03 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B. Submit to Architect for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. Samples will be reviewed for aesthetic, color, or finish selection.

D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 01 7800 - Closeout Submittals.

3.04 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

B. Submit for Architect's knowledge as contract administrator or for Owner.

3.05 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 01 7800 - Closeout Submittals:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Other types as indicated.

D. Submit for Owner's benefit during and after project completion.

3.06 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy.

B. Samples: Submit the number specified in individual specification sections, but not less than 3;

one (minimum) of which will be retained by Architect.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

3.07 SUBMITTAL PROCEDURES

A. Transmittal Form: TMP Submittal and Sample Transmittal Form must be completed and provided at the beginning of each submittal.

1. Refer to Section 01 3000.01 - TMP Submittal and Sample Transmittal Form.

2. Submittals without a completed TMP Submittal and Sample Transmittal Form will not be acknowledged, reviewed, or returned.

01 3000-4

B. Submittals shall be submitted in electronic form.

1. Exceptions: Physical samples.

a. Physical Samples must be accompanied by an electronic copy and a hard/physical copy of the completed TMP Submittal and Sample Transmittal Form.

C. Electronic Submittals: Comply with the following:

1. Submittal process shall be through Procore, email, or other approved method agreed to by the Architect and Owner.

a. Submittals via an internet-based submittal service are to send electronic documents to the Architect via email with a downloadable link.

2. File Format: Portable Document Format (PDF).

3. File Naming: File naming shall be in the following format:

a. Specification section number, followed by a hyphen, and a consecutive number indicating sequential submittals for that section; followed by a general description of the submittal contents.

1) Examples:

(a) Section 07 9200; first submittal:

(1) 07 9200-01 Joint Sealants

(b) Section 07 9200; second submittal:

(1) 07 9200-02 Joint Sealant Color

b. Resubmittals. For revised resubmittals use original number and a sequential combination numerical and alphabetical suffix; hyphen followed by "R" and a two-digit consecutive number indicating sequential resubmittals for that particular submittal.

1) Examples:

(a) Section 07 9200; resubmittal of first submittal of section:

(1) 07 9200-01-R01 Joint Sealants.

(b) Section 07 9200; second resubmittal of first submittal of section:

(1) 07 9200-01-R02 Joint Sealants

(c) Section 07 9200; first resubmittal of second submittal of section:

(1) 07 9200-02-R01 Joint Sealant Color

4. Each Submittal shall be one file, complete with all attachments.

a. Multi-file submittal will not be acknowledged, reviewed, or returned.

D. General Requirements:

1. Use a single transmittal for related items.

a. Each transmittal shall be for one specification section only; do not submit items for multiple sections under the same transmittal.

1) Multi-section submittals will be acknowledged and returned; stamped "X - Not

Approved - Resubmit".

2. Submit separate packages of submittals for review and submittals for information, when included in the same specification section.

3. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

a. Submittals from sources other than the Contractor, or without Contractor's stamp will not be acknowledged, reviewed, or returned.

4. Deliver each submittal on date noted in submittal schedule, unless an earlier date has been agreed to by all affected parties, and is of the benefit to the project.

5. Schedule submittals to expedite the Project, and coordinate submission of related items.

a. For each submittal for review, allow 14 calendar days excluding delivery time to and from the Contractor.

b. For sequential reviews involving Architect's consultants, Owner, or another affected party, allow an additional 7 calendardays.

6. Identify variations from Contract Documents and product or system limitations that may be detrimental to successful performance of the completed work.

7. When revised for resubmission, identify all changes made since previous submission.

01 3000-5

8. Distribute reviewed submittals. Instruct parties to promptly report inability to comply with requirements.

9. Incomplete submittals will not be reviewed, unless they are partial submittals for distinct portion(s) of the work, and have received prior approval for their use.

10. Submittals not requested will be recognized and returned; stamped "NA - No Action Taken

- Not Reviewed"

E. Product Data Procedures:

1. Submit only information required by individual specification sections.

2. Collect required information into a single submittal.

3. Submit concurrently with related shop drawing submittal.

4. Do not submit (Material) Safety Data Sheets for materials or products unless specifically called for in individual sections.

F. Shop Drawing Procedures:

1. Prepare accurate, drawn-to-scale, original shop drawing documentation by interpreting Contract Documents and coordinating related work.

2. Do not reproduce Contract Documents to create shop drawings.

3. Generic, non-project-specific information submitted as shop drawings do not meet the requirements for shop drawings.

4. Non-complying submittals will be acknowledged and returned; stamped "X - Not Approved

- Resubmit".

G. Samples Procedures:

1. Transmit related items together as single package.

2. Identify each item to allow review for applicability in relation to shop drawings showing installation locations.

3. Submit actual physical samples.

4. Electronic submittals will not be accepted unless prior approval is received from the

Architect. Electronic samples without prior approval will be acknowledged and returned;

stamped "X - Not Approved - Resubmit."

3.08 SUBMITTAL REVIEW

A. General: Submittals that do not conform to the requirements of this section will not be acknowledged, reviewed, or returned.

B. Submittals for Review: Architect will review each submittal, and approve, or take other appropriate action.

C. Submittals for Information: Architect will acknowledge and may review. See below for actions to be taken.

D. Architect's actions will be reflected by marking each returned submittal using virtual stamp on electronic submittals.

1. Where more than one action has been indicated, each shall apply to that portion of the submittal for which the action is indicated.

E. Architect's review shall not indicate approval of dimensions, quantities or fabrication processes unless specific notations are made by the Architect regarding same.

F. Architect's and consultants' actions on items submitted for review:

1. Authorizing purchasing, fabrication, delivery, and installation:

a. "Reviewed - No Exceptions Taken", "Approved", or language with same legal meaning.

b. "Reviewed with Corrections Noted", "Approved as Noted, Resubmission not required", or language with same legal meaning.

1) At Contractor's option, submit corrected item, with review notations acknowledged and incorporated.

2. Not Authorizing fabrication, delivery, and installation:

a. "Revise and Resubmit", "Not Approved - Resubmit", or language with the same legal meaning.

01 3000-6

1) Resubmit revised item, with review notations acknowledged and incorporated.

3. Not Authorizing manufacturer:

a. Rejected - Resubmit, or language with the same legal meaning.

G. Architect's and consultants' actions on items submitted for information:

1. Items for which no action was taken:

a. "No Action Taken - Not Reviewed" or "Received" - to notify the Contractor that the submittal has been received for record only.

END OF SECTION 01 3000

09-29-2025 BIDS QUALITY REQUIREMENTS

01 4000-1

SECTION 01 4000 - QUALITY REQUIREMENTS

PART 1 GENERAL

1.01SECTION INCLUDES

A. Submittals.

B. Quality assurance.

C. References and standards.

D. Testing and inspection agencies and services.

E. Contractor's design-related professional design services.

F. Control of installation.

G. Mock-ups.

H. Tolerances.

I. Manufacturers' field services.

J. Defect Assessment.

1.02 REFERENCE STANDARDS

A. ASTM E329 - Standard Specification for Agencies Engaged in Construction Inspection, Testing, or Special Inspection; 2021.

B. ASTM E543 - Standard Specification for Agencies Performing Nondestructive Testing; 2021.

C. ASTM E699 - Standard Specification for Agencies Involved in Testing, Quality Assurance, and

Evaluating of Manufactured Building Components; 2016.

1.03 DEFINITIONS

A. Contractor's Professional Design Services: Design of some aspect or portion of the project by party other than the design professional of record. Provide these services as part of the Contract for Construction.

1. Design Services Types Required:

a. Design-Related: Design services explicitly required to be performed by another design professional due to highly-technical and/or specialized nature of a portion of the project. Services primarily involve engineering analysis, calculations, and design, and are not intended to alter the aesthetic aspects of the design.

B. Design Data: Design-related, signed and sealed drawings, calculations, specifications, certifications, shop drawings and other submittals provided by Contractor, and prepared directly by, or under direct supervision of, appropriately licensed design professional.

1.04 CONTRACTOR'S DESIGN-RELATED PROFESSIONAL DESIGN SERVICES

A. Coordination: Contractor's professional design services are subject to requirements of project's Conditions for Construction Contract.

B. Base design on performance and/or design criteria indicated in individual specification sections.

1.05 SUBMITTALS

A. See Section 01 3000 - Administrative Requirements, for submittal procedures.

B. Design Data: Submit for Architect's knowledge as contract administrator for the limited purpose of assessing compliance with information given and the design concept expressed in the Contract Documents, or for Owner's information.

1. Include a statement or certification attesting that design data complies with criteria indicated, such as building codes, loads, functional, and similar engineering requirements.

2. Include signature and seal of design professional responsible for allocated design services on calculations and drawings.

C. Test Reports: After each test/inspection, promptly submit 1 copies of report to Architect and to

Contractor.

1. Include:

a. Date issued.

01 4000-2

b. Project title and number.

c. Name of inspector.

d. Date and time of sampling or inspection.

e. Identification of product and specifications section.

f. Location in the Project.

g. Type of test/inspection.

h. Date of test/inspection.

i. Results of test/inspection.

j. Compliance with Contract Documents.

k. When requested by Architect, provide interpretation of results.

2. Test report submittals are for Architect's knowledge as contract administrator for the limited purpose of assessing compliance with information given and the design concept expressed in the Contract Documents, or for Owner's information.

D. Certificates: When specified in individual specification sections, submit certification by the manufacturer and Contractor or installation/application subcontractor to Architect, in quantities specified for Product Data.

1. Indicate material or product complies with or exceeds specified requirements. Submit supporting reference data, affidavits, and certifications as appropriate.

2. Certificates may be recent or previous test results on material or product, but must be acceptable to Architect.

E. Manufacturer's Instructions: When specified in individual specification sections, submit printed instructions for delivery, storage, assembly, installation, start-up, adjusting, and finishing, for the Owner's information. Indicate special procedures, perimeter conditions requiring special attention, and special environmental criteria required for application or installation.

F. Manufacturer's Field Reports: Submit reports for Architect's benefit as contract administrator or for Owner.

1. Submit for information for the limited purpose of assessing compliance with information given and the design concept expressed in the Contract Documents.

1.06 QUALITY ASSURANCE

A. Testing Agency Qualifications:

1. Prior to start of Work, submit agency name, address, and telephone number, and names of full time specialist and responsible officer.

B. Designer Qualifications: Where professional engineering design services and design data submittals are specifically required of Contractor by Contract Documents, provide services of a Professional Engineer experienced in design of this type of work and licensed in the State in which the Project is located.

1.07 REFERENCES AND STANDARDS

A. Obtain copies of standards where required by product specification sections.

B. Maintain copy at project site during submittals, planning, and progress of the specific work, until Substantial Completion.

1.08 TESTING AND INSPECTION AGENCIES AND SERVICES

A. As indicated in individual specification sections, Owner or Contractor shall employ and pay for services of an independent testing agency to perform other specified testing.

B. Employment of agency in no way relieves Contractor of obligation to perform Work in accordance with requirements of Contract Documents.

C. Contractor Employed Agency:

1. Testing agency: Comply with requirements of ASTM E329, ASTM E543, and ASTM

E699.

2. Inspection agency: Comply with requirements of ASTM E329.

3. Laboratory Staff: Maintain a full time specialist on staff to review services.

01 4000-3

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 CONTROL OF INSTALLATION

A. Monitor quality control over suppliers, manufacturers, products, services, site conditions, and workmanship, to produce work of specified quality.

B. Comply with manufacturers' instructions, including each step in sequence.

C. Should manufacturers' instructions conflict with Contract Documents, request clarification from

Architect before proceeding.

D. Comply with specified standards as minimum quality for the work except where more stringent tolerances, codes, or specified requirements indicate higher standards or more precise workmanship.

E. Have work performed by persons qualified to produce required and specified quality.

F. Verify that field measurements are as indicated on shop drawings or as instructed by the manufacturer.

G. Secure products in place with positive anchorage devices designed and sized to withstand stresses, vibration, physical distortion, and disfigurement.

3.02 MOCK-UPS

A. Before installing portions of the Work where mock-ups are required, construct mock-ups in location and size indicated for each form of construction and finish required to comply with the following requirements, using materials indicated for the completed Work. The purpose of mock-up is to demonstrate the proposed range of aesthetic effects and workmanship.

B. Accepted mock-ups establish the standard of quality the Architect will use to judge the Work.

C. Integrated Exterior Mock-ups: Construct integrated exterior mock-up as indicated on drawings.

Coordinate installation of exterior envelope materials and products as required in individual Specification Sections. Provide adequate supporting structure for mock-up materials as necessary.

D. Notify Architect 5 working days in advance of dates and times when mock-ups will be constructed.

E. Provide supervisory personnel who will oversee mock-up construction. Provide workers that will be employed during the construction at Project.

F. Tests shall be performed under provisions identified in this section and identified in the respective product specification sections.

G. Assemble and erect specified items with specified attachment and anchorage devices, flashings, seals, and finishes.

H. Obtain Architect's approval of mock-ups before starting work, fabrication, or construction.

1. Make corrections as necessary until Architect's approval is issued.

I. Architect will use accepted mock-ups as a comparison standard for the remaining Work.

J. Where mock-up has been accepted by Architect and is specified in product specification sections to be removed, protect mock-up throughout construction, remove mock-up and clear area when directed to do so by Architect.

3.03 TOLERANCES

A. Monitor fabrication and installation tolerance control of products to produce acceptable

Work. Do not permit tolerances to accumulate.

B. Comply with manufacturers' tolerances. Should manufacturers' tolerances conflict with

Contract Documents, request clarification from Architect before proceeding.

C. Adjust products to appropriate dimensions; position before securing products in place.

01 4000-4

3.04 TESTING AND INSPECTION

A. See individual specification sections for testing and inspection required.

B. Testing Agency Duties:

1. Provide qualified personnel at site. Cooperate with Architect and Contractor in performance of services.

2. Perform specified sampling and testing of products in accordance with specified standards.

3. Ascertain compliance of materials and mixes with requirements of Contract Documents.

4. Promptly notify Architect and Contractor of observed irregularities or non-compliance of

Work or products.

5. Perform additional tests and inspections required by Architect.

6. Submit reports of all tests/inspections specified.

C. Limits on Testing/Inspection Agency Authority:

1. Agency may not release, revoke, alter, or enlarge on requirements of Contract

Documents.

2. Agency may not approve or accept any portion of the Work.

3. Agency may not assume any duties of Contractor.

4. Agency has no authority to stop the Work.

D. Contractor Responsibilities:

1. Deliver to agency at designated location, adequate samples of materials proposed to be used that require testing, along with proposed mix designs.

2. Cooperate with laboratory personnel, and provide access to the Work.

3. Provide incidental labor and facilities:

a. To provide access to Work to be tested/inspected.

b. To obtain and handle samples at the site or at source of Products to be tested/inspected.

c. To facilitate tests/inspections.

d. To provide storage and curing of test samples.

4. Notify Architect and laboratory 48 hours prior to expected time for operations requiring testing/inspection services.

5. Employ services of an independent qualified testing laboratory and pay for additional samples, tests, and inspections required by Contractor beyond specified requirements.

6. Arrange with Owner's agency and pay for additional samples, tests, and inspections required by Contractor beyond specified requirements.

E. Re-testing required because of non-compliance with specified requirements shall be performed by the same agency on instructions by Architect.

F. Re-testing required because of non-compliance with specified requirements shall be paid for by Contractor.

3.05 MANUFACTURERS' FIELD SERVICES

A. When specified in individual specification sections, require material or product suppliers or manufacturers to provide qualified staff personnel to observe site conditions, conditions of surfaces and installation, quality of workmanship, start-up of equipment, test, adjust, and balance equipment as applicable, and to initiate instructions when necessary.

B. Report observations and site decisions or instructions given to applicators or installers that are supplemental or contrary to manufacturers' written instructions.

3.06 DEFECT ASSESSMENT

A. Replace Work or portions of the Work not complying with specified requirements.

B. If, in the opinion…