RFP_0000958487_0.00 M1.pdf

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6061 Aluminum Components
Solicitation number
0000958487
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This is a Request for Proposal (RFP) for high purity aluminum components issued by Battelle Memorial Institute, Pacific Northwest Division, operating the Pacific Northwest National Laboratory (PNNL) under a prime contract with the U.S. Department of Energy.

The RFP seeks the procurement of seven line items of aluminum materials with a required delivery date of June 25, 2027. Specific items include round stock in various diameters (0.125 and 0.75 inches at 12 feet length), rectangular bar stock in multiple dimensions (ranging from 0.25 to 1.00 inches thick at 12 feet length), and aluminum sheets in two gauge specifications (12 and 18 gauge at 4 feet by 8 inches). The contract is structured as a firm fixed price arrangement with Net 30 payment terms. Proposals must be submitted by October 1, 2026, at 4:00 p.m. Pacific Time to the Contracts Specialist, Chris Martin, at Christopher.martin@pnnl.gov. The RFP requires offerors to submit a technical proposal demonstrating compliance with specifications outlined in Appendix A, a price proposal following Appendix B pricing form, completed Representations and Certifications including Buy American Act certification, and applicable export control classification information. Award will be made to the responsive and responsible offeror providing the lowest price after satisfying all technical requirements. Shipping is FOB Destination Prepaid and Allowed to BWXT Nuclear Operations Group in Lynchburg, Virginia. The NAICS code is 331318 (Other Aluminum Rolling, Drawing, and Extruding) with a size standard of 750 employees. The contract includes quality program requirements (NQA-1, ISO-9001, or ISO/IEC 17025 certification), insurance requirements with minimum coverage of $1,000,000 per occurrence for general and auto liability, and contractual obligations for certification of conformance, functional testing, and certified material test reports.

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Battelle Memorial Institute, Pacific Northwest Division Acting Under Prime Contract DE-AC05-76RL01830

With the U.S. Department of Energy Operating the Pacific Northwest National Laboratory (PNNL) (www.pnnl.gov)

BATTELLE MEMORIAL INSTITUTE, PACIFIC NORTHWEST DIVISION'S

REQUEST FOR PROPOSAL NUMBER 958487

High Purity Aluminum Components Issued By:

Battelle Memorial Institute, Pacific Northwest Division 902 Battelle Boulevard Richland, WA 99352

Contracts Specialist:

Name: Chris Martin Telephone Number: 509-372-6026 Email: Christopher.martin@pnnl.gov

Ship To Address:

Contract Number: TBD BWXT Nuclear Operations Group 1570 Mt Athos Rd Shop 46 Lynchburg, VA 24504 USA

Anticipated Freight Terms:

DOM FOB-Dest. Prepaid and Allowed

Proposal Due Date:

October 1, 2026, 4:00 p.m. Pacific Time

Required Delivery Date:

June 25, 2027

Anticipated Contract Type: Firm Fixed Price

Proposal Offeror proposes to sell the goods and/or services (or alternates as specified) at the prices indicated in accordance with the General Provisions, Statement of Work, DRAFT Contract, and other provisions/documents of the Request for Proposal.

Offeror shall sign and return this page with their proposal.

Firm Name:

Offeror's Point of Contact Name:

Title:

Telephone Number:

Email Address:

Proposal Date:

Payment Terms (check one or check and fill in "Other Discount"):

2% 15, Net 30

3% 15, Net 30

Net 30

Other Discount__________________________

Signature:

1. INTRODUCTION/BACKGROUND

Battelle Memorial Institute, Pacific Northwest Division (Battelle) operates the Pacific Northwest National Laboratory (PNNL) for the U.S. Department of Energy and is authorized to issue this

Request for Proposal Number: 958487

Request for Proposal (RFP). Throughout this document, the term "Contract" is used to refer to any resultant Battelle Contract. Captions are included in this document and Battelle's General Provisions for convenience of reference only and in no other way define or delineate any of the provisions hereof or otherwise affect their construction or effect.

The Offeror shall propose its most favorable price and technical approach because of the possibility that award will be made without discussion of the proposal received.

Under no circumstances shall the recipient of this RFP contact any individual within Battelle (excluding contact with Battelle's Ombudsman [see RFP Additional Instructions/Information for Offeror section below]), other than the Contracts Specialist named above regarding this RFP.

2. SCOPE OVERVIEW

Scope: This RFP is for High Purity Aluminum Components per Appendix A: Technical Specifiation

DRAFT Contract: Offeror shall thoroughly review the attached DRAFT Contract and propose accordingly. It includes applicable language related to Scope, Environment, Safety, and Health Requirements and the role of the Technical Oversight Representative as well as other applicable language. The DRAFT Contract is provided for preliminary review purposes and is an example of what the final Contract will include. The content of the DRAFT Contract is subject to change prior to execution of the final Contract.

NAICS: The North American Industry Classification System (NAICS) Code for this RFP is 331318 - Other Aluminum Rolling, Drawing, and Extruding. The stated size standard is 750 Employees. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to certify its size on the Representations and Certifications in their proposal. If a manufacturing NAICS code is used, a wholesale trade or retain trade business concern submitting a proposal is categorized as a "nonmanufacturer" and deemed small if it has 500 or fewer employees and meets the requirements of 13 CFR 121.406.

3. BASIS OF AWARD

Contract Award (cl 600 revised - July 2020) Battelle may evaluate proposals received in response to this RFP without discussion (initial proposal should contain the Offeror's best price and technical terms).

Selection Method: Contract award, if any, will be made to the responsive and responsible Offeror whose evaluated proposal provides for the lowest price after satisfying all the technical requirements of this RFP.

Rights Reserved: Battelle may:

A. reject any or all proposals;

B. request clarification of minor irregularities, informalities or apparent clerical mistakes;

C. waive minor irregularities, informalities or apparent clerical mistakes in offers received;

D. accept any item or combination of items, unless doing so is precluded by a restrictive limitation in the RFP or the proposal;

E. award multiple contracts as a result of this RFP;

F. reject a proposal as non-responsive if the prices proposed are materially unbalanced between line items or sub-line items. A proposal is materially unbalanced when it is based on prices significantly less than prices for some items and prices which are significantly overstated in relation to prices for other items, and if there is a reasonable doubt that the proposal will result in the lowest overall price to Battelle even though it may be the lowest evaluated proposal, or if it is so unbalanced as to be tantamount to allowing an advance payment;

G. conduct site visits to the home or field offices of Offeror (Offeror will be notified with the date and time of arrival, an outline of the duration of the visit, and any assistance/information required);

H. require oral presentations from any or all Offerors, determined to be in the competitive range (Offerors will be notified of the time and place for such presentation);

I. request oral and/or written discussions;

J. determine a competitive range, including all proposals that are judged to have a reasonable chance of being selected for award, and negotiate with all Offerors within it. (In the event a competitive range is determined, it will be based solely on Battelle's judgment, and Best and Final Offers will be requested at the conclusion of negotiations);

K. negotiate only with a single Offeror to further reduce the price paid if, in the judgment of Battelle after a review of the technical and price offers, only one Offeror has a reasonable chance of being selected for award.

L. conduct a cost or price audit to facilitate a determination of price reasonableness; or M. re-solicit this requirement.

4. PROPOSAL SUBMITTAL REQUIREMENTS

General: Proposals should be prepared simply and economically, and provide a straightforward, concise delineation of the information required to be furnished. Emphasis should be on completeness and clarity. The proposed price(s) shall include all costs for materials, labor, equipment, testing and any and all items of expense, fees, taxes, duties, tariffs, overhead and profit for delivery and/or full and complete performance of the Work. Elaborate brochures or other presentations are neither required nor desired. Offerors that fail to provide ALL items and quantities specified in this RFP may be deemed non-responsive in their entirety and may not be considered for award.

Submission of Proposal: Proposals are due by the Proposal Due Date and time provided on Page 1 of this RFP. Proposals are preferred to be submitted via email to with a subject line that includes the words "Proposal to RFP ".

Buy American Act Certificate: Offeror is required to provide certification of the Buy American Act as part of its proposal by completing the Buy American Act Certificate in the Battelle Representations and Certifications form provided. The Buy American Act Certificate is applicable for articles, materials and supplies to be acquired under the contract. See FAR 52.225-1 and 9 for more information and the definitions of a domestic end product. As part of the Representations and Certifications, Offeror certifies that each end product proposed is a domestic end product, unless listed in part B of the certification.

Proposal shall include:

• Technical Proposal o Offeror shall submit a Technical Proposal that is consistent Appendix A: Technical Specification. The Technical Proposal shall definitively indicate compliance with the specified requirements outlined in Appendix A: Technical Specification and shall provide confirmation of meeting the requirements through a cross-reference document that will be submitted with the proposal

• Price Proposal

• Contract Price Proposal – Offeror shall submit a proposal in accordance with Appendix B:

Proposal Pricing Form

• Other Submittals:

o Completed attached Representations and Certifications.

o Applicable Export Control Classification Number (ECCN) or International Traffic in Arms Regulations (ITAR) category for the item(s) proposed.

5. ADDITIONAL INSTRUCTIONS/INFORMATION FOR OFFEROR

In addition to the requirements outlined herein, the Solicitation Provisions, Form A-609-SP, dated November 2014, apply to this RFP and are available at https://www.pnnl.gov/contracts/contractdocuments.aspx.

Proposal Validity Period: Unless otherwise stated in Offeror's proposal, the proposal validity period is 90 days from receipt of proposal.

Ombudsman Program: Offeror is hereby notified that issues/concerns relative to this RFP and/or any resulting Contract award that are not resolved by the Contracts Specialist identified herein shall be resolved through Battelle's Ombudsman Program by email at acquisitionombudsman@pnnl.gov. Any issue/concern shall be submitted, in writing, no later than 15 calendar days after Contract award to be considered for review.

PNNL Vendor Portal Registration: Offeror must have an approved registration in the PNNL Vendor Portal to be awarded a Contract with PNNL. The successful Offeror will receive an invitation (sent from PNNL@jaggaer.com or support@sciquest.com) to register in the portal during the contracting award process, and no action is required before the invitation is sent. The Contracts Specialist for this RFP can be contacted if any assistance is needed with registering in the PNNL Vendor Portal.

Banking Information: The successful Offeror will provide banking information through the PNNL Vendor Portal to set up the payment process. Offerors shall not include banking information in any part of their proposal/submittal(s).

6. FUNDING

Funding is fully obligated for this action. However, Contract award is subject to availability of funds at the time of award.

7. REQUEST FOR PROPOSAL ATTACHMENTS

• Appendix A: Technical Specification

• Appendix B: Proposal Pricing Form

• Draft Contract

• Representations and Certifications https://www.pnnl.gov/contracts/contractdocuments.aspx mailto:acquisitionombudsman@pnnl.gov mailto:PNNL@jaggaer.com mailto:support@sciquest.com

DRAFT CONTRACT

BATTELLE MEMORIAL INSTITUTE, PACIFIC NORTHWEST DIVISION'S

CONTRACT NUMBER TBD

High Purity Aluminum Components

Issued By:

Battelle Memorial Institute, Pacific Northwest Division 902 Battelle Boulevard Richland, WA 99352

Contractor:

TBD

Contracts Specialist:

Name: Chris Martin Telephone Number: 509-372-6026 Email: Christopher.martin@pnnl.gov

Contractor's Point of Contact:

Name: TBD Telephone Number: TBD Email: TBD

Payment Terms: Net 30

Contract Type: Firm Fixed Price

Completion Date: June 25, 2027

Total Amount of Contract: $TBD (USD)

Freight Terms: FOB Destination Prepaid and Allowed

Ship To Address:

Contract Number: TBD BWXT Nuclear Operations Group 1570 Mt Athos Rd Shop 46 Lynchburg, VA 24504 USA

Submit Invoices and Invoice/Payment Inquiries To ap.invoices@pnnl.gov.

Note: Invoices must list location(s) of service (U.S.: City, State; Foreign: Country).

Award Battelle hereby awards this Contract to the Contractor subject to acceptance. The rights and obligations of the parties to this Contract are subject to and governed by this document and any documents attached or incorporated by reference.

Contractor Agreement Contractor accepts and agrees to furnish and deliver the items and/or perform the services to the extent stated in this document for the consideration stated in this Contract. The rights and obligations of the parties to this Contract are subject to and governed by this document and any documents attached or incorporated by reference.

Battelle Memorial Institute, Pacific Northwest Division

Contractor shall sign and return a copy of this document

Signature of person authorized to sign

Signature of person authorized to sign

Name

Chris Martin

Name

Title

Contracts Specialist

Title

Date

Date mailto:ap.invoices@pnnl.gov

Note: Captions in this document and in Battelle's General Provisions are included for convenience of reference only and in no other way define or delineate any of the provisions hereof or otherwise affect their construction or effect.

1. SCOPE AND PRICING

Scope: Contractor agrees to perform the scope outlined in the Appendix A: Technical Specification dated August 06, 2026 for this Contract (hereinafter referred to as "Contract").

Line Items:

Supplies or Services and Prices

Item No. Material/Description Qty UOM

Delivery Date

Unit Price

($US)

Extended Price ($US)

1 Round Stock 12 ft x 0.125 dia, 18 lb

10.00 EA June 25, 2 Round Stock 12 ft x 0.75 dia , 255 lb

4.00 EA June 25, 3 Rectangular bar stock 12ft x 3.5 " .25 in thick 1260 lb

100.00 EA June 25, 4 Rectangular Bar Stock 12 ft x 3.5 in_ 1.00" thick_1260 lb

25.00 EA June 25, 5 Rectangular Bar Stock 12 ft x 4.5 in _3.5" thick_4536 lb

20.00 EA June 25, 6 Aluminum Sheet 4 ft x 8 in_12 gauge_3960 lb

110.00 EA June 25, 7 Aluminum Sheet 4 ft x 8in _18 gauge 10,800 lb

600.00 EA June 25,

2. PERIOD OF PERFORMANCE/DELIVERY

Delivery: The delivery date will be in accordance with Page 1 of this Contract.

3. CONTRACTUAL REQUIREMENTS/INFORMATION

Shipping Instructions: Contractor is responsible for proper packaging, marking and labeling to prevent deterioration, damage or loss of products in transit. The Contract number must be reflected on all containers and documents. A packing slip must accompany the box/container; the packing slip must show the Contract number, line item number, description of the item, and quantity of items in the box/container.

Quality Program/System (Evaluated) (cl QA-170 -- July 2026)

The Contractor shall maintain a quality program/system that complies with a national or international program (e.g., NQA-1, ISO-9001, ISO/IEC 17025) as identified in the statement of work or specification in effect on or before the contract date. The Contractor shall perform all work and deliver the items or services specified in compliance with its QA program/system. If the Contractor revises its QA program/system during the term of this contract, the Contractor shall submit the latest revision to the Battelle Contracts Specialist for review and acceptance. Until written approval is provided by Battelle, all work shall continue in accordance with the previously approved QA program/system.

The Contractor shall provide the following documentation upon request:

• A copy of the organization's current certification (e.g., NQA-1, ISO-9001) or accreditation by an accrediting body recognized by a national or international standard (e.g., International Organization for Standardization [ISO], Global Accreditation Cooperation Incorporated (GAC or GLOBAC) (formerly International Accreditation Forum [IAF] and International Laboratory Accreditation Cooperation [ILAC] Mutual Recognition Arrangement [MRA] [e.g., A2LA, ANAB, IAS, NVLAP, PJLA]).

or

• If no certification or accreditation, copies of (or access to) manuals, plans and instructions/procedures that implement the QA program/system governing the product(s) or service(s) to be provided.

Other Contractor requirements:

• FAR 52.246-26 Reporting of Nonconforming Items (Nov 2021) shall be applicable to this Contract except for services or supplies meeting the requirements of Paragraph (g)(1)(iii) and (g)(2). Contractor shall notify Battelle when it issues a GIDEP report pursuant to this clause.

• Right of access shall be applicable to this Contract. Upon request, Contractor shall provide Battelle access to the Contractor's (and subtier Supplier's) facilities and records for surveillance, inspection, or audit by Battelle, its designated representative, and others authorized by Battelle.

• The Contractor must notify Battelle Contracts Specialist of any conditions that adversely impacts the Contractor's ability to maintain their quality system and, if applicable, the scope of accreditation.

Unless otherwise specified, Contractor shall provide all documents required by this contract to the Battelle Contracts Specialist on or before the required due date for each contract deliverable.

Battelle shall have the right to reject, as not in conformity with the requirements of this contract, any supplies or services for which all required reports, procedures, or certifications are not delivered.

Pre-Award Evaluation Requirement: A pre-award evaluation will be conducted of the prospective Contractor's (or identified subcontractor's) documented Quality program/system including the capability to deliver the technical and quality assurance services required by Battelle.

Certificate of Conformance (cl QA-180 - September 2025)

The Contractor shall submit a Certificate of Conformance containing the following:

1. nomenclature and part number.

2. as applicable, reference to codes and/or standards including revision.

https://www.acquisition.gov/far/52.246-26

3. any changes, waivers, or deviation applicable to the subject material or equipment must be approved by Battelle and documented on the certificate.

4. any procurement requirements that have not been met, including an explanation and the means for resolving the nonconformance.

5. any other information required by the specification(s) stated in this contract (e.g., specification, statement of work, and/or drawing).

Each report shall be legible, reproducible, and contain, in addition to any other requirements as specified by this contract, the following:

1. Battelle's contract number

2. Traceability between the item(s) received and the documentation through the use of a unique identified bases (e.g., batch, heat, lot, mill, serial number)

3. The signature or initials, date (month/day/year), and function of the individual accepting responsibility for the content of the test report.

• If no signature/initials date is identified, separate indication is required to provide confirmation the test/certification date represents the signature date.

• If a digital signature/initials is used instead of a pen and ink signature/initials, identification (e.g., Entrust or Adobe digital signature certificate with time stamp) is required to provide confirmation the digital signature is controlled to prevent unauthorized access and use.

• Signature/initials constitutes a representation of signer's confirmation that quality and technical contract requirements have been met.

Unless otherwise specified, Contractor shall deliver all documents required by this contract to the Battelle Contracts Representative on or before the required due date for each contract deliverable.

Battelle shall have the right to reject, as not in conformity with the requirements of this contract, any supplies or services for which all required reports, procedures, or certifications are not delivered.

Test Report: Functional Test (cl QA-192 - November 2016)

Contractor shall submit a Functional Test Report(s) specifying:

1. the actual test results

2. what was tested

3. requirements/parameters tested

4. the acceptance criteria, all as required by this contract.

Each report shall be legible, reproducible, and contain, in addition to any other requirements as specified by this contract, the following:

1. Battelle's contract number

2. Traceability between the item(s) received and the documentation. This is achieved through a unique identifier and includes but is not limited to, the use of serial, lot, batch, heat, or mill numbers

3. The signature, date, and function of the individual accepting responsibility for the content of the report including clear identification if an electronic signature is used.

Unless otherwise specified, Contractor shall provide all documents required by this contract to the Battelle Contracts Representative on or before the required due date for each contract deliverable.

Battelle shall have the right to reject, as not in conformity with the requirements of this contract, any supplies or services for which all required reports, procedures or certifications are not delivered.

Test Report: Certified Material Test Report (CMTR) (ASTM or ASME Certified) (cl QA-193 - September 2025)

Contractor shall submit a Certified Material Test Report(s) specifying:

1. American Society for Testing and Materials (ASTM) or American Society of Mechanical Engineers (ASME) Certification

2. certifying the actual results of all tests and inspections required by ASTM/ASME Standard Specification(s) stated in this contract (e.g., specification, statement of work, and/or drawing)

3. any other information required by the specification(s) stated in this contract (e.g., specification, statement of work, and/or drawing)

Each report shall be legible, reproducible, and contain the following:

1. Battelle's contract number

2. Traceability between the item(s) received and the documentation through the use of a unique identified bases (e.g., batch, heat, lot, mill, serial number)

3. The signature or initials, date (month/day/year), and function of the individual accepting responsibility for the content of the test report.

• If no signature/initials date is identified, separate indication is required to provide confirmation the test/certification date represents the signature date.

• If a digital signature is used instead of a pen and ink signature/initials, identification (e.g., Entrust or Adobe digital signature certificate with time stamp) is required to provide confirmation the digital signature is controlled to prevent unauthorized access and use.

• Signature constitutes a representation of signer's confirmation that quality and technical contract requirements have been met.

Unless otherwise specified, Contractor shall provide all documents required by this contract to the Battelle Contracts Representative on or before the required due date for each contract deliverable.

Battelle shall have the right to reject, as not in conformity with the requirements of this contract, any supplies or services for which all required reports, procedures or certifications are not delivered.

Marking: Unique Identification (cl QA-194a - May 2025) The Contractor shall mark item with a unique identification, including the part or catalog number and any applicable revision letter/number or serial number.

Contractor Nonconformance Report (cl 360 - November 2014)

Contractor is required to report to the Battelle Contracts Representative any nonconformance or deviation from Battelle's technical requirements. To comply with the reporting requirements the Contractor shall complete Battelle's Contractor Nonconformance Report (CNCR) which is available at https://www.pnnl.gov/contracts/Forms.aspx?area=Procurement. The completed CNCR shall be submitted by the Contractor to the Battelle Contracts Representative to request Battelle to accept a deliverable not meeting all of Battelle's technical requirements. The decision whether to accept or reject such a request shall be within Battelle's sole discretion, and the Contractor shall not proceed in accordance with the requested deviation or present for inspection or acceptance any product produced in accordance with such deviation, unless and until Battelle's written approval on the CNCR is received by the Contractor.

Battelle's rights and remedies provided in this clause are in addition to any and all other rights and remedies that Battelle may have under Federal or State law.

https://www.pnnl.gov/contracts/Forms.aspx?area=Procurement

4. CONTRACT ADMINISTRATION

Battelle Contracts Specialist: The Battelle Contracts Specialist, , is the sole point of contact for any contractual/administrative communications or questions regarding this acquisition. Contact information is on Page 1.

Technical Oversight Representative: All technical questions should be directed to the Technical Oversight Representative (TOR), TBD at TBD or via email at TBD. The TOR cannot modify this Contract.

5. TERMS AND CONDITIONS

The General Provisions for Fixed Price Commercial Items - Supplies Services, Form A-409.37-CI dated March 2026, apply and may be viewed at https://www.pnnl.gov/procurement/documents.

Insurance (cl 378a - Apr 2017) A. The Contractor shall purchase and maintain during the term of this Contract, at its own expense, and any extensions thereof, insurance in amounts reasonable and customary for the industry in which Contractor is engaged. Contractor shall maintain all insurance which is required by any law, statute, ordinance, or regulation of any jurisdiction having authority in whole or in part over the Contractor's operations or Contract activities, including without limitation any non-U.S. jurisdictions. Nevertheless, the following minimum insurance coverage shall be maintained:

1. Workers Compensations: Statutory

2. Employers' Liability: $100,000 per occurrence

3. Commercial General Liability (including contractual and products and completed operations liability): $1,000,000 per occurrence

4. Business Auto Liability (to include bodily injury and property damage liability covering the operation of all autos owned and unowned used in connection with performance of Contract): $1,000,000 single limit

5. Professional Liability: To the extent the Contract requires professional services to be rendered with a minimum per occurrence limit of $1,000,000

6. Any additional insurance which may be reasonably required by Battelle or the Department of Energy

B. The insurance coverage shall be with insurer(s) that are satisfactory to Battelle. Battelle shall be designated as an Additional Insured under the Commercial General Liability, Business Auto Liability, and any Umbrella coverages. Contractor's insurance shall be primary and non-contributing over any and all insurance that may be maintained by Battelle. Contractor and its insurer(s) shall waive all rights of subrogation against Battelle, its officers, directors, agents, trustees and employees.

C. Failure of Battelle to notify Contractor of any non-compliance with the provisions of this Contract shall not constitute a waiver of Contractor's obligations under this Contract. Battelle does not warrant or represent that the minimum amounts of coverage required are sufficient to protect the Contractor in fulfilling its obligations under this Contract. Such minimum insurance limits shall not limit Contractor's liability under this Contract. Contractor shall require any lower-tier subcontractors to satisfy the requirements of this provision.

Order of Precedence (cl 309 - May 2012)

Any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order:

https://www.pnnl.gov/procurement/documents

A. The Schedule (excluding the specifications or statement of work)

B. Representations and other instructions

C. General Provisions

D. Other documents, exhibits, and attachments

E. The specifications or statement of work

Invoices and Payment (cl. 350 - December 2025)

Contractor shall submit its invoice at the time of final shipment or final completion of the services.

Invoices shall reference the Battelle Purchase Order number, identify any separately payable taxes, and include a complete description of the ordered items, prices, ship dates, location of any services and other documentation as required by the Contract Schedule or Purchase Order. Invoices should be sent electronically to ap.invoices@pnnl.gov. Failure to comply with any of these requirements may result in a delay in payment of the invoices.

Payment shall be made for items delivered to the specified delivery destination, and for services completed and accepted by Battelle. The terms of payment shall be 30 days after receipt of the Contractor's properly submitted invoice. Any offered discount shall be taken if payment is made within the discount period indicated by the Contractor. Payments may be made by check or by electronic funds transfer, at the option of Battelle. Payment shall be deemed to have been made as of the date of mailing or the date on which an electronic funds transfer was made.

At any time before final payment under this Contract, Battelle may request audit of the invoices or vouchers and substantiating material. Each payment previously made shall be subject to reduction to the extent of amounts, on preceding invoices or vouchers, that are found by Battelle not to have been properly payable and shall also be subject to reduction for overpayments or to increase for underpayments. Upon receipt and approval of the voucher or invoice designated by the Contractor as the "completion voucher" or "completion invoice" and substantiating material, and upon compliance by the Contractor with all terms of this Contract, Battelle shall promptly pay any balance due the Contractor. The completion invoice or voucher, and substantiating material, shall be submitted by the Contractor as promptly as practicable following completion of the work under this Contract, but in no event later than 1 year (or such longer period as the Battelle Contracts Specialist may approve in writing) from the date of completion.

The General Provisions Supplement Nuclear Hazards Indemnity Agreement and Price-Anderson Amendments Act, Form A-309-NHI/PAAA / R3 (September 2025) also applies and may be viewed at https://www.pnnl.gov/procurement/documents.

6. CONTRACT ATTACHMENTS

In addition to the above, the Contract consists of a:

• Appendix A: Technical Specification dated August 06, 2026

• Representations and Certifications

7. ENTIRE AGREEMENT

Prices are in accordance with your proposal number TBD provided by TBD. Notwithstanding any other terms received with your proposal, only the terms and conditions noted herein shall apply to this Contract.

https://www.pnnl.gov/procurement/documents

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