CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)

REQUEST FOR OFFER #25-004

Adaptation Clearinghouse Modernization Services

May 22, 2026

You are invited to review and respond to this Request for Offer (RFO) to provide Web Development to the Governor’s Office of Land Use and Climate Innovation (LCI).

To submit an Offer for these services, you must comply with the instructions contained in this document as well as the requirements stated in the LCI’s Sample Agreement, Attachment 15, and Cost Worksheet, Attachment 14. The Supplier responding to this RFO; hereinafter called ‘Offeror’ in the RFO, must hold a current Information Technology (IT) California Multiple Award Schedule (CMAS) that includes services category for the services described in this RFO. By submitting an Offer, the Offeror agrees to the terms and conditions stated in this RFO and IT CMAS. All documents issued under this Agreement incorporate the following provisions:

General Services Procurement Division Information Technology - General Provisions Non-Cloud Computing Services and CMAS IT Goods and Services Special Provisions

Offerors must:

• Read the attached document carefully.

• Submit the Offer no later than Monday, June 8, 2026, by 3:00 p.m. Pacific Standard Time. Late Offers are not accepted and will not be reviewed.

• Submit the Offer in one (1) portable document format (PDF) via email to it.procurement@lci.ca.gov.

For Offerors not opting to submit an Offer, please click on the link below to take a quick survey as to why your business did not provide an Offer. The survey is short and simple. You will be asked to indicate the reason for not submitting an Offer and provide some feedback (optional). We appreciate your time and effort in providing us with this valuable feedback.

Survey Link: https://forms.office.com/g/U4jBB7D8TN https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/CMAS/2025/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/CMAS/2025/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/CMAS/2025/CMAS-IT-Goods-and-Services-Special-Provisions-7-25-2025.pdf mailto:it.procurement@lci.ca.gov https://forms.office.com/g/U4jBB7D8TN

TABLE OF CONTENTS

1. GENERAL INFORMATION

A. PROJECT OVERVIEW

B. BACKGROUND

C. KEY CONTACT, DATES AND TIMES

D. RFO OFFER REQUIREMENTS

E. MINIMUM CONTRACTOR QUALIFICATION REQUIREMENTS

F. MINIMUM CONTRACTOR STAFF QUALIFICATION REQUIREMENTS

G. AVAILABILITY

H. RFO QUESTION PERIOD

I. NONRESPONSIVE OFFERS

J. IRREVOCABLE OFFER ACKNOWLEDGEMENT

K. GENERAL INFORMATION

2. RFO PURCHASE AGREEMENT

A. AGREEMENT TERM

B. COST

3. OFFER REQUIREMENTS AND BEST VALUE ASSESSMENT

A. RFO OFFER CONTENT

B. BEST VALUE METHODOLOGY

C. PURCHASE AGREEMENT AWARD

ATTACHMENT 1 – RFO CHECKLIST

ATTACHMENT 2 – COVER SHEET

ATTACHMENT 3 – CONFLICT OF INTEREST AND CONFIDENTIALITY STATEMENT

ATTACHMENT 4 – FOLLOW-ON CONSULTANT CONTRACT DISCLOSURE

ATTACHMENT 5 – BIDDER DECLARATION

ATTACHMENT 6 – PAYEE DATA RECORD

ATTACHMENT 7 – CA CIVIL SERVICE RIGHTS LAW CERTIFICATION

ATTACHMENT 8 – INFORMATION TECHNOLOGY (IT) CALIFORNIA MULTIPLE AWARD

SCHEDULE (CMAS)

ATTACHMENT 9 – DEPARTMENT OF GENERAL SERVICES, OFFICE OF SMALL BUSINESS AND

DISABLED VETERAN BUSINESS ENTERPRISE SERVICES CERTIFICATION

ATTACHMENT 10 – DISABLED VETERAN BUSINESS ENTERPRISE DECLARATIONS

ATTACHMENT 11 – TECHNICAL RESPONSE

ATTACHMENT 12 – OFFEROR RESUME TABLE

ATTACHMENT 13 – STAFF RESUMES

ATTACHMENT 14 – COST WORKSHEET

ATTACHMENT 15 – SAMPLE AGREEMENT

Governor’s Office of Land Use & Climate Innovation RFO 25-004 Adaptation Clearinghouse Modernization Services

1. GENERAL INFORMATION

A. PROJECT OVERVIEW

The Governor’s Office of Land Use and Climate Innovation (LCI or State) is issuing this Request for Offer (RFO) to obtain qualified professional services to support the continued operation, maintenance, hosting, migration, enhancement, and development of the Adaptation Clearinghouse (ResilientCA.org). The Adaptation Clearinghouse is the State of California’s centralized, searchable database of climate adaptation resources that supports local, regional, and statewide adaptation planning and decision-making. The platform is owned and administered by LCI, which is responsible for ensuring that the Clearinghouse remains accurate, reliable, secure, accessible, and responsive to the needs of California’s climate resilience community.

The selected Offeror will provide professional services to support the Adaptation Clearinghouse, hereinafter referred to as the “Project.” The Project includes migration of the existing Adaptation Clearinghouse environment, currently hosted on Amazon Web Services (AWS) and managed by the current vendor, to a secure hosting environment provided and managed by the Contractor. The Contractor shall provide ongoing hosting, infrastructure support, platform maintenance, troubleshooting, technical support, design and structural updates, user experience improvements, and implementation of new features and functionality necessary to maintain a stable, modern, and user-friendly platform.

Project responsibilities also include integrating and maintaining new content, tools, and resources associated with LCI climate adaptation initiatives, including but not limited to the Climate Change Assessment, Adaptation Planning Guide, Climate Ready Cohort, and related adaptation planning resources. The Contractor shall ensure continuity of operations throughout the migration and maintenance period and shall coordinate with LCI and the current vendor to support a successful platform transition.

All hosting, infrastructure, maintenance, and development activities performed under this Agreement shall comply with applicable State of California information technology, accessibility, privacy, records retention, and security requirements, including California Department of Technology (CDT) and CloudSmart standards, as applicable.

The specific services, service areas, and tasks required under this RFO are defined in the Sample Agreement, Attachment 15. Offerors must review the Sample Agreement and ensure that proposed staff possess the skills, knowledge, abilities, and experience necessary to professionally and effectively perform the services and tasks described therein.

B. BACKGROUND

The Adaptation Clearinghouse (ResilientCA.org) is California’s centralized online repository for climate adaptation planning resources, tools, guidance documents, case studies, and technical information that support climate resilience efforts throughout the State. Established pursuant to California Public Resources Code Section 71360, the Adaptation Clearinghouse supports local governments, regional collaboratives, State agencies, tribal partners, community-based organizations, researchers, and other stakeholders engaged in climate adaptation and resilience planning activities.

The Project currently operates within a custom Django-based web application environment hosted on Amazon Web Services (AWS) and maintained through external contractor support. The platform was developed to provide a centralized, searchable database of climate adaptation resources that can be updated and maintained by non-technical staff through a custom content management structure.

Over time, the Project has experienced increasing operational, infrastructure, and maintenance challenges, including service interruptions, degraded performance caused by automated bot traffic, increasing security and compliance requirements, and limitations associated with long-term platform sustainability and supportability.

LCI continues to expand the State’s climate adaptation portfolio through initiatives such as California’s Climate Change Assessment, the Adaptation Planning Guide, Climate Ready Cohort resources, and related climate resilience and planning efforts. These initiatives require ongoing integration of new content, tools, resources, and user-facing functionality within the Project. As the volume and complexity of information continue to increase, LCI requires a stable, scalable, secure, and accessible platform capable of supporting long-term operational needs and increasing public demand.

Due to the specialized architecture and technical requirements of the existing platform environment, LCI seeks qualified professional services to support hosting transition activities, ongoing maintenance, infrastructure improvements, platform enhancements, technical support, and related modernization efforts necessary to ensure continued reliability, security, accessibility, and compliance with applicable State technology standards, including CDT and California CloudSmart requirements, State security and privacy policies, accessibility requirements, and other applicable State information technology standards and governance requirements.

In the event that rearchitecture or migration of the existing platform environment is required, the Contractor may be required to support transition and implementation activities within a State-approved cloud environment, including Microsoft Azure or other infrastructure approved by LCI and CDT. Any proposed infrastructure, hosting, or architectural changes shall be coordinated with LCI and applicable State technology stakeholders to ensure long-term operational sustainability and compliance with State standards.

Through this RFO, LCI seeks qualified professional services to support the continued operation, maintenance, modernization, and long-term sustainability of the Project while ensuring uninterrupted public access to California’s climate adaptation planning resources.

C. KEY CONTACT, DATES AND TIMES

It must be understood that time is always of the essence, both for the RFO submittal and contract completion. Offerors are advised of the key dates and times shown below and shall adhere to them.

Table 1 - Key Contact, Dates and Times

Event Date

Release RFO 05/22/2026

Questions Due Date 05/28/2026 by 3:00 p.m. Pacific Standard Time

Answers Released 05/29/2026

RFO Offer Submission Due Date and Time 06/08/2026 by 3:00 p.m. Pacific Standard Time

Review of RFO Submissions (Anticipated Dates) 06/09/2026 – 06/19/2026

*The Anticipated Dates are approximate and may be adjusted as conditions indicate without an addendum to this RFO.

D. RFO OFFER REQUIREMENTS

Offers are considered public documents subject to the California Public Records Act, California Government Code (GC) Sections 6250-6276.48. Offerors should not include confidential or trade secret information in their Offer.

The Offer must be submitted via email as one (1) attached portable document format (PDF) to it.procurement@lci.ca.gov and received no later than the RFO Offer Submission Due Date and Time as listed in Table 1.

All Offers must contain all requested information and data and conform to the format described in this section. It is the Offeror’s responsibility to provide all necessary information for LCI to review the Offer, verify requested information and determine the Offeror’s ability to perform the services and activities defined in the Sample Agreement, Attachment 15, and Cost Worksheet, Attachment 14, provided as required below. Offers received without all the requested information, data or documentation may be deemed non-responsive.

E. MINIMUM CONTRACTOR QUALIFICATION REQUIREMENTS

The Offeror must possess a valid Information Technology (IT) California Multiple Award Schedule (CMAS) that includes service job titles for the services described in this RFO. In addition, the Offeror shall meet the following minimum qualification requirements in the table below.

Table 2 – Minimum Contractor Qualification Requirements

MQ# Minimum Contractor Qualification Requirements

1.0 The Contractor shall have a minimum of five (5) years of demonstrated experience providing web application hosting, maintenance, modernization, and technical support services for public-facing websites or web-based platforms operating within cloud-hosted environments, including experience with Amazon Web Services (AWS), Microsoft Azure, or comparable cloud infrastructure platforms.

2.0 The Contractor shall have a minimum of three (3) years of demonstrated experience implementing or supporting website infrastructure upgrades, cloud migrations, platform rearchitecture activities, accessibility remediation, and security or compliance improvements for web applications, including experience supporting compliance with government or public-sector information technology standards and accessibility requirements.

3.0 The Contractor must have successfully completed one (1) project, at a minimum, similar in scope and nature to the services and complexity to that described in this RFO.

F. MINIMUM CONTRACTOR STAFF QUALIFICATION REQUIREMENTS

The Contractor must possess a valid IT CMAS that includes service job titles for the services described in this RFO. For each staff proposed, the Contractor shall identify the CMAS job title used and the identified staff must meet the minimum general experience and minimum education stated in the CMAS for the job title used.

G. AVAILABILITY

The Offeror must be able to meet the requirements of this RFO and be ready to begin work within fifteen (15) business days of the start date of the Agreement or as mutually agreed upon by LCI and the Offeror.

H. RFO QUESTION PERIOD

If an Offeror discovers any ambiguity, conflict, discrepancy, omission or any other errors in this RFO, the Offeror should immediately provide written notice to LCI of such error and request clarification or modification of the affected document.

Offerors requiring clarification of the intent and content of this RFO may request clarification by submitting questions electronically to it.procurement@lci.ca.gov. To ensure a response, questions must be received by the date and time specified in Table 1 for Questions Due Date.

Be sure to number all questions. The questions and answers will be distributed to all solicited Offerors via email. At the sole discretion of LCI, questions may be paraphrased by LCI for clarity. If paraphrased by LCI, LCI will confirm with the submitter that the paraphrase captures the integrity of the question. LCI reserves the right to accept or reject individual questions.

I. NONRESPONSIVE OFFERS

In addition to any condition indicated in this RFO, the following occurrences may cause LCI to deem an Offer non-responsive.

• Failure of an Offeror to comply with the RFO response content or submission instructions.

• Receipt of an RFO Offer that is conditional, materially incomplete or defective.

• LCI’s discovery, at any stage of the selection or upon contract award, that the Offeror is unwilling or unable to comply with the Agreement terms, conditions, attachments, or exhibits cited in this RFO, or the resulting Agreement.

J. IRREVOCABLE OFFER ACKNOWLEDGEMENT

An Offeror’s final Offer in response to this RFO shall constitute an Offer, which shall remain irrevocable up to ninety (90) calendar days following the date responses are due specified in Table 1.

This expiration date may be further extended by agreement between LCI and the Offeror to accommodate processing time for required approvals and other procurement-related reviews. LCI’s execution of an Agreement from this RFO will not be considered a rejection of any other Offer, which such other Offers shall remain irrevocable for the period described above.

LCI reserves the right, upon termination of any Agreement and without initiating a new RFO, to accept any other Offeror’s Offer and form an Agreement with the other Offeror. By signing the Cover Sheet, Attachment 2 and submitting an Offer, the Offeror commits to adhering to this Irrevocable Offer Acknowledgement.

K. GENERAL INFORMATION

LCI may modify any part of the RFO, by issuance of one (1) or more addenda. Addenda will be numbered consecutively and sent to the established Offeror list for this RFO.

LCI may request clarifications from Offerors at any phase of the assessment and selection process for clarifying ambiguities in the information presented in the Offer. LCI will provide written notice to the Offeror(s) of the documentation required and the timeline for submission. Failure to submit the required documentation by the date and time indicated may cause LCI to deem the Offer non-responsive and/or the Offeror non-responsible.

LCI reserves the right to cancel this RFO at any time and has the right to reject all Offers. LCI is not required to award an agreement.

2. RFO PURCHASE AGREEMENT

A. AGREEMENT TERM

The services and activities for this Agreement are scheduled for a 12-month duration. The Agreement is in effect once final approval by LCI is obtained. LCI, at its sole discretion, may authorize two (2) optional one (1)-year extensions for a maximum cumulative term of three (3) years, at the originally agreed-upon hourly rates specified in the resulting Agreement and in accordance to the terms listed in the California Multiple Award Schedule (CMAS).

The Offeror shall not be authorized to deliver goods or commence performance of services and activities described in this Agreement prior to the Effective Date. Any delivery of goods or performance of services commenced prior to the Effective Date shall be considered gratuitous on the part of the Offeror.

B. COST

The estimated value for this Agreement shall not exceed $250,000. Any Offers received exceeding the maximum dollar amount shall be deemed non-responsive and will not be considered for award.

The contract value is the base cost for the 12-month term.

All costs for developing Offers are entirely the responsibility of the Offeror and shall not be chargeable to LCI. The Offeror is responsible for any travel costs that may incur while providing the services identified in the Sample Agreement, Attachment 15.

3. OFFER REQUIREMENTS AND BEST VALUE ASSESSMENT

A. RFO OFFER CONTENT

Information requested as part of the RFO Offer is included in Attachments 1 through 14. Offers must be completed in the following order using the documents provided:

1) ATTACHMENT 1 – RFO CHECKLIST

The Offeror shall complete and submit the RFO Checklist with its Offer as Attachment 1. The Offeror must submit all of the required documents as described in the RFO Checklist. All of the documents identified must be included for the Offer to be considered responsive. Offers with missing or incomplete documents may be rejected.

2) ATTACHMENT 2 – COVER SHEET

The Offeror shall complete and include the Cover Sheet with its Offer as Attachment 2.

3) ATTACHMENT 3 – CONFLICT OF INTEREST AND CONFIDENTIALITY STATEMENT

The Offeror must agree to LCI’s conflict of interest clauses and confidentiality requirements by submitting a signed and dated Conflict of Interest and Confidentiality Statement with its Offer as Attachment 3.

4) ATTACHMENT 4 – FOLLOW-ON CONSULTANT CONTRACT DISCLOSURE

The Offeror must certify that the Offer is not in violation of Public Contract Code (PCC) Section

10365.5 and, if applicable, must identify previous consultant services contracts that are related in any manner to the services, goods, or supplies being acquired in this RFO. The Offeror must complete and submit the Follow-on Consultant Contract Disclosure with its Offer as Attachment 4.

5) ATTACHMENT 5 – BIDDER DECLARATION

The Offeror must complete and submit the Bidder Declaration (GSPD-05-105) with its Offer as Attachment 5. When completing the declaration, the Offeror must identify all subcontractors proposed for participation in the Agreement. The Offeror awarded the Agreement is contractually obligated to use the subcontractors for the corresponding work identified, unless LCI agrees to a substitution and it is incorporated, in writing.

If the Offeror is not using subcontractors, the Offeror must still complete the Bidder Declaration (GSPD-05-105) answering the applicable questions on the form and submit it with its Offer as Attachment 5.

6) ATTACHMENT 6 – PAYEE DATA RECORD

The Payee Data Record (STD 204) indicates the Offeror is subject to state income tax withholdings pursuant to California Revenue and Taxation Code Section 18662.

The Offeror must complete and submit the Payee Data Record (STD 204) with its Offer as Attachment 6.

7) ATTACHMENT 7 – CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

Pursuant to PCC Section 2010, a person that submits a bid or proposal to, or otherwise proposes to enter into or renew a contract with, a state agency with respect to any contract in the amount of $100,000 or above shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the contract is renewed, compliance with California Civil Rights Laws and Employer Discriminatory Policies.

The Offeror must complete and submit the California Civil Rights Laws Certification with its Offer as Attachment 7.

8) ATTACHMENT 8 – IT CMAS AGREEMENT

The Offeror must submit a valid IT CMAS Agreement with its Offer issued by the Department of General Services (DGS) when responding to this RFO as Attachment 8.

9) ATTACHMENT 9 – DGS OFFICE OF SMALL BUSINESS AND DISABLED VETERAN

BUSINESS ENTERPRISE SERVICES (OSDS) CERTIFICATION

If the Offeror is currently a certified Small or Micro Business (SB) or Disabled Veteran Business Enterprise (DVBE), include a copy of the certification letter issued by DGS with its Offer as Attachment 9.

If the letter cannot be supplied, include a printout from the DGS’s Office of Small Business & Disabled Veteran Business Enterprise Services (OSDS) website to prove the Offeror’s current active status. LCI will verify that SB/DVBE certifications are valid at the time the Offer is due. In accordance with GC Section 14837(d) and California Military and Veterans Code Section 999, all SB and DVBE Offerors, sub-Offerors and suppliers that bid on or participate in a State contract shall perform a Commercially Useful Function (CUF).

10) ATTACHMENT 10 – DISABLED VETERAN BUSINESS ENTERPRISE DECLARATIONS

FORM

If the Offeror is currently a DVBE, the Offeror must include the Disabled Veteran Business Enterprise Declarations form (STD 843) with its Offer as Attachment 10. DVBEs must complete this declaration when a DVBE contractor or subcontractor will provide materials, supplies, services or equipment.

11) ATTACHMENT 11 – TECHNICAL RESPONSE

The Offeror must submit its Technical Response with its Offer as Attachment 11. Response shall not exceed five (5) single sided pages in length. The Offeror must address the question listed from the Offeror’s experience and must include information LCI can verify by phone, e-mail, or within a completed work product.

12) ATTACHMENT 12 – OFFEROR RESUME TABLE

The Offeror must complete and submit the Offeror Resume Table with its Offer as Attachment 12, in accordance with the instructions provided. The Offeror may use multiple projects to meet the total experience required.

13) ATTACHMENT 13 – STAFF RESUMES

The Offeror must provide a staff resume for each staff proposed as Attachment 13. The staff resume must indicate all experience and education used to meet the minimum general experience and minimum education stated in the CMAS for the job title used.

14) ATTACHMENT 14 - COST WORKSHEET

This is a time and materials based Offer. The Offeror must complete and submit the Cost Worksheet with its Offer as Attachment 14, detailing staff hours by job title and hourly rate as available within the scope of the Offeror’s IT CMAS for each task. The Offeror must demonstrate expertise to provide the services as identified in the Sample Agreement, Attachment 15, by identifying all necessary tasks or activities. The Offer must include all tasks or activities, not only those identified by LCI when calculating the Cost Worksheet.

B. BEST VALUE METHODOLOGY

Responsiveness to the RFO requirements is based on the Offeror providing all the information required in Attachments 1 through 14. It is the Offeror’s responsibility to ensure that all relevant information is provided in their Offer. If an Offer is missing required information, it will be deemed non-responsive.

The Best Value Method is based on an assessment of the following:

Table 3 – Best Value Methodology

Assessment Criteria Points

Technical Response, Attachment 11 60 points

Offeror Resume Table, Attachment 12 Pass/Fail

Staff Resumes, Attachment 13 Pass/Fail

Cost Worksheet, Attachment 14 40 points

C. PURCHASE AGREEMENT AWARD

Award of an Agreement resulting from this RFO will be based on a Best Value Method. As a result, the selected Offeror with the highest points provides the best value.

ATTACHMENT 1 – RFO CHECKLIST

RFO 25-004

ADAPTATION CLEARINGHOUSE MODERNIZATION SERVICES

FULL LEGAL NAME OF OFFEROR

ALL DOCUMENTS SUBMITTED BY THE OFFEROR MUST HAVE ATTACHMENT NUMBER AND

DESCRIPTION OF THE ATTACHMENT ON THE TOP OF EACH PAGE.

DOCUMENT YES NO

ATTACHMENT 1 – RFO CHECKLIST

ATTACHMENT 2 – COVER SHEET

ATTACHMENT 3 – CONFLICT OF INTEREST AND CONFIDENTIALITY

STATEMENT

ATTACHMENT 4 – FOLLOW-ON CONSULTANT CONTRACT DISCLOSURE

ATTACHMENT 5 – BIDDER DECLARATION

ATTACHMENT 6 – PAYEE DATA RECORD

ATTACHMENT 7 – CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

ATTACHMENT 8 – INFORMATION TECHNOLOGY (IT) CALIFORNIA

MULTIPLE AWARD SCHEDULE (CMAS)

ATTACHMENT 9 – DGS, OFFICE OF SMALL BUSINESS AND DISABLED

VETERAN BUSINESS ENTERPRISE SERVICES CERTIFICATION

ATTACHMENT 10 – DISABLED VETERAN BUSINESS ENTERPRISE

DECLARATIONS FORM

ATTACHMENT 11 – TECHNICAL RESPONSE

ATTACHMENT 12 – OFFEROR RESUME TABLE

ATTACHMENT 13 – STAFF RESUMES

ATTACHMENT 14 – COST WORKSHEET

ATTACHMENT 2 – COVER SHEET

RFO 25-004

ADAPTATION CLEARINGHOUSE MODERNIZATION SERVICES

The submission of this Offer shall not obligate the Governor’s Office of Land Use and Climate Innovation (LCI) to award or fund the proposed Agreement, nor shall it create any binding obligation on the part of LCI. No Agreement shall be deemed to exist unless and until a written Agreement is fully executed by duly authorized representatives of both parties and all required approvals have been obtained.

If this Offer is accepted and funding is authorized, the Offeror shall be bound by and shall comply with all terms, conditions, and provisions of the resulting Agreement, including all attachments and incorporated documents.

By signing this Cover Sheet, the Offeror hereby certifies under penalty of perjury that it has the authority to bind the organization and agrees to furnish all labor, materials, tools, equipment, and services necessary to perform the work described in the Request for Offer (RFO), except as expressly identified as being provided by LCI, in strict accordance with all specifications, requirements, and provisions of the RFO.

Full Legal Name of Offeror

Mailing Address City State Zip

Organization Website CMAS #

Federal Taxpayer Identification Number CA Seller’s Permit #, if applicable

Offeror’s Contact Person Contact Person’s Telephone Number

Contact Person’s Email Address SB/DVBE Cert #, if applicable

Provide the information below for the individual duly authorized to legally bind the Offeror.

Printed Name of Authorized Signatory Title

Signature Date

ATTACHMENT 3 – CONFLICT OF INTEREST AND CONFIDENTIALITY STATEMENT

As an authorized representative or corporate officer of the company identified below, I certify that I have the authority to bind the company contractually and to make the representations contained herein. I further agree that all personnel assigned to this Agreement shall comply with the requirements set forth in this statement.

I certify that, to the best of my knowledge, no actual, apparent, or potential conflict of interest exists with respect to the services to be performed under this Agreement, or that any such conflict has been fully disclosed to the Governor’s Office of Land Use and Climate Innovation (LCI or State). I agree to promptly disclose in writing any actual, apparent, or potential conflict of interest that may arise during the term of this Agreement. I acknowledge that the State reserves the right, in its sole discretion, to determine the existence of a conflict of interest and to take appropriate action, including disqualification of the Offer or termination of the Agreement.

All information belonging to LCI or its affiliated agencies, including but not limited to financial, statistical, personal, technical, or other data related to State operations, is considered confidential (“Confidential Information”) and shall not be disclosed except as authorized in writing by the State and as necessary to perform the work under this Agreement.

I certify that I will maintain the confidentiality and security of all Confidential Information and will not copy, reproduce, or disclose such information except as authorized by the State and only to individuals who have executed confidentiality agreements acceptable to the State. I understand that Confidential Information includes, but is not limited to, specifications, administrative requirements, terms and conditions, concepts, discussions, and all written or electronic materials. These obligations shall survive the completion or termination of this Agreement.

I acknowledge that any unauthorized disclosure, access, or use of Confidential Information may be grounds for civil and/or criminal penalties, and I agree to immediately notify the Contract Manager of any actual or suspected unauthorized disclosure, misuse, or loss of data.

I warrant that, if awarded the Agreement, my company will not disclose Confidential Information to any third party without prior written authorization from the State and confirmation that such third party is bound by equivalent confidentiality obligations. All materials shall be returned or destroyed in accordance with State instructions, and if destroyed, written certification of destruction shall be provided. All copies, including backup or archival copies, shall be permanently destroyed within five (5) calendar days following the end of the Agreement or final payment, as directed by the State.

All personnel assigned to this Agreement shall be required to execute a confidentiality statement prior to accessing Confidential Information or commencing work.

Full Legal Name of Offeror

Printed Name Title

Signature Date Signed

ATTACHMENT 4 – FOLLOW-ON CONSULTANT CONTRACT DISCLOSURE

Public Contract Code (PCC) §10365.5 generally prohibits a person, firm, or subsidiary thereof that has been awarded a consulting services contract from submitting a bid or being awarded an agreement for the provision of services, procurement of goods or supplies, or any other related action that is required, suggested, or otherwise deemed appropriate in the end product of that consulting services contract.

PCC §10365.5 does not apply to any person, firm, or subsidiary thereof that is awarded a subcontract of a consulting services agreement totaling no more than ten percent (10%) of the total monetary value of the consulting services agreement.

Consultants or employees of a firm that provides consulting advice under an original consulting contract are not prohibited from providing services as employees of another firm on a follow-on contract, unless such individuals are named contracting parties or subcontractors under the original contract.

PCC §10365.5 does not distinguish between intentional, negligent, or inadvertent violations. A violation may result in disqualification from bidding, a void contract, and/or the imposition of civil or criminal penalties.

Disclosure (Select One):

☐ No Conflict / Certification

I hereby certify that neither the Offeror nor any subcontractor proposed for use under any resulting Agreement is currently providing consulting services to the State under a State contract (or as a subcontractor providing more than ten percent (10%) of the value of a consulting services contract), nor has provided such services within five (5) years prior to the release of this RFO, that are related in any manner to the services, goods, or supplies being acquired pursuant to this RFO.

☐ Disclosure Attached

The Offeror or proposed subcontractor has provided consulting services to the State within five (5) years prior to the release of this RFO that may be related to the services, goods, or supplies being acquired. A detailed disclosure is attached to this form.

Full Legal Name of Offeror

Printed Name Title

Signature Date Signed

ATTACHMENT 5 – BIDDER DECLARATION

The Bidder Declaration (GSPD-05-105) is available at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

ATTACHMENT 6 – PAYEE DATA RECORD

The Payee Data Record (STD 204) is available at:

https://www.documents.dgs.ca.gov/dgs/FMC/PDF/Std204.pdf https://www.documents.dgs.ca.gov/dgs/FMC/PDF/Std204.pdf

ATTACHMENT 7 – CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

The California Civil Rights Laws Certification is available at:

https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS- ATTACHMENT.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.pdf

ATTACHMENT 8 – INFORMATION TECHNOLOGY (IT) CALIFORNIA MULTIPLE AWARD

SCHEDULE (CMAS)

The Offeror must submit, as Attachment 8, a valid Information Technology California Multiple Award Schedule agreement issued by the Department of General Services with its Offer in response to this Request for Offer.

ATTACHMENT 9 – DEPARTMENT OF GENERAL SERVICES, OFFICE OF SMALL BUSINESS AND

DISABLED VETERAN BUSINESS ENTERPRISE SERVICES CERTIFICATION

If the Offeror is currently a certified small or micro business or a Disabled Veteran Business Enterprise, the Offeror must include, as Attachment 9, a copy of the certification letter issued by the Department of General Services. If the certification letter cannot be provided, the Offeror must include a printout from the Department of General Services Office of Small Business and Disabled Veteran Business Enterprise Services website to verify the Offeror’s current active certification status.

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

ATTACHMENT 10 – DISABLED VETERAN BUSINESS ENTERPRISE DECLARATIONS

The Disabled Veteran Business Enterprise Declarations form (STD 843) is available at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

ATTACHMENT 11 – TECHNICAL RESPONSE

INSTRUCTIONS

Offeror shall provide a narrative technical response to the question below. The Governor’s Office of Land Use and Climate Innovation (LCI) is interested in Offers that provide well-organized, comprehensive, and sound business solutions. Vague explanations will undermine the Offeror’s credibility and result in lower scores. LCI seeks a detailed description of how the Offeror will meet the RFO requirements to ensure successful performance.

Response shall not exceed five (5) single sided pages. Offeror must address the question below from the Offeror’s experience. Offeror must include information LCI can verify by phone, e-mail, or within a completed work product.

1. QUESTION 1 – TECHNICAL APPROACH AND PLATFORM SUPPORT

Maximum Score: 30 Points

Describe the Offeror’s technical approach to supporting, maintaining, securing, and modernizing the Adaptation Clearinghouse platform. The response should demonstrate the Offeror’s experience supporting public-facing web applications within cloud-hosted environments and maintaining compliance with applicable State information technology standards.

The response should address, at a minimum:

• Experience supporting cloud-hosted web applications using AWS, Azure, or similar platforms;

• Approach to hosting, maintenance, platform stability, and security monitoring;

• Experience implementing accessibility, privacy, and security compliance requirements;

• Experience supporting searchable databases, content management functionality, and responsive web design;

• Proposed approach for supporting long-term sustainability, scalability, and future modernization of the Project.

2. QUESTION 2 – RELEVANT EXPERIENCE AND MODERNIZATION APPROACH

Maximum Score: 30 Points

Describe the Offeror’s experience performing website modernization, migration, enhancement, or infrastructure improvement services for projects similar in scope and complexity to the Project described in this RFO.

The response should address, at a minimum:

• Experience supporting migration or transition activities for existing web platforms;

• Experience minimizing operational disruptions during upgrades or modernization efforts;

• Experience supporting non-technical staff responsible for website content management;

• Experience implementing user experience, accessibility, or structural improvements for public-facing websites;

• Lessons learned and best practices relevant to the Project.

ATTACHMENT 12 – OFFEROR RESUME TABLE

INSTRUCTIONS: The Offeror shall complete the Offeror Resume Table to demonstrate compliance with the minimum contractor qualification requirements. For each requirement, the Offeror shall indicate whether the requirement is met and provide a detailed description of relevant project experience.

The Offeror may use one or more projects to demonstrate the required experience. Each project must include the project name, dates (month and year), and duration. Failure to demonstrate compliance with the minimum qualification requirements may result in the Offer being deemed non-responsive.

1. The Contractor shall have a minimum of five (5) years of demonstrated experience providing web application hosting, maintenance, modernization, and technical support services for public-facing websites or web-based platforms operating within cloud-hosted environments, including experience with Amazon Web Services (AWS), Microsoft Azure, or comparable cloud infrastructure platforms.

Do you meet the above minimum qualification? ☐ Yes ☐ No

Provide a detailed description of specific work experience that meets the minimum qualification:

Project Name From (MM/YYYY) To (MM/YYYY) # of Years

2. The Contractor shall have a minimum of three (3) years of demonstrated experience implementing or supporting website infrastructure upgrades, cloud migrations, platform rearchitecture activities, accessibility remediation, and security or compliance improvements for web applications, including experience supporting compliance with government or public-sector information technology standards and accessibility requirements.

Project Name From (MM/YYYY) To (MM/YYYY) # of Years

3. The Contractor must have successfully completed one (1) project, at a minimum, similar in scope and nature to the services and complexity to that described in this RFO.

Project Name From (MM/YYYY) To (MM/YYYY) Completed ☐ Yes

☐ No

ATTACHMENT 13 – STAFF RESUMES

For each staff member proposed, the Offeror shall submit a resume detailing the experience and/or education used to meet the minimum experience and education requirements specified in the California Multiple Award Schedule for the applicable job title(s).

ATTACHMENT 14 – COST WORKSHEET

INSTRUCTIONS: The Offeror shall complete and submit the Cost Worksheet, providing hourly rates that do not exceed approved California Multiple Award Schedule (CMAS) rates and estimated hours for all service areas of work described in the Sample Agreement. Costs associated with hosting, infrastructure, software, licensing, subscriptions, monitoring, and operational support shall be included within the Offeror’s proposed hourly rates and total.

The total proposed cost, including a ten percent (10%) contingency for unanticipated tasks, shall not exceed $250,000. Agreement amount.

SUMMARY OF PROPOSED COST

Service Areas Cost

1.0 – Project Management and Coordination

2.0 – Platform Hosting, Migration, and Infrastructure Support

3.0 – Website Maintenance, Accessibility, and Compliance Support

4.0 – Platform Enhancements, Integrations, and User Experience Improvements

5.0 – Transition Services

6.0 – Transition Support

Unanticipated Tasks (10%)

TOTAL AGREEMENT

COMPLETE FOR EACH STAFF PROPOSED

COST FOR PROPOSED STAFF

NAME OF STAFF:

ROLE: CMAS JOB TITLE:

PROPOSED RATE PER HOUR: $ CMAS RATE PER HOUR: $

Service Area Hours Cost

(Hours x Rate)

1.0 – Project Management and Coordination

2.0 – Platform Hosting, Migration, and Infrastructure Support

3.0 – Website Maintenance, Accessibility, and Compliance Support

4.0 – Platform Enhancements, Integrations, and User Experience Improvements

5.0 – Transition Services

6.0 – Transition Support

TOTAL $

ATTACHMENT 15 – SAMPLE AGREEMENT

EXHIBIT A

SCOPE OF WORK

1. This Agreement is entered into between TBD, hereinafter referred to as the “Contractor,” and the Governor’s Office of Land Use and Climate Innovation, hereinafter referred to as “LCI” or the “State,” collectively referred to as the “Parties.”

2. The services shall be provided during LCI business hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding State holidays. The Contractor must make prior arrangements and receive approval from LCI for access to LCI office outside of business hours.

Services shall be performed at 1400 Tenth Street, Sacramento CA 95814. The Contract Manager may approve a hybrid or remote schedule. The Contractor shall be flexible in schedule in accordance with the needs of stakeholders and community partners. On occasions, Contractor may be required to work more than eight (8) hours in a day and/or on evenings, weekends or holiday. Hours in excess of eight (8) hours in a day and/or evenings, weekends or holiday will be paid at the hourly rate noted in the Cost Breakdown, Exhibit B-1.

3. Services shall be provided during the term of June 30, 2026, or upon final approval, whichever occurs later, through June 29, 2027.

LCI, at its sole discretion, may authorize two (2) optional one (1)-year extensions for a maximum cumulative term of three (3) years, at the agreed- upon hourly rates specified in the Cost Breakdown, Exhibit B-1, and in accordance to the terms listed in the California Multiple Award Schedule (CMAS).

The Contractor shall not be authorized to deliver goods or commence performance of services described in this Agreement prior to the Start Date. Any delivery of goods or performance of services commenced prior to the Start Date shall be considered gratuitous on the part of the Contractor.

4. All inquiries during the term of this Agreement will be directed to the project representatives listed below.

Project Representatives:

GOVERNOR’S OFFICE OF LAND USE

AND CLIMATE INNOVATION

TBD

Contract Manager: Hanna Bliska Contractor Contact:

Office: Integrated Climate Adaptation and Resiliency Program (ICARP) Office:

Address: 1400 10th Street Sacramento, CA 95814 Address:

Phone: Phone:

Email: Hanna.Bliska@lci.ca.gov Email:

Technical Representatives:

GOVERNOR’S OFFICE OF LAND USE

AND CLIMATE INNOVATION

TBD

Technical Lead: Derek Campbell, Chief Technology Officer (CTO) Contractor Contact:

Office: Information Technology Division

(ITD)

Phone: Phone:

Email: Derek.Campbell@lci.ca.gov Email:

5. Overall Services Performed

The Contractor shall provide professional services necessary to support the continued operation, maintenance, modernization, enhancement, transition, and long-term sustainability of the Adaptation Clearinghouse (ResilientCA.org), hereinafter referred to as the “Project.” The Project is California’s centralized online repository for climate adaptation planning resources, tools, guidance documents, case studies, and technical information supporting statewide climate resilience planning and decision-making activities.

Services shall be performed on a time-and-materials basis and shall include all labor, supervision, tools, software, hosting, infrastructure support, technical expertise, and related resources necessary to perform the services authorized by LCI under this Agreement. Services may include project management and coordination, cloud hosting and infrastructure support, migration and transition activities, website and database maintenance, accessibility remediation, security and compliance support, platform modernization, user experience improvements, analytics and reporting support, content integration activities, troubleshooting, technical assistance, and implementation of enhancements or new functionality.

The Contractor shall support operation of the Project within a cloud-hosted environment and ensure continued compliance with applicable State and federal information technology, mailto:Hanna.Bliska@lci.ca.gov accessibility, privacy, and security requirements, including California Department of Technology (CDT) and California CloudSmart requirements and other applicable State standards, policies, and governance requirements.

Services performed under this Agreement shall include support for migration, rearchitecture, transition, or modernization activities associated with the existing platform environment. This work includes migrating the current Adaptation Clearinghouse environment hosted in Amazon Web Services (AWS) from the previous support environment into a new Contractor-managed account, server, or hosting environment that complies with applicable State technology, accessibility, privacy, security, operational, CDT and California CloudSmart requirements. The Contractor shall coordinate all activities necessary to maintain continuity of operations and minimize disruption to public access and Project functionality during the migration process.

The Contractor shall coordinate with LCI, ITD, CDT, and other authorized stakeholders regarding Project activities, technical requirements, operational priorities, transition planning, and compliance-related activities throughout the Agreement term.

6. Service Areas, Tasks and Activities

The Contractor shall perform the services described below on a time-and-materials basis.

Services are organized into defined Service Areas that support the ongoing operation, maintenance, modernization, enhancement, transition, and technical support needs of the Project. The Contractor shall provide all labor, tools, software, hosting, infrastructure support, and technical expertise necessary to perform the tasks and activities authorized by LCI under this Agreement.

Specific tasks, activities, priorities, schedules, and levels of effort shall be identified, assigned, and approved by the Contract Manager throughout the Agreement term based on Project needs, operational priorities, technical requirements, State compliance requirements, and available funding.

Any platform enhancements, new functionality, structural modifications, integrations, automation activities, user experience changes, or other development-related work proposed or performed under this Agreement must receive prior written approval from the LCI Technical Lead before implementation.

Service Area Tasks and Activities

1.0 – Project Management and Coordination

• Work planning and task coordination.

• Annual work planning and operational coordination activities.

• Status meetings and technical coordination meetings.

• Progress reporting and invoicing.

• Coordination with LCI, ITD, CDT, and other authorized stakeholders.

• Documentation and administrative support activities.

• Coordination of Project schedules, priorities, operational activities, and technical dependencies.

• Coordination regarding hosting, licensing, software, and related operational requirements.

2.0 – Platform Hosting, Migration, and Infrastructure Support

• Migration of the existing Adaptation Clearinghouse environment, currently hosted on AWS, from the prior vendor-managed environment to a secure, Contractor-managed hosting environment as approved by the Technical Lead.

• Coordination with LCI and the current vendor to support a successful platform transition and continuity of operations during migration activities.

• Provision, configuration, administration, and ongoing management of cloud hosting infrastructure and related platform environments.

• Activation, configuration, licensing, operation, and maintenance of all hosting, software, infrastructure, and related digital service components necessary to support the Adaptation Clearinghouse.

• Platform modernization, environment configuration, infrastructure stabilization, and operational support activities necessary to maintain a reliable, secure, and scalable platform.

• Ongoing system monitoring, troubleshooting, performance optimization, and operational continuity support.

• Implementation of infrastructure security updates, vulnerability remediation, and security improvement measures.

• Implementation and maintenance of backup, recovery, disaster recovery, and business continuity capabilities appropriate for the hosted environment.

• Implementation of mitigation measures to reduce operational disruptions caused by automated bot traffic, malicious traffic, or other abnormal usage patterns.

• Maintenance of hosting and infrastructure environments in compliance with applicable State of California information technology, accessibility, privacy, records retention, and security requirements, including CDT and California CloudSmart standards, as applicable.

• Provision of technical documentation, knowledge transfer, and transition support necessary to facilitate future migration, rearchitecture, or transition of the platform to a State-approved hosting environment, if directed by LCI.

3.0 – Website Maintenance, Accessibility, and Compliance Support

• Website and database maintenance.

• Accessibility testing and remediation.

• Functional testing and troubleshooting.

• Responsive design and browser compatibility support.

• Security and privacy compliance support.

• Support for Americans with Disabilities Act (ADA), Web Content Accessibility Guidelines (WCAG), CDT and California CloudSmart, and applicable State technology standards.

• Maintenance of searchable database functionality, filters, tagging systems, and related web components.

• Technical support services for LCI staff.

• Activities supporting LCI’s ability to independently manage and update Project content.

• Ongoing maintenance and support necessary to maintain a functional, accessible, stable, and user-friendly…