RFISS-155 KISSS SOW.docx

STATEMENT OF WORK (SOW)

FOR INFRASTRUCTURE AND SECURITY SUPPORT SERVICES

Sections

1.0 – Introduction

2.0 - Description of Services

3.0 – General Information/Requirements

4.0 – Requirements and Specific Tasks

5.0 – Reporting Requirements

6.0 – Government Furnished Property

7.0 – Security

8.0 – Acronym List

1.0 Introduction.

Naval Undersea Warfare Division Keyport (NUWCDIVKPT) provides for the Test, Evaluation, and Maintenance of Navy Torpedoes and other Ships/Weapons systems and components. The Infrastructure Services Division (Code 102), plans, manages, directs and maintains NUWCDIVKPT's Safety, Environmental, Facilities Engineering & Planning, and Fleet Vehicles. The Security Services are managed by the Security Division (Code 105). Both Divisions 102 and 105 are within the Corporate Operations Department (Code10).

1.1 Background.

1.1.1 Facilities Branch (Code 1021).

The Facilities Branch manages facility design and planning, energy programs, utilities, shore facilities planning programs, Military Construction (MILCON) planning, fleet transportation, and building sustainment, restoration and modernization programs.

1.1.2 Infrastructure Support Branch (C1022).

The Infrastructure Branch manages facility construction projects and renovations from project development through closeout, including oversight of contractors, coordination of approvals, and final inspections.

1.1.3 Environmental Branch (Code 1023).

The Environmental Branch manages NUWC’s environmental services and operations to ensure compliance with federal, state, and local environmental regulations and includes the management, tracking, handling, and disposal of all hazardous material and hazardous waste.

1.1.4 Safety Branch (Code 1024).

The Safety Branch manages NUWC's Occupational Safety and Health (OSH) program, Personal Protective Equipment (PPE) program, Employee Physical and Medical Examination program, Ergonomics, Respiratory Protection, Weight Handling Equipment program, Deficiency and Abatement programs, Explosive Safety Programs, and Fire Warden Support.

1.1.5 Security Division (Code 105).

The Security Division functions as Keyport's Command Security Staff, responsible for implementing the Navy's Force Protection, Physical Security, Information Security, Personnel Security, Information Systems Security, Operations Security Program, Insider Threat Program, Communications Security, and Operations of the Command Security Monitoring Center and NUWC Visitor Control Center.

1.2 Scope.

This section defines the scope of work for infrastructure and security support required by the Corporate Operations Department (Code 10) at the Naval Undersea Warfare Center (NUWC) Division, Keyport. NUWC Division, Keyport requires infrastructure and security support services for work occurring in the Infrastructure Division (Code 102) and the Security Division (Code 105). This work includes safety compliance; environmental compliance; facilities management and maintenance; and security operations and monitoring support.

1.3 Location

The work shall be performed at locations in Kitsap, Jefferson, and Clallam Counties in Washington State. Specific work sites include NUWCDIVKPT facilities located at: Naval Base Kitsap (NBK) Keyport WA; NBK, Bangor Annex, Silverdale WA; NBK Bangor, Keyport/Bangor (K/B) Docks, Silverdale, WA; NUWCDIVKPT Zelatched Point, Quilcene, WA; and NUWCDIVKPT Ediz Hook, Port Angeles, WA. The primary work area is at NUWCDIVKPT, Keyport, WA.

1.4 Deliverables and Digital Data Management

The Government reserves the right to review all data associated with and developed for this task order. The contractor shall be responsible for the digital generation, reception and electronic delivery of data. All data shall be developed, managed, used, and exchanged electronically to the greatest extent practicable. The contractor shall maintain compatibility with the World Wide Web (WWW) browser, electronic mail (e-mail), and software used by NUWCDIVKPT throughout the life of the task order. NUWC Keyport is on Navy Marine Corps Internet (NMCI) and runs Microsoft Office products and Adobe Acrobat. Controlled Unclassified Information (CUI) as defined in Attachment 04, DD 254 transmitted via email must be encrypted to the current Department of Defense (DoD/Department of Navy (DON) standard employing Public Key Infrastructure (PKI) credentials.

1.4.1 Electronic Transmission from External (Non-Navy) Systems and Networks

Submittals requiring review shall have an electronic comment form attached. Alternatives to electronic deliveries include (but are not limited to) CD/DVD deliveries as may be directed in a TI or elsewhere in this SOW.

1.4.2 Delivery

Items submitted electronically shall be considered delivered when they are successfully transmitted and received. Items not delivered electronically shall be delivered using best commercial practice.

1.4.3 Electronic Mail

E-mail shall be used to facilitate the transfer of unclassified data only. Use of e-mail shall not relieve the contractor from compliance with other areas of this task order requiring other types of communication. No communication via e-mail can change the scope of this task order other than directly from the Contracting Officer.

1.4.4 Contract Data Requirements List Items

Contract Data Requirements List (CDRL) items are specified in Contract Exhibit A. Whenever a CDRL requirement is referenced in this SOW, the CDRL number is provided.

1.5 Applicable Documents.

Most applicable Government and non-Government documents can be found via online search or through the Acquisition Streamlining and Standardization Information System (commonly known as ASSIST) QuickSearch database at https://quicksearch.dla.mil.

NUWC Division, Keyport directives and other documents not available online will be provided by the Contracting Officer or Contracting Officer's Representative (COR). In all cases, the Contractor shall use the most current version of the applicable document. The Contractor shall comply with the documents listed in Table C1-1 during the performance of work tasked under this SOW.

1.6 Government Documents.

Table C1-1. Government Documents.

Document Number

Title

https://www.osha.gov/laws-regs/regulations/standardnumber/1910

https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.120

1910.178 - Powered industrial trucks. | Occupational Safety and Health Administration

https://www.osha.gov/laws-regs/regulations/standardnumber/1915

https://www.osha.gov/laws-regs/regulations/standardnumber/1926

https://www.ecfr.gov/current/title-32/subtitle-A/chapter-I/subchapter-D/part-117

https://www.ecfr.gov/current/title-40/chapter-I/subchapter-I

https://www.ecfr.gov/current/title-48/chapter-1/subchapter-H/part-52/subpart-52.2/section-52.228-5

https://www.ecfr.gov/current/title-48/chapter-1/subchapter-H/part-52/subpart-52.2/section-52.228-7

https://www.ecfr.gov/current/title-49/subtitle-B/chapter-I

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/520048p.PDF

Declassification https://www.esd.whs.mil/directives/issuances/dodm/

https://www.esd.whs.mil/directives/issuances/dodm/

https://www.esd.whs.mil/directives/issuances/dodm/

https://www.esd.whs.mil/directives/issuances/dodm/

https://www.epa.gov/epcra/consolidated-list-lists

https://www.secnav.navy.mil/doni/SECNAV%20Manuals1/5510.1

NBK 5530-06

NUWCDIVKPT 3432.1

NUWCDIVKPT 5090 Series

NUWCDIVKPT 5238.2-01

NUWCDIVKPT 5510 Series

NUWCDIVKPT 5530 Series

https://www.secnav.navy.mil/doni/Directives/11000%20Facilities%20and%20Land%20Management%20Ashore/11-00%20Facilities%20and%20Activities%20Ashore%20Support/11010.20J.pdf

https://www.osha.gov/laws-regs/oshact/toc

https://www.secnav.navy.mil/doni/Directives/05000%20General%20Management%20Security%20and%20Safety%20Services/05-500%20Security%20Services/5510.30C.pdf

https://www.secnav.navy.mil/doni/Directives/05000%20General%20Management%20Security%20and%20Safety%20Services/05-500%20Security%20Services/5510.36B.pdf

https://dev.nibs.org/projects/united-states-national-cad-standard-ncs

https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

https://app.leg.wa.gov/wac/default.aspx?cite=173-303

1.7 Confidentiality.

Work on this Task Order may require some performers have access to Privacy Act Information. Such personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations. Contractor personnel shall not divulge, or release data or information developed or obtained in performance of this contract until made public by the Government, except to authorized Government personnel. The Contractor shall not use, disclose, or reproduce proprietary data other than as required in the performance of this contract.

1.8 Program Management.

The contractor shall establish and maintain a management program during task order performance, incorporating details of the requirements set forth in this SOW. As a minimum, the management program shall identify all contractor resources, i.e., equipment, material, supplies, and staffing plan on how these resources will enable the contractor to meet performance objectives. The contractor shall provide program management oversight to ensure all work conducted within this contract is planned and executed in a manner that will achieve all management, technical, logistics, budget and schedule objectives. The contractor shall ensure coordination and integration of all functional areas within each task or project.

1.8.1 Subcontractor Management.

The contractor is responsible for performance requirements delineated in this SOW and shall institute appropriate management actions relative to subcontractor performance. Requirements that are contractually specified shall apply to subcontractor performance. The prime contractor shall be accountable for compliance of subcontractors and is responsible for ensuring all deliverable products comply with task order requirements.

1.8.2 Assignment of Responsibility and Authority.

The contractor shall identify the organizational elements responsible for conducting the activities delineated in this SOW. Responsibilities shall be assigned, and clear lines of authority defined for determining and controlling the resources necessary to satisfy each element of this SOW. The contractor shall notify the Government of any changes regarding authority or responsibility changes made by the contractor during the period of performance in accordance with Section H, Special Contract Requirements, of the basic contract.

1.9 Personal Service.

The use of a SEAPORT-e Task Order to satisfy this requirement is in the best interest of the government, economic and other factors considered, and this task order is not being used to procure personal services which are prohibited by FAR Part 37.104 titled Personal Services Contract. The contractor is specifically prohibited from performing functions which are defined as inherently governmental functions (See FAR 7.503) and require performance by Government employees in order to retain essential control and responsibility.

This order is for "non-personal services" as defined in FAR 37.101. It is, therefore, understood and agreed that the contractor and/or the contractor's employees and subcontractors: (1) shall perform the services specified herein as independent contractors, not as employees of the Government; (2) shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract; (3) shall be free from supervision or control by any Government employee with respect to the manner or method of performance of the services specified; but (4) shall, pursuant to the Government's right and obligation to inspect, accept, or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer, as is necessary to ensure accomplishment of the contract objectives.

The contractor is solely responsible for the control and supervision of contractor personnel. This includes contractor employee leave and timekeeping issues. The contractor is responsible for properly training its employees before they commence work to recognize the scope of their duties. Contractor personnel must be qualified to perform the duties of their assigned labor classifications at the beginning of the task order.

Although the Department of Labor SCA Labor Classification descriptions may include references to supervision or supervisory responsibility, it is an overarching requirement of the contract that only contractor employees shall supervise other contractor employees. In no instance shall a contractor employee supervise a Government employee, nor shall any Government employee be a supervisor of a contractor employee. However, on site Government technical personnel may assess contractor work to assure quality performance and accuracy, as set forth.

All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.0 Description of Services.

2.1 Contractor Employees.

The contractor shall provide, and ensure that all subcontractors provide, capable personnel necessary to accomplish all contract work and services within the government specified performance parameters and timeframes. The contractor shall provide personnel with qualifications, necessary licenses, certifications, training, experience levels, and security clearances that are required, including those required by Federal, State, and local laws and regulations prior to starting work.

The contractor shall ensure that that all training, licenses, and certifications remain current. The contractor shall maintain records of training qualifications and certifications and provide evidence of qualifications and training to the government upon request.

Contractors must have the ability to effectively communicate (both orally and in writing) to all applicable parties, as necessary for the task performance. The contractor shall manage all resources and workload independently. The contractor shall resolve all personnel conflicts between contractor employees or performance issues. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, and integrity and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary. Each employee shall adhere to standards of behavior that reflect well on himself/herself, his/her employer, and the Federal Government. The contractor is responsible for ensuring that all personnel employed for this task order are given a copy of the SOW.

If a contracted employee is not performing at the appropriate level of competence or professionalism while performing the requirements of the SOW, the COR will notify the Contractor’s Project Manager and the contractor will have three (3) working days to provide the COR with their solution.

The Government may require transfer/removal from this task order any employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the facility or its population.

The contractor filled positions shall not be unfilled or supported more than two consecutive weeks without being either temporarily filled or backfilled. The contractor shall not pull support from one code/work area to meet the minimum of another code/work area without concurrence from the COR. Positions shall be permanently backfilled with qualified personnel within 30 days.

The Contractor's failure to acquire and maintain clearance and certification requirements of its employees may result in removal or transfer from this task order. The Contractor is responsible for tracking of status and compliance.

2.2 Personnel Qualifications and Staffing Requirements

The contractor shall provide personnel with qualifications, training, certifications, experience levels and security clearances required to accomplish all contract work and services including those required by Federal, State and local laws and regulations. Minimum requirements are identified in Attachment 06, Personnel Qualifications. These qualifications are the minimum deemed necessary to successfully perform the tasking to be assigned (experience identified for each area of support may have been acquired concurrently).

Contractor personnel shall be assigned to contract efforts in a manner that will maximize productivity and efficiency. The contractor must utilize these categories when estimating tasks and reporting labor expenditures.

Although the Government is not responsible for developing private Contractor employees, in the event of a requirement for a one-time training event or a training requirement specific to the Government that cannot be obtained commercially, the Contracting Officer will approve Contractor training attendance by issuing a technical instruction (TI) letter to the Contractor.

2.3 Key Personnel.

The Program Manager is the only key personnel for this task order. The contractor shall designate a Program Manager (PM) who shall possess sufficient corporate experience and authority to manage, direct, execute and control all elements of the task order. The PM shall serve as the primary technical point of contact between the contractor and the Contracting Officer Representative (COR), and be responsible for the coordination of all contractor technical activities related to the task order.

2.4 Labor Categories, Training, Education and Experience

Attachment 06, Personnel Qualifications provides a description of the labor categories, desired and/or required experience, and the corresponding Service Contract Act Labor Category or labor category found on the Bureau of Labor Statistics (BLS) website. The BLS categories also include a pay- range representative of the skill level required. The ranges were obtained from the 2023 Seattle-Tacoma-Bellevue Metropolitan area data as provided on the BLS website at http://data.bls.gov/oes/.

3.0 General Information /Requirements.

3.1 Hours of Operation.

Normal hours of operation are from 0700 to 1600 Monday through Friday, except Federal holidays. Contractor personnel may be required to adjust their work hours to accommodate the requirements of the task or to align to other employees’ schedules (e.g., compressed work schedule). The Contractor may be required to respond to an emergency requirement and work outside of regular working hours to perform the tasking. Variances and exceptions in working hours must be approved by the COR. Alternate work schedules used by the Contractor must not negatively impact task order deliverables or project schedules.

3.2 Overtime.

Overtime is anticipated at a total of XXX hours for the base year and all options and is included in the total hours provided in Attachment 01, Level of Effort. Overtime shall be coordinated with the COR and documented in an approved Technical Instruction Letter (TIL) prior to use. Overtime that is not approved in advance shall not be authorized for payment. Should the need arise in such a manner that written authorization is not possible, a verbal authorization shall be obtained from the Contracting Officer to be followed up in writing within three (3) working days.

3.3 Telework.

Teleworking may be permitted on a situational basis. Telework must be approved by the COR, monitored by the Contractor for conformance to the terms and conditions of the contract, and may be rescinded should the arrangement not meet the needs of the Government. Remote telework and indefinite remote work arrangements (also known as fully remote work) will not be available under this task order. Upon completion of teleworking, the contractor must submit a telework report to the Program Manager detailing the work accomplished during the telework hours by close of business the following workday. The Program Manager shall submit any telework reports developed during the month as an attachment to the Contractor’s Progress, Status, and Management Report (CDRL A001).

3.4 Early Dismissal and Closure of Government Facilities.

When a Government facility is closed and/or early dismissal of Federal employees is directed due to severe weather, a security threat, or a facility related problem that prevents personnel from working, on-site Contractor personnel regularly assigned to work at that facility shall follow the same reporting and/or departure directions given to Government personnel. The Contractor shall not direct charge to the task order for time off but shall follow parent company policies regarding taking leave (administrative or other). Non-essential Contractor personnel who are not required to remain at or report to the facility shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. During periods of inclement weather, the on-site Contractor employees' PM should monitor the Keyport Operations Status line at 360-396-2553 to determine if the facility is closed or operating on a delayed arrival basis.

3.5 Special Events.

When Federal employees are excused from work due to a holiday or a special event that is unrelated to severe weather, a security threat, or a facility related problem, on-site Contractors shall continue working established work hours or take leave in accordance with parent company policy. Those Contractor personnel who take leave shall not direct charge the non-working hours to the task order.

3.6 Federal Holidays.

All Government offices will be closed, except for minimum essential personnel, as required, during Federal holidays. Except as otherwise specified, the Contractor shall not schedule routine work on Federal holidays.

3.7 Access to Naval Base Kitsap during an Emergency.

The federal government, state government, and regional commands may impose specific requirements and restrictions to protect the workforce and the public from an unforeseen event such as a natural disaster, pathogenic epidemic/pandemic, or other declared emergency. These requirements and restrictions shall be observed and followed by the Contractor and Contractor employees. Base access during emergency circumstances may be limited, and may involve personnel screening, specific reporting requirements, and social distancing restrictions. Information about the Force Protection Condition (FPCON) and Health Protection Condition (HPCON) level for Naval Base Kitsap, and changes to base access procedures and workforce restrictions may be obtained by contacting the Contracting Officer or the COR.

3.8 Government Facilities/ Office Space.

Government will provide workspace, telephone, computer, and office supplies as well as access to the systems required under this task order. The contractor is responsible for providing transportation services to and from the work site. While working at Government facilities the contractor shall follow all local regulations and guidance for workplace safety and security. The contractor shall adhere to industry safety standards and local guidance on cleanliness of the work area.

3.9 Prioritization of Performance Requirements.

The Government may give technical direction to the task performers to identify tasking and prioritize efforts to meet organizational goals and mission priorities. Technical direction will originate from the Government program manager, work area lead, Contracting Officer or their appointed technical direction representative or the COR. The work area lead will notify the COR and Contractor PM of the direction given. It is understood that this reprioritization will neither change the scope of the contract nor be at any additional cost. Contractors shall immediately and before acting, notify the Contracting Officer or COR if technical direction is issued which they believe changes the requirements of the SOW.

3.10 Environmental Compliance Requirements.

The Contractor shall comply with, and ensure that all subcontractors comply with, all applicable environmental federal, state, and local laws and regulations and Navy policies, instructions, and plans and ISO 14000, Environmental Management. The Contractor shall comply with all federal, state, local, and Navy environmental compliance training requirements as required. The NAVSEA NUWC Division, Keyport environmental policy is hereby incorporated in its entirety by reference and is available at -https://wiki.navsea.navy.mil/display/NKC1023/NUWC+Keyport+Environmental+Compliance.

Click on the Resources tab for Contractor Compliance information, “Contractors Guide to Environmental Compliance. The guide offers the level of detail needed to comply with key environmental regulations and is designed to meet the environmental information needs of contractors working at the facility.

Hazardous Waste and Material Control/Handling: The contractor shall comply with all Navy instructions applicable, e.g., but not limited to OPNAV M-5090.1D Environmental Readiness Program Manual, NUWCDIVKPT 5090K, Environmental Program Policy and Manual, and KPT 5090-09K Hazardous Waste Management Program.

3.11 Safety Compliance Requirements.

Work to be performed under this contract must be accomplished in accordance with safety and health standards and directives pursuant to Public Law 91-596, Occupational Safety and Health Act of 1970. Numerous safety and health standards exist that apply to operations at NUWCDIVKPT. These include but are not limited to: 29 CFR 1910, General Industry Standards, 29 CFR 1915, Maritime Standards, 29 CFR 1926, Construction Standards, WAC-296-24, General Safety and Health Standards, EM385-1-1, U.S. Army Corps of Engineer Safety and Health Requirements, UFGS-01 35 26, Unified Facilities Guide Specification, and the NUWCDIVKPT Occupational Safety and Health (OSH) directive series 5100. General information for contractors can be found online at -https://www.navsea.navy.mil/Portals/103/Documents/NUWC_Keyport/Safety%20Requirements%20for%20Contractors%20and%20Subcontractors%20(Final%2030%20AUG%202021).pdf.

Contractors who are required to walk through industrial shop areas outside of delineated safety lanes are required to wear safety shoes that meet the Z-41 standard for compression and impact.

3.12 Quality Control.

The contractor shall establish, plan, develop, document, implement and maintain a quality system that ensures the product or services conform to the specified contract technical requirements as defined in the SOW. The contractor shall provide and maintain an inspection system acceptable to the government covering the services under the contract. The contractor shall implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in the Acceptable Quality Levels (AQLs) identified in Attachment 03, Quality Assurance Surveillance Plan (QASP).

3.13 Quality Assurance.

The Government will monitor the Contractor's performance. The Government reserves the right to review services to be provided, including those developed or performed at the Contractor's facilities, to determine conformance with performance and technical requirements. Government quality assurance will be conducted on behalf of the Contracting Officer. The COR will be appointed to coordinate the overall quality assurance of technical compliance, as described in Attachment 03, Quality Assurance Surveillance Plan (QASP).

3.14 Performance Requirements Summary.

The Performance Requirements Summary (PRS) table provided in Attachment 03, Quality Surveillance Assurance Plan in Section J, identifies the mission critical items for performance under this contract. Only performance deficiencies that are directly attributable to contractor error are considered when measured against the performance threshold.

3.15 Mandatory Training.

The government requires on board contractors to participate in certain mandatory training requirements. It is the responsibility of the contractor to ensure that these training requirements are met and properly reported to the COR. Examples of mandatory training include, but are not limited to, Personally Identifiable Information (PII), Information Assurance, Antiterrorism briefing, OPSEC, and Trafficking in Persons basic awareness training.

Task order specific training and certifications are defined in the PWS.

3.16 Transition Plan.

Phase In/Phase Out Plan:

The contractor shall provide phase-in/transition services. Phase-in/transition services shall be limited to only those services required to prepare for full performance of services.

Phase In/Observation:

During the phase in for this contract, the Government will provide task familiarization training for selected tasks. Non-selected task familiarization may be arranged through the contract office. Any costs associated with training for these areas will be considered part of the basic effort.

Phase Out:

In addition to the clause “continuity of services” (Federal Acquisition Regulation (FAR) 52.237-3), contractor shall give support to and cooperate with any successor that may be designated prior to the expiration of this contract. The incumbent contractor shall comply in good faith with any successor contractor to provide reasonable access to employees and employee records for recruitment efforts.

With respect to any such employees who are offered positions by the successor contractor, contractor further agrees to release, without penalty, any employee who chooses to accept employment by successor contractor. This obligation shall not require contractor to release an employee prior to the end of performance under this contract if such early release would affect contractor’s ability to perform its obligations. Contractor shall make available to successor contractor copies of maintenance instructions, records, and processes developed in the performance of this contract. Contractor shall make available historical data developed and documented in the performance of this contract. Contractor agrees to execute formal transfer of GFP, as applicable. Phase out assistance of this contract is considered within the scope of the contract and no adjustment to estimated costs.

3.17 Travel.

Travel is required in the support of this Task Order. Travel locations and dates will be provided to the Contractor via TIL signed by the COR. Travel to and from NUWCDIVKPT will not be paid by the Government.

4.0 Requirements and Specific Tasks.

Basis of Estimate (BOE) is provided for tasks where possible. BOE quantities are based on a one-year Period of Performance (POP) and remain the same for the base year through each of the four (4) Option Years. Management and supervision of Contractor work efforts and deliverables are the responsibility of the Contractor and, except for the Program Manager, are not reflected in the tasks defined below.

Attachment 01, Level of Effort provides the government’s estimate of the labor categories and cumulative hours required to execute the anticipated tasks defined below. In each of these efforts, government personnel will retain responsibility for the inherently governmental functions of technical direction of products, overall prioritization of work efforts, and design, functionality and engineering decisions.

4.1 FACILITIES BRANCH SUPPORT.

4.1.1 Training and Certification Requirements for Facilities Support.

Table C4.1-1 contains the training and certification requirements for Personnel working at heights and/or operating forklifts.

All training must be completed within 60 days of assignment/hire. Training marked with an asterisk (*) is available onsite through the Government. Courses are periodically offered in the local geographic area by Navy agencies. It is understood that the contractor will complete the training courses as they become available locally and will coordinate employee attendance with a NUWCDIVKPT Facilities representative. Many equivalent courses are offered by other entities in the Seattle area and can be substituted with government approval at the contractor’s expense. Equivalent courses must be OSHA-compliant with the provisions of 29 CFR 1910.178. A copy (paper or electronic) of the training certificate (if available) must be provided to the Government upon completion of each training class.

Table C4.1-1

Forklift Attachment Certification and refresher (16 hr.)

Forklift Operation/Certification and refresher (40 hr.)

4.1.2 Site Approval Forms.

Prepare Site Approval Forms as required, in accordance with OPNAVINST 11010.45, to include explosive site approvals and NAVSEA OP5, electromagnetic safety, and general facility site approvals as regulated by Anti- terrorism Force Protection Unified Facilities Criteria UFC 4-010-01. Tasking includes preparation of drawings and forms in compliance with OPNAVISNT 11010.45 and applicable DoD Unified Facilities Criteria.

BOE: For estimating purposes, anticipate four (4) site approval forms will be required.

4.1.3 Facility Project Documentation.

Provide engineering support to prepare Facilities Project Documentation. Tasking shall include preparation of: DD Form 1391’s, Economic Analyses using ECONOPAK software, Basic Facilities Requirements, Asset Evaluations following the Navy Shore Planning System standards, project plans and briefs, Facility Projects Lists, and updates to Facilities Planning Documentation, including maintenance of project budget estimates, site pictures, suggested floor plans and furniture layouts, updated project briefs in Power Point and updates to all project completion data in the facility project tracking databases.

Tasks include:

· Development of initial scope of work for proposed projects.

· Budget estimates using budget estimating software

· Review drawings for code compliance Americans with Disabilities Act (ADA), Architectural Barriers Act (ABA), and International Building Code (IBC).

· Track project status and completion. Provide reports as required.

· Create initial and refined parametric cost estimates and cost analysis.

· Develop project specifications using Government specifications generating software.

The Budget Estimate shall also include the cost of the utilities and infrastructure within five (5) feet of the project’s walls.

Initial and/or parametric cost estimates shall reflect all anticipated costs associated with construction and alteration of spaces required to provide a fully functional facility. Costs associated with the facilities project to include: the cost of site improvements, construction, utilities, hazardous waste abatement, seismic upgrades, fire suppression and attenuation equipment, IT infrastructure HVAC, electrical and all costs due to special equipment requirements for the facility including installation requirements, state regulatory and environmental requirements or other conditions which may affect the cost or constructability of a project.

BOE: For estimating purposes, anticipate one hundred (100) project documents or updates will be required.

4.1.4 Space Planning Coordination Support.

Receive, review, and process space change requests and enter in system of record within 14 days of receipt. Track, schedule and coordinate space change, moves, setups, and teardowns using the system of record. Scheduling and coordination may require working with multiple parties to reach consensus for actual dates and times. Notify personnel of scheduled space changes, moves, setups, and teardowns, including preparatory actions required. Maintain records of space change requests and completion statuses in system of record daily. Maintain a Space Planning Calendar with current data. Prepare monthly space planning report from GDS and provide to Government space planner by the last working day each month.

BOE: No data is available for estimating quantity.

4.1.5 Space Planning Support.

Prepare Basic Facility Requirements (BFRs) and Asset Evaluations (AEs) that include document layouts and space requirements in accordance with Navy Shore Facilities Planning System and UFC 2-000-05N, as required.

BOE: For estimating purposes, anticipate four (4) BFRs and ten (10) AEs.

4.1.6 Archibus Support.

Migrate existing facility related data from legacy records and systems to Archibus system (government system of record). Maintain data base information in Archibus, regarding NUWCDIVKPT's buildings, facilities, structures and personnel information for space planning. Data to be up-to-date within 30 days of notification. Assist the Facilities Space Planner with all Facilities information data systems including but not limited to Internet Facilities Asset Data Store (iNFADS), Archibus, and ServiceNow. Gather, enter or confirm data such as buildings and space utilization, occupancy types and rates, locations of installed equipment, and configurations.

BOE: No data is available for estimating quantity.

4.1.7 Drawing Support.

Provide facilities drawing support in AutoCAD, Visio, and other government approved software to create and/or document construction details to include, but not limited to annotated floor plans, sections and details to include dimensions, key notes, schedules, and specifications. Create and updated as-built configurations, installation map changes following host installation format and standards, building space and furniture configurations, and layouts. Space layouts will provide recommendations that adhere to current UFC, life, health safety codes and accessibility requirements. Drawings shall use a standard layer convention and title block as approved by the Government. Drawing accuracy shall be in accordance with (IAW) United States National CAD Standard (NCS).

4.1.7.1 AutoCAD Drawing Support.

Create drawings using AutoCAD for building configurations, space layouts, emergency evacuation plans, and building systems layouts, which may include information systems network infrastructure, HVAC systems, and fire sprinklers. Create drawings to support facility modifications to include plans, sections, elevations and applicable details. Drawing accuracy shall be in accordance with (IAW) United States NCS and conform to code requirements and standards of the Americans with Disabilities Act (ADA), Architectural Barriers Act (ABA), and International Building Code (IBC) current edition.

BOE: For estimating purposes, anticipate (120) tasks.

4.1.7.2 Validate as-built drawings of NUWCDIVKPT facilities.

Validate as-built drawings in AutoCAD with actual field measurements. Modify existing drawings when discrepancies are found. Drawing accuracy shall be in accordance with (IAW) United States NCS and conform to code requirements and standards of the Americans with Disabilities Act (ADA), Architectural Barriers Act (ABA) and International Building Code (IBC) current edition.

BOE: For estimating purposes, anticipate (120) drawings.

4.1.7.3 Create and Update Building As-built Drawings.

Review/research existing paper drawings and field measurements of building walls, architectural elements, obstructions, partitions and cubicles, labs, shops, and other industrial areas and subsequent use of data obtained to create AutoCAD, Visio, or other government approved drawings of building floor plans, wall sections, interior and exterior elevations and details. Drawing accuracy shall be in accordance with (IAW) United States NCS.

BOE: For estimating purposes, anticipate twelve (12) completed drawings.

4.1.7.4 Update NUWCDIVKPT base map master drawing.

Analyze existing base map and update AutoCAD master as required to maintain all buildings and structures in their proper location and configuration using available RSIMS Imagery, existing building drawings, and/or on-site measurements using existing buildings as reference points. Drawings and map updates shall conform to Naval Base Kitsap and Navy Region Northwest Geo Readiness Center map graphics standards.

BOE : For estimating purposes, anticipate six (6) drawing updates.

4.1.7.5 Drawing File Maintenance.

Maintain hard copy drawing files in the Facilities Branch work area per the established convention. Re-file drawings removed from drawing cabinets. Assign numbers; update drawing index; and file new drawings.

BOE: For estimating purposes, anticipate (24) drawings to be re-filed and 12 new drawings.

4.1.8 Field and Project Implementation Support.

Provide project research, preparation, execution, and implementation support; and general maintenance support for facilities, which includes data gathering, requirements identification, minor repairs and maintenance, and logistical support. Information provided to requestor within 5 working days of request. Updates and corrections provided to requestor within 2 working days.

The execution of tasks section 4.1.8 – 4.1.8.4 may involve working at heights, implementing fall protection procedures, the use of Material Handling Equipment (MHE), or other equipment requiring specialized training and certification as listed in Table C4.1-1.

4.1.8.1 Furniture, Fixtures & Equipment (FF&E) Asset Inventory Management.

Develop and maintain asset inventory baseline of FF&E in storage locations at Keyport. Identify and recommend assets unfit for reutilization to government and prepare documentation for excessing or disposal. Manage inventory to keep a 20 year furniture recapitalization recommendation plan that includes quantities and cost for each year. Keep inventory records to show age, condition and location of all office furniture, cubicles, partitions, and desks at NUWC Keyport, and Keyport Annex facilities.

BOE: For estimating purposes, these general tasks are performed in conjunction with overall furniture inventory management.

4.1.8.2 Requirements Lists.

Develop and prepare requirements lists and standardized specifications for systems equipment and furniture identified for new office spaces or changes to existing spaces. Identify where existing assets are available for use in storage or if new procurement is required to execute project drawings. Draft lists required within (5) working days of request, final lists required within (5) working days of Government comments.

BOE: For estimating purposes, anticipate (50) efforts.

4.1.8.3 Office Space Logistics Support.

Support setup and break down of new or existing office spaces, including identification, clean up and disposal of excess items, equipment, and office furniture installations. Lifting and carrying materials and cartons not to exceed 75 pounds may be required.

BOE: For estimating purposes, anticipate (30) efforts.

4.1.8.4 General Maintenance Facilities Support.

Execute assigned and accepted Facilities Trouble Desk requests for routine minor facility repairs. Perform minor adjustments, modifications, or installation of office furniture layouts, including electrical distribution (i.e. furniture system electrical whips, and/or redistribution of power strips to prevent circuit overload) within 1 day of receipt.

Provide response for emergent facility issues to mitigate immediate problem, such as: securing or clearing of valves and plumbing fixtures; electrical circuit failures; adjusting door closures; temporary mitigation for roof leaks; provide temporary HVAC equipment (space heaters or AC ‘move-n-cool’ units) within 1 hour of receipt.

As needed, report work to Trouble Desk for larger repairs for resolution. Develop initial scope and cost estimate of projects for routing to Facilities Project Manager for further project development. Route, track, update trouble desk request data in the Government system of record.

Install, move, remove Government owned office items, such as whiteboards, pictures, wall hung monitors. Provide support to relocate boxed items, no heavier than 50lbs, within cubicles and or office spaces. Government support may be required to operate support vehicles to execute tasking when needed.

BOE…