RFI_ReloService_final.pdf

REQUEST FOR INFORMATION

Employee Relocation Services

Notice Number: RFI-RELO2014

Issue Date: February 11, 2014

Response Due Date: February 25, 2014 by 10:00 AM Eastern Time

E-mail: Correspond directly with Brooks Baldwin at baldwinbc@ornl.gov. Questions submitted by a method other than email will not be accepted or answered. Please ensure that your email response has “RFI-RELO2014” in the subject line.

Issued by: This Request for Information (RFI) is being issued by UT-Battelle, management and operating contractor of the Oak Ridge National Laboratory (ORNL) for the US Dept. of Energy

(DOE).

Background: ORNL is a multi-program science and technology laboratory managed for the DOE by UT-Battelle, LLC. Scientists and engineers at ORNL conduct basic and applied research and development to create scientific knowledge and technological solutions that strengthen the nation's leadership in key areas of science; increase the availability of clean, abundant energy; restore and protect the environment; and contribute to national security. UT- Battelle offers relocation services to newly hired employees. As a prime contractor to DOE, the relocation services that UT-Battelle offers to employees must comply with our prime contract, which includes some Federal Travel Regulations (FTR), as noted below. We currently manage all functions related to employee relocation. In an effort to reduce costs and better serve our employees, UT-Battelle is considering a turnkey subcontract for employee relocation services.

We currently offer a range of relocation packages based on the circumstances of each hire. In general, the packages may include:

• A lump sum payment for incidentals

• Household goods move per Federal Travel Regulations (FTR)

• Vehicle transfer (mileage to drive or transport)

• Transfer of employee and family to Oak Ridge (per FTR)

• Some continuing ownership expenses for the former residence (we do not offer a home purchase option)

• Temporary housing in Oak Ridge

• Home purchase expenses

• Temporary storage of household goods

UT-Battelle will consider alternative relocation package strategies as part of this effort as long as they comply with the terms of our Prime Contract.

RFI Purpose:

This RFI is a market survey to identify potential sources that are capable of providing employee relocation services that meet the following objectives:

1. Provide the employee with an orientation on their relocation package and act as a single point of contact for the entire relocation process

2. Has the capability to provide the following services:

a. Travel arrangements

b. Household goods moves

c. Vehicle moves

3. Ensures compliance with Company relocation packages and policies (per Federal Acquisition Regulations and FTR)

4. Provides tracking, status, and reporting capability

5. Maintains a high level of customer satisfaction

6. Demonstrates a positive Return on Investment

7. Provides recommendations on relocation policies

Responses Due: All responses will be electronic format and emailed to baldwinbc@ornl.gov.

All responses must be received no later than February 25, 2014, 10:00 AM, Eastern Standard Time.

Responses to this RFI must address the following:

1. Description of services your firm provides

2. Your firm’s capability to meet the stated objectives

3. Your firm’s past performance in meeting the stated objectives, particularly with federal government customers

4. A list of references, including: Company Name, Contact Name, Contact’s phone number and email address

5. The pricing model that you employ

Disclaimer This RFI neither constitutes a solicitation, Request for Proposal (RFP), Invitation for Bid, or promise to issue an RFP in the future, nor does it restrict UT-Battelle to an ultimate acquisition approach. This RFI is issued solely for information and planning purposes and should not be construed as a commitment of any kind.

Best Regards, Brooks Baldwin, Group Manager, Operations Support Contracts Division UT-Battelle, Management and Operating Contractor for Oak Ridge National Laboratory