Bread_and_Dairy_Requirments.docx

AWARD DELIVERY INFORMATION – RFQP021815004

DAIRY

National Menu Specifications Quote Sheet Institution: __FCI BERLIN, NH__________________________ Fiscal Year: _2016 Quarter: 3rd

EGGS

National Menu Specifications Quote Sheet Institution: _______________________________________ Fiscal Year: _____ Quarter: ____

Formal Reminders:

PAYMENT

Per RFQP021815004 the Government reserves the right to make payments using either Electronic Funds Transfer (EFT) or Government Purchase Card. Awards exceeding $3500 will be accomplished through issuance of a Purchase Order. All awards under $3500 will be accomplished via the Government Purchase Card.

NOTICE

Referencing FAR 52.212-4(a) – Supplies shall be “nonconforming” if:

1 – The supplies are recalled by the producer.

2 – A local, state, or federal agency issues a public health alert regarding the supplies.

3 – The facility or farm from which the supplies originated or were processed is found to have violated applicable local, state, or federal health and safety standards. This includes, but is not limited to, the Federal Meat Inspection Act, Poultry Products Inspection Act, or the Food Safety and Inspection Services directives and regulations.

CONTRACTOR AWARD ACKNOWLEDGEMENT

*This is NOT an award document.

*Must be completed by the Contracting Officer and the Food Service Contractor prior to award.

Fiscal Year: __2016________ Quarter: _3rd_____ Institution: __FCI BERLIN, NH________________________________

DELIVERY SCHEDULE

A complete delivery of all awarded items is expected during _January 2016___ (first month of the quarter).

Deliveries will be made Monday thru Friday from 7:30 am to 2:30 pm.

Federal holiday deliveries will not be accepted.

Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.

NOTE: Delivery schedules must be pre-arranged with the receiving warehouse.

Warehouse Phone: 603-342-4139

DELIVERY REQUIREMENTS

· All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff.

· All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F.

· All canned goods must be delivered above 34 degrees F and not frozen.

· All frozen foods must be delivered at 0 degrees F or below.

· Any product that indicates prior thawing will be refused.

· All certified religious diet items must be marked with the Kosher Symbol on individual packages or the item will be refused.

· All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.

· All items will be closely inspected.

· Some items may require thawing and cooking to determine specifications compliance.

· Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.

· Items that fail to meet specifications will be refused.

· Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within two (2) weeks of noncompliance notification.

· If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.