RFI_FINAL_OC-2027-132720.pdf

RFI ASE ALP: OC-2027-132720 1

REQUEST FOR INFORMATION (RFI)

Preventative Maintenance of Above Standard Equipment (ASE) – FDA White Oak Campus

Notice Information Issuing Office: FDA/OAGS Requirement: Preventative Maintenance of Above Standard Equipment (ASE) Contract Type Under Consideration: Single-Award IDIQ (Market Research Only) Period of Performance: One (1) Base Year and Four (4) Option Years Place of Performance: FDA White Oak Campus and other FDA locations identified in the solicitation.

1.0 Purpose and Disclaimer

This Request for Information (RFI) is issued solely for market research purposes in accordance with FAR Part 10. It does not constitute a solicitation or a promise to issue one. Responses will be used to determine acquisition strategy, small business participation, contract type, and overall industry capability.

2.0 Description of Requirement

The FDA anticipates establishing a Single-Award Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract for the comprehensive maintenance, management, and support of more than 4,400 pieces of Above Standard Equipment (ASE) supporting mission-critical laboratory operations. The anticipated requirement may include, but is not limited to, Program Planning and Management; Operations and Maintenance; Reliability-Centered Maintenance (RCM); Preventive Maintenance (PM); Predictive Maintenance (PdM);

Corrective Maintenance (CM); emergency maintenance and repairs; calibration;

certification; validation; equipment troubleshooting and repair; asset management;

equipment lifecycle management; replacement planning and recommendations; Site Scan support; after-hours support; and technical reporting.

The anticipated requirement may include maintenance and support for specialty laboratory equipment, including, but not limited to:

• Biological Safety Cabinets

• Refrigeration Systems

• Autoclaves

• Fume Hoods

• Water Processing Systems

• Air Monitoring Systems

• Fire Protection Systems

• Uninterruptible Power Supply (UPS) Systems

• Animal Care Processing Equipment

• Site Scan Monitoring Equipment

• Other specialty laboratory and facility support equipment.

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Although the primary place of performance is the FDA White Oak Campus, services may also be required at additional FDA locations, primarily located throughout the eastern United States, as identified in the solicitation.

3.0 Instructions to Respondents

Submit a capability statement (maximum 20 pages) addressing the questions below.

Responses should include sufficient detail to allow the Government to assess technical capability, acquisition strategy recommendations, and the availability of qualified sources capable of meeting the Government's requirements.

4.0 Company Information

Company Name / Address:

UEI / CAGE Code:

Point of Contact (Name, Phone, Email):

Active SAM.gov Registration (Yes/No):

Business Size under the stated NAICS (Small / Other than Small):

Socioeconomic Categories (all that apply): 8(a); HUBZone;

SDVOSB; VOSB; WOSB;

EDWOSB; SDB; None

Existing Contract Vehicles

(FSS/MAS, GWAC, IDIQ/BPA):

5.0 Industry Questions

1. Can your company independently perform all anticipated service areas? If not, identify which areas would require subcontractors or teaming.

2. Would your company pursue this effort as a Prime Contractor, Joint Venture, CTA, or Subcontractor?

3. Describe your experience supporting Federal laboratory environments requiring compliance with OSHA, EPA, BSL-3, ISO 17025, AAALAC, and other applicable regulatory or accreditation standards.

4. Describe your experience performing Reliability-Centered Maintenance (RCM), Preventive Maintenance (PM), Predictive Maintenance (PdM), and Corrective Maintenance (CM).

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5. Describe your experience performing emergency repairs, calibration, certification, validation, troubleshooting, lifecycle management, and equipment replacement recommendations.

6. What response times do you consider industry standard for mission-critical laboratory equipment? Include emergency response, technician dispatch, remote diagnostics, and remote monitoring capabilities.

7. Describe your staffing model, including program managers, OEM-certified technicians, resident engineers, after-hours support personnel, and subject matter experts.

8. Describe manufacturer-authorized service certifications currently held by your personnel and explain how additional OEM certifications are obtained.

9. Describe your experience supporting secure Federal facilities requiring personnel screening, badging, and controlled access.

10. Describe your experience using CMMS platforms, ARCHIBUS, Site Scan, preventive maintenance scheduling, and electronic asset management.

11. What is the largest maintenance program your company currently supports (number of assets)?

12. Describe your transition-in approach for assuming an active maintenance program.

13. Would you recommend a Single-Award IDIQ, Multiple-Award IDIQ, or separate contracts? Explain.

14. Would you recommend Firm-Fixed-Price, Time-and-Materials, or Hybrid task orders for the anticipated services? Explain.

15. If this requirement were issued as a Total Small Business Set-Aside, would your company submit a proposal as the Prime Contractor?

16. Provide up to five (5) similar contracts, including customer, value, period of performance, scope, and number of assets supported.

17. What risks do you foresee with this requirement, and what recommendations or commercial best practices should FDA consider?

18. Describe your experience developing Program Management Plans, Risk Management Plans, Communications Plans, Operations Manuals, Resource Management Plans, Transition Plans, and recurring program performance reports for large Federal maintenance contracts.

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19. Describe your experience managing high-volume preventive maintenance and emergency work orders utilizing computerized maintenance management systems

(CMMS).

20. Describe your methodology for developing and maintaining preventive maintenance schedules for large inventories of mission-critical laboratory equipment.

21. Describe your approach to spare parts inventory management and ensuring timely availability of replacement parts for mission-critical equipment.

22. Describe your experience managing large-scale Federal maintenance contracts, including contracts valued in excess of $25 million, supporting geographically dispersed Federal facilities.