AI.AN_HHS_RFI_questions-answers.docx

LSI Questions Regarding RFI-HHS-OIG-20190001 American Indian and Alaska Native (AIAN) Grantee and Healthcare Compliance Training

1. Will contractors have access to the existing curriculum within “Protecting Indian Health and Human Services Programs and their Beneficiaries: The Basics of Health Care and Grants Management Compliance” for use in new curriculum development?

a. Answer: Yes, contractors will have full access.

2. Will HHS provide Subject Matter Experts (SMEs) so contractors can collaborate with them on specific course topics during curriculum development?

a. Answer: Yes, HHS will provide SMEs who will advise and collaborate with them on all topics.

3. Are the online sessions meant to be self-led multimedia (such as self-led interactive web-based training and videos)?

a. Answer: TBD, but likely.

4. Are the online sessions meant to be real-time interactions (such as Virtual Instructor-Led and/or webinars)?

a. Answer: TBD, but probably not.

5. Is the contractor required to provide facilities for the in-person training sessions?

a. Answer: No, the contractor is not required to provide the facilities. However, the contractor would be required to locate potential venues, secure venues including negotiating contracts, and be willing to travel to the venues before the training session for logistical research as needed, and to the travel to the venues for the actual trainings.

6. Please provide details on the logistical support required by the contractor for the in-person training sessions.

a. Answer: Logistical support required prior to the in-person training sessions will include, among other things, marketing and online registration, putting together the training binder (electronic or hard copy), making name badges, arranging travel for speakers (but not attendees), securing room blocks at local hotels as needed, ensuring presentation materials are finalized and approved, and drafting and finalizing agenda. Logistical support required at the time of the in-person training sessions will include, among other things, manning a registration desk, working with venue on IT and AV set up and execution, ensuring session rooms are equipped with enough chairs, tables, microphones, etc., ensuring speakers have everything they need, and ensuring evaluations and pens are available to all attendees at the end of the day.

7. Will the AI/AN training required for providers contain the same type of training and same session topics as the training required for grantees?

a. Answer: No, the session topics will differ as do the subjects and audiences. For example, a session for a provider may cover opioid use among the AIAN population while a session for a grantee may over key elements of a compliance program. However, the types/formats of training (i.e. online videos or in-person panels) can be similar.

8. What is the goal of the marketing campaign?

a. Answer: to publicize and increase awareness and attendance of the in-person trainings and to increase awareness of the online resources.

9. Will the marketing campaign take place before, during, or after the training?

a. Answer: The marketing campaign will be a rolling campaign. The in-person trainings will be executed over the course of a few months, so the marketing campaign will need to start before the first training (to make the audience aware so they will register to come) and continue until the final training. For the online resources, the marketing campaign needs to be continuous as there is no associated date.

10. Is website design needed to upgrade a current website, or create an entirely new website?

a. Answer: TBD. A website exists that the contractor can build upon. However, if the team, in coordination with the contractor, decides it is best to create an entirely new website, that is also an option.

Previous Website: https://oig.hhs.gov/conference/

11. What types of website(s) require design?

a. Answer: TBD. We may have one combined website for all, but we will at least have a website for the in-person trainings (to include online registration, and information (agenda, speaker bios, local information) about the training) and a website for the online resources (i.e. toolkit).

12. Is the filming and video editing intended for incorporation into the training?

a. Answer: Yes, for incorporation into the online resources and training, but likely not for incorporation into the in-person trainings.

13. Will HHS require filming and video editing for additional products?

a. Answer: TBD

14. If video is for an additional product outside of the training, please provide detail on the requirements.

a. Answer: TBD

15. What will the metric development and measurement be evaluating?

a. Answer: The metrics will evaluate, among other metrics that are developed, the extent to which participants knowledge increased, and the extent to which they accessed and used the provided resources (i.e. toolkits and checklists).

16. Is there an incumbent contractor?

a. No.