FPS Region 9 Maintinence RFI QA.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- RFI_FPS_R9
About this file
This document is a Request for Information (RFI) Questions and Answers log for a Federal Protective Service (FPS) Region 9 maintenance contract for Intrusion Detection Systems (IDS) and Video Surveillance Systems (VSS). The RFI covers maintenance services for 34 buildings, addressing key questions from potential contractors about the scope of work, including confirmation of network infrastructure inclusion, availability of existing drawings, and maintenance requirements.
Key details include the contract's focus on preventive and corrective maintenance for security systems, with two maintenance types: 1) scheduled quarterly preventive maintenance and 2) unscheduled corrective maintenance. The government confirmed that no transition period is needed, PDF drawings are available for most locations, and the contract will cover security system network infrastructure including switches, fiber, and cabling. The contract encompasses maintenance of equipment such as cameras (fixed and PTZ), alarm panels, keypads, glass breaks, door contacts, and duress buttons across multiple sites. The Department of Homeland Security Office of Procurement Operations is the contracting agency, with the solicitation number RFI_FPS_R9.
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| File | Type | Posted |
|---|---|---|
| RFI FPS Region 9 Surveillance Systems Maintenance.pdf |
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Sheet1 FPS Region 9 Questions Log
| # | Document | Section | Page | Question/Comment | Answer |
| 1 | RFI | Will there be a transition period between existing contractor and new? We suggest 30 days to allow for successful handoff | Thank you for your suggestion however no transition period is needed because there is no incumbent. | ||
| 2 | RFI | 12.0.1 | 17 (23) | Can DHS / FPS provide details in the RFP that indicate if they have existing AutoCAD drawing files or PDF's for floor plans for each site available with equipment indicated that will be transferred to the incoming contractor? If so, what format (pdf, dwg, etc.)? | Yes, there are PDF drawings for most locations with equipment indicated. There are a few loctaions with legacy equipment that we do not have drawings for with equipment indicated. |
| 3 | RFI | 6.0.6 | 9 (14) | Based on other similar programs and initatives, we suggest providing an initial NTE for minor repairs found during the PM process to avoid significant delays and additional quoting costs due to currently listed process | That Information will be provided to the awarded contractor. |
| 4 | RFI | Can DHS/FPS confirm if the security system network and infrastructure will be included in the contract - including network switches, fiber and cabling infrastructure, fiber convertors, etc. | Yes, security system network and infrastructure will be included in the contract to include network switches, fiber and cabling infrastructure, fiber convertors, etc. | ||
| 5 | RFI | 9 | 16(21) | Could DHS/FPS update the table in Section 9 to include expected Emergency repsonse SLA requirements for both CONUS and OCONUS sites? | Please see PWS, Section 9, sub section 9.0.4 for quotation requirement. On site presence times remain unchanged. |
| 6 | RFI | 9.0.8 and 9.0.9 | 17 (22) | The significant penalties indicated in this section, especially for a program that includes OCONUS work performance, could discourage companies from responding or could drive up costs considerably to have heavier than typical staffing levels to accomplish. We suggest a 90% compliance target with different initial penalties than indicated. | Thank you for your suggestion; however, the compliance targets will remain unchanged at this time. |
| 7 | RFI | 33 | 36 (42) | Can DHS/FPS confirm or indicate within the RFP which sites have Continuous Monitoring currently as this would require additional work to be performed? | DHS can confirm none of the locations listed in Appendix A,-IDS and VSS Inventory by Location are attached to the DHS network, so continuous monitoring will not be required. |
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