Elevator Maintenance RFI.pdf

DEPARTMENT OF THE AIR FORCE

VERTICAL TRANSPORTATION EQUIPMENT (ELEVATOR)

MAINTENANCE, REPAIR, & INSPECTION SERVICES

REQUEST FOR INFORMATION

Classification Small Business Set Aside: TBD pending RFI results Product Service Code: J036 – Maint/Repair/Rebuild of Equipment – Special Industry Machinery NAICS Code: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance Place of Performance: Hanscom Air Force Base Bedford, MA 01731 USA

Description:

Located in Bedford Massachusetts, Hanscom AFB (HAFB) is approximately 20 miles Northwest of Boston Massachusetts and 20 miles Southeast of Harvard Massachusetts. Nearby cities surrounding the base include Lincoln, Sudbury, Concord, Lexington, Lowell, north Chelmsford, Woburn, Waltham, Watertown and Newton Massachusetts.

The Hanscom Air Base Group Civil Engineering Division’s Operations Flight (66 ABG/CEO) provides oversight and management of facility and infrastructure operations, maintenance and repair, material control, customer service, services contract management, and operations engineering functions.

Through this Request for Information (RFI), the 66 ABG/CEO flight and AFLCMC/PZI are seeking information from interested contractors in support of Market Research for Elevator Maintenance services.

NOTE:

This RFI is issued for informational purposes only and does not constitute a solicitation or commit the government to award a contract now or in the future. Submitting information for this RFI is voluntary, and participants will not be compensated. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Air Force in developing its acquisition strategy and performance specifications

Contractual Information:

At this time, no determination has been made as to whether this effort will be a small business set-aside. Therefore, responses will be used to help make a set-aside determination. Please be advised that if any resulting acquisition is conducted as a small business set-aside, each offeror will be required to certify (by completing FAR 52.219-1, Small Business Program

Representation) that it is a small business at the time its proposal is submitted for this acquisition.

The Government anticipates utilizing a Firm Fixed Price (FFP) Contract Line Item Number (CLIN) structure. Describe whether your company needs financing arrangements under FAR part 32 and if so, whether your company has an approved accounting system.

If a resulting contract is awarded, supporting documentation to accompany the award may be classified as Controlled Unclassified Information (CUI). Please provide any concerns regarding compliance with the following provisions and clauses:

• FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems

• DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information

Controls

• DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident

Reporting

• DFARS 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements

• DFARS 525.204-7020, NIST SP 800-171 DoD Assessment Requirements

Technical Description:

This effort requires a vendor capable of providing all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at HAFB in a manner that will ensure continuous and safe operation. The contractor’s geographical proximity to the Civil Engineering Headquarters located on HAFB shall be within 60 miles.

Guidelines:

Contractors will follow all guidelines that apply in the following standards:

• The contractor shall provide a licensed technician during annual Federal inspections to disable/enable fire alarm panel for each facility. The technician must possess a Class A, Class B, Class C, or Class D license.

• The Contractor shall be required to enter confined space areas as part of this contract.

Technicians shall be compliant with the requirements set forth by the Code of Federal Regulations (CFR), Title 29, Part 1910 for permit-required confined spaces. Contractors shall provide their own confined space entry equipment.

• Work conducted on VTE will be in accordance with the American Society of Mechanical Engineers (ASME) A17.1-2016 (or applicable code for year VTE put in service) Safety Code for Elevators and Escalators (ASME A17.1); ANSI/ASME A17.2-2014, Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment); A17.3- 2015, Safety Code for Existing Elevators and Escalators (applicable to equipment);

National Fire Protection Association (NFPA) Standards; Unified Facilities Criteria (UFC)

3-600-01; Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM).

RFI Response Request:

Interested parties should submit a Letter of Interest detailing how their organization would meet the requirements listed above. The Government acknowledges pertinent information to assist with the development of your response is currently not available, so please make assumptions to formulate your response. Please provide a point of contact for your organization as well as the name of a person (if different) with authority to enter into agreements with outside parties.

In addition to a Letter of interest, please indicate whether your company has performed or is currently performing this type of work and if the capability can be obtained under an existing Government contract. If so, provide the contract number(s) and Government points of contact.

Interested parties may provide, as part of the response, recommendations and/or concerns with the capabilities or attributes contained in this RFI.

RFI Submission Instructions:

1. Respondents who submit proprietary data shall clearly mark the data with appropriate markings on the cover sheet and on each applicable page. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. All information received in response to this RFI marked "Proprietary" will be protected and handled accordingly.

2. All documentation, including any illustrations, pictures, etc., must be no more than three

(3) pages in combined length and shall be either Portable Document Format (PDF) or Microsoft Word format. Formatted to 8.5" x 11" (letter size) paper with type no smaller than 11-point font.

3. To ensure Government receipt, combined file size of emailed attachments should be limited to 10 MB. Attachments with files ending in .zip or .exe are not allowed and will be stripped. Ensure only .pdf, .doc or .docx documents are attached to your email.

4. All correspondence sent via email shall contain a subject line that includes "RFI- FA2835-VTE [Company Name, yyyymmdd]"

5. Please deliver RFI responses and any inquires via electronic submission through email to austin.winchester@us.af.mil and michelle.huard@us.af.mil

6. Please provide RFI responses to the Government no later than (NLT) 11 June 2025.

mailto:austin.winchester@us.af.mil mailto:michelle.huard@us.af.mil