1564 RFI Chilled Beam HVAC PDF.pdf

Chilled Beam HVAC RFI

DEPARTMENT OF THE AIR FORCE

RPR (SUSTAIN) CHILLED BEAM HVAC AND CONTROLS, B1604 (SMEF)

SERVICE AND MAINTENANCE

REQUEST FOR INFORMATION

Classification:

Small Business Set Aside: TBD Pending RFI results Product Service Code: J059 – Maint/Repair/Rebuild Of Equipment – Electrical and electronic Equipment Components NAICS Code: 238210 – Electrical Contractors and Other Wiring Installation Contractors Place of Performance: Hanscom Air Force Base (HAFB), Bedford, MA 01731 USA

Description:

Located in Bedford Massachusetts, Hanscom AFB is approximately 20 miles Northwest of Boston Massachusetts and 20 miles Southeast of Harvard Massachusetts. Nearby cities surrounding the base include Lincoln, Sudbury, Lexington, Lowell, north Chelmsford, Woburn, Waltham, Watertown and Newton Massachusetts.

The Hanscom Air Base Group Civil Engineering Division’s Operations Flight (66 ABG/CEO) provides oversight and management of facility and infrastructure operations, maintenance and repair, material control, customer service, services contract management, and operations engineering functions.

Through this Request for Information (RFI), the 66 ABG/CEO flight and AFLCMC/PZI, is seeking information from interested contractors on a potential effort to provide regular preventative maintenance and timely repairs to the Heating, Ventilation, and Air Conditioning (HVAC) system in building 1604 located on Hanscom AFB.

Note:

This RFI is issued for informational purposes only and does not constitute a solicitation or commit the government to award a contract now or in the future. Submitting information for this RFI is voluntary, and participants will not be compensated. No funds have been authorized, appropriated, or received for this effort. The information provided will be in support of market research and may be used by the Air Force in developing its acquisition strategy and performance specifications.

Contractual Information:

At this time, no determination has been made as to whether this effort will be a small business set-aside. Therefore, responses will be used to help make a set-aside determination. Please be advised that if any resulting acquisition is conducted as a small business set-aside, each offeror will be required to certify (by completing FAR 52.219-1, Small Business Program Representation) that it is a small business at the time its proposal is submitted for this acquisition.

The Government anticipates utilizing a Firm Fixed Price (FFP) Contract Line-Item Number (CLIN) structure or a Time and Material CLIN structure. Describe whether your company needs financing arrangements under FAR part 32 and if so, whether your company has an approved accounting system.

If a resulting contract is awarded, supporting documentation to accompany the award may be classified as Controlled Unclassified Information (CUI). Please provide any concerns regarding compliance with the following provisions and clauses:

• FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems

• DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

• DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

• DFARS 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements

• DFARS 525.204-7020, NIST SP 800-171 DoD Assessment Requirements

Technical Description:

The intent of this effort is to provide regular preventive maintenance and timely repairs to maintain seasonal comfort, maintain temperature humidity and eliminate condensation buildup in occupied spaces consistently. Ensuring the Heating Ventilation and Air Conditioning (HVAC) system stays responsive to the weather, seasonal changes, with improved efficiency, and eliminating malfunctions.

Interested Vendors should be able to fulfill the following requirements:

CLIN 0001 – Repair Work to HVAC (Chilled Beam System Controls)

- This work encompasses all labor, material, tools, and transportation to repair, maintain, service, and perform seasonal preventive maintenance. The contractor will be required to inspect, update, program, provide graphics, set up trending, and map all missing pointsfor KMC, Delta, Semco, Schneider, Niagara systems and integrate IB Controls in Building 1604’s (SMEF) HVAC system to make all components functional.

- Review existing design documents, calibrate devices, trace all control wiring and labeling and identify the wiring in the field and controls’ cabinets of Building 1604 (SMEF).

- Verify connectivity from 1604 to building 1813 (Master control room). Verify components, devices, and equipment, boilers, pumps, and VFDs are functional. Install final working sequence of operations, provide performance verification and testing of each component and device.

- Perform air and hydronic testing in accordance with UFGS 23 05 93.

- Provide trending, fix anomalies, verify electrical and power, provide reports and findings, provide testing reports, provide final shop drawings with detailed controls schematics, P&ID, schedule of components and devices, set points, provide schedule of valves normally open/normally closed, label and descriptions, one line wiring diagram, pumps, point list, maintaining sequence of operation, update system architecture.

- Provide training to base personnel, provide validation of training for the HVAC system and controls for Building 1604 (SMEF) to restore, operate, and make programming changes to existing HVAC system. Provide training outlines and description explaining start up, shutdown and malfunction plan. Training must include daily and weekly, recurring maintenance plans on how to operate the chilled beam system seasonally in accordance with the established sequence of operations. Refresher training shall also be provided for HVAC, EMCS, and Electrical shops.

- Provide updated Operations and Maintenance (O&M) documents.

- The contractor must possess reach back design and engineering cooperative agreement.

- All efforts must be performed by qualified software and mechanical technicians in accordance with the Design, As Built drawings, O&M documents, manufacturer installation requirements, UFC 3-410-01 by the contractor and their subcontractors with current Controls manufacturers.

- Provide technical narrative with the contractor’s past performance, cooperative agreement or organic capability, specific experience, provide current certification for engineers and technicians to include a list of 5 projects with descriptions successfully completed in the past 3 years in similar HVAC scope, complexity, and magnitude.

CLIN 0002 – On-Call Services

- Contractor shall provide initial Emergency on-call services followed by routine on-call services to support activities described in CLIN 0001. This includes seasonal winter and summer preventive inspection and adjustments. The HVAC/EMCS Supervisor will determine the level of mission impact to assign the type of on-call services to be provided. This includes Emergency, Urgent, and Routine. For Emergency calls the contractor must respond within 4 hours. For Urgent calls the contractor must respond within 48 hours. For routine calls the contractor must respond within 72 hours.

- The contractor must provide a written trip report with findings for each call, solutions and documentation.

- The contractor shall provide two knowledgeable software technicians familiar with the systems referenced above and shall be qualified to program and perform troubleshooting, diagnostics, calibration, graphics, programming, adjusting, and provide collaborative solutions with EMCS/HVAC shops to provide on-call maintenance services.

- The Contractor must provide efforts to replace HVAC devices and parts.

RFI Response Request:

Interested parties should submit a Letter of Interest detailing how their organization would meet the requirements listed above. The Government acknowledges pertinent information to assist with the development of your response is currently not available, so please make assumptions to formulate your response. Please provide a point of contact for your organization as well as the name of a person (if different) with authority to enter into agreements with outside parties.

In addition to a Letter of interest, please indicate whether your company has performed or is currently performing this type of work and if the capability can be obtained under an existing Government contract. If so, provide the contract number(s) and Government points of contact.

Interested parties may provide, as part of the response, recommendations and/or concerns with the capabilities or attributes contained in this RFI.

RFI Submission Instructions:

1. Respondents who submit proprietary data shall clearly mark the data with appropriate markings on the cover sheet and on each applicable page. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. All information received in response to this RFI marked "Proprietary" will be protected and handled accordingly.

2. All documentation, including any illustrations, pictures, etc., must be no more than three (3) pages in combined length and shall be either Portable Document Format (PDF) or Microsoft Word format. Formatted to 8.5" x 11" (letter size) paper with type no smaller than 11-point font.

3. To ensure Government receipt, combined file size of emailed attachments should be limited to 10 MB. Attachments with files ending in .zip or .exe are not allowed and will be stripped. Ensure only .pdf, .doc or .docx documents are attached to your email.

4. Please deliver RFI responses and any inquiries via electronic submission through email to Jenny.desaulniers.2@us.af.mil and michelle.huard@us.af.mil.

5. All correspondence sent via email shall contain a subject line that includes "RFI-FA2835-Chilled Beam HVAC - [Company Name, yyyymmdd]"

6. Please provide RFI responses to the Government no later than (NLT) 23 Jul 2025 mailto:Jenny.desaulniers.2@us.af.mil mailto:michelle.huard@us.af.mil