RFI-Sources-Sought-Esri-Products.docx

THIS IS A SOURCES SOUGHT NOTICE ONLY

This is not a request for offers, quotes or proposals. This notice does not represent a commitment by the Government to issue a solicitation or award a contract.

This is a market research tool only to determine the capability of potential sources.

The Department of Housing and Urban Development (HUD) is contemplating establishing a contract under NAICS Code(s) 511210, “Software Publishers”, and the Small Business Standard is $38.5 million, PSC Code 7030, “Information Technology Software” for Esri software products to support the Department of Housing and Urban Development’s (HUD) Enterprise Geographic Information System (eGIS) and other geospatial work and is issuing this Request For Information (RFI) in order to solicit responses from capable sources and capability statements to ensure sufficient competition exists to meet the government’s requirements.

Teaming arrangements and joint ventures will be considered for any subsequent procurement based on the Government’s market research provided that the prime contract is awarded to an applicable small business and that small businesses provide fifty percent or more of the support.

Please review the Description of Work and provide your feedback to Teresa Harris, Contracting Officer (CO) at teresa.harris@hud.gov and Angela Fortson, angela.fortson@hud.gov. Please call Teresa Harris 202-402-2073 if there are questions.

So, what exactly is HUD contemplating acquiring?

BACKGROUND

This is a procurement for existing Esri products plus the addition of new products (with the O&M of the new products in Option Years) now required due to program growth. This is a new requirement.

For purposes of this RFI, the products HUD requires have been grouped into two categories: 1) existing products; and 2) additional products that HUD requires initial licensing for in the base year of procurement. In subsequent Options Years HUD will require Operation and Maintenance of the products. The products are further categorized to align with existing contracts and maintenance periods.

Existing Products:

1. ArcGIS Desktop – Including primary and secondary licensing for concurrent use of ArcGIS Pro, ArcGIS Desktop Advanced, ArcGIS Desktop Basic, and ArcGIS Spatial Analyst Extension for ArcGIS Desktop. (Contract ending August 31, 2019)

2. ArcGIS Online (AGO) – Including a subscription for ArcGIS Online for Organizations and additional service credits. (Contract ending September 25, 2019)

3. ArcGIS Server – Including the ArcGIS Server licenses for all Production, Test/Staging, and Development environments. (Contract ending July 31, 2020)

4. ArcGIS Developer Subscription – (Purchase Order ending August 31, 2019)

Additional Products:

1. Additional ArcGIS Desktop Extensions – Including ArcGIS Geostatistical Analyst for Desktop Concurrent Seat, and ArcGIS Network Analyst for Desktop Concurrent Seat.

2. ArcGIS Online Extensions – Including Insights and Community Analyst.

3. Esri Enterprise Advantage Program (EEAP) Credits

DEFINITIONS

Contractor – A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

Contracting Officer (CO) – A person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: the only individual who can legally bind the Government.

ACRONYMS

AGO or AGOL – ArcGIS Online CLIN – Contract Line Item Number EEAP – Esri Enterprise Advantage Program eGIS – HUD’s Enterprise Geographical Information System GIS – Geographic Information System GSA – General Service Administration HUD – Housing and Urban Development NAICS – North American Industry Classification System O&M – Operations and Maintenance OCIO – Office of the Chief Information Officer PD&R – Policy Development and Research POC – Point of Contact PD&R – Policy Development and Research PSC – Product Service Code

GENERAL DESCRIPTION OF WORK

The Department of Housing and Urban Development, Office of Policy Development and Research (PD&R) and Office of the Chief Information Officer (OCIO) requires a subset of Esri products for the eGIS Program to support the Operations and Maintenance (O&M) of an enterprise class geospatial solution.

The product mix and quantities required will change from year to year throughout the life of the contract. This change will be particularly noticeable between the Base Year and Option Year One of the contract as HUD aligns the O&M periods of various product categories. This change will likewise be apparent between new perpetual licenses in the Base Year, and O&M for new licenses in the Option Years.

Below are the characteristics of the Esri Product Items that HUD seeks, listed by Part Numbers, GSA Esri Contract CLIN and Description:

CONTEMPLATED PERFORMANCE METRICS

This is not a performance-based requirement, performance metrics are not applicable.

CONTEMPLATED REPORT REQUIREMENTS

None

CONTEMPLATED MAGNITUDE OF THE PROJECT

The potential dollar range of the contemplated requirement is $900,000 - $1.1 million.

CONTEMPLATED PLACE OF PERFORMANCE

Place of performance is not applicable for purchase of products

RESPONSE REQUESTED

Small Businesses are encouraged to respond.

This synopsis is a market research tool being used to determine the availability and capability of potential sources prior to determining the method of acquisition and whether the government will proceed with this acquisition. The Government will not pay for any information solicited. If a contract is ultimately pursued, responses to this synopsis will be used to aid in determining whether the acquisition is set-aside for small business or in establishing small business subcontracting goals. All qualified firms are encouraged to respond.

The capability statement shall address, at a minimum, the following for the past three years:

1. Name and address of company and or companies (if there is a teaming arrangement or joint venture);

2. Technical expertise relevant to the requirement;

3. Technical approach relevant of the requirement (1 to 2 paragraphs);

4. Management approach relevant to the requirement (1 to 2 paragraph);

5. Corporate experience relevant to the requirement (1 to 2 paragraph);

6. Indicate if you are a small business or any other socio-economic categories that apply to your firm under the designated NAICS code;

7. Whether you have had unequal access to any information relevant to the acquisition that could provide an unfair competitive advantage;

8. Relevant past performance. Your capability statement needs to include a list of three customers (Government/non-Government) within the past three (3) years highlighting similar work in nature, scope, complexity, and difficulty and a brief description of the scope of work. Your submission for relevant past performance must include for each customer:

· Contract name;

· Contracting Agency or Department, POC and contact information;

· Yearly contract value (in $$);

· Whether your firm was the prime or a subcontractor;

· Period of performance;

· Description of work and how it relates to the requirements.

Interested firms responding to this market survey must provide a capability statement demonstrating their experience, skills and capability to fulfill the Governments requirements for the above. The capability statement shall be in sufficient enough detail, but not exceed ten (10) pages TOTAL, so that the Government can determine the experience and capability of your firm to provide the requirements above. Please specify one primary and one alternate Point of Contact (POC) within your firm, including telephone numbers and email addresses in case clarifications of your submission are needed.

Only electronic copies of capability statements will be accepted and should be emailed to: teresa.harris@hud.gov and angela.fortson@hud.gov. The e-mail shall contain the following subject line: Response to Sources Sought Notice – Esri Products Requirement. The Government may use the responses received to determine whether to proceed with the acquisition as a set-aside, or in the absence of a least two small business responses to this notice, may determine to proceed with a full and open competition. This decision and whether to proceed with the acquisition is at the sole discretion of the Government.

All interested contractors should submit their capability statements by 2:00PM, EDT on Monday, May 6, 2019, attention teresa.harris@hud.gov and angela.fortson@hud.gov. Late responses will not be considered.