RFI for Utility Invoice Audits_04242025.pdf

April 2025

REQUEST FOR INFORMATION (RFI)

for

Utility Invoice Audits Electricity, Natural Gas, & Water

Office of Facilities Management (OFM) Public Building Services (PBS) US General Services Administration (GSA)

April 24, 2025

A. Description In support of the Office of Facilities Management (OFM), the U.S. General Services Administration (GSA) is seeking information on Contractors interested in and capable of providing audit support for Utility invoices, including electricity (NAICS 221122), natural gas (NAICS 221210) and water (NAICS 221300).

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ) or a promise to issue an RFQ in the future. This request for information does not commit GSA to contract for any supply or service whatsoever. The GSA is not at this time seeking quotes and will not accept unsolicited quotes. Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFQ, if any is issued.

B. Background The GSA contracts Utility services for its federal facilities, as well as those of other Federal Agencies. Annually, GSA contracts approximately 4.4 Million MWhs of Electricity and 19.8 Million Dekatherms (Dths) of Natural Gas for over 26 U.S. Federal Agencies on 300+ accounts for each respective program. In receiving these services, it is essential that the U.S.

Government:

● Is billed accurately from electricity / natural gas suppliers and utilities

● Receives invoices that meet contract requirements / federal regulations

● Can track invoice discrepancies, utility service costs, and other financial information

C. RFI Objective The Government will utilize information from this RFI to identify the number of companies that can potentially meet the Government’s scope, as described below.

● Check Utility bills (electricity, natural gas, and water) for accuracy

● If invoice errors are discovered, obtain bill credits or monies recovered from the Utility /

Energy supplier on behalf of the Federal agency

● Maintain a record of billing dispute updates, budget figures related to Agency accounts, relevant historical usage data, and more. This record should be readily available upon request to all Agencies included in the contract, in an electronic Excel and / or PDF format.

○ The Vendor’s system of record will likely be of their own choosing, so long as reports can be readily available at the Government’s request.

● Provide (at minimum) quarterly reports to the GSA and other Agencies on status of ongoing contract work.

GSA anticipates this contract may be:

● Single-Award

● Indefinite Delivery/Indefinite Quantity (IDIQ) Task Order

● Base year and several option years.

● NAICS Code: 541690

This approach may enable Federal Agencies to place orders for bill auditing and cost recovery services, and aligns with GSA’s broader strategic goals to maximize government-wide cost savings.

D. RFI Responses To ensure consistency and ease of review, please limit responses to no more than 10 pages (excluding cover page and attachments). All Interested parties should submit the following minimum information:

1. Name of Company

2. Company Website

3. Company POC, Telephone Number, & Email Address

4. Company Address

5. SAM Unique Entity ID

6. Business Designation - Small or Large

7. GSA contract number(s) - if applicable - and Company’s socioeconomic status

8. Company capabilities as they relate to services described in this notice. This will help confirm if Vendors can meet the demands of a national contract, assess Vendor readiness, pricing flexibility, and support for broader federal participation:

a. National Capacity & Scalability

■ Describe ability to provide utility bill auditing services for locations across the U.S.

■ What experience do you have supporting federal clients on a national scale for any services?

■ Describe any teaming / subcontracting your Company anticipates utilizing in support of these requirements.

■ Provide the staffing footprint, including number of locations, quantity, and how / where that quantity is distributed nationally.

b. Past Performance & Innovation

■ Share examples of measurable cost recoveries from similar contracts.

■ What innovations or tools differentiate your audit methodology?

■ Describe the auditing standards and compliance protocols followed by your Company.

c. Pricing Structure

■ Describe your pricing typically structured (e.g., fixed fee, performance-based, percentage of recovered savings)? The Government prefers a fixed fee structure, with task options available at additional cost.

■ How would pricing be impacted if the scope included nationwide coverage or multiple agency participation?

d. Multi-Agency Support

■ How would your Company manage concurrent task orders issued by multiple agencies?

e. Tools & Reporting

■ Do you offer client dashboards or audit tracking platforms?

■ How would your Company track utility bill issues / recoveries?

9. Other relevant information that is not listed above which the Government should consider in finalizing its market research and acquisition strategy.

E. RFI Submission Deadline Interested companies should submit responses through email by 12:00PM Eastern Time, Monday, May 26th 2025. Responses should be submitted as follows:

● Addressed To:

○ Collette Scott

Contracting Officer collette.scott@gsa.gov

○ Tyrone Dallas

Contract Specialist tyrone.dallas@gsa.gov

● Subject Line: RFI Response - Utility Invoice Audit (Company Name)

● Format: Submissions should be sent in one complete PDF, organized in a similar manner as the RFI Response Section described above.