RFI+401-25-003+Amendment+(1).pdf
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- Attached to
- Identification of Fire Inspectors Qualified for Delegation by the North Dakota State Fire Marshal
- Solicitation number
- 401-25-003
- Issued by
- Burleigh County, North Dakota
About this file
This document is a Questions, Answers and Clarifications Amendment issued by the North Dakota Insurance Department for a Request for Information (RFI) titled "Identification of Fire Inspectors Qualified for Delegation by the North Dakota State Fire Marshal" with Solicitation Number 401-25-003, dated October 21, 2025. The amendment provides detailed responses to five specific questions from potential vendors regarding confidentiality of proposals, fire inspection reporting requirements, remediation processes, inspector certification standards, and compliance reporting.
The document clarifies key points about the RFI, including that all proposals become state property and are subject to North Dakota's open records laws after an award is made. The state fire marshal's office seeks fire inspectors who can conduct thorough inspections, documenting code violations with specific details such as code citations, violation descriptions, and compliance instructions. The state does not cover remediation costs, expects deficiencies to be noted during inspections, and requires certifications like ICC Fire Inspector I or equivalent professional experience. Additionally, the office does not use external compliance reporting systems and focuses on internal tracking of fire safety code violations.
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Text version
STATE OF NORTH DAKOTA
North Dakota Insurance Department
600 East Boulevard Avenue Bismarck, N.D. 58505-0320
QUESTIONS, ANSWERS and
CLARIFICATIONS AMENDMENT
RFI Title: Identification of Fire Inspectors Qualified for Delegation by the North Dakota State Fire Marshal
Solicitation Number: 401-25-003 Issued: October 21, 2025
Pursuant to Sections 1.04 and 1.05, the Department is issuing this Amendment to provide further clarity to interested vendors.
1. Question: Based on the open records laws; I read that I can mark documents or information as confidential or proprietary and it won’t be a part of the open records rules? Perhaps I have misread this and just need reassurance that our price lists will not be disseminated to anyone that asks for it.
Answer: All proposals and other material submitted become the property of the STATE and may be returned only at the STATE’s discretion. The State of North Dakota has broad open records laws. Proposals received are exempt from open record requirements until an award is made, in accordance with N.D.C.C. § 54-44.4-10(2). After award, proposals are subject to the North Dakota open records laws. Proposals or portions of proposals may be confidential only if specifically stated in law. Offerors are instructed not to mark their entire proposal as “confidential”. Offeror must provide one of the following in their proposal:
• Provide a statement indicating that their proposal does not contain any confidential information, OR
• Make a written request to hold confidential any trade secrets and other proprietary data contained in their proposal. Offeror must clearly identify the material considered confidential and explain why the material is confidential. See the North Dakota Office of the Attorney General website for additional information at https://www.legis.nd.gov/cencode/t44c04.pdf and https://attorneygeneral.nd.gov/open-records-meetings
If the STATE receives a request for public information, the Procurement Officer, in consultation with the Office of the Attorney General, shall determine whether the information is an exception to the North Dakota open records laws, and the information shall be processed accordingly.
2. Question: Would all locations require JCO type reporting?
Answer: The state fire marshal’s office is not familiar with JCO reporting. However, a typical fire inspection report would cite the following: (1) specific code section/citation; (2) description of where the violation occurred/what was the violation; (3) if there are any other necessary details or instructions for compliance; and (4) possibly photos as needed.
3. Question: If we were to encounter a deficiency in a life safety system, how would the remediation look? Typically, on a JCO inspection, the site would want us to remedy the deficiency as we encounter them to avoid reporting that indicates as such.
Would this be the same type of scenario or would it need to be quoted out, and follow a procurement process?
Answer: State remediation consists of identifying fire code violations through reporting. Working on and considering acceptance of plan of correction from the responsible state entity for any violations that cannot be corrected immediately. 1. The state fire marshal’s office instructs Deputy Fire Marshal’s to note all deficiencies, and if it is corrected during the inspection to note that the violation was corrected. This way, the deputy fire marshal can see on prior reports if there are recurring behaviors/issues that cause fire safety code violations. Budget and pricing to correct violations would not be covered under this agreement, nor would the state fire marshal assist with any costs for the responsible party to correct noted violations.
4. Question: Regarding ICC - Fire Inspector I, we could supply NICET II, III or IV but we have people that are loaded with 25+ years of experience, we have no issues with certifying our people via ICC but would simply providing years of experience in the ITM arena suffice?
Answer: NICET II, III or IV are specific to fire protection systems and do not cover broader fire code knowledge that would be indicated by an ICC Fire Inspector I certification or equivalent.
5. Question: Would we be required to submit to compliance reporting to organizations like Compliance Engine? These agencies are becoming more prevalent to ensure that inspections are conducted in a timely manner and that the deficiencies do not get forgotten.
Answer: The state fire marshal’s office does not submit compliance reporting to an organization like compliance engine. So, there would not be a basis for this requirement.
Tyler N.E. Erickson Procurement Officer ND Insurance and Securities Department
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