RFI26006487_Apr_10_26_solicitation_doc.pdf

Solicitation Number: RFI26006487

RISP Sample State Police Uniform Pieces and Field-Testing

Request for Information (RFI)

State of Rhode Island

April 09, 2026 - May 07, 2026

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General Header Information

RFI26006487

No. RFI26006487 Title: RISP Sample State Police Uniform Pieces and Field-Testing Start Date: April 09, 2026 at 11:00:00 AM EDT End Date: May 07, 2026 at 11:00:00 AM EDT Vendor Q&A Start Date: April 09, 2026 at 11:15:00 AM EDT Vendor Q&A End Date: April 22, 2026 at 2:00:00 PM EDT Estimated Total Value:

Who can respond to this bid? : All Vendors Description: The Rhode Island State Police (RISP) is seeking information from qualified vendors regarding the customization, design, manufacture, and supply of a custom-designed external (outer) uniform vest carrier, a custom-designed uniform base layer shirt/polo, both short sleeve & long-sleeved, a custom-designed uniform pant/trouser. RISP seeks qualified vendors with the capability and willingness to manufacture a limited amount of these uniform items as samples for evaluation and field-testing purposes. For more information, A) when viewing from public bid board, click on the “print/download solicitation” button in the upper right corner of this window, or B) vendor can login to their WebProcure account to view this solicitation in full.

Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: State of Rhode Island

Bridgette DuBois One Capitol Hill Providence RI, 02908 United States Tel: 401-574-8466 Email: Bridgette.DuBois@purchasing.ri.gov

Contact Details: If you have any questions, please contact:

Bridgette DuBois One Capitol Hill Providence RI, 02908 United States Tel: 401-574-8466 Email: Bridgette.DuBois@purchasing.ri.gov

Selected Categories:

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RFI26006487

General Solicitation Overview

OSP Vendor Instructions •Vendors must register in Ocean State Procures™ at www.ridop.ri.gov/vendor-registration/ to be able to submit solicitation responses and receive any potential solicitation award.

•Vendor "How to Register" in Ocean State Procures™ instruction and registration link can be found at Osp Vendor Registration | Rhode Island Division of Purchases (ri.gov).

•Vendor “How to Bid” in Ocean State Procures™ instruction can be found at OSP Vendor Online Training Center | Rhode Island Division of Purchases (ri.gov).

•Solicitation responses must be submitted in Ocean State Procures™. Any solicitation responses emailed, mailed, faxed, hand-delivered or mis-directed to other State locations shall not be accepted.

http://www.ridop.ri.gov/vendor-registration/ https://ridop.ri.gov/ocean-state-procures-osp/osp-vendor-registration https://ridop.ecms.ri.gov/vendors/vendor-training-and-guides-osp-system https://ridop.ecms.ri.gov/vendors/vendor-training-and-guides-osp-system

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Solicitation Requirements:

RFI26006487

General Requirements

Confidential Documents Vendors may designate part or all of a document(s) as being ”confidential” on the applicable document(s) itself. A confidential designation for these purposes should only be applied to information which is deemed exempt from public disclosure pursuant to R.I. Gen. Laws § 38-2-2 or other applicable federal/State law, and may include but not be limited to the following: proprietary information; trade secrets; vendor financial records/statements; vendor bank account, ACH, and/or routing numbers; personally identifiable information of vendor staff/contractors; and FEIN and/or

Social Security Numbers.

Vendors are advised that upon submission of document(s) marked as “confidential”, the Vendor must also upload a redacted copy of the same document(s) which are suitable for public disclosure. Failure to upload a redacted copy, or submission of documents which are so excessively redacted as to thwart public disclosure requirements, may result in the Vendor’s proposal being deemed non-responsive to the solicitation in accordance with 220-RICR-30-00-

13(C)(6).

OSP Confidential Toggle Indicator Note: The toggle functionality in OSP to designate a document(s) as confidential is temporarily unavailable. If a vendor needs to indicate a document(s) as "confidential", do so within the document(s) itself and upload the file accordingly.

Questions Questions concerning this solicitation must be submitted to the Division of

Purchases’ eProcurement website, Ocean State Procures™, no later than the date and time indicated on the 'Overview' tab of this solicitation. All questions must be submitted in OSP to the 'Q&A Center', accessed via the 'Collaboration' tab of this solicitation. Questions submitted directly to the buyer of record and/or Division of

Purchases shall not be acknowledged. Submit each question individually with no attachments. Attachments shall not be acknowledged. No other contact with State parties is permitted.

Answers to questions received, if any, shall be posted on the solicitation record within Ocean State Procures™, as an addendum to this solicitation. It is the responsibility of all interested parties to monitor Ocean State Procures™ for any procurement related postings such as addenda.

Late Bids

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Vendors must submit proposals in response to this solicitation electronically in Ocean State

Procures™ before the date and time listed on the “Overview” tab. Ocean State Procures™ will accept no submissions after the date/time listed in the “Overview” tab. Proposals must be uploaded to Ocean State Procures™ at https://webprocure.perfect.com/login on this solicitation utilizing the submission system as indicated above.

NOTE: Proposals misdirected to other State locations or those not presented to the Division of

Purchases in Ocean State Procures™ by the scheduled due date and time shall be determined to be late and shall not be accepted. Proposals mailed, hand-delivered, faxed or emailed to the

Division of Purchases shall not be accepted. The official time clock is online in Ocean State

Procures™. Vendors are solely responsible for having proper internet connectivity, browser compatibility, and/or a functioning computer system for use of Ocean State Procures™.

Bid Clauses/Requirements

Bid Opening Notice to Bidders: Please be advised that the bid results relative to the within solicitation are preliminary. All bid submissions shall be evaluated by the Division of Purchases and the Agency to determine whether they are responsive to the solicitation and whether the vendor is responsible in accordance with the “State Purchases Act”, R. I. Gen. Laws § 37-2-1, et seq. and the Procurement

Regulations.

RFI Standard Specifications

RFI Standard Specifications https://webprocure.perfect.com/Login

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This is a Request for Information (“RFI”), not a Request for Proposals.Responses will be evaluated in accordance with the solicitation. There shall be no public opening and reading of responses received by the Division of Purchases pursuant to this solicitation, other than to name those vendors who have submitted responses.

SECTION 1. INSTRUCTIONS AND NOTIFICATIONS TO VENDORS:

1.Potential vendors are advised to review all sections of this RFI solicitation carefully and to follow instructions completely, as failure to make a complete submission as described elsewhere herein may result in rejection of the response.

2.The State invites comments, suggestions and recommendations from potential vendors and other interested parties on any questions or issues raised in this RFI solicitation. Vendors are not required to answer all questions.

3.Alternative approaches and/or methodologies to accomplish the desired or intended results of this RFI solicitation are solicited.

4.This is a request for information only, not a request for proposals or price quotes. Therefore, no award shall be made as a result of this solicitation. RFI responses will be reviewed, and for procedural purposes, RFI's will be cancelled in OSP.

5.All costs associated with developing or submitting a proposal in response to this RFI solicitation or for providing oral or written clarification of its content, shall be borne by the vendor. The Division of Purchases assumes no responsibility for any vendor costs even if the RFI is cancelled or postponed.

6.Any and all information submitted to the Division of Purchases for consideration in response to this RFI solicitation shall not be considered to be public records as defined in Title 38, Chapter 2 of the General Laws of Rhode Island unless and until there is a contract award through a subsequent, related procurement.

7.Vendors are responsible for monitoring the Division of Purchases website on a regular basis, as additional information relating to this RFI solicitation may be released in the form of addenda, as necessary.

SECTION 2. AGENCY SOLICITATION SPECIFICATIONS

See the Attachments tab of this solicitation for the Agency Solicitation Specifications document which includes the following:

•Section A. Request for Information

•Background

•RFI Response

•Additional sections may be provided, as necessary

SECTION 3. RESPONSE CONTENTS

A. Responses shall include the following:

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1. Response - describing the requirements and concept for this potential project, and all information described earlier in this solicitation.

•Upload one (1) electronic copy, labeled “RFI Response”, to this solicitation on the "Attachments" tab in Ocean State Procures™.

B. Formatting of proposal response contents shall be as follows:

1.Formatting of Files – All files submitted must be labeled with:

1.Vendor’s name

2.RFI #

Vendors are responsible for testing their files before submission as the Division of Purchase’s inability to open or read a file may be grounds for rejection of a vendor’s proposal. All files should be readable and submitted with no instructions to download files from any external resource(s). If a file is partial, corrupt or unreadable, the Division of Purchases may consider it “non-responsive”.

Please note that files submitted, shall not be returned.

2. Formatting of written documents:

1.For clarity, response documents shall be type-written. All documents shall be formatted to single-space, with 1” margins on 8.5”x 11” paper setting using a font of 12 point Times New Roman.

2.All pages of the response are to be sequentially numbered in the footer, starting with number 1 on the first page of the narrative (this does not include the cover page or table of contents) through to the end, including all forms and attachments. The vendor’s name should appear on every page, including attachments. Each attachment should be referenced appropriately within the response section and the attachment title should reference the response section it is applicable to.

SECTION 4. RESPONSE SUBMISSION

Vendors must submit responses electronically in Ocean State Procures™ before the date and time listed on the Overview tab of this solicitation in Ocean State Procures™. Ocean State Procures™ will not accept any submissions after the date/time listed in the "Overview" tab. Responses must be uploaded to Ocean State Procures™ at https://webprocure.perfect.com/Login.

NOTE: Proposals misdirected to other State locations or those not presented to the Division of

Purchases in Ocean State Procures™ by the scheduled due date and time shall be determined to be late and shall not be accepted. Proposals mailed, hand-delivered, faxed or emailed to the

Division of Purchases shall not be accepted. The official time clock is online in Ocean State

Procures™. Vendors are solely responsible for having proper internet connectivity, browser compatibility, and/or a functioning computer system for use of Ocean State Procures™.

General Requirements Acknowledgement

Acknowledge you have read all the requirements by selecting yes/no Vendor Solicitation Contact https://webprocure.perfect.com/Login

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This bid has no questions defined.

RFI26006487

Company Street Address City, State & Zip Code Contact Email Phone (include extension)

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Documents:

RFI26006487 Solicitation Specifications.pdf

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Item Specifications Solicitation has been designated as having no line items.

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