RFI23001620_Jun_16_25_solicitation_doc.pdf
PDF 27 KB Posted
- Attached to
- Food Service Solutions
- Solicitation number
- RFI23001620
- Issued by
- Providence County, Rhode Island
About this file
This is a Request for Information (RFI) numbered RFI23001620 issued by the State of Rhode Island's Division of Capital Asset Management & Maintenance, seeking innovative solutions for a food and beverage venue at the Capitol Hill Campus. The RFI, which does not guarantee a contract award, invites vendors to provide comprehensive proposals for operating a food service facility within the William E. Powers Building. A non-mandatory pre-bid conference and walk-in inspection is scheduled for July 21, 2022, from 10:00 AM to 11:00 AM EST, with the vendor question and answer period running from July 13 to July 26, 2022. All electronic responses must be submitted through the Ocean State Procures system by August 10, 2022, at 2:00 PM GMT.
The solicitation is open to all vendors, who will bear all costs associated with developing and submitting proposals. Supplementary documentation includes equipment lists, floor plans, and previous menu information for the existing Powers Cafe, which vendors are encouraged to review and potentially improve upon. The RFI emphasizes seeking alternative approaches and innovative solutions for the food service venue. No specific budget range, contract value, set-aside designations, or disadvantaged enterprise requirements are outlined. Vendors should note that submitted information will not be considered public record until a subsequent procurement process results in a contract award, and the state is primarily interested in gathering comprehensive information about potential food service solutions for the Capitol Hill Campus.
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Text version
Solicitation Number: RFI23001620
Food Service Solutions
Request for Information (RFI)
State of Rhode Island
Page:2
General Header Information
RFI23001620
No. RFI23001620 Title: Food Service Solutions Start Date: July 13, 2022 at 12:30:00 PM GMT End Date: August 10, 2022 at 2:00:00 PM GMT Vendor Q&A Start Date: July 13, 2022 at 12:45:00 PM GMT Vendor Q&A End Date: July 26, 2022 at 9:00:00 PM GMT Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Division of Capital Asset Management & Maintenance is requesting innovative solutions to provide a food and beverage venue for the Capitol Hill Campus.
Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: State of Rhode Island
Gary Mosca One Capitol Hill 2nd Floor Providence RI, 02908 United States Tel: (401) 574-8124 Fax:
gary.mosca@purchasing.ri.gov
Contact Details: If you have any questions, please contact:
Gary Mosca One Capitol Hill 2nd Floor Providence RI, 02908 United States Tel: (401) 574-8124 Fax:
gary.mosca@purchasing.ri.gov
Selected Categories:
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Header Custom Fields:
RFI23001620
General Solicitation Overview
Pre-Bid Conference
PRE-BID/ PROPOSAL CONFERENCE: YES
Non-Mandatory Pre Bid Conference This is a non mandatory pre bid conference.
Pre Bid Conference Details DATE: July 21, 2022
TIME:10:00 AM EST
LOCATION: Please join us for an informal walk-in inspection at our refectory July 21, 2022, from
10:00 AM – 11:00 AM located at William E. Powers Building, One Capitol Hill, Providence Rhode
Island 02908 (ground floor). Attendance is non-mandatory and at the pleasure of provider. All visitors entering the building must first register at Capital Police station located on first floor.
OSP Vendor Instructions •Vendors must register in Ocean State Procures™ at www.ridop.ri.gov/vendor-registration/ to be able to submit solictation responses and receive any potential solicitation award.
•Vendor "How to Register" in Ocean State Procures™ instruction and registration link can be found at https://www.ridop.ri.gov/osp/osp-vendor-registration.php.
•Vendor “How to Bid” in Ocean State Procures™ instruction can be found at https://www.ridop.ri.gov/bidboard/how-to-bid.php.
•Solicitation responses must be submitted in Ocean State Procures™. Any solicitation responses emailed, mailed, faxed, hand-delivered or mis-directed to other State locations shall not be accepted.
http://www.ridop.ri.gov/vendor-registration/ https://www.ridop.ri.gov/osp/osp-vendor-registration.php https://www.ridop.ri.gov/bidboard/how-to-bid.php
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Solicitation Requirements:
RFI23001620
General Requirements
Confidential Documents The Ocean State Procures system allows Vendors to designate attachments as being ”confidential” at the time of upload. Vendors are advised that upon submission of documents marked as confidential , the Vendor must also upload a redacted copy of the same documents which are suitable for public disclosure. Failure to upload a redacted copy, or submission of documents which are so excessively redacted as to thwart public disclosure requirements, may result in the
Vendor’s proposal being deemed non-responsive to the solicitation in accordance with 220-RICR-
30-00-13(C)(6).
Questions Questions concerning this solicitation must be submitted to the Division of
Purchases’ eProcurement website, Ocean State Procures™, no later than the date and time indicated on the 'Overview' tab of this solicitation. All questions must be submitted in OSP to the 'Q&A Center', accessed via the 'Collaboration' tab of this solicitation. Questions submitted directly to the buyer of record and/or Division of
Purchases shall not be acknowledged. Submit each question individually with no attachments. Attachments shall not be acknowledged. No other contact with State parties is permitted.
Answers to questions received, if any, shall be posted on the solicitation record within Ocean State Procures™, as an addendum to this solicitation. It is the responsibility of all interested parties to monitor Ocean State Procures™ for any procurement related postings such as addenda.
Late Bids
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Vendors must submit proposals in response to this solicitation electronically in Ocean State
Procures™ before the date and time listed on the “Overview” tab. Ocean State Procures™ will accept no submissions after the date/time listed in the “Overview” tab. Proposals must be uploaded to Ocean State Procures™ at https://webprocure.perfect.com/login on this solicitation utilizing the submission system as indicated above.
NOTE: Proposals misdirected to other State locations or those not presented to the Division of
Purchases in Ocean State Procures™ by the scheduled due date and time shall be determined to be late and shall not be accepted. Proposals mailed, hand-delivered, faxed or emailed to the
Division of Purchases shall not be accepted. The official time clock is online in Ocean State
Procures™. Vendors are solely responsible for having proper internet connectivity, browser compatibility, and/or a functioning computer system for use of Ocean State Procures™.
RFI Standard Specifications
RFI Standard Specifications https://webprocure.perfect.com/Login
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This is a Request for Information (“RFI”), not a Request for Proposals.Responses will be evaluated in accordance with the solicitation. There shall be no public opening and reading of responses received by the Division of Purchases pursuant to this solicitation, other than to name those vendors who have submitted responses.
SECTION 1. INSTRUCTIONS AND NOTIFICATIONS TO VENDORS:
1.Potential vendors are advised to review all sections of this RFI solicitation carefully and to follow instructions completely, as failure to make a complete submission as described elsewhere herein may result in rejection of the response.
2.The State invites comments, suggestions and recommendations from potential vendors and other interested parties on any questions or issues raised in this RFI solicitation. Vendors are not required to answer all questions.
3.Alternative approaches and/or methodologies to accomplish the desired or intended results of this RFI solicitation are solicited.
4.This is a request for information only, not a request for proposals or price quotes. Therefore, no award shall be made as a result of this solicitation.
5.All costs associated with developing or submitting a proposal in response to this RFI solicitation or for providing oral or written clarification of its content, shall be borne by the vendor. The Division of Purchases assumes no responsibility for any vendor costs even if the RFI is cancelled or postponed.
6.Any and all information submitted to the Division of Purchases for consideration in response to this RFI solicitation shall not be considered to be public records as defined in Title 38, Chapter 2 of the General Laws of Rhode Island unless and until there is a contract award through a subsequent, related procurement.
7.Vendors are responsible for monitoring the Division of Purchases website on a regular basis, as additional information relating to this RFI solicitation may be released in the form of addenda, as necessary.
SECTION 2. AGENCY SOLICITATION SPECIFICATIONS
See the Attachments tab of this solicitation for the Agency Solicitation Specifications document which includes the following:
•Section A. Request for Information
•Background
•RFI Response
•Additional sections may be provided, as necessary
SECTION 3. RESPONSE CONTENTS
A. Responses shall include the following:
1. Response - describing the requirements and concept for this potential project, and all information described earlier in this solicitation.
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•Upload one (1) electronic copy, labeled “RFI Response”, to this solicitation on the "Attachments" tab in Ocean State Procures™.
B. Formatting of proposal response contents shall be as follows:
1.Formatting of Files – All files submitted must be labeled with:
1.Vendor’s name
2.RFI #
Vendors are responsible for testing their files before submission as the Division of Purchase’s inability to open or read a file may be grounds for rejection of a vendor’s proposal. All files should be readable and submitted with no instructions to download files from any external resource(s). If a file is partial, corrupt or unreadable, the Division of Purchases may consider it “non-responsive”.
Please note that files submitted, shall not be returned.
2. Formatting of written documents:
1.For clarity, response documents shall be type-written. All documents shall be formatted to single-space, with 1” margins on 8.5”x 11” paper setting using a font of 12 point Times New Roman.
2.All pages of the response are to be sequentially numbered in the footer, starting with number 1 on the first page of the narrative (this does not include the cover page or table of contents) through to the end, including all forms and attachments. The vendor’s name should appear on every page, including attachments. Each attachment should be referenced appropriately within the response section and the attachment title should reference the response section it is applicable to.
SECTION 4. RESPONSE SUBMISSION
Vendors must submit responses electronically in Ocean State Procures™ before the date and time listed on the Overview tab of this solicitation in Ocean State Procures™. Ocean State Procures™ will not accept any submissions after the date/time listed in the "Overview" tab. Responses must be uploaded to Ocean State Procures™ at https://webprocure.perfect.com/Login.
NOTE: Proposals misdirected to other State locations or those not presented to the Division of
Purchases in Ocean State Procures™ by the scheduled due date and time shall be determined to be late and shall not be accepted. Proposals mailed, hand-delivered, faxed or emailed to the
Division of Purchases shall not be accepted. The official time clock is online in Ocean State
Procures™. Vendors are solely responsible for having proper internet connectivity, browser compatibility, and/or a functioning computer system for use of Ocean State Procures™.
General Requirements Acknowledgement
Acknowledge you have read all the requirements by selecting yes/no Vendor Solicitation Contact Company Street Address City, State & Zip Code https://webprocure.perfect.com/Login
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This bid has no questions defined.
RFI23001620
Contact Email phone (include extension)
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Documents:
Powers Cafe Equipment List 2022.pdf
Powers Cafe Equipment Photos.pdf
Powers Cafe Floor Plan.pdf
Powers Cafe Previous Menu.pdf
RFI23001620 Scope of Work.pdf
RFI23001620 Addendum 7 27 22.pdf
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Item Specifications Solicitation has been designated as having no line items.
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File details come from the government source that posted it. Updated .