Request for Information_WMS.pdf

REQUEST FOR INFORMATION

Notice Type: Sources Sought / Request for Information (RFI) Requirement Title: Commercial Facility & Wellness Equipment Maintenance Services RFI Reference Number: RFI-2026-WMS-001 Issuing Organization: 6th Contracting Squadron (6 CONS), MacDill AFB, Tampa, FL Contract Period of Performance: 12 Months Classification / NAICS Code: 561790 – Other Services to Buildings and Dwellings / 811310 – Commercial and Industrial Machinery and Equipment Repair and Maintenance Size Standard: $9M /$12.5M Product Service Code (PSC): J049 – Maintenance, Repair, and Rebuilding of Equipment – Maintenance and Repair Shop Equipment

1. Purpose, Interested and Disclaimer

1.1 Purpose

This Request for Information (RFI) is an advance notice for information for planning, market research, and capability assessment purposes. In accordance with RFO 52.203-1, Vendors must be registered in the System for Award Management (SAM) database via www.sam.gov. 6 CONS is seeking information and industry feedback from qualified service providers capable of delivering recurring, preventive, and unscheduled maintenance services for specialized wellness and recovery equipment—specifically one (1) Polar Plunge Cold Tub and one (1) Amerec SC60 Sauna.

1.2 Interested

Interested vendors may submit their capabilities and qualifications to perform the effort in writing. Such capabilities/qualifications will be evaluated solely for the purpose of determining whether to conduct this procurement on a competitive basis. A determination by the Government not to compete this proposed effort on a full and open competition basis, based upon responses to this notice, is solely within the discretion of the Government. Oral communications ARE NOT acceptable in response to this notice.

1.3 Disclaimer

This document is an inquiry only and does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or an obligation on the part of the issuing organization to enter into a contract or fund any costs incurred in the preparation of responses.

The organization reserves the right to use information gathered from this market research in future solicitation development.

2. General Scope of Requirement The contemplated requirement covers a comprehensive twelve (12) month preventive maintenance agreement for two dedicated wellness assets located at Special Operations Command Central (SOCCENT), MacDill AFB, FL:

Item No. Equipment Identification

Manufacturer / Model

Service Frequency

Annual Visits

0001 Cold Tub & Sanitation System

Polar Plunge (Salt-Cell System)

Weekly 52

0002 Infrared / Traditional Sauna Unit

Amerec SC60 Bi-Weekly (Every Other Week)

3. Technical Requirements & Statement of Work (SOW)

3.1 Item 0001: Polar Plunge Cold Tub Maintenance

• Equipment Description: One (1) Polar Plunge Cold Tub equipped with an integrated salt-cell sanitation system.

• Contract Term: Twelve (12) consecutive months.

• Service Frequency: Weekly scheduled visits (52 total site visits per contract year).

• Core Maintenance Tasks:

• Weekly Sanitation & Cleaning: Thorough surface and system cleaning of the cold tub, basin, and related hardware.

• Operational Inspection: Routine inspection of tub structure, operating controls, pumping components, and mechanical integrity.

• Performance Diagnostics: Monitoring and verification of system performance, chill rate, circulation dynamics, and overall operating status.

• Monthly Filter Replacement: Scheduled removal and replacement of filtration elements (to coincide with a weekly visit).

• Monthly Pipe Flush & Treatment: Specialized system flush/pipe cleansing treatment to eliminate bio-film and mineral scale.

• Monthly Chemical & Salt Balancing: Water testing and replenishment of pool-grade salt required to maintain optimal salt-cell electrolytic chlorination and sanitation.

• Circulation & Quality Assurance: Routine maintenance adjustments ensuring continuous water hygiene, clarity, and temperature regulation.

3.2 Item 0002: Amerec SC60 Sauna Maintenance

• Equipment Description: One (1) Amerec SC60 Sauna assembly and heating unit.

• Contract Term: Twelve (12) consecutive months.

• Service Frequency: Every-other-week scheduled visits (26 total site visits per contract year).

• Core Maintenance Tasks:

• Surface Cleaning & Hygiene: Bi-weekly cleaning and sanitization of accessible interior surfaces, benching, and structural contact areas.

• System & Heating Element Inspection: Routine physical and functional inspection of the Amerec SC60 heater, heating elements, contactors, and operating system controls.

• Performance & Safety Verification: Verification of thermostat accuracy, ventilation operation, and general operating conditions.

• Integrity Monitoring: Continuous monitoring and documentation of visible structural wear, timber degradation, door seals, or emergent maintenance hazards.

• Preventative Care: Routine adjustments necessary to ensure uninterrupted, safe, and energy-efficient operation.

4. Scope Exclusions and Corrective Maintenance Policy

1. Covered Scope Boundary: Contracted rates under this agreement will apply strictly to the preventive maintenance actions expressly outlined in Section 3 for the single (1) Polar Plunge tub and single (1) Amerec SC60 unit.

2. Exclusions / Out-of-Scope Items: The following items shall remain outside the baseline contract pricing:

• Corrective repairs, component overhauls, and unscheduled service calls.

• Replacement hardware, electronics, sensors, and structural parts.

• Equipment modifications or re-engineering.

• Major electrical work external to the units, specialized wood restoration, or timber protective resealing.

3. Quotation Mechanism for Out-of-Scope Work: Any repairs, replacement parts, or non-routine maintenance must be quoted separately by the contractor and approved in writing by the designated Contracting Officer / Facility Manager prior to execution.

5. Vendor Information & Capability Questionnaire Interested respondents are requested to provide detailed feedback covering the following areas:

5.1 Corporate Profile & Qualifications

1. Company Information: Legal company name, UEI, CAGE code, company address, and web address (if applicable).

2. Business Classification: (e.g., Small Business, 8(a), HUBZone, SDVOSB, WOSB, Large Commercial Enterprise).

3. Experience & Certifications:

• Experience servicing commercial cold tubs, plunge systems, and salt-water chlorinators.

• Experience and manufacturer authorizations/familiarity regarding Amerec sauna heating systems.

• Technician certifications, safety training, and licensing.

5.2 Technical & Operational Approach

1. Chemical and Consumable Supply: Clarify whether replacement filters, cleaning solutions, pipe flushes, and salt are typically bundled into your standard maintenance rates or billed on a pass-through/reimbursable basis.

2. Logistics & Scheduling: Outline your dispatch procedures, routine visit scheduling flexibility, and preventive maintenance logging systems.

3. Emergency & Corrective Response: Describe your emergency triage process, technician dispatch timeline for system outages, and hourly rates for out-of-scope diagnostic/repair services.

5.3 Rough Order of Magnitude (ROM) Cost Estimate

Please provide an estimated price range or pricing methodology for planning purposes:

• Item 0001 (Polar Plunge Tub - 52 visits/year): Estimated Annual Cost ($ / Year)

• Item 0002 (Amerec SC60 Sauna - 26 visits/year): Estimated Annual Cost ($ /

Year)

• Standard Labor Rate for Out-of-Scope Work: ($ / Hour)

• Emergency / Weekend Labor Rate: ($ / Hour)

6. Submission Instructions

• Submission Format: PDF format, not to exceed ten (10) pages.

• Transmission: Submit electronically via email to:

• Contact Email: yvette.prioleau.1@us.af.mil

• Subject Line: Response to RFI-2026-WMS-001 - [Vendor’s Company Name]

• Due Date: All responses must be received no later than 11:00 AM EST / 22 September 2026.

6. Submission Instructions