RFI_VTC Annual Maintenance.pdf

DEPARTMENT OF THE AIR FORCE

VTC Annual SC Conf rooms 1435-101, B1436, B1726 AV Maintenance

REQUEST FOR INFORMATION

Classification:

Small Business Set Aside: Total Small Business Set Aside Product Service Code: J059 – Maint/Repair/Rebuild of Equipment—Electrical and Electronic Equipment Components NAICS Code: 811210 Electronic and Precision Equipment Repair and Maintenance Places of Performance: Hanscom Air Force Base, MA 01731

Description:

Located in Bedford, Massachusetts, Hanscom AFB (HAFB) is approximately 20 miles Northwest of Boston, Massachusetts and 20 miles Southeast of Harvard, Massachusetts. Nearby cities surrounding the base include Lincoln, Sudbury, Concord, Lexington, Lowell, North Chelmsford, Woburn, Waltham, Watertown, and Newton, Massachusetts.

The 66th Air Base Group Communications and Information Division (66ABG/SC) provides Hanscom AFB with network services to all the buildings on base. The 66ABG/SC division has a requirement for a service and preventive maintenance contract for three Audio Visual (AV) rooms located in building 1435, room 101, building1436 Room 113, and building 1726 conference room. Each room provides projection capabilities and USB camera and sound capabilities for use with Microsoft Teams.

Responses to this Request for Information will support the acquisition planning and market research for AV maintenance.

For this contract, the AV Company must be a local AV install/service company that has a service/repair department for supporting services and repairs. The company must be located within a 100 miles radius of Hanscom Air Force Base for the response time to support this contract with a response time via phone within 24 hours for support calls and on-site within 48 hours for support and equipment failures calls.

NOTE:

This RFI is issued for informational purposes only and does not constitute a solicitation or commit the Government to award a contract no or in the future. Submitting information for this RFI is voluntary, and participants will not be compensated. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Air Force in developing its acquisition strategy and performance specifications.

Contractual Information:

At this time, no determination has been made as to whether this will be a small business set-aside. Therefore, responses will be used to help make a set-aside determination. Please be advised that if any resulting acquisition is conducted as a small business set-aside, each offeror will be required to certify (by completing FAR 52.219-1, Small Business Program Representation) that it is a small business at the time its proposal is submitted for this acquisition.

The Government anticipates utilizing a Firm-Fixed-Price (FFP) Contract Line-Item Number (CLIN) structure. Please describe whether your company needs financing arrangements under FAR Part 32 and if so, whether your company has an approved accounting system.

If a resulting contract is awarded, supporting documentation to accompany the award is classified as Controlled Unclassified Information (CUI). Please provide any concerns regarding compliance with the following provisions and clauses:

FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems

DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

DFARS 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements

DFARS 525.204-7020, NIST SP 800-171 DoD Assessment Requirements

Technical Description:

The service contract shall provide for 2 preventive maintenance (PM) visits annually at 6-month intervals. Each PM visit should include a full run through of each room by a qualified technician to test all the functionality within each room. The run through and testing shall ensure all components are working properly. Technician shall provide a summary/report of their visit to include any repairs, replacements, or upgrades.

The service and preventive maintenance contract shall include telephone support/help desk for troubleshooting equipment issues which may occur within the rooms between the hours of 0800- 1600 eastern Monday through Friday. In the event phone support/troubleshooting cannot resolve the issue being addressed, the contract shall include onsite support within 48 hours when telephone support cannot resolve the issue. If items require repair or replacement, the contractor shall diagnose the issue, working to fix the issue and restore the room to operational capability.

RFI Response Request:

Interested parties should submit a Letter of Interest detailing how their organization would meet the requirements listed above. The Government acknowledges pertinent information to assist with the development of your response is currently not available, so please make assumptions to formulate your response. Please provide a point of contact for your organization as well as the name of a person (if different) with authority to enter into agreements with outside parties.

In addition to a Letter of interest, please indicate whether your company has performed or is currently performing this type of work and if the capability can be obtained under an existing Government contract. If so, provide the contract number(s) and Government points of contact.

Interested parties may provide, as part of the response, recommendations and/or concerns with the capabilities or attributes contained in this RFI.

RFI Submission Instructions:

1. Respondents who submit proprietary data shall clearly mark the data with appropriate markings on the cover sheet and on each applicable page. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. All information received in response to this RFI marked "Proprietary" will be protected and handled accordingly.

2. All documentation, including any illustrations, pictures, etc., must be no more than three

(3) pages in combined length and shall be either Portable Document Format (PDF) or Microsoft Word format. Formatted to 8.5" x 11" (letter size) paper with type no smaller than 11-point font.

3. To ensure Government receipt, combined file size of emailed attachments should be limited to 10 MB. Attachments with files ending in .zip or .exe are not allowed and will be stripped. Ensure only .pdf, .doc or .docx documents are attached to your email.

4. Please deliver RFI responses and any inquires via electronic submission through email to Ryan Wang at ryan.wang.1@us.af.mil and Eva Leavitt at eva.leavitt@us.af.mil

5. All correspondence sent via email shall contain a subject line that includes "RFI - FA2835-VTCAnnual - [Company Name, yyyymmdd]"

6. Please provide RFI responses to the Government no later than (NLT) 22 July 2025.