RFI Turn-key_ Draft Evaluation Factors.pdf

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Department of Homeland Security (DHS)

United States Immigration and Customs Enforcement (ICE)

THIS IS A REQUEST FOR INFORMATION (RFI) - 70CDCR26RFI000020

Turn-Key Detention Services

The evaluation strategy will use a best value tradeoff approach in accordance with Revolutionary FAR Overhaul (RFO) Subpart 15.2. Award will be made to the offeror whose proposal is most advantageous to the Government, considering price and non-price factors. Lowest Price Technically Acceptable (LPTA) will not be used.

The Government will use a two-phase competitive evaluation process for each of the four single award IDIQs (Seattle, Philadelphia, Miami, and Denver Areas of Responsibility):

• Phase 1: Pass/Fail Readiness Screening

• Phase 2: Best Value Tradeoff among offerors who pass Phase 1.

Phase 1 – Pass/Fail Readiness Screening

Phase 1 will be a limited, screening phase to ensure only offerors that can realistically be operational by the required date advance to full evaluation.

Evaluation will be pass/fail only; no tradeoffs or adjectival ratings.

Illustrative criteria (to be finalized in the solicitation) include whether the offeror:

– Has legal control of the proposed facility (ownership or long-term lease) and can make it available for ICE use by the required start date.

– Can provide at least the minimum required number of beds and required configurations for the facility.

– Can meet applicable building, fire, and life safety requirements and obtain necessary occupancy approvals by the required date.

– Has zoning, licensing, and other local approvals in place or a credible path to obtain them on time.

– Has an adequate staffing pipeline and training schedule to safely house the required number of detainees on the required start date.

– Has identified key facility leadership and core security/control systems that will be in place by the required start date.

– Provides the environmental and site information needed to support the Government’s NEPA review

(with the Government intending to pursue a categorical exclusion, if appropriate).

Offerors must pass all Phase 1 criteria for a given facility to advance to Phase 2 for that facility.

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Phase 2 – Technical Evaluation/Price

Offerors who pass Phase 1 will be evaluated under a best value tradeoff in accordance with RFO 15.103-1. Phase 2 will use a streamlined set of factors:

• Factor 1 – Environmental / NEPA Information

– Evaluates the completeness and quality of environmental and site information needed to support DHS

NEPA requirements and the Government’s intent to pursue a CATEX where appropriate.

• Factor 2 – Staffing and Management (including relevant past performance)

– Evaluates the robustness and realism of the offeror’s ongoing staffing and management approach to operate the Contract Detention Facility, informed by relevant past performance operating similar detention or correctional facilities.

– Evaluates a complete and adequate proposed staffing plan.

• Factor 3 – Price

– Evaluates the reasonableness (and, as applicable, realism) of proposed pricing for the hybrid FFP and Labor Hour/Time and Materials CLIN structure.

Relative Importance Factor 2 (Staffing and Management) is more important than Factor 1 (Environmental / NEPA Information). Factors 1 and 2 combined are significantly more important than Factor 3 (Price). As technical and management differences among proposals narrow, price will become more important in the trade-off decision.

The Source Selection Authority will perform an integrated best value tradeoff for each facility and may award to other than the lowest priced offeror if the technical and management benefits are judged to justify the price premium.

This notice is issued solely for the purpose of conducting market research in accordance with Federal Acquisition Regulation (FAR) Part 10 and does not constitute an Invitation for Bids, Request for Proposal, or Request for Quotations. No solicitation is being issued at this time and the Government makes no assertion that a solicitation will be issued. In accordance with FAR Part 10, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract, nor do they affect a potential offeror's ability to respond to any future synopsis/solicitation, which may or may not follow or restrict the U.S.

Government's eventual acquisition approach. Additionally, the U.S. Government is not obligated to and will not provide reimbursement for any information that may be submitted in response to this notice. Respondents are solely responsible for all expenses associated with responding to this request for information. Respondents will not be notified of any results derived from a review of the information provided; however, the information gathered may be used for future technical and acquisition purposes. The Government will not accept unsolicited proposals or offers in response to this RFI.