RFI_-_Troubleshoot_Repair_Portable_Chillers.pdf
PDF 248 KB Posted
- Solicitation number
- F2M3CB6092A001
- Issued by
- Bexar County, Texas
About this file
This is a Request for Information (Sources Sought Notice) issued by the Department of the Air Force, 502D Air Base Wing at Joint Base San Antonio, seeking market information on qualified small businesses capable of providing troubleshooting and repair services for portable chiller units. The requirement involves comprehensive diagnostics, repair, and restoration of eight portable chiller units located at two facilities: 1555 Gott Street at JBSA Lackland and 2199 Storage Street at JBSA Fort Sam Houston. The scope of work encompasses system diagnostics, pressure and leak detection, component replacement, refrigerant charge verification, condenser coil cleaning, electrical control system testing and calibration, and post-repair performance validation. The work is structured under three contract line items: CLIN 0001 for troubleshooting and diagnostic services with a report of findings, CLIN 0002 for repair works on faulty chillers, and CLIN 0003 for a not-to-exceed parts and materials work order. All responses, including completed questionnaires and capability statements (limited to five pages), must be submitted by Friday, 24 June 2026 to both Charles Woyome (Contract Specialist) and Emily Rodriguez (Contracting Officer).
The requirement is designated as a Total Small Business Set-Aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 million size standard and PSC J041 classification for maintenance, repair, and rebuilding of refrigeration and air-conditioning equipment. The anticipated contract type is Firm Fixed Price. Interested firms must certify their small business status and may qualify under programs including 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business, Women-Owned Small Business, or Small Disadvantage Business categories. Firms offering services through GSA Federal Schedule contracts are encouraged to identify their GSA contract expiration dates. This is a voluntary market research initiative intended solely for acquisition planning purposes, and respondents will not receive notification of results or evaluation letters.
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Text version
DEPARTMENT OF THE AIR FORCE
502D AIR BASE WING
JOINT BASE SAN ANTONIO
16 June 2026
TO: 502D Contracting Squadron
1655 Selfridge Rd
Joint Base San Antonio (JBSA) Lackland, TX 78236
FROM: Company Name: ______________________________
Cage & UEI Code:____________________________
Address:_____________________________________
Phone No.: __________________________________
Email Address:_______________________________
SUBJECT: Request for Information (Sources Sought Notice) – Troubleshoot & Repair of Portable Chillers at
JBSA Lackland and Fort Sam Houston
All information provided is STRICTLY VOLUNTARY: The purpose of this notice is to query the market for potentially interested, capable, responsible, and qualified small businesses that can provide and perform the stated requirement. This requirement is for SERVICES, NOT CONSTRUCTION. The Government is interested in collecting market information in accordance with (IAW) RFO Part 10, Market Research.
The Government intends to utilize NAICS: 238220 Plumbing, Heating, and Air-Conditioning Contractors; PSC:
J041: Maintenance, Repair and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air
Circulating Equipment; Size Standard: $19M. The anticipated requirement is Firm Fixed Price (FFP).
Interested firms are encouraged to complete this Questionnaire, provide capability statement (5-page limitation), and submit any questions/concerns pertaining to this requirement, no later than Friday, 24 June 2026. All correspondence shall be sent to both the email addresses below:
• Contract Specialist: Charles Woyome, email: charles.woyome.2@us.af.mil
• Contracting Officer: Emily Rodriguez, email: emily.rodriguez.8@us.af.mil
DESCRIPTION OF SERVICES IAW DRAFT PWS:
The contractor shall provide all project management and supervision, including labor, parts, material and tools to troubleshoot, repair, and restore eight (8) portable chiller units to full operational capability at 1555 Gott Street, JBSA Lackland and 2199 Storage Street, JBSA Fort Sam Houston. Work shall encompass comprehensive system diagnostics, pressure and leak detection, targeted component replacement, and post-repair performance validation.
Critical technical objectives include verifying refrigerant charge integrity, descaling and cleaning condenser coils, testing and calibrating electrical control systems, and validating proper fluid flow rates IAW PWS. The existing
Chiller systems have the following Serial Numbers: U21B08715, U19A02980, U21B08716, U16M06897, U13G06951, U15C01676, 2EWM006555, U13B05560.
mailto:charles.woyome.2@us.af.mil mailto:emily.rodriguez.8@us.af.mil
DRAFT CLIN Structure:
CLIN NO. DESCRIPTION QUANTITY UNIT OF MEASURE
0001 Troubleshoot and Diagnostic Services for chillers and submit Report of Findings
8 Hourly Labor Rate
0002 Repair Works for Faulty Chillers 8 Hourly Labor Rate
0003 Work Order for Parts and Materials for Faulty Chillers.
Not-to-Exceed CLIN
1 LOT
COMPLETE QUESTIONNAIRE
1. Is your company a Small Business? (Yes / No) _____________
If a Small Business, please identify your company’s socio-economic concern(s)
(Proof Required):
☐8(a) Program
☐HUBZone
☐ Service-Disable Veteran-Owned Small Business (SDVOSB)
☐Women-Owned Small Business (WOSB)
☐Small Disadvantage Business (SDB)
☐ Small Business
OTHER:
2. Do you offer the services using GSA FSS Schedule? (Yes / No)
If yes, provide GSA Contract Expiration Date:
3. Detail the NAICS code your company typically claims for similar services, if different than NAICS provided: _____
4. Can your firm meet the Limitations on Subcontracting?_________________________________________
5. Any concerns regarding this requirement as far as scope, CLIN structure, etc.? Please submit separately.
This notice is strictly voluntary and is not to be interpreted as a quote in anticipation of a future contract award. If Contractors are able and interested in this requirement, please identify your business entity by completing this notice and return to the above designated Government personnel.
Respondents will not be notified of the results of the information. The Contracting Officer will utilize the information for acquisition planning. All proprietary information not to be disseminated in Government documents must be clearly identified. Since this is a Sources Sought announcement only, no evaluation letters and/or results will be issued to the participants. This market survey is being conducted to determine the applicable planning and acquisition strategy based on responses indicating capability in responding to this requirement.
Attachment: DRAFT PWS - Troubleshoot & Repair of Portable Chillers
File details come from the government source that posted it. Updated .