RFI - Troubleshoot_Repair Portable Chillers.docx

DEPARTMENT OF THE AIR FORCE 502D AIR BASE WING

JOINT BASE SAN ANTONIO

16 June 2026 TO: 502D Contracting Squadron 1655 Selfridge Rd Joint Base San Antonio (JBSA) Lackland, TX 78236

FROM: Company Name: ______________________________ Cage & UEI Code:____________________________ Address:_____________________________________ Phone No.: __________________________________ Email Address:_______________________________ SUBJECT: Request for Information (Sources Sought Notice) – Troubleshoot & Repair of Portable Chillers at JBSA Lackland and Fort Sam Houston All information provided is STRICTLY VOLUNTARY: The purpose of this notice is to query the market for potentially interested, capable, responsible, and qualified small businesses that can provide and perform the stated requirement. This requirement is for SERVICES, NOT CONSTRUCTION. The Government is interested in collecting market information in accordance with (IAW) RFO Part 10, Market Research.

The Government intends to utilize NAICS: 238220 Plumbing, Heating, and Air-Conditioning Contractors; PSC: J041: Maintenance, Repair and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment; Size Standard: $19M. The anticipated requirement is Firm Fixed Price (FFP).

Interested firms are encouraged to complete this Questionnaire, provide capability statement (5-page limitation), and submit any questions/concerns pertaining to this requirement, no later than Friday, 24 June 2026. All correspondence shall be sent to both the email addresses below:

· Contract Specialist: Charles Woyome, email: charles.woyome.2@us.af.mil

· Contracting Officer: Emily Rodriguez, email: emily.rodriguez.8@us.af.mil

DESCRIPTION OF SERVICES IAW DRAFT PWS:

The contractor shall provide all project management and supervision, including labor, parts, material and tools to troubleshoot, repair, and restore eight (8) portable chiller units to full operational capability at 1555 Gott Street, JBSA Lackland and 2199 Storage Street, JBSA Fort Sam Houston. Work shall encompass comprehensive system diagnostics, pressure and leak detection, targeted component replacement, and post-repair performance validation. Critical technical objectives include verifying refrigerant charge integrity, descaling and cleaning condenser coils, testing and calibrating electrical control systems, and validating proper fluid flow rates IAW PWS. The existing Chiller systems have the following Serial Numbers: U21B08715, U19A02980, U21B08716, U16M06897, U13G06951, U15C01676, 2EWM006555, U13B05560.

DRAFT CLIN Structure:

COMPLETE QUESTIONNAIRE

1. Is your company a Small Business? (Yes / No) _____________ If a Small Business, please identify your company’s socio-economic concern(s) (Proof Required):

☐8(a) Program ☐HUBZone ☐Service-Disable Veteran-Owned Small Business (SDVOSB) ☐Women-Owned Small Business (WOSB) ☐Small Disadvantage Business (SDB) ☐Small Business

OTHER:

2. Do you offer the services using GSA FSS Schedule? (Yes / No)

If yes, provide GSA Contract Expiration Date:

3. Detail the NAICS code your company typically claims for similar services, if different than NAICS provided: _____

4. Can your firm meet the Limitations on Subcontracting?_________________________________________

5. Any concerns regarding this requirement as far as scope, CLIN structure, etc.? Please submit separately. __________________________________________________________________________________ This notice is strictly voluntary and is not to be interpreted as a quote in anticipation of a future contract award. If Contractors are able and interested in this requirement, please identify your business entity by completing this notice and return to the above designated Government personnel.

Respondents will not be notified of the results of the information. The Contracting Officer will utilize the information for acquisition planning. All proprietary information not to be disseminated in Government documents must be clearly identified. Since this is a Sources Sought announcement only, no evaluation letters and/or results will be issued to the participants. This market survey is being conducted to determine the applicable planning and acquisition strategy based on responses indicating capability in responding to this requirement.

Attachment: DRAFT PWS - Troubleshoot & Repair of Portable Chillers image1.jpeg image2.jpeg