RFI Template 3.19.25.pdf

Federal Emergency Management Agency (FEMA)

Office of the Chief Security Officer

Request for Information (RFI) Current Contract # if applicable

Date

REQUEST FOR INFORMATION (RFI) SUMMARY: The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Office of the Chief Security Officer (OCSO), requires qualified security service providers who are able to deploy licensed, insured, armed security guards within

24 to 48 hours to locations within the continental United States (CONUS) and outside the continental

United States (OCONUS), including U.S. states and territories.

GENERAL INFORMATION: This RFI is issued solely for information gathering purposes to identify sources that can provide support for the Office of the Chief Security Officer. In accordance with FAR

15.201(e), RFIs may be used when the Government wants to obtain price, delivery, other market information, and capabilities for planning purposes. Responses to these RFIs are not offers and cannot be accepted by the Government to form a binding contract. This RFI shall not be construed as a commitment by the Government for any purpose, nor does it restrict the Government to an ultimate acquisition approach. Respondents are solely responsible for all expenses associated with their RFI response.

Respondents will not receive additional information in response to their submittal to the RFI and will not be notified of the resulting market research.

PROPRIETARY INFORMATION AND DISCLAIMERS: Respondents shall identify any proprietary information in its RFI response. Information submitted in response to this RFI will be used at the discretion of the Government. Further, the information submitted will remain confidential insofar as permitted by law, including the Freedom of Information and Privacy Acts. FEMA reserves the right to utilize any non-proprietary technical information in the anticipated PWS or solicitation.

Although it is not necessary to address in their response, respondents shall be aware of any potential, actual, or perceived organizational conflicts of interests. Any real or potential conflicts must be sufficiently mitigated prior to a contract award. For further guidance, refer to the Federal Acquisition

Regulation, Part 9.5.

NAICS CODE: 561612 Security Guards and Patrol Services

PRODUCT SERVICE CODE (PSC): S206 - Housekeeping- Guard Services

ANTICIPATED PERIOD OF PERFORMANCE START DATE: Base Year & Four Option Years.

ANTICIPATED ACQUISITION STRATEGY: FEMA’s anticipated strategy is to find a business capable of performing in every state. Or a business capable of performing within the specific region. To align businesses by region to support the disasters declared within the region, or multiple regions.

Regions, States and Territories | FEMA.gov

• Region 1 - Connecticut | Maine | Massachusetts | New Hampshire | Rhode Island | Vermont

• Region 2 - New Jersey | New York | Puerto Rico | Virgin Islands

• Region 3 - Delaware | Maryland | Pennsylvania | Virginia | District of Columbia | West Virginia

• Region 4 - Alabama | Florida | Georgia | Kentucky | Mississippi | North Carolina | South Carolina

| Tennessee

• Region 5 - Illinois | Indiana | Michigan | Minnesota | Ohio | Wisconsin

• Region 6 - Arkansas | Louisiana | New Mexico | Oklahoma | Texas https://www.fema.gov/about/organization/regions

• Region 7 - Iowa | Kansas | Missouri | Nebraska

• Region 8 - Colorado | Montana | North Dakota | South Dakota | Utah | Wyoming

• Region 9 - Arizona | California | Hawaii | Nevada | Guam | American Samoa |

Commonwealth of Northern Mariana Islands | Republic of Marshall Islands |

Federated States of Micronesia

• Region 10 - Alaska | Idaho | Oregon | Washington

ATTACHMENT: Performance Work Statement - Draft

RFI RESPONSE SUBMITTAL INSTRUCTIONS:

Interested contractors shall submit their RFI responses electronically to (insert CO name here), Contracting Officer, at (email address) and (Insert CS name here), Contract Specialist, at (email address) no later than 3:00PM Eastern Standard Time (EST), (due date, typically 2 weeks from posting date).

Questions regarding this RFI are due no later than (due date, typically one week after posting).

“RFI Response for Office of the Chief Security Officer Contract Guard Services” shall be in the subject line of your e-mail. All responses shall be unclassified, with proprietary information clearly marked. The document format shall be either Microsoft Word (.doc or .docx), or Adobe Acrobat (.pdf) formats. Pages shall be 8.5 by 11 inch and shall use a type pitch that is no smaller than a standard 11-point font type, with the exception of charts, graphs, or tables, which shall use a pitch not smaller than 10-point font.

Responses shall not exceed five pages in length including images, data displays, charts, graphs, and tables. Page limitation does not include: 1 cover page. Do not include promotional materials.

RFI Responses shall include the following information in the order below:

A. Cover Page with the following information:

1. Company Name

2. Company Address

3. UEI Number

4. Company Point of Contact - Name, Title, Phone, and Email address

5. Statement of current business size status (i.e., HUBZone small business concern, service-disabled veteran-owned small business firm, 8(a) contractor, woman-owned small business, small business, or large business concern). Also, business size in relation to the NAICS code size standards assigned to this acquisition.

6. GSA Schedule Number, Contract Number, and Period of Performance and/or DHS

Strategic Sourcing Vehicle Category Name and Contract Number, if applicable

B. Contractor Capability Statement (No more than (2) in length)

1. Summarization of relevant projects showing capabilities

2. Past performance in applicable areas

C. Contractor RFI Responses to questions (No more than (page limit) in length)

The responses received will assist FEMA with identifying the number and nature of the entities that consider themselves potential technical solution providers. Each respondent, by submitting a response, agrees that any cost incurred in response to this RFI, or in support of activities associated with this RFI, shall be the sole responsibility of the respondent. FEMA shall incur no obligations or liabilities whatsoever, to anyone, for any costs or expenses incurred by the respondent in responding to this RFI.

REQUEST FOR INFORMATION (RFI) QUESTIONS

A. What is your Guard Deployment Capability?

o Ability to provide licensed, armed guards within 24-48 hours across the U.S., including:

▪ CONUS (Continental U.S.) (yes/no)

▪ OCONUS (Hawaii, Alaska, U.S. territories such as Puerto Rico, Guam, U.S. Virgin

Islands, etc.) (yes/no) o Breakdown of coverage timelines:

▪ States/territories that can be covered within 24 hours

▪ States/territories that would require 48 hours

▪ States/territories without current coverage o Personnel availability for rapid deployment:

▪ Maximum number of guards that can be deployed within 24 hours

▪ Maximum number of guards that can be deployed within 48 hours o Process and timeline for ensuring guards are properly licensed and trained for each state/territory of deployment o Do you primarily use local subcontractors or deploy your own personnel? How does use of subcontractors impact costs to the government?

B. Personnel & Training o Minimum qualifications and licensing requirements for armed guards o Training programs (firearms, de-escalation, emergency response, etc.)

o Screening and background check process for security personnel o Willingness to submit personnel for vetting in advance of deployment

C. Operational Support & Technology o Command center or dispatch capabilities for rapid deployment o Ability to provide real-time reporting and communication with clients o Use of technology for tracking, reporting, and incident management

D. Compliance & Insurance o Compliance with federal/state/local regulations for armed security services o Insurance coverage (general liability, workers’ compensation, etc.)

E. Contractual & Financial Considerations o Whether the company requires a retainer fee to maintain this rapid-response capability o Any additional contractual terms or conditions required for emergency deployments o Flexibility to allow for government-provided billeting for a reduced rate of service (some deployments may be to austere environments)